<p>Robert Half is currently looking for a detail-oriented and experienced Accounts Payable Specialist with SAP expertise to join our finance team in Downtown LA. As an Accounts Payable Specialist with SAP experience, you will play a critical role in the financial operations of our company. You will be responsible for processing invoices, managing vendor accounts, reconciling payments, and ensuring that all financial transactions are accurately recorded in our SAP system. This role offers the opportunity to work in a dynamic environment and contribute to the efficient financial management of the organization. Please call our office 213.629.4602 for consideration.</p><p> </p><p>· Bachelor’s degree in finance, Accounting, or a related field is preferred.</p><p>· Proven experience as an Accounts Payable Specialist</p><p>· SAP experience is required.</p><p>· Strong understanding of accounts payable principles and practices.</p><p>· Knowledge of financial regulations and compliance.</p><p>· Proficient in Microsoft Excel and other financial software.</p><p>· Excellent attention to detail and accuracy.</p><p>· Strong analytical and problem-solving skills.</p><p>· Ability to prioritize and manage multiple tasks in a fast-paced environment.</p><p>· Effective communication and interpersonal skills.</p><p>· Team player with a customer service-oriented attitude.</p><p>· Self-motivated and able to work independently.</p><p> </p>
<p>Fast growing organization headquartered in Chino is seeking an Accounts Payable Specialist. The ideal candidate will possess several years of experience in Accounts Payable and experience in a fast-paced construction environment is a must. A bachelor's degree in finance, accounting or business is required. </p><p><br></p><p><strong>Essential job functions</strong> will include overseeing corporate accounts payable and time/expense reimbursement process. Additional responsibilities will include oversight of the supplier portal, maintaining, the supplier database, and administering the corporate P-card program. Other duties will include monthly and quarterly reporting and month end close. This opportunity is an on-site role.</p><p><strong> </strong></p><p><strong>Responsibilities:</strong></p><p>• Supervise the accounts payable process, including invoice coding, check runs, and ACH transactions.</p><p>• Oversee corporate time and expense reimbursement processes to ensure accurate and timely payments.</p><p>• Manage and maintain the supplier database and supplier portal for accurate records and streamlined operations.</p><p>• Administer the corporate P-card program and ensure compliance with company policies.</p><p>• Handle monthly and quarterly financial reporting, including preparing reports for leadership review.</p><p>• Lead the month-end close process for accounts payable</p><p>• Resolve invoice discrepancies and ensure vendor payments are processed accurately and on time.</p><p>• Collaborate with vendors to improve vendor management processes and build strong partnerships.</p><p><strong> </strong></p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Torrance, California. This is a Contract-to-long-term position within the transport industry, offering an excellent opportunity to grow your skills in financial operations. The ideal candidate will be responsible for managing all aspects of accounts payable, ensuring accuracy, efficiency, and strong vendor relationships.<br><br>Responsibilities:<br>• Process accounts payable invoices promptly and maintain accurate financial records.<br>• Conduct regular check runs and ensure timely payments to vendors.<br>• Reconcile vendor statements to resolve discrepancies and maintain accurate accounting.<br>• Collaborate with vendors to build and maintain positive working relationships.<br>• Enter vendor invoices into the accounting system with precision and efficiency.<br>• Address and resolve any issues related to vendor invoices or payments.<br>• Assist in improving processes for managing vendor invoices and payments.<br>• Support the finance team with additional tasks as needed to ensure smooth operations.<br>• Ensure compliance with company policies and financial regulations.
<p>A well-established and growing construction services company in San Marcos is seeking a <strong>Billing Specialist</strong> who brings accuracy, accountability, and confidence to a complex billing environment. This role is ideal for someone who understands that billing is more than issuing invoices—it’s about accuracy, compliance, and maintaining strong client relationships. You will work closely with project managers, accounting leadership, and clients to ensure billing aligns with contract terms, project milestones, and regulatory requirements. The ideal candidate is detail-oriented, deadline-driven, and comfortable managing multiple projects at once in a fast-paced, high-volume setting.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and process detailed invoices based on contract terms, project schedules, and progress billing</li><li>Manage billing for time & materials, percentage-of-completion, and milestone-based projects</li><li>Review contracts, change orders, and work authorizations to ensure accurate billing</li><li>Coordinate with project managers to validate billable work and resolve discrepancies</li><li>Track retainage, lien releases, and compliance documentation</li><li>Maintain organized billing records and support audit requests</li><li>Monitor billing schedules to ensure timely invoicing and cash flow</li><li>Assist with month-end close related to billing and revenue recognition</li></ul><p><br></p>
<p>A reputable healthcare organization in Vista is hiring a <strong>Billing Specialist</strong> to support accurate medical billing, insurance follow-up, and revenue cycle operations. This role is well-suited for someone who enjoys analytical work, problem-solving, and ensuring claims are billed correctly and reimbursed timely. You will play a critical role in the financial health of the organization by managing claims, resolving billing issues, and collaborating with internal clinical and administrative teams. The ideal candidate is detail-focused, patient, and knowledgeable about healthcare billing processes.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and submit insurance and patient claims accurately and timely</li><li>Review billing data for accuracy, coding alignment, and payer requirements</li><li>Follow up on unpaid or underpaid claims with insurance companies</li><li>Resolve billing discrepancies, denials, and rejections</li><li>Post payments, adjustments, and remittances</li><li>Maintain accurate patient billing records and documentation</li><li>Communicate with patients regarding billing questions and payment options</li><li>Support month-end billing reports and audits</li></ul>
<p>Our manufacturing client seeks a detail-oriented Accounts Payable Specialist to support high-volume invoice processing and ensure timely, accurate payment of vendor bills. The role will leverage strong Excel skills, perform 3-way matching, and maintain robust data entry standards in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Efficiently process a high volume of vendor invoices, ensuring accuracy and compliance with company policies.</li><li>Perform 3-way matching of purchase orders, invoices, and receiving documents to validate payment requests.</li><li>Utilize advanced Excel functions to organize, analyze, and reconcile accounts payable data.</li><li>Maintain accurate records of transactions, ensuring proper documentation for internal controls and audit readiness.</li><li>Communicate with vendors and internal teams to resolve discrepancies and answer inquiries.</li><li>Assist with AP month-end closing, account reconciliations, and preparation of reports as needed.</li><li>Adhere to departmental best practices for data entry, verifying information quickly and precisely.</li><li>Support continuous improvement of accounts payable processes and collaborate across teams in a manufacturing setting.</li></ul><p><br></p>
<p>We are seeking a dependable and detail-oriented Accounts Payable Clerk in the Westwood area to join our team for a 3–4 month temporary, on-site assignment. The schedule is Monday through Friday, 9AM to 5PM onsite daily. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable transactions, ensuring timely and accurate payment of vendor invoices</li><li>Review, verify, and reconcile invoices, purchase orders, and related documentation for accuracy and compliance with company policies</li><li>Enter and manage payables using QuickBooks; monitor outstanding balances and due dates</li><li>Run weekly check runs, prepare electronic payments, and process ACH and wire transfers as needed</li><li>Maintain vendor files, set up new vendors in the system, and ensure all documentation is up to date</li><li>Research and resolve invoice discrepancies or issues with vendors and internal teams</li><li>Respond to vendor inquiries regarding payment status and account balances in a professional and timely manner</li><li>Assist with month-end closing by preparing AP accruals and reconciling AP accounts</li><li>Utilize Excel for data review, reconciliations, reporting, and applying formulas to support analysis</li><li>Code invoices to the appropriate general ledger accounts and departments</li><li>Support annual audits by providing required documentation and responding to auditor requests</li><li>Maintain thorough and organized financial records for audit-readiness</li><li>Assist with other accounting and administrative functions as assigned</li></ul><p>This position will pay based on experience, between $30-35/hr. If you're ready to contribute as a key member of our accounting team, we invite you to apply today!</p>
<p>We are looking for an Accounts Payable Specialist to join a large, dynamic organization in Los Angeles, California. This long-term contract position offers an excellent opportunity to contribute to both daily operational tasks and strategic process improvements within the global Accounts Payable function. The ideal candidate will bring strong attention to detail, problem-solving abilities, and a commitment to delivering high-quality results.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices, credit notes, and reclassification entries accurately while adhering to company policies and service level agreements.</p><p>• Manage vendor master data by creating, updating, or deactivating supplier profiles as needed.</p><p>• Execute payments, including batch processing, manual transactions, duplicate audits, and handling payment returns.</p><p>• Respond to vendor and internal inquiries regarding payment statuses, remittance details, system issues, and processing errors, ensuring timely and thorough resolution.</p><p>• Support month-end and quarter-end closing activities, including audit-related tasks and reconciliations.</p><p>• Collaborate effectively with offshore teams and internal departments to complete reconciliations, deal confirmations, and provide system support.</p><p>• Monitor and address Accounts Payable integration issues, working closely with IT and Financial Applications teams to ensure swift resolution.</p><p>• Conduct data analysis and gather requirements to contribute to strategic Accounts Payable initiatives.</p><p>• Assist in documenting and maintaining updated business procedures to support process improvement efforts.</p><p>• Provide analytical support for ad hoc projects and optimization mandates as assigned by department leadership.</p>
<p>We are seeking an Accounts Payable Specialist to join our team in the logistics industry, based in Carson California. In this role, you'll be responsible for the accurate and efficient processing of vendor payments, maintaining up-to-date vendor records, and liaising with vendors and other business departments. You'll also play a critical role in the coding and payment of invoices, as well as the reconciliation of vendor statements.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Accurately process vendor payments using various platforms such as ACH, wire, check, and virtual credit cards</p><p>• Review and ensure the accuracy and authorization of G& A invoices</p><p>• Facilitate the weekly payment of G& A invoices</p><p>• Maintain up-to-date vendor records and liaise with vendors and the business to update standing data</p><p>• Reconcile vendor statements and respond to vendor queries in a timely manner</p><p>• Utilize advanced MS Excel skills for various tasks, including the use of pivot tables and vlookup functions</p><p>• Apply knowledge of Generally Accepted Accounting Principles (GAAP) in daily work</p><p>• Stay abreast of business trends and apply this knowledge in the role</p><p>• Perform other duties as assigned by the manager</p><p>• Use accounting software such as Oracle, QuickBooks, and SAP for various tasks</p><p><br></p><p>Skills:</p><p><br></p><p>• Proficient in account reconciliation and invoice processing</p><p>• Experienced in accounts payable (AP) and check runs</p><p>• Skilled in coding invoices and data entry</p><p>• Proficient in Microsoft Excel</p><p>• Familiar with Oracle, QuickBooks, and SAP software</p><p><br></p><p>For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013047835 email resume to [email protected]</p>
We are looking for an experienced Accounts Payable Specialist to join our dynamic team in Los Alamitos, California. This role is ideal for someone who thrives in fast-paced environments and has a strong background in accounting and vendor management. As part of our logistics industry team, you will play a vital role in ensuring seamless financial operations.<br><br>Responsibilities:<br>• Manage all aspects of accounts payable, including processing and posting invoices accurately and efficiently.<br>• Oversee vendor relationships, ensuring timely payments and addressing any discrepancies.<br>• Assist with month-end close activities, including reconciling accounts and preparing journal entries.<br>• Maintain payment schedules and ensure adherence to deadlines.<br>• Post payments and handle intercompany transactions, ensuring accuracy and compliance.<br>• Perform account reconciliations to verify financial data integrity.<br>• Utilize accounting software, such as Great Plains, to streamline processes and improve efficiency.<br>• Collaborate with the finance team to support continuous improvement in accounting practices.
<p>Robert Half has an excellent opportunity for an Accounts Receivable (A/R) Clerk with experience working in a CPA Firm. The successful candidate will be responsible for managing customer invoicing, processing payments, and ensuring accurate and timely collections. This role presents an exciting opportunity to contribute to the financial success of our company and be a key player in driving our continued growth. In this position, you will enter, post, and reconcile batches, research and resolve customer A/R issues, prepare aging report, place billing and collection calls, maintain cash receipts journal, update, and reconcile sub-ledger to G/L. Previous experience in the Construction industry a plus. If you are looking for a company that offers great career growth potential and an impressive benefits package, this could be a great match for you. You will begin as a contract employee with the opportunity for conversion into a full-time position. All Accounts Receivable (A/R) Clerks interested in applying, please call 818.884.3888 for immediate consideration.</p><p><br></p><p>• Perform a variety of basic accounting tasks in accordance with standard procedures, including general accounting tasks at field sites, accounts payable, accounts receivables, and payroll liaison activities</p><p>• Reconcile bank accounts, posting and balancing financial data in various ledgers</p><p>• Input timesheet data</p><p>• Verify of documents and codes</p><p>• Process payments and compiling segments of monthly closings and annual reports</p><p>• Support, communicate, reinforce and defend the mission, values and culture of the organization</p><p>• Provides information as requested to shippers, customers, the sales/marketing department and other stake holder</p><p>• Collections: contact existing clients to help resolve payment issues; assist in setting up payment plans</p>
<p>Robert Half has an excellent opportunity for an Accounts Receivable (A/R) Clerk with previous experience in the Education field. The successful candidate will be responsible for managing student invoicing, processing payments, and ensuring accurate and timely collections. This role presents an exciting opportunity to contribute to the financial success of our company and be a key player in driving our continued growth. In this position, you will enter, post, and reconcile batches, research and resolve customer A/R issues, prepare aging report, place billing and collection calls, maintain cash receipts journal, update, and reconcile sub-ledger to G/L. Previous experience in the Construction industry a plus. If you are looking for a company that offers great career growth potential and an impressive benefits package, this could be a great match for you. You will begin as a contract employee with the opportunity for conversion into a full-time position. All Accounts Receivable (A/R) Clerks interested in applying, please call 818.884.3888 for immediate consideration.</p><p>• Perform a variety of basic accounting tasks in accordance with standard procedures, including general accounting tasks at field sites, accounts payable, accounts receivables, and payroll liaison activities</p><p>• Reconcile bank accounts, posting and balancing financial data in various ledgers</p><p>• Input timesheet data</p><p>• Verify of documents and codes</p><p>• Process payments and compiling segments of monthly closings and annual reports</p><p>• Support, communicate, reinforce and defend the mission, values and culture of the organization</p><p>• Provides information as requested to shippers, customers, the sales/marketing department and other stake holder</p><p>• Collections: contact existing clients to help resolve payment issues; assist in setting up payment plans</p>
<p>Robert Half has an excellent opportunity for an Accounts Receivable (A/R) Clerk with experience in the Manufacturing Industry. The successful candidate will be responsible for managing customer invoicing, processing payments, and ensuring accurate and timely collections. This role presents an exciting opportunity to contribute to the financial success of our company and be a key player in driving our continued growth. In this position, you will enter, post, and reconcile batches, research and resolve customer A/R issues, prepare aging report, place billing and collection calls, maintain cash receipts journal, update, and reconcile sub-ledger to G/L. Previous experience in the Manufacturing industry a plus. If you are looking for a company that offers great career growth potential and an impressive benefits package, this could be a great match for you. You will begin as a contract employee with the opportunity for conversion into a full-time position. All Accounts Receivable (A/R) Clerks interested in applying, please call 818.884.3888 for immediate consideration.</p><p>• Perform a variety of basic accounting tasks in accordance with standard procedures, including general accounting tasks at field sites, accounts payable, accounts receivables, and payroll liaison activities</p><p>• Reconcile bank accounts, posting and balancing financial data in various ledgers</p><p>• Input timesheet data</p><p>• Verify of documents and codes</p><p>• Process payments and compiling segments of monthly closings and annual reports</p><p>• Support, communicate, reinforce and defend the mission, values and culture of the organization</p><p>• Provides information as requested to shippers, customers, the sales/marketing department and other stake holder</p><p>• Collections: contact existing clients to help resolve payment issues; assist in setting up payment plans</p>
<p>Robert Half has an excellent opportunity for an Accounts Receivable (A/R) Clerk with experience working in Real Estate or Property Management. The successful candidate will be responsible for managing customer invoicing, processing payments, and ensuring accurate and timely collections. This role presents an exciting opportunity to contribute to the financial success of our company and be a key player in driving our continued growth. In this position, you will enter, post, and reconcile batches, research and resolve customer A/R issues, prepare aging report, place billing and collection calls, maintain cash receipts journal, update, and reconcile sub-ledger to G/L. Previous experience in the Construction industry a plus. If you are looking for a company that offers great career growth potential and an impressive benefits package, this could be a great match for you. You will begin as a contract employee with the opportunity for conversion into a full-time position. All Accounts Receivable (A/R) Clerks interested in applying, please call 818.884.3888 for immediate consideration.</p><p><br></p><p>• Perform a variety of basic accounting tasks in accordance with standard procedures, including general accounting tasks at field sites, accounts payable, accounts receivables, and payroll liaison activities</p><p>• Reconcile bank accounts, posting and balancing financial data in various ledgers</p><p>• Input timesheet data</p><p>• Verify of documents and codes</p><p>• Process payments and compiling segments of monthly closings and annual reports</p><p>• Support, communicate, reinforce and defend the mission, values and culture of the organization</p><p>• Provides information as requested to shippers, customers, the sales/marketing department and other stake holder</p><p>• Collections: contact existing clients to help resolve payment issues; assist in setting up payment plans</p>
<p>We are looking for a detail-oriented part-time Accounts Payable Specialist to join our team in Venice, California. This is a long-term contract role that requires in-office presence once a week on Wednesdays from 10am-5pm. The ideal candidate will bring a strong understanding of accounts payable processes and demonstrate excellent organizational and communication skills. </p><p><br></p><p>Responsibilities:</p><p>• Accurately review and process vendor invoices to ensure timely payments in QuickBooks.</p><p>• Verify and match expense reports with corresponding receipts on a weekly basis.</p><p>• Reconcile vendor statements to resolve discrepancies and maintain accurate records.</p><p>• Facilitate vendor onboarding, ensuring all necessary documentation is completed.</p><p>• Respond promptly to vendor inquiries regarding payments, corrections, and payment methods.</p><p>• Handle general accounts payable and accounting tasks as needed to support the department.</p>
<p>Robert Half has an excellent opportunity for an Accounts Receivable (A/R) Clerk with experience in the construction industry. The successful candidate will be responsible for managing customer invoicing, processing payments, and ensuring accurate and timely collections. This role presents an exciting opportunity to contribute to the financial success of our company and be a key player in driving our continued growth. In this position, you will enter, post, and reconcile batches, research and resolve customer A/R issues, prepare aging report, place billing and collection calls, maintain cash receipts journal, update, and reconcile sub-ledger to G/L. Previous experience in the Construction industry a plus. If you are looking for a company that offers great career growth potential and an impressive benefits package, this could be a great match for you. You will begin as a contract employee with the opportunity for conversion into a full-time position. All Accounts Receivable (A/R) Clerks interested in applying, please call 818.884.3888 for immediate consideration.</p><p><br></p><p>• Perform a variety of basic accounting tasks in accordance with standard procedures, including general accounting tasks at field sites, accounts payable, accounts receivables, and payroll liaison activities</p><p>• Reconcile bank accounts, posting and balancing financial data in various ledgers</p><p>• Input timesheet data</p><p>• Verify of documents and codes</p><p>• Process payments and compiling segments of monthly closings and annual reports</p><p>• Support, communicate, reinforce and defend the mission, values and culture of the organization</p><p>• Provides information as requested to shippers, customers, the sales/marketing department and other stake holder</p><p>• Collections: contact existing clients to help resolve payment issues; assist in setting up payment plans</p>
<p>Our client in West LA is looking for a detail-oriented Sr. Accounts Payable Specialist to join their team. This is a contract to hire opportunity starting immediately. </p><p><br></p><p>Responsibilities:</p><p>• Oversee daily accounts payable operations to ensure vendor payments are processed accurately and on schedule.</p><p>• Process invoices for both service purchase orders and non-purchase order vendors with efficiency and precision.</p><p>• Reconcile vendor statements and address any payment discrepancies in a timely manner.</p><p>• Verify and distribute proper coding for all invoices, including conducting weekly review meetings to ensure accuracy.</p><p>• Assist the accounting team with research for accounts payable accrual journal entries related to consultants, advertising, legal expenses, and month-end closing.</p><p>• Process employee expense reports through Concur and accurately record them in the accounting system.</p><p>• Manage monthly affiliate payments and maintain accurate records of 1099 eligibility.</p><p>• Handle fixed asset-related tasks, such as tracking depreciation, additions, and disposals.</p><p>• Prepare sales and use tax returns for states not covered by automated systems.</p><p>• Support quarterly and year-end audit processes and contribute to additional projects as needed to achieve department objectives.</p>
An award-winning Hospital in Los Angeles is adding a Medical Biller to the Revenue Cycle Team. The Hospital Medical Biller must have 2 years of revenue cycle experience in a hospital setting including a strong understanding of EOBs. The Hospital Medical Biller must be able to review and interpret EOBs. <br>Duties include:<br>•Accurately processing of Inpatient and outpatient claims to third party payers, following all mandated billing guidelines.<br>•Ensuring and meeting Timely Filing guidelines.<br>•Performing all required duties within the patient accounting systems. <br>•Review and submit claims for services rendered.<br>•Interpreting payer contracts, processing contractual adjustments, knowledge of late charge process.<br>•Appeals and denials management. <br>•Primary, secondary, and tertiary billing/collections.<br><br>Benefits:<br>Medical, Dental and Vision Insurance. Sick Time Off, PTO, Tuition Reimbursement, and 401K retirement with a 15% match.
<p>Robert Half is seeking Accounts Receivable Clerks for ongoing opportunities. The Accounts Receivable Clerks will enter, post and reconcile batches, research and resolve customer A/R issues, prepare aging report, place billing and collection calls, maintain cash receipts journal, update, and reconcile sub-ledger to G/L. Accounts Receivable Clerk candidates should have good attention to detail and strong Excel skills. For immediate consideration email your resume to schedule an interview. </p><p>Customer Invoicing:</p><p>· Generate and issue invoices to customers in a timely manner.</p><p>· Ensure accuracy and completeness of invoice details.</p><p>Billing Disputes:</p><p>· Resolve billing discrepancies with customers promptly.</p><p>· Communicate with internal teams to address and correct billing issues.</p><p>Payment Processing:</p><p>· Record and apply customer payments to their respective accounts.</p><p>· Reconcile payments received with outstanding invoices.</p><p>Credit Management:</p><p>· Evaluate and set credit limits for customers.</p><p>· Monitor customer credit balances and follow up on overdue payments.</p><p>Cash Application:</p><p>· Apply cash received to the appropriate customer accounts.</p><p>· Reconcile discrepancies between payments and invoices.</p><p>Aging Reports:</p><p>· Generate and analyze accounts receivable aging reports.</p><p>· Identify and address overdue accounts and potential risks.</p><p>Customer Communication:</p><p>· Communicate with customers regarding payment terms and outstanding balances.</p><p>· Provide necessary documentation and information to support payment inquiries.</p><p>Refunds and Adjustments:</p><p>· Process customer refunds or adjustments when necessary.</p><p>· Ensure proper documentation and approval for any adjustments.</p><p>Reconciliation:</p><p>· Reconcile accounts receivable sub-ledger with the general ledger.</p><p>· Investigate and resolve any variances between the two.</p><p> </p>
<p>We are seeking a dependable and detail-oriented <strong>Accounts Receivable Clerk</strong> to support daily AR functions for a professional services firm in Carlsbad. This position is ideal for someone earlier in their accounting career who enjoys structured tasks, consistency, and accuracy. You will support senior AR staff by ensuring transactions are entered correctly and customer records remain up to date.</p><p><strong>Key Responsibilities</strong></p><ul><li>Enter invoices and customer billing data into accounting systems</li><li>Apply customer payments and assist with cash posting</li><li>Maintain accurate customer account records</li><li>Assist with basic collections follow-up and account inquiries</li><li>Prepare supporting documentation for AR reporting</li><li>File and organize billing and payment records</li><li>Support month-end AR preparation</li></ul>
We are looking for an experienced Accounts Receivable Clerk to join our team in Signal Hill, California. This is a long-term contract position offering the opportunity to work in a fast-paced environment within the construction industry. The ideal candidate will have a keen eye for detail, strong organizational skills, and experience with billing and collections processes.<br><br>Responsibilities:<br>• Prepare and process time and material billing for contractors using daily logs.<br>• Manage lump sum billing by organizing purchase orders and maintaining accurate job files.<br>• Handle accounts receivable tasks, including generating invoices and managing collections calls.<br>• Resolve billing discrepancies and perform necessary revisions to ensure accuracy.<br>• Utilize QuickBooks Online to manage billing functions and electronic records efficiently.<br>• Maintain a paperless system for billing and document organization.<br>• Collaborate with customers to ensure timely payments and address any issues related to invoicing.<br>• Process approximately $2 million in monthly billing, covering 80 invoices.<br>• Work closely with the team to uphold compliance with construction accounting standards.
<p>A well-regarded construction services company in San Marcos is hiring a <strong>Bookkeeper</strong> to take ownership of daily accounting workflows and partner with the Controller. This role is ideal for someone who enjoys variety, can jump between tasks, and values accuracy and transparency in reporting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Full-cycle <strong>Accounts Payable and Accounts Receivable</strong></li><li>Create and send <strong>progress billings, job cost reports, and subcontractor payment applications</strong></li><li>Reconcile <strong>credit cards, fuel cards, petty cash, and vendor statements</strong></li><li>Maintain project folders and support lien releases, insurance tracking, and compliance documentation</li><li>Perform <strong>weekly payroll prep</strong> (timesheet collection, coding, job costing)</li><li>Support <strong>month-end close</strong> with journal entries, accruals, and adjusting entries</li><li>Track equipment expenses, depreciation schedules, and job budgets</li><li>Prepare financial reports for the leadership team and assist with budgeting tasks</li></ul><p><br></p>
<p>An Accounts Payable Clerk is needed for a Hospital in Los Angeles. The Accounts Payable Specialist will match, batch, and code invoices, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. You will have the opportunity for career growth and advancement within this dynamic department.</p><p><br></p><p>Your responsibilities in this role</p><p><br></p><p>- Sort, register, scan, and store invoices, checks, and other documents</p><p>- Handle 100 invoices per day</p><p>- Produce full-cycle A/P</p><p>- Accurately execute daily processes and controls in a timely manner while ensuring company policies are followed</p><p>- Validate, record, and send checks, including expediting special handling</p><p>- Handle daily department mail by opening, sorting, and distributing it</p><p>- Software: Paragon and Allscripts</p>
<p><strong>Accounts Payable:</strong></p><ul><li>Process vendor invoices, ensuring accuracy and proper coding</li><li>Match purchase orders, invoices, and receipts</li><li>Maintain vendor files and respond to inquiries</li><li>Prepare and process weekly check runs and ACH payments</li><li>Reconcile vendor statements and resolve discrepancies</li></ul><p><strong>Accounts Receivable:</strong></p><ul><li>Prepare and send customer invoices</li><li>Apply incoming payments and maintain accurate aging reports</li><li>Monitor outstanding receivables and follow up on overdue accounts</li><li>Assist with collections and payment arrangements as needed</li></ul><p><strong>General Accounting Support:</strong></p><ul><li>Assist with month-end closing activities</li><li>Prepare reports, spreadsheets, and reconciliations</li><li>Maintain accurate and organized financial records</li><li>Support the finance team with additional tasks as needed</li></ul><p><br></p>
<p>The Accounting Assistant will play a key role in supporting day-to-day accounting functions including accounts receivable, accounts payable, and subcontractor compliance. This position requires strong organizational skills, accuracy, and the ability to work in a fast-paced construction environment.</p><p>Key Responsibilities</p><p>Accounts Receivable (AR)</p><p>• E-deposit client payments and post payments to the accounting system</p><p>• Track payments and follow up with clients on past due balances</p><p>• Assist in follow up with billing team and project managers to ensure completion of billing for projects and jobs</p><p>Accounts Payable (AP)</p><p>• Assist in vendor setup including document compliance, credit application, and maintain vendor records</p><p>• Match purchase orders with receipts, PO receipt with vendor invoices, and resolve discrepancies if any</p><p>• Assist in preparing weekly check runs</p><p>• Answer vendor inquiries regarding payment status</p><p>• Reconcile vendor aging reports to the company’s system open invoice reports periodically or as needed</p><p>Subcontractor Compliance</p><p>• Collect and maintain subcontractor insurance certificates, contractor licenses and W-9s when necessary</p><p>• Monitor expiration dates and follow up for updated paperwork</p><p>• Ensure all subcontractors meet company and project compliance standards</p><p>• Assist project manager with preliminary liens and releases as projects progresses and completes</p><p>General Accounting Support</p><p>• Assist the Controller with book closing tasks</p><p>• Help maintain organized digital and physical files</p><p>• Support special projects and general administrative duties as needed</p><p>Qualifications</p><p>• Experience in accounting or bookkeeping</p><p>• Construction industry experience a plus</p><p>• Proficiency with accounting software (e.g., QuickBooks, Sage, or similar)</p><p>• Strong Microsoft Excel and organizational skills</p><p>• Ability to manage multiple tasks and meet deadlines</p><p>• Excellent attention to detail and communication skills</p>
