We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Lawrence, Massachusetts. This is a Contract-to-permanent position, offering an exciting opportunity to support leadership in a dynamic and fast-paced environment. The ideal candidate will bring strong administrative expertise, excellent communication abilities, and a proactive approach to managing responsibilities.<br><br>Responsibilities:<br>• Serve as the primary liaison with medical schools nationwide, managing student elective rotation applications, acceptances, and communications.<br>• Collect and maintain residency data essential for accreditation, resident evaluations, and scholarly activity reporting.<br>• Provide administrative support to residency leadership, including Research Directors and Medical Student Directors.<br>• Assist in research activities such as grant writing, manuscript submissions, conference preparations, and supervising research assistants.<br>• Manage submissions and documentation for research-related activities.<br>• Coordinate faculty meetings, including setting up materials, arranging breakfast, and preparing literature.<br>• Oversee calendar management, ensuring seamless scheduling and organization of executive meetings.<br>• Arrange and coordinate travel plans, including booking accommodations and transportation.<br>• Utilize advanced Microsoft Excel functions and formulas extensively to manage and analyze data.<br>• Work independently with minimal supervision, ensuring tasks are completed efficiently and professionally.
We are looking for an experienced Paralegal to join our team on a contract basis in Cambridge, Massachusetts. In this role, you will provide essential support to two attorneys, assisting with contract management, privacy-related projects, and data aggregation tasks. This position offers an opportunity to utilize your expertise in legal processes while contributing to meaningful initiatives within the education industry.<br><br>Responsibilities:<br>• Review and analyze contract terms to identify risks and recommend necessary edits.<br>• Support attorneys by preparing contracts for finalization and signature.<br>• Handle privacy-related projects, including collecting and organizing data across multiple entities.<br>• Aggregate and analyze data using Excel, ensuring accuracy and completeness.<br>• Assist with various agreements such as research agreements, non-sponsored research agreements, and student activity agreements based on established templates.<br>• Conduct research and compile relevant legal documentation as required.<br>• Collaborate effectively with the risk office to ensure smooth project execution.<br>• Maintain organized records and documentation for all ongoing projects.<br>• Utilize tools such as Adobe Acrobat and case management software to streamline legal processes.
<p>Our client, a highly successful asset management firm, is seeking a General Counsel in their Boston, MA office. In this role, you will be ensuring that the company's legal affairs are managed effectively, risks are identified and mitigated, and internal teams are well supported in their compliance and fiduciary responsibilities.</p><p><br></p><p><strong>Role: </strong>General Counsel </p><p><strong>Location: </strong>Boston, MA</p><p><strong>Salary:</strong> $250,000 Base Salary with equal bonus</p><p><strong>Schedule:</strong> Hybrid (3 days in office, 2 days remote)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Act as the chief legal advisor to executive leadership and the Boards of Directors, providing strategic counsel on legal and governance matters</li><li>Lead and oversee the Legal, Risk Management, and Compliance functions, ensuring alignment with organizational objectives</li><li>Provide legal and strategic guidance on enterprise risk, regulatory compliance, and corporate governance</li><li>Serve as Secretary to the Boards, overseeing the maintenance of corporate records and governance protocols</li><li>Manage external legal counsel and oversee complex legal matters, including contracts, fiduciary responsibilities, and regulatory filings</li><li>Foster a culture of integrity, accountability, and proactive compliance across the organization</li></ul>
<p>seeking a motivated and detail-oriented Administrative & Accounting Assistant to join our team. This role combines traditional administrative support with accounting assistant responsibilities, providing essential support to our operations, accounting, and project management teams. The ideal candidate will be proactive, organized, and comfortable handling both financial documentation and day-to-day office functions in a fast-paced construction environment.</p><p>Key Responsibilities</p><p>Administrative & Office Support</p><p>• Retrieve and distribute mail from the PO Box</p><p>• Monitor voicemail inbox; triage and forward messages to appropriate staff</p><p>• Order and maintain office and kitchen supplies (weekly or as needed)</p><p>• Coordinate and assist with office-wide mailings (FedEx, USPS, mass distributions)</p><p>• Oversee onboarding logistics for new hires, including distributing apparel, and coordinating technology setup (iPads, covers, stylus pens, etc.)</p><p>• Serve as a liaison for internal tech support; maintain equipment such as copiers, printers, and plotters</p><p>• Coordinate the ordering and proofing of company apparel and marketing materials</p><p>Accounting & Project Support</p><p>• Assist with accounts payable processes and credit card receipt reconciliation</p><p>• Gather, organize, and assemble invoices for residential billing packets</p><p>• Generate and track monthly lien waivers for residential projects</p><p>• Proofread, format, and edit AIA subcontracts for accuracy and consistency</p><p>• Track and enter new vendor packets into Sage accounting system</p><p>• Obtain, monitor, and update certificates of insurance for office and subcontractors; send monthly reports on expired policies</p><p><br></p><p><br></p><p><br></p><p><strong><em><u>For immediate consideration please call me directly Eric Lebow 508-205-2127</u></em></strong></p>
<p>Robert Half's client is looking for a few Administrative Coordinator's to assist with a 4-6 month engagement within the Medical space!</p><p><br></p><p>Responsibilities:</p><p>-Processing incoming/outgoing correspondence</p><p>-Review paperwork</p><p>-Tracking status of deliverables</p><p>-Handle medical records</p><p>-Follow HIPAA guidelines</p><p>-Proficient in MS Office / data entry</p><p>-Follow-up calls to clients</p><p><br></p><p>Start date: Asap!</p><p>Duration: ~4-6 months</p><p>Hours: M-F | 8:30am-5pm</p><p>Work type: Remote</p><p><br></p><p>*If interested, APPLY now!</p>
<p>Robert Half is seeking a detail-oriented and proactive <strong>Administrative Assistant</strong> to join our client’s team in <strong>Nashua, NH</strong>. This role is essential for ensuring smooth day-to-day operations by providing high-level administrative support and maintaining an organized, efficient working environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact by handling phone calls, email correspondence, and in-person inquiries with professionalism.</li><li>Perform general administrative duties such as scheduling meetings, arranging travel, and maintaining calendars for leadership staff.</li><li>Prepare accurate and timely reports, presentations, and correspondence; manage incoming/outgoing mail and packages.</li><li>Maintain efficient office systems, including file management (both physical and digital).</li><li>Coordinate with internal departments and external partners as needed to facilitate smooth communication.</li><li>Support the onboarding process for new team members, including training on administrative procedures.</li><li>Act as a primary contact for office supply procurement, facility maintenance coordination, and general troubleshooting.</li><li>Take meeting minutes as requested and ensure timely distribution to team members.</li></ul>
<p>We are looking for a dedicated and detail-oriented Administrative Assistant to provide comprehensive support to company leadership and ensure the smooth operation of daily administrative tasks. This role is pivotal in managing schedules, coordinating travel arrangements, and preparing essential reports while fostering effective communication across teams and external partners. The ideal candidate thrives in a fast-paced environment and brings exceptional organizational skills and attention to detail to the table. This is a100% IN OFFICE position. </p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain executive calendars, ensuring all appointments and meetings are scheduled effectively.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare detailed agendas, reports, and presentations to support leadership and team meetings.</p><p>• Handle expense reports by tracking and reconciling costs accurately.</p><p>• Facilitate communication between internal teams and external stakeholders to ensure seamless collaboration.</p><p>• Manage office operations, including ordering supplies and overseeing vendor relationships.</p><p>• Greet and assist visitors, acting as a reliable liaison for guests and vendors.</p><p>• Plan and coordinate meetings, including logistics, scheduling, and material preparation.</p><p>• Perform data entry tasks with a high degree of accuracy and attention to detail.</p><p>• Utilize Microsoft Excel and Outlook to support administrative and operational needs.</p>
We are looking for a meticulous and proactive Executive Administrator to provide comprehensive support to our Executive Leadership Team. This multifaceted role involves responsibilities across executive assistance, office management, and HR/accounting functions. If you thrive in a dynamic environment and excel at organization, this position offers opportunities for growth.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.<br>• Coordinate and prepare materials for meetings, ensuring all documentation is accurate and ready.<br>• Take detailed meeting minutes and follow up on action items to ensure timely completion.<br>• Organize company events and activities, handling logistics and communication to ensure successful execution.<br>• Handle administrative tasks such as drafting correspondence, creating presentations, and managing office supplies.<br>• Support HR and accounting functions, including onboarding processes and basic financial tasks.<br>• Maintain accurate records and documentation to ensure compliance and organization.<br>• Act as a liaison between the Executive Leadership Team and other departments, fostering effective communication.<br>• Develop and implement office management procedures to enhance efficiency and productivity.<br>• Assist in special projects as needed, demonstrating flexibility and problem-solving skills.
<p>This role is onsite in Brighton, MA 5x per week, non-negotiable, do not apply if you aren't open to working onsite 5x per week</p><p><br></p><p><strong>Job Title</strong>: Administrative and Operations Coordinator - Technology Team Support</p><p><br></p><p><strong>Job Summary</strong>: We are seeking an extremely organized and proactive Administrative and Operations Coordinator to assist our technology team with scheduling, data input, certification tracking, and consistent follow-ups. This role is critical in ensuring all team members complete required certifications and trainings within specified timelines. The ideal candidate will need exceptional organizational, communication, and follow-through skills to manage multiple responsibilities, while diligently documenting and monitoring progress to maintain compliance standards.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li><strong>Scheduling</strong>: Coordinate and manage meeting calendars, training sessions, and certification deadlines to ensure team members have access to all required resources.</li><li><strong>Data Input & Tracking</strong>: Maintain accurate records of certifications, trainings, and other compliance requirements in designated systems.</li><li><strong>Certification and Training Follow-Up</strong>: Actively track the status of individual team members’ certification and training completions. Proactively remind those who are not compliant and ensure consistent follow-ups via email, messaging, or other methods of communication.</li><li><strong>Documentation</strong>: Maintain detailed reports and logs for certification progress, escalations, and completed follow-ups, ensuring data is centralized and up-to-date.</li><li><strong>Reporting</strong>: Provide recurring updates to leadership regarding team compliance performance, outstanding certifications, and any roadblocks.</li><li><strong>Consistent Outreach</strong>: Communicate persistently and professionally with team members who have outstanding tasks, reinforcing deadlines and expectations without compromising relationships.</li><li><strong>Process Improvement</strong>: Identify and suggest opportunities to streamline certification tracking and follow-up processes for greater efficiency.</li></ul><p><br></p>
We are looking for a dedicated Executive Administrator to support the daily operations and strategic initiatives of our organization in Boston, Massachusetts. This role serves as a vital link between the executive team and various stakeholders, requiring a proactive, detail-oriented, and highly organized individual. The ideal candidate will excel in administrative tasks, communication, and technical proficiency while maintaining the confidentiality essential to this position.<br><br>Responsibilities:<br>• Manage and coordinate the executive’s calendar, ensuring efficient scheduling and prioritization of meetings and events.<br>• Prepare detailed materials and presentations for meetings, including Board and committee sessions.<br>• Act as the primary liaison between the executive team and internal or external stakeholders, fostering effective communication.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Support strategic initiatives by organizing and tracking key projects and deadlines.<br>• Maintain confidentiality in handling sensitive information and documents.<br>• Assist in developing and delivering Board presentations and other high-level communications.<br>• Ensure seamless execution of administrative processes to enhance organizational productivity.<br>• Serve as a resource for the executive team in resolving complex scheduling or logistical challenges.
