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56 results for Accounts Receivable Manager in Hayward, CA

Accounts Receivable Supervisor/Manager

Benicia, CA
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Our Client is looking for an experienced Accounts Receivable leader to oversee collections performance, cash application accuracy, and customer account management for their wholesale distribution operations in Benicia, California. This position plays a central role in strengthening cash flow, guiding a high-performing team, and ensuring receivables processes remain accurate, efficient, and compliant. The ideal candidate brings strong financial insight, a collaborative leadership style, and the ability to partner across departments to resolve issues and improve results. Responsibilities:• Direct the day-to-day activities of the accounts receivable function, ensuring timely collections, accurate cash posting, account reconciliation, and resolution of unapplied payments.• Supervise, coach, and develop AR staff members while setting clear expectations and supporting continued growth and accountability.• Review customer payment behavior and open balances to address overdue accounts early and support compliance with established terms.• Investigate billing concerns, short payments, and account discrepancies, working with customers and internal teams to reach timely resolution.• Analyze aging data and collection trends to identify risks, improve cash recovery, and provide actionable recommendations to leadership.• Track department metrics and prepare reporting that highlights performance, delinquency exposure, and opportunities to strengthen processes.• Partner with Finance, Sales, Customer Service, and Operations to resolve revenue cycle issues and improve the overall effectiveness of collections.• Assess existing receivables procedures and introduce process enhancements, training, and best practices that increase efficiency and support compliance.• Contribute to budgeting, forecasting, and audit-related activities, including coordination with external auditors or collection partners when needed.
2026-07-23T00:00:00Z

Accounts Receivable Coordinator

Walnut Creek, CA
onsite
Temporary to Hire
25 - 33 USD / Hourly
We are looking for an Accounts Receivable Coordinator to join a legal organization in Walnut Creek, California in a contract capacity with the potential to become permanent. This position is well suited for someone with at least one year of experience who enjoys investigative, detail-oriented work. The role focuses on resolving unapplied cash, researching payment discrepancies, and helping ensure incoming funds are properly identified and recorded. Candidates who are organized, adaptable, and comfortable learning multiple systems will be set up for success in this hybrid opportunity. Responsibilities: • Investigate unapplied cash balances by reviewing overpayments, duplicate remittances, and missing payment instructions to determine the correct resolution.• Connect with collectors, clients, insurance carriers, third-party payment processors, and internal teams to obtain allocation details and clarify outstanding payment questions.• Examine account and payment activity to identify posting errors, resolve incorrect payer assignments, and support accurate application of funds.• Process check receipts and provide assistance with identifying electronic and credit card payments when supporting documentation is unclear.• Prioritize weekly cash resolution work by addressing larger-dollar balances first and maintaining progress on aging unapplied items.• Prepare refund or check request documentation for approvals and coordinate next steps with the appropriate internal stakeholders.• Review write-off and deduction requests for accuracy, completeness, and alignment with supporting records.• Handle payment-related communication issues by researching remittance details and following through with the appropriate parties until resolved. Please reach out to John Miller for immediate consideration.
2026-08-18T00:00:00Z

Accounts Receivable Specialist

Oakland, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Consumer Packaged Goods (CPG)We are seeking a detail-oriented and highly organized Accounts Receivable Specialist to join our team in the CPG industry. This role requires a candidate with strong attention to detail, analytical skills, and the ability to manage customer deductions, short payments, chargebacks, and account reconciliations in a fast-paced environment. The ideal candidate will work closely with customers, sales, customer service, and internal finance teams to ensure timely cash application, accurate collections activity, and resolution of complex discrepancies.Given the high transaction volume and deduction-heavy nature of receivables in the CPG space, we are looking for an individual who can manage intricate AR processes efficiently while maintaining a high degree of accuracy and professionalism.
2026-08-06T00:00:00Z

Accounts Receivable Specialist

Daly City, CA
onsite
Temporary / Contract
40 - 45 USD / Hourly
Position SummaryWe are seeking a detail-oriented Accounts Receivable Specialist to join our accounting team. This role is responsible for processing customer payments, reconciling accounts receivable transactions, maintaining accurate customer records, and supporting month-end and annual accounting activities. The ideal candidate will have strong organizational skills, experience with cash applications and reconciliations, and a customer-service mindset.Key ResponsibilitiesDaily Responsibilities<ul><li>Process and post customer payments including credit cards, cash, and checks.</li><li>Manage recurring credit card payment transactions.</li><li>Reconcile daily accounts receivable receipts and deposits.</li><li>Respond to customer account inquiries and resolve payment-related issues.</li><li>Prepare and distribute outgoing mail.</li><li>Visit the post office as needed to process company mail.</li></ul>Weekly Responsibilities<ul><li>Prepare and process AR batches.</li><li>Complete remote bank deposits.</li><li>Manage NSF (non-sufficient funds) checks and update customer accounts accordingly.</li><li>Record branch NSF transactions within Sage.</li><li>Create cash receipt logs for satellite branch transactions.</li><li>Maintain and update branch payment tracking spreadsheets.</li></ul>Month-End Responsibilities<ul><li>Generate and review customer statements.</li><li>Prepare monthly balance statements and semi-monthly zero-balance statements.</li><li>Update revenue recognition records for contracts transitioning from Pre-Need to At-Need status.</li><li>Review refund and cancellation activity and verify cleared checks against bank statements.</li><li>Communicate cleared cancellation transactions to internal stakeholders for inventory and asset updates.</li><li>Create and distribute customer and tenant invoices.</li><li>Maintain organized financial records and supporting documentation.</li></ul>Annual Responsibilities<ul><li>Assist with annual audit preparation and requests.</li></ul>
2026-08-20T00:00:00Z

Accounts Receivable Specialist

Pleasanton, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We’re hiring an Accounts Receivable Specialist for an ongoing contract opportunity. This position will support daily accounts receivable operations, including payment processing, account reconciliation, collections, and resolving customer account discrepancies. Previous experience working in the construction industry is preferred. Responsibilities: <ul><li>Process and apply customer payments accurately and promptly</li><li>Monitor aging reports and follow up on past-due accounts</li><li>Contact customers regarding outstanding invoices and payment status</li><li>Research and resolve billing, payment, and account discrepancies</li><li>Reconcile customer accounts and maintain accurate account balances</li><li>Prepare and distribute invoices and customer statements</li><li>Maintain detailed collection notes and supporting documentation</li><li>Assist with lien releases, progress billings, retention, or related construction billing processes as needed</li><li>Coordinate with project managers, customers, and internal accounting staff</li><li>Assist with month-end closing and accounts receivable reporting</li><li>Respond to customer questions professionally and promptly</li><li>Provide additional accounting support as assigned</li></ul>
2026-08-13T00:00:00Z

Accounts Receivable Specialist

Pleasanton, CA
onsite
Permanent / Full Time
0 - 0 USD / Hourly
Robert Half is seeking an Accounts Receivable Clerk who also has experience in A/P to join our Full-Time Engagement Professionals team. In this role, you will support client projects by handling invoicing, cash applications, collections, payment processing, vendor invoices, and other day-to-day accounting operations. This opportunity offers the stability of full-time employment, exposure to a variety of client environments, and the chance to contribute to critical projects and interim needs. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities:<ul><li>Process customer invoices, post payments, and apply cash accurately</li><li>Monitor aging reports and assist with collections follow-up</li><li>Reconcile accounts receivable transactions and resolve discrepancies</li><li>Support accounts payable functions, including invoice processing and vendor payments</li><li>Maintain accurate financial records and assist with month-end close activities</li><li>Provide general accounting and administrative support for client engagements</li></ul>
2026-08-17T00:00:00Z

Accounts Receivable Specialist

Concord, CA
onsite
Temporary to Hire
17 - 21 USD / Hourly
We are looking for an Accounts Receivable Specialist to join a healthcare organization in a contract-to-permanent capacity. This role supports customer account management by addressing billing concerns, resolving payment-related questions, and providing responsive service across a high volume of daily interactions. The ideal candidate is organized, customer-focused, and comfortable balancing receivables tasks with account support responsibilities in a fast-paced environment. Responsibilities:• Respond to customer inquiries related to services, invoices, account activity, and other billing matters with professionalism and accuracy.• Manage a high volume of inbound and outbound calls each day, ensuring timely follow-up and consistent communication with customers and internal teams.• Investigate and resolve customer concerns, document account notes in the system, and take ownership of issues through completion.• Review billing records, explain invoice details, and apply incoming payments to the appropriate customer accounts.• Contact customers regarding past-due balances and support collection efforts by encouraging prompt payment.• Process account updates such as adjustments, refunds, credit card transactions, and expedited payment requests in accordance with company procedures.• Assess requests to discontinue service, attempt to preserve the customer relationship when appropriate, and complete cancellation steps when needed.• Coordinate equipment pickup following account closure and direct calls or requests to the appropriate department when additional support is required.• Scan, organize, and maintain written correspondence and account documentation for accurate recordkeeping.
2026-08-20T00:00:00Z

Accounts Receivable Specialist

Benicia, CA
onsite
Permanent / Full Time
50000 - 57000 USD / Yearly
We are looking for an Accounts Receivable Specialist to join a wholesale distribution organization in Benicia, California. In this role, you will help keep receivables accurate and current by overseeing invoicing, payment application, collections follow-up, and account review. This position is well suited for someone who combines strong financial accuracy with a service-oriented approach when working with customers and internal teams. You will contribute to dependable cash flow, sound account management, and the overall effectiveness of the finance function. Responsibilities: • Prepare and issue customer invoices with accuracy, ensuring charges align with company guidelines and customer agreements. • Record and apply incoming payments from multiple sources, including checks, electronic transfers, and card transactions, while maintaining complete documentation. • Review customer ledgers regularly to identify discrepancies, investigate unapplied cash, and resolve balance differences in a timely manner. • Work closely with sales, customer service, operations, and accounting partners to address billing questions and clear outstanding issues. • Monitor past-due balances, follow up on collection activity, and provide clear status updates through aging analysis and account reporting. • Maintain current and accurate customer account records in support of internal controls and financial policy compliance. • Assess customer credit information to help determine appropriate account terms and recommend credit limits when needed. • Escalate seriously delinquent or high-risk accounts to external collection or legal resources in coordination with leadership. • Assist with month-end accounts receivable close activities by supporting reconciliations and ensuring records are complete and accurate. • Suggest practical improvements to accounts receivable workflows that strengthen efficiency, accuracy, and customer experience.
2026-07-23T00:00:00Z

Accounts Receivable Specialist

Mountain View, CA
onsite
Temporary / Contract
32 - 42 USD / Hourly
The AR Specialist is responsible for managing incoming payments, invoicing, collections, and account reconciliation activities to help ensure accurate and timely cash application. In a mid-sized company, this role often works closely with customers, sales teams, and accounting staff to maintain accurate receivables records and support healthy cash flow. Based on general knowledge.Key Responsibilities<ul><li>Prepare and issue customer invoices accurately and on time. Based on general knowledge.</li><li>Post payments received by check, ACH, wire, credit card, or other methods. Based on general knowledge.</li><li>Reconcile customer accounts and investigate payment discrepancies. Based on general knowledge.</li><li>Monitor aging reports and follow up on past-due balances. Based on general knowledge.</li><li>Communicate with customers regarding billing questions, account status, and payment arrangements. Based on general knowledge.</li><li>Maintain accurate customer records, credit information, and supporting documentation. Based on general knowledge.</li><li>Assist with cash application, account adjustments, and month-end closing activities. Based on general knowledge.</li><li>Support reporting, audit requests, and process improvement efforts related to accounts receivable. Based on general knowledge.</li></ul>
2026-08-21T00:00:00Z

Accounts Payable Manager

San Francisco, CA
onsite
Permanent / Full Time
110000 - 130000 USD / Yearly
We are looking for an Accounts Payable Manager to lead daily payment operations and ensure accurate, timely processing of vendor invoices in San Francisco, California. This role oversees core accounts payable activities, strengthens controls around disbursements, and supports efficient transaction flow across the organization. The ideal candidate brings strong experience managing invoice review, payment scheduling, and electronic funds processing while maintaining a high standard of accuracy and compliance. Responsibilities:<ul><li>Improve and streamline AP, reimbursements, and PO processes using automation</li><li>Manage vendor setup, updates, and cleanup</li><li>Prepare and file 1099s correctly</li><li>Support month‑end close with AP reconciliations and accruals</li><li>Handle invoices, reimbursements, and timely vendor payments</li><li>Work with finance leaders to control spending and stay compliant</li></ul>
2026-08-14T00:00:00Z

Accounts Receivable and Billing Specialist

San Francisco, CA
onsite
Temporary / Contract
27 - 37 USD / Hourly
We are seeking an Accounts Receivable and Billing Specialist to support invoicing, cash applications, collections, and account reconciliation for a San Francisco organization. This hybrid contract role will help ensure that customer accounts are billed accurately and payments are collected promptly.Responsibilities<ul><li>Prepare and issue accurate customer invoices and billing statements.</li><li>Review contracts, service records, and supporting documentation before billing.</li><li>Apply ACH, wire, check, and credit card payments to customer accounts.</li><li>Monitor aging reports and follow up on past-due balances.</li><li>Research billing discrepancies, short payments, and unapplied cash.</li><li>Communicate professionally with customers regarding invoices and payments.</li><li>Reconcile accounts receivable balances to the general ledger.</li><li>Prepare credit memos, account adjustments, and collection reports.</li><li>Maintain accurate customer records and billing documentation.</li><li>Assist with month-end close and accounts receivable reporting.</li></ul>
2026-08-13T00:00:00Z

Accounting Manager

San Rafael, CA
onsite
Permanent / Full Time
110000 - 130000 USD / Yearly
We are looking for an experienced Accounting Manager to oversee client accounting engagements and guide a high-performing team. This position combines people leadership, financial review, and client relationship management to ensure accurate reporting, timely delivery, and consistent service quality. The role also partners closely with tax specialists and supports new business activity through client discovery, proposal development, and onboarding. Responsibilities: • Direct daily operations for the accounting team, setting priorities and ensuring work is completed efficiently across multiple client engagements. • Supervise recurring client deliverables on monthly, quarterly, and annual cycles, while balancing deadlines, budgets, and service expectations. • Examine financial statements, reconciliations, cash flow analyses, budgets, and related reports to confirm accuracy and completeness before delivery. • Provide coaching, feedback, and technical direction to staff members to strengthen performance and support career growth. • Track engagement progress, review time usage, and oversee billing activity to maintain financial discipline and operational visibility. • Develop and reinforce standardized procedures and quality controls that support scalable, dependable accounting services. • Identify accounting concerns, recommend process enhancements, and recognize opportunities to expand advisory support for clients. • Collaborate with tax colleagues to align accounting output with tax planning and compliance needs. • Lead discussions with prospective clients, assess service needs, prepare pricing proposals, and coordinate a smooth onboarding process.
2026-08-12T00:00:00Z

Accounting Manager

Union City, CA
onsite
Permanent / Full Time
130000 - 150000 USD / Yearly
We are looking for an Accounting Manager to oversee core accounting operations and ensure accurate, timely financial reporting for the organization in Union City, California. This role will lead essential close activities, maintain the integrity of the general ledger, and support audit readiness through strong controls and documentation. The ideal candidate brings a hands-on approach to account analysis, reconciliations, and journal entry review while partnering across teams to strengthen accounting processes. Responsibilities:• Direct day-to-day AR, AP, and GL operations• Own month-end close and financial reporting accuracy• Validate journal entries, reconciliations, balances, and variances• Create and deliver financial and KPI reports• Support development of the annual financial plan• Streamline controls, processes, and workflows; ensure proper period close and documentation• Lead financial statements and audit support• Partner with departments on accurate revenue and expense recognition• Hire, coach, and retain accounting staff• Oversee sales tax, returns, 1099s, and regulatory compliance• Assess and implement accounting systems and tools• Ensure compliance with current US GAAP standards• Maintain fixed asset and lease accounting records• Lead and support ad hoc initiatives, process improvements, and system upgrades
2026-07-31T00:00:00Z

Accounting Manager

Emeryville, CA
onsite
Permanent / Full Time
110000 - 155000 USD / Yearly
We are looking for an Accounting Manager to lead core accounting operations and help maintain accurate, timely financial reporting for our Oakland, California team. This position will oversee key close activities, strengthen general ledger integrity, and support audit readiness across the organization. The ideal candidate brings strong technical accounting knowledge, attention to detail, and the ability to guide processes in a fast-paced environment. Responsibilities:<ul><li>Support daily accounting functions, including ledger maintenance, reconciliations, journal entries, and financial close activities.</li><li>Help prepare accurate financial statements and ensure adherence to GAAP, company policies, and internal controls.</li><li>Assist with product costing, inventory valuation, variance analysis, and inventory reconciliations.</li><li>Evaluate labor, materials, overhead, and production performance to identify efficiency improvements and cost reductions.</li><li>Collaborate with Operations and Finance teams to enhance profitability and optimize processes.</li><li>Serve as a key user of ERP, MRP, and related business systems.</li><li>Contribute to budgeting, forecasting, financial analysis, cash flow planning, and management reporting.</li><li>Monitor business performance and provide insights to support decision-making.</li><li>Assist with audits, tax compliance, regulatory reporting, and maintenance of accurate financial records and documentation.</li></ul>
2026-08-10T00:00:00Z

Accounts Payable Clerk

Santa Clara, CA
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for an Accounts Payable Clerk to support day-to-day payment operations for a construction-focused environment in Santa Clara, California. This role is ideal for someone who is detail-oriented, organized, and confident handling high-volume invoices with accuracy and timeliness. The position will play an important part in maintaining clean financial records, coordinating disbursements, and ensuring vendor payments are processed correctly. Responsibilities: • Review incoming invoices, assign the correct cost codes, and enter payment data accurately into the accounting system. • Process accounts payable transactions from receipt through final approval while maintaining proper documentation. • Prepare and support scheduled check runs to ensure vendors are paid according to agreed terms. • Verify invoice details against purchase records, job cost information, and internal approvals before posting. • Maintain organized AP files and reconcile discrepancies by communicating with vendors and internal team members. • Use Foundation Software to record payable activity and keep financial information current and complete. • Assist with resolving payment questions, missing documentation, and invoice exceptions in a timely manner.
2026-08-17T00:00:00Z

Accounts Payable Clerk

San Ramon, CA
onsite
Temporary to Hire
23 - 31.5 USD / Hourly
We are looking for an Accounts Payable Clerk to support a busy construction organization in San Ramon, California. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a high-volume invoice environment and can maintain accuracy while handling recurring utility payments across multiple locations. The person in this role will contribute to timely payment processing, month-end support, and vendor record maintenance while working with tools such as Metaviewer and Oracle JD Edwards EnterpriseOne. Responsibilities: • Handle a large weekly flow of accounts payable transactions, including utility invoices for numerous communities, while ensuring timely and precise processing.• Review, code, and route invoices correctly using established cost centers and utility-related cost codes before submission for payment.• Use Metaviewer to support invoice intake, validate populated fields, and confirm payment data is accurate prior to processing.• Prepare check requests, organize payment documentation, and coordinate check distribution and mailing activities.• Assemble the weekly payment register, verify supporting details, and route it for approval before final processing.• Assist with light journal entry work during month-end close, including basic debit and credit activity tied to accounts payable.• Maintain vendor records by setting up new suppliers, updating files, and organizing invoice documentation for audit readiness.• Investigate past-due balances, resolve payment discrepancies, and communicate with internal partners or vendors to clear outstanding issues.• Monitor utility account transfers or service cutoffs related to closed homes and ensure changes are processed without delay.• Manage open payables, void activity, and related recordkeeping while meeting weekly deadlines and month-end timelines.
2026-08-21T00:00:00Z

Accounts Payable Clerk

Palo Alto, CA
onsite
Temporary / Contract
20 - 26 USD / Hourly
Accounts Payable ClerkThe AP Clerk is responsible for supporting day-to-day accounts payable functions by processing invoices, maintaining vendor records, and assisting with timely and accurate payments. In a mid-sized company, this role often works closely with accounting, purchasing, and operations teams to help ensure invoice accuracy, proper approvals, and organized financial records. Based on general knowledge.Key Responsibilities<ul><li>Review, sort, and enter vendor invoices into the accounting system. Based on general knowledge.</li><li>Match invoices to purchase orders, receipts, and supporting documentation. Based on general knowledge.</li><li>Verify coding, approvals, and payment terms before processing. Based on general knowledge.</li><li>Assist with check runs, ACH payments, wire transfers, and other vendor disbursements. Based on general knowledge.</li><li>Reconcile vendor statements and help resolve billing discrepancies. Based on general knowledge.</li><li>Maintain accurate vendor files, payment records, and AP documentation. Based on general knowledge.</li><li>Respond to vendor inquiries regarding invoice status and payments. Based on general knowledge.</li><li>Support month-end closing activities and audit requests related to accounts payable. Based on general knowledge.</li></ul>
2026-08-21T00:00:00Z

Accounts Payable Clerk

San Jose, CA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
Colleen McAuliffe at Robert Half is looking for an Accounts Payable Clerk to support construction-related accounting operations in San Jose, California. This role focuses on managing payables across multiple projects, ensuring invoices, subcontractor documentation, and payment records are handled with precision. The ideal candidate brings strong construction accounting knowledge, a detail-oriented approach, and the ability to coordinate effectively with internal teams and external vendors. Responsibilities:• Manage the complete accounts payable cycle for vendor and subcontractor invoices across active construction projects.• Review invoices against purchase orders and receiving records to confirm accuracy before payment is issued.• Assign expenses to the correct job numbers, project phases, cost codes, and ledger accounts.• Administer subcontractor billing documents, including progress payment requests and related supporting materials.• Collect and track required lien waiver documentation prior to releasing payments.• Maintain organized vendor and subcontractor records, including tax forms, insurance certificates, and compliance paperwork.• Prepare scheduled payment batches, including checks and electronic disbursements, in accordance with company procedures.• Investigate statement differences, respond to payment inquiries, and work with project teams to resolve approval issues.• Contribute to period-end accounting tasks by assisting with payables reconciliations, accrual support, audit requests, and 1099 reporting.
2026-07-28T00:00:00Z

Accounts Payable Clerk

San Francisco, CA
onsite
Temporary / Contract
27 - 35 USD / Hourly
We are seeking an entry-level Accounts Payable Clerk to support a busy accounting department in San Francisco. This onsite contract role is an excellent opportunity for someone looking to build their accounting experience while assisting with invoice processing, data entry, vendor records, and payment support.Responsibilities<ul><li>Enter vendor invoices into the accounting system accurately and promptly.</li><li>Match invoices with purchase orders, receipts, and approval documentation.</li><li>Code invoices to the appropriate general ledger accounts and departments.</li><li>Route invoices for approval and follow up on outstanding items.</li><li>Maintain vendor files, W-9 forms, and payment information.</li><li>Respond to basic vendor questions and research payment statuses.</li><li>Assist with check runs, ACH payments, and invoice filing.</li><li>Review expense reports for completeness and proper documentation.</li><li>Provide administrative and data-entry support to the accounting team.</li></ul>
2026-08-13T00:00:00Z

Accounts Payable Clerk

Walnut Creek, CA
onsite
Temporary / Contract
28.5 - 35 USD / Hourly
We are looking for an Accounts Payable Clerk to join a team in Walnut Creek, California on a Long-term Contract basis. This role focuses on managing a large volume of payables activity with accuracy and consistency across multiple properties. The ideal candidate brings strong attention to detail, dependable work habits, and the ability to stay organized in a fast-paced accounting environment. Responsibilities:• Manage accounts payable activities for a portfolio of roughly 20 properties, ensuring timely and accurate handling of vendor invoices.• Review, code, and enter approximately 250 invoices each week while maintaining complete and organized payment records.• Assist with check run activities and support the processing of high monthly payment volumes.• Handle move-out refund transactions with careful attention to documentation and accuracy.• Perform routine data entry tasks related to payables and maintain reliable financial records.• Provide accounts payable support during the AppFolio implementation and help sustain centralized payables processes throughout the rollout.• Coordinate with internal teams to resolve invoice discrepancies, payment questions, and related accounting issues. Please reach out to John Miller for immediate consideration.
2026-08-19T00:00:00Z

Accounts Payable Clerk

Livermore, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for an Accounts Payable Clerk to support a construction and contractor environment in Livermore, California. This Contract position is ideal for someone with strong attention to detail, sound invoice processing experience, and the ability to keep payment activity organized and accurate. The person in this role will help maintain timely vendor payments, support month-end accounting tasks, and work closely with internal teams to ensure project-related expenses are properly documented and aligned with agreed terms. Responsibilities: • Accurately review, code, and enter vendor invoices while ensuring processing deadlines are met. • Verify that invoices include proper authorization and complete backup documentation before payment is issued. • Prepare weekly payment batches, including checks, electronic payments, and wire transactions. • Maintain up-to-date vendor files and address questions related to payment timing, status, and account details. • Reconcile vendor statements, investigate mismatches, and resolve billing issues in a timely manner. • Partner with project managers, procurement personnel, and suppliers to clarify charges and track project-related spending. • Compare invoice amounts against project budgets and contract terms to help control costs and prevent payment errors. • Assist with month-end close by completing account reconciliations and supporting related accounting activities. • Produce accounts payable reports and share accurate financial information with management as needed. • Support compliance and audit requests by organizing and providing payment records and supporting documentation.
2026-08-21T00:00:00Z

Accounts Payable Clerk

San Ramon, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are seeking an experienced Accounts Payable Specialist for an ongoing temporary position expected to continue through the end of the year. This role will support a busy construction accounting department with invoice processing, subcontractor payments, job-cost coding, vendor account maintenance, and discrepancy resolution. This is an ongoing temporary assignment expected to continue through the end of the year. It is a great opportunity for an Accounts Payable Specialist who can quickly step in and support a fast-paced construction accounting team. Responsibilities:<ul><li>Review, code, and enter vendor and subcontractor invoices</li><li>Code expenses accurately by job, project, phase, and cost code</li><li>Match invoices with purchase orders, subcontracts, and receiving documentation</li><li>Verify subcontractor invoices against contract terms and approved change orders</li><li>Track retention and confirm accurate payment calculations</li><li>Collect and review lien releases, insurance certificates, and other required subcontractor documentation</li><li>Route invoices for approval and follow up on outstanding approvals</li><li>Research and resolve invoice, purchase order, job-cost, and payment discrepancies</li><li>Reconcile vendor and subcontractor statements</li><li>Assist with check runs, ACH payments, and other payment processing</li><li>Respond to vendor and subcontractor questions regarding invoices and payment status</li><li>Maintain accurate vendor records and supporting documentation</li><li>Review aging reports and follow up on unapplied credits</li><li>Assist with month-end closing, job-cost reconciliation, and accounts payable reporting</li><li>Provide additional accounting and project support as needed</li></ul>
2026-08-13T00:00:00Z

Accounts Payable Specialist

Pleasanton, CA
onsite
Permanent / Full Time
28.5 - 32.5 USD / Hourly
Our team is hiring an Accounts Payable Specialist for our Full-Time Engagement Professionals practice. This role supports client projects and interim staffing needs while providing continuity and the option to re-engage talent for future needs. You will handle daily accounts payable/receivable tasks, maintain accurate financial records, and ensure vendors are paid on time. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities<ul><li>Process a high volume of vendor invoices accurately and in a timely manner.</li><li>Review invoices for proper approval, coding, and supporting documentation.</li><li>Prepare and assist with weekly and monthly payment runs, including checks, ACH, and wire payments.</li><li>Reconcile vendor statements and resolve invoice, purchase order, and payment discrepancies.</li><li>Maintain vendor records, including W-9s, payment instructions, and account updates.</li><li>Respond to vendor and internal stakeholder inquiries in a professional and timely manner.</li><li>Support month-end close by preparing AP accruals, reconciliations, and related reports.</li><li>Assist with process improvement initiatives, audit support, and special accounting projects as needed.</li><li>Adapt quickly to new client environments, systems, and workflows while maintaining high service levels.</li></ul>
2026-08-17T00:00:00Z

Accounts Payable Specialist

Palo Alto, CA
onsite
Temporary / Contract
32 - 42 USD / Hourly
The Accounts Payable Specialist is responsible for managing invoice processing and vendor payments for a construction company, with a focus on accuracy, job cost coding, subcontractor documentation, and timely payment processing. In this environment, the role often works closely with project managers, purchasing, and accounting teams to ensure invoices are matched correctly, entered into Yardi, and recorded to the appropriate jobs or projects. Based on general knowledge.Key Responsibilities<ul><li>Review, code, and process vendor and subcontractor invoices accurately and on time in Yardi. Based on general knowledge.</li><li>Match invoices to purchase orders, receipts, contracts, and supporting documentation. Based on general knowledge.</li><li>Assign costs to the correct job, phase, cost code, or project. Based on general knowledge.</li><li>Prepare and process check runs, ACH payments, wire transfers, and lien waiver documentation as needed. Based on general knowledge.</li><li>Maintain vendor and subcontractor records, including tax forms, insurance certificates, and compliance documentation. Based on general knowledge.</li><li>Reconcile vendor statements and resolve billing discrepancies with vendors and internal teams. Based on general knowledge.</li><li>Support month-end close, AP aging, and project cost reporting. Based on general knowledge.</li><li>Use Yardi to maintain accounts payable records, generate reports, and support construction accounting workflows. Based on general knowledge.</li><li>Help ensure compliance with internal controls and construction accounting procedures. Based on general knowledge.</li></ul>
2026-08-21T00:00:00Z

Accounts Payable Specialist

Concord, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are seeking an experienced Accounts Payable Specialist for an ongoing temporary position expected to continue through the end of the year. This role will support a busy accounting department with invoice processing, vendor account maintenance, payment preparation, and discrepancy resolution. This is an ongoing temporary assignment expected to continue through the end of the year. It is a great opportunity for an Accounts Payable Specialist who can quickly step in and contribute to a busy accounting team. Responsibilities:<ul><li>Review, code, and enter vendor invoices accurately and promptly</li><li>Match invoices with purchase orders and receiving documentation</li><li>Route invoices for approval and follow up on outstanding approvals</li><li>Research and resolve invoice, purchase order, and payment discrepancies</li><li>Reconcile vendor statements and investigate outstanding items</li><li>Assist with check runs, ACH payments, and other payment processing</li><li>Respond to vendor inquiries regarding invoices and payment status</li><li>Maintain accurate vendor records and supporting documentation</li><li>Review aging reports and follow up on unapplied credits</li><li>Assist with month-end closing and accounts payable reporting</li><li>Provide additional accounting support as needed</li></ul>
2026-08-13T00:00:00Z