<p>We are looking for a highly organized and personable Receptionist to join our team on a contract basis in Redmond, WA. This role involves creating a welcoming environment for visitors while providing essential administrative support. The ideal candidate will excel in customer service and communication, ensuring smooth front desk operations.</p><p><br></p><p>Responsibilities:</p><p>• Greet and check in visitors upon arrival, ensuring proper registration and adherence to site protocols.</p><p>• Issue visitor badges using the designated system to maintain secure and organized access.</p><p>• Provide assistance to guests by responding to inquiries, offering directions, and addressing general needs.</p><p>• Perform administrative tasks such as data entry, record keeping, and maintaining logs related to visitor activity.</p><p>• Answer inbound calls with attention to detail, directing them to appropriate personnel as needed.</p><p>• Coordinate meeting room setups and ensure the front desk area remains organized and presentable.</p><p>• Maintain a detail-oriented approach while representing the company to guests and visitors.</p><p>• Monitor and enforce security protocols to maintain a safe environment.</p><p>• Utilize basic computer functions and Microsoft tools to support daily operations.</p>
<p>We are seeking a welcoming Front Desk Coordinator to manage front desk operations in Kirkland, WA and act as the first point of contact for visitors and clients. In this contract role, the Receptionist will ensure smooth day-to-day operations while providing excellent customer service and administrative support.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet clients, visitors, and employees in a friendly and approachable manner.</li><li>Answer and direct incoming phone calls, taking messages and providing information as needed.</li><li>Manage the front desk area, keeping it organized, clean, and stocked with necessary materials.</li><li>Respond to inquiries via phone, email, or in-person and direct them to the appropriate departments.</li><li>Maintain appointment calendars and assist with scheduling meetings.</li><li>Process incoming and outgoing mail, including courier services, and coordinate deliveries.</li><li>Provide general administrative support, such as data entry, filing, and record maintenance.</li><li>Assist in the preparation of documents and correspondence as directed.</li><li>Ensure visitors adhere to office security policies, including check-ins and badge distribution.</li></ul>
We are looking for a dedicated Front Desk Coordinator to join our team on a contract basis in Seattle, Washington. In this role, you will serve as the first point of contact for clients and visitors, ensuring a welcoming and organized environment. Your ability to manage administrative tasks and maintain smooth office operations will be essential to our success.<br><br>Responsibilities:<br>• Welcome and assist clients and visitors with courtesy and attention to detail.<br>• Handle incoming mail by opening, sorting, and distributing, while preparing outgoing mail and packages for delivery.<br>• Monitor and replenish office supplies to ensure consistent availability.<br>• Maintain cleanliness and organization in shared spaces, such as the kitchen, café, and conference rooms.<br>• Support various departments by providing overflow administrative assistance as needed.<br>• Coordinate and manage company calendars using Outlook.<br>• Deliver general office support, including assisting leadership and administrative teams.<br>• Operate and answer multi-line phone systems efficiently, ensuring prompt responses to inbound calls.
We are looking for a Front Desk Coordinator to join our team in Tukwila, Washington. This is a long-term contract position where you will play a key role in creating a welcoming environment for visitors and providing essential administrative support to the office. The ideal candidate is highly organized, approachable, and committed to delivering exceptional service.<br><br>Responsibilities:<br>• Serve as the first point of contact by answering, screening, and transferring incoming calls with professionalism.<br>• Greet and guide visitors and customers, ensuring they feel welcomed and supported.<br>• Perform administrative tasks such as sorting mail, data entry, filing, and scanning documents.<br>• Prepare envelopes and handle mailing processes as needed.<br>• Monitor and maintain office supplies, kitchen inventory, and snack stock, including occasional Costco runs.<br>• Restock and service office equipment like copiers, printers, and dishwashers.<br>• Assist in organizing and executing meetings, employee events, and celebrations, including coordinating catering orders.<br>• Draft and edit correspondence, such as letters and summaries, with attention to detail.<br>• Conduct basic online research to support office activities and special projects.<br>• Maintain spreadsheets and manage mail distribution while supporting ad-hoc administrative tasks.
Administrative support:<br> Greet clients and visitors <br> Screen email phone messages and forward to staff as needed<br> Responsible for Seattle office opening and closure<br> Sort and distribute mail and packages daily and notify staff as needed<br> Responsible for generating mailing labels for outgoing packages and scheduling pick up<br> Coordinate with Community Engagement Team to ensure upkeep of staging area for client events, order supplies for workshops/events, and other support as needed. <br> Assist with new employee onboarding and offboarding<br> Assist with the planning and execution of company events<br> Responsible for office supply orders for all PRR locations<br> Responsible for ordering service awards and staff recognition gifts; distribute off-service anniversary gifts to staff<br> Coordinate scheduling for on-site conference rooms and enforce protocols for scheduling.<br> Coordinate the use of the company vehicle <br> Schedule staff headshot sessions<br> Responsible for catering orders<br> Maintain cleanliness and organization of common areas (lobby, kitchen, mailroom, storage, etc) in the Seattle office. <br> Monthly petty cash reconciliation with Administrative Manager<br> Scan checks and invoices received in the mail to Accounts Payable<br> Maintain organization of Mail Room and order office supplies inventory as needed<br> Validate parking<br> Request banquet permit as needed<br><br><br>Kitchen Responsibilities:<br> Prepare coffee each day and wash carafe end of each day<br> Maintain snacks/beverages inventory<br> Set the dishwasher to wash and unload clean dishes<br> Place monthly Costco order and put away upon arrival<br> Place coffee and tea order as needed<br> Manage kitchen supply inventory and order as needed<br> Responsible for monthly fridge clean out communications to staff<br><br><br>Building Management:<br> Serve as a first point of contact for building management and security<br> Submit work orders for building access cards and maintenance needs<br> Reserve building conference rooms as needed by staff<br> Relay pertinent emails from building management to Seattle In-House Teams channel<br>Office Manager,Accounting Software Systems,ADP - Financial Services,Concur,CRM,Dentrix Dental S
<p>Job Title: Office Assistant</p><p>Location: Seattle, WA</p><p>Start Date: ASAP</p><p>Pay: $22/hour</p><p>Schedule: M-F 8:30am - 5:30pm</p><p>Duration: 3-month contract with potential to become permanent based on performance</p><p><br></p><p><strong>About the Role:</strong></p><p>We’re looking for a reliable and experienced Office Assistant to join our team in our brand-new Seattle office, opening on September 8th. This is a great opportunity for someone with strong reprographics experience who enjoys a dynamic and independent work environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong><em><u>Reprographics</u></em></strong> – 75%Operate HP and Xerox multifunction devices</p><p>Manage print jobs, duplications, tab creation, and related copy room tasks</p><p><br></p><p><strong><em><u>Hospitality</u></em></strong> – 25%Set up and clean conference rooms</p><p>Maintain cleanliness of shared spaces and common areas</p><p><br></p><p><strong>Mail Services</strong></p><p>Handle incoming deliveries and coordinate outgoing shipments (FedEx)No digital mail responsibilities</p><p><br></p><p><strong>Workspace Coverage</strong></p><p>Responsible for maintaining services on one floor</p><p>No reception coverage required</p><p><br></p><p><br></p>
<p>We are looking for a Customer Success Specialist to join our team in Federal Way, Washington. This is a long-term contract position that requires a proactive and detail-oriented individual capable of managing multiple priorities in a fast-paced environment. The ideal candidate will excel in customer service, data entry, and administrative tasks while maintaining a focus on accuracy and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Handle customer service tasks, including responding to inquiries and resolving issues</p><p>• Prepare and copy data ensuring accuracy and timely submission.</p><p>• Enter applications and funding files into proprietary systems with precision and attention to detail.</p><p>• Manage high-volume data entry tasks with a focus on accuracy and efficiency</p><p>• Manage the applications of loans, ensuring accurate csutomer information.</p><p>• Perform front desk duties such as welcoming guests, handling mail and packages, and buzzing in visitors.</p><p>• Call customers to gather incomplete or additional information for loan processing.</p><p>• Maintain high-volume data entry accuracy and meet daily goals for loan application processing.</p><p>• Utilize Microsoft Office Suite, including Word, Excel, and Outlook, to execute tasks efficiently.</p><p>• Collaborate with peers to ensure all necessary information is collected and processed.</p><p>• Adapt to changing priorities and balance multiple tasks effectively.</p><p>• Perform filing duties, ensuring all records are accurately maintained and up-to-date</p><p>• Handle conventional and FHA loans, ensuring all procedures and regulations are followed</p><p>• Work independently on assigned projects, showcasing the ability to follow through with tasks.</p><p>• Follow up with team members to confirm the completion of assigned tasks.</p>
We are looking for an experienced Workplace Experience Ambassador to join our team on a contract basis in Seattle, Washington. In this role, you will play a key part in ensuring that all building spaces are organized and maintained to create a welcoming and efficient environment for employees and visitors. This position requires exceptional customer service skills and the ability to collaborate effectively with various teams.<br><br>Responsibilities:<br>• Deliver outstanding customer service to both internal and external guests, ensuring all interactions are handled with professionalism.<br>• Oversee front-of-house operations, including managing inquiries and directing them appropriately.<br>• Coordinate and assist with the physical setup of events and meetings, ensuring furniture, signage, and equipment are properly arranged.<br>• Maintain accurate records of room bookings and schedules, as well as keep event calendars updated.<br>• Provide support to other facilities team services as needed to ensure smooth operations.<br>• Collaborate with other team members to uphold a high standard of service and act as a representative of the team.<br>• Monitor and address any issues related to building spaces to maintain a comfortable and functional environment.<br>• Assist with catering and hospitality arrangements as required during events or meetings.<br>• Utilize various software platforms to manage daily activities and streamline processes.
<p>We are seeking a detail-oriented and proactive Administrative Assistant to support day-to-day office operations for a dynamic team in Bellevue, WA. This contract role provides a crucial opportunity to contribute to organizational efficiency through administrative, scheduling, and office management tasks. </p><p><br></p><p><strong><u>Responsibilities: </u></strong></p><ul><li>Manage daily office operations, including ordering supplies and maintaining organization of files and equipment. </li><li>Schedule and coordinate meetings, appointments, and team calendars to ensure efficient time management. </li><li>Handle email correspondence and phone calls professionally, acting as a liaison between departments and external contacts. </li><li>Prepare, proofread, and format reports, presentations, and other documents ensuring accuracy and a polished presentation. </li><li>Coordinate meeting logistics, including technology setup, preparation of agendas, and recording minutes. </li><li>Arrange travel accommodations such as flight bookings, hotels, and transportation for team members or executives. </li><li>Maintain and update databases, records, and files to ensure accessibility and accuracy.</li></ul>
<p>We are looking for a detail-oriented and empathetic Administrative Coordinator to join our team in Federal Way, Washington. In this long-term contract role, you will play a pivotal part in supporting our operations by providing excellent customer service, managing communications, and ensuring smooth administrative processes. This position offers the chance to contribute to a dynamic environment while supporting critical organizational functions.</p><p><br></p><p>Responsibilities:</p><p>• Respond to inbound inquiries and provide clear, accurate information about services, appointments, and processes.</p><p>• Conduct outbound calls to collect necessary information, remind customers of upcoming appointments, and assist with completing forms or applications.</p><p>• Address and troubleshoot issues related to background checks, I-9 forms, fingerprinting, and training requirements.</p><p>• Guide customers through various processes while adhering to established policies and procedures.</p><p>• Document all interactions and updates in the customer relationship management system to maintain accurate records.</p><p>• Ensure strict confidentiality and compliance with regulations related to patient information and data privacy.</p><p>• Collaborate with internal teams to escalate and resolve complex issues promptly.</p><p>• Utilize deep knowledge of healthcare programs and services to assist customers effectively.</p><p>• Provide constructive feedback to enhance service delivery and improve customer experience.</p>
