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13 results for Office Specialist in Gettysburg, PA

Office Assistant

Gaithersburg, MD
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help ensure the office runs efficiently. The ideal candidate will have strong communication skills, the ability to manage multiple priorities, and a customer-focused approach. Responsibilities<ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul>
2026-06-30T00:00:00Z

Office Manager

Gaithersburg, MD
onsite
Temporary / Contract
28 - 32 USD / Hourly
We are seeking an organized and proactive Office Manager to oversee daily office operations and support a productive, professional work environment. This role is responsible for managing administrative functions, coordinating office procedures, supporting staff, and helping ensure the smooth day-to-day running of the office. Responsibilities<ul><li>Manage daily office operations and vendors</li><li>Supervise administrative staff</li><li>Track budgets, supplies, and records</li><li>Support onboarding and internal coordination</li></ul>
2026-06-30T00:00:00Z

Office Manager

Baltimore, MD
onsite
Temporary / Contract
26 - 34 USD / Hourly
We are seeking an experienced Office Manager to support a Professional Services firm. This role will oversee daily office operations and provide administrative support to ensure an efficient and productive work environment. The ideal candidate will have at least one year of office management or administrative experience and strong organizational skills. Responsibilities:<ul><li>Manage day-to-day office operations and workflow</li><li>Coordinate calendars, meetings, and travel arrangements</li><li>Handle vendor relationships, office supplies, and facilities requests</li><li>Process invoices, expense reports, and purchase orders</li><li>Maintain employee records and assist with onboarding activities</li><li>Support HR, payroll, and accounting functions as needed</li><li>Create reports, presentations, and correspondence</li><li>Manage filing systems and ensure document accuracy</li></ul>
2026-06-30T00:00:00Z

Office Support Assistant

Baltimore, MD
onsite
Temporary / Contract
26 - 33 USD / Hourly
We are looking for individuals that have experience with front desk operations, file maintenance and administrative support to assist a reputable legal group in downtown Baltimore. This is a contract role slated to last until the end of the year. Qualified candidates with immediate availability will be considered heavily! Front Desk Operations:<ul><li>Answer and direct incoming calls to appropriate practice groups.</li><li>Assist callers with mid-level inquiries (e.g., settlement payments, claim submissions, collection agreements).</li><li>Accept and process subpoenas and summonses on behalf of the department.</li><li>Maintain tracking logs and compile monthly reports for executive leadership.</li><li>Review, process, and distribute incoming mail.</li><li>Track important communications and shipments.</li></ul>File Maintenance:<ul><li>Organize and maintain physical and electronic case files.</li><li>Coordinate file archiving with the Archive Management team.</li><li>Conduct periodic purging and shredding of outdated documents as needed.</li></ul>Administrative Support:<ul><li>Provide backup support to administrative staff.</li><li>Order and monitor office supply inventory.</li><li>Coordinate facility repair requests.</li><li>Schedule meetings for senior leadership.</li><li>Draft internal communications and memoranda.</li></ul>
2026-07-01T00:00:00Z

Legal Assistant

Baltimore, MD
onsite
Permanent / Full Time
60000 - 85000 USD / Yearly
We are looking for a skilled Legal Assistant to support a busy legal team in Baltimore, Maryland. This position is well suited for someone who can manage competing priorities, maintain accurate records, and communicate effectively with attorneys, paralegals, and internal stakeholders. The role calls for strong administrative judgment, attention to detail, and the ability to handle confidential legal matters with professionalism. Responsibilities: • Coordinate day-to-day administrative support for attorneys and paralegals, helping keep legal matters organized and on schedule. • Prepare, revise, and format legal correspondence, court-related materials, briefs, and presentation documents with accuracy and consistency. • Maintain orderly legal files and records by organizing documents, correspondence, and matter-related information in secure systems. • Arrange meetings, appointments, and travel logistics while managing calendars and resolving scheduling conflicts as needed. • Assist with court filing activities, including electronic submissions, and support related follow-up for federal, state, and local matters when required. • Conduct basic legal and factual research to compile information and materials requested by the legal team. • Support billing and invoicing activities by reviewing entries, preparing documentation, and helping track administrative details. • Handle general office support tasks such as scanning, copying, filing, and completing additional project-based assignments as needed.
2026-06-10T00:00:00Z

Legal Assistant

Baltimore, MD
onsite
Permanent / Full Time
75000 - 91000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to join a legal team in Baltimore, Maryland, with a focus on real estate matters. This role supports attorneys through the preparation of transaction documents, coordination of closing materials, and review of property-related records. The ideal candidate brings prior experience in real estate law and is comfortable working with legal technology in a fast-paced office environment. Responsibilities: • Prepare and organize legal documents related to real estate transactions, including financing and closing materials. • Support attorneys by assembling closing binders and ensuring transaction files are complete and accurate. • Conduct title and survey reviews to identify issues that may affect property transactions. • Assist with drafting agreements and other transactional documents used in real estate matters. • Manage and maintain files within document management platforms to keep records accessible and up to date. • Use document comparison tools to review revisions and confirm accuracy across legal drafts.
2026-06-11T00:00:00Z

Legal Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are seeking a reliable and detail-oriented Temporary Legal Administrative Assistant to support a busy legal team. This role will provide maternity leave coverage, with the potential for extension, and will assist attorneys with a variety of day-to-day administrative and document-related tasks. Key Responsibilities:<ul><li>Prepare, format, and generate legal documents and correspondence</li><li>Perform data entry and maintain organized electronic and physical files</li><li>Scan, copy, and properly file documents within the firm’s system</li><li>Edit and format documents, including renaming and organizing files</li><li>Assist with general administrative tasks supporting multiple attorneys</li><li>Provide occasional communication with clients or third parties as needed\</li></ul>
2026-07-01T00:00:00Z

Administrative Assistant

Lemoyne, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
A growing, full-service accounting and advisory firm is seeking a Full-Time Administrative Assistant to serve as the welcoming face and voice of its Lemoyne, PA office. Position Summary:This role is ideal for a professional, organized, and customer-focused individual who thrives in a fast-paced environment. The Administrative Assistant will act as the first point of contact for clients and visitors while providing essential support to accounting, tax, and advisory teams. The ideal candidate is detail-oriented, tech-savvy, and highly dependable. Schedule:<ul><li>Full-time, Monday–Friday</li><li>Additional hours may be required during tax season</li></ul>Why Join:This organization offers a collaborative, team-oriented environment that values work-life balance and professional growth, including flexible scheduling and seasonal reduced hours. Key Responsibilities:<ul><li>Greet clients and visitors with a professional and welcoming demeanor</li><li>Answer and direct incoming phone calls</li><li>Assist clients with scheduling, document collection, and general inquiries</li><li>Manage calendars, appointments, and correspondence</li><li>Prepare, assemble, and distribute tax returns and client documents (requires extended standing during peak season)</li><li>Process incoming/outgoing mail and deliveries</li><li>Maintain organized electronic and paper filing systems</li><li>Monitor office supply levels and place orders as needed</li><li>Follow established administrative procedures</li><li>Support special projects and additional administrative tasks as assigned</li></ul>
2026-06-18T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who can keep records organized, respond to routine administrative needs, and provide dependable support to accounting-related activities. The right candidate will be comfortable handling a mix of office coordination, document management, and general administrative tasks in a fast-paced environment. This role will begin on a part-time schedule of approximately nine hours per week, with the potential to grow into a full-time position. Responsibilities:• Organize, maintain, and retrieve business records, financial documents, and supporting files as requested by internal stakeholders.• Provide administrative support for accounting-related processes by gathering information, locating paperwork, and preparing materials for review.• Enter data accurately into office records and spreadsheets while ensuring information remains current and well documented.• Answer incoming calls, respond to routine inquiries, and direct messages to the appropriate contacts in a clear and organized manner.• Support front desk and general office functions, including scheduling, document handling, and day-to-day administrative coordination.• Help establish and improve filing systems to keep physical and digital records structured, accessible, and easy to manage.• Assist with office organization efforts related to workspace setup and ongoing operational needs as the local office continues to grow.
2026-07-06T00:00:00Z

Administrative Assistant

Timonium, MD
remote
Temporary / Contract
21 - 23 USD / Hourly
A growing consulting firm is looking for an Administrative Assistant to provide dependable clerical and office support. This position is ideal for someone who is highly organized, detail-oriented, and comfortable managing a steady flow of documents, records, and administrative tasks. The role will focus on maintaining accurate information, preparing business materials, and keeping files and office documentation well-organized. This is a part-time position requiring approximately two hours per week, for a total of about eight hours per month. Responsibilities:• Enter and maintain information accurately in Excel, PowerPoint, and other business documents.• Prepare proposals and presentation materials to support client and internal needs.• Create, revise, and format documents to ensure consistency, accuracy, and professionalism.• Organize digital and physical files so records remain easy to access and up to date.• Perform high-volume data entry while maintaining strong attention to detail.• Provide general office support, including routine administrative and front-desk tasks as needed.
2026-07-06T00:00:00Z

Executive Assistant

Baltimore, MD
onsite
Temporary / Contract
26 - 31 USD / Hourly
We are looking for an experienced Executive Assistant to provide dedicated support in the higher education space. This position is based on-site and plays a central role in keeping executive operations organized, responsive, and efficient within a mission-driven non-profit environment. The individual in this role will manage priorities across scheduling, communications, reporting, and meeting coordination while also offering backup support to leadership across finance-related departments. Success in this position requires sound judgment, discretion, and the ability to keep multiple administrative activities moving efficiently. Responsibilities:• Coordinate the schedule by arranging meetings, managing appointments, tracking deadlines, and resolving calendar conflicts.• Draft, format, proofread, and refine correspondence, presentations, reports, and other executive documents using Microsoft Office tools.• Organize meeting logistics, prepare agendas and supporting materials, and ensure follow-up items are documented and tracked.• Prepare travel plans and related documentation, including itineraries, approvals, and expense reporting for executive leadership.• Assist with the development of financial and board-facing materials by compiling information and helping assemble clear presentations and reports.• Serve as a reliable point of contact for students, faculty, staff, and external partners while representing the office with courtesy and respect.• Provide backup executive-level administrative coverage for additional members of the leadership team to maintain continuity in daily operations.• Contribute to special initiatives, reviews, events, trainings, and planning efforts that require strong coordination and administrative execution.
2026-07-02T00:00:00Z

Executive Assistant

Baltimore, MD
onsite
Temporary / Contract
26 - 38 USD / Hourly
We are seeking a highly organized, proactive, and mission-driven Executive Assistant to support the daily administrative operations of a growing non-profit organization. This position is vital in facilitating the smooth functioning of the office, supporting both internal teams and advancing the organization's mission. Key Responsibilities:<ul><li>Act as the primary point of contact for internal staff, board members, donors, and community partners.</li><li>Coordinate calendars, meetings, and event logistics for leadership, optimizing executive schedules.</li><li>Manage event planning and travel arrangements for staff and leadership, ensuring smooth execution of organizational events and travel needs.</li><li>Provide light HR support, including onboarding new staff, maintaining personnel records, and tracking time off.</li><li>Maintain and organize both digital and physical filing systems to ensure documentation remains current and easily accessible.</li><li>Manage donor databases (such as Salesforce, Blackbaud, Raiser's Edge, or DonorPerfect), including tracking donations, generating reports, and assisting with donor communications and outreach initiatives.</li></ul>
2026-06-18T00:00:00Z

Family Law Legal Assistant

Camp Hill, PA
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
Our client is currently seeking a Family Law Legal Assistant to support a busy legal team in Camp Hill, Pennsylvania. This position is ideal for someone who is highly organized, comfortable managing court-related documentation, and confident working in a family law environment. The role focuses on keeping case materials accurate, deadlines on track, and filings completed efficiently while providing dependable administrative support to attorneys. Responsibilities:• Prepare, review, and submit legal documents for electronic filing with courts and related agencies.• Coordinate court submissions and maintain organized records to ensure all case materials are current and accessible.• Support attorneys with family law matters by drafting correspondence, assembling case files, and tracking important deadlines.• Monitor filing requirements and procedural timelines to help keep matters moving forward without delay.• Communicate with courts, clients, and internal team members regarding documentation, scheduling, and case status updates.• Assist with civil litigation support tasks, including document management, hearing preparation, and file organization.
2026-06-08T00:00:00Z