We are looking for a detail-oriented and friendly Receptionist to join our team in West Henrietta, New York. As the first point of contact for visitors and callers, you will play a key role in ensuring smooth communication and coordination within the office. This is a long-term contract position that offers an opportunity to contribute to a dynamic and supportive work environment.<br><br>Responsibilities:<br>• Greet visitors and provide assistance or direct them to the appropriate department.<br>• Manage a multi-line phone system, including answering, transferring, and handling inbound calls efficiently.<br>• Operate a switchboard with up to 10 phone lines to ensure seamless communication.<br>• Maintain accurate records of calls and messages for proper documentation.<br>• Perform general administrative tasks to support the office, such as sorting mail and managing office supplies.<br>• Ensure the reception area remains organized and welcoming for guests.<br>• Provide courteous and attentive customer service both in person and over the phone.<br>• Collaborate with team members to address inquiries and resolve issues promptly.<br>• Uphold confidentiality and security protocols when handling sensitive information.<br>• Assist with scheduling and coordinating appointments when necessary.
• Maintain a documented system of accounting policies and procedures. <br>• Create an environment of controls to ensure the safeguarding of company assets, including, but not limited to cash, inventory, fixed assets, and investments. <br>• Understand the relationship of computer and process-driven systems, ensuring controls are in place. <br>• Consistently analyze financial data and present financial reports in an accurate and timely manner; communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep Group Leadership informed of the financial condition of Division. <br>• Perform month-end closing process, recording journal entries and preparing monthly financial statements. <br>• Review, analyze, and reconcile all balance sheet accounts and sub-ledgers on a timely basis. Ensuring accuracy and completeness. <br>• Maintain fixed asset ledger and generate depreciation entries. <br>• Prepare all supporting documents and requests for the completion of tax returns and owner distributions as required by an external CPA firm. <br>• Create cost accounting reports related to machine and spare parts pricing. <br>• Assist company leadership in the annual budgeting and planning process; administer and review all financial plans and compare to actual results to identify, explain, and correct variances as appropriate. <br>• Prepare reports to analyze vendor activity, salary, and benefits as part of the annual budget and forecasting. <br>• Conduct an inventory analysis, such as turnover, lead time, and profit margins for planning. <br>• Ensure timely processing of customer billing, an active collection of open accounts, recording and paying vendor debts. <br>• Monitor cash and manage payables to enhance cash flow and vendor relationships. <br>• Work with executive and sales staff to determine credit worthiness of potential and current customers. <br>• Perform analysis/review for reasonableness and accuracy to provide information to the Senior Management Team consisting of backlog, bookings, commissions, open purchase orders, and key performance indicators specific to the industry. <br>• Fiduciary responsibilities as it pertains to the company 401(K) and Pension Plans maintaining compliance with ERISA. <br>• Certification and filing annual 5500s. <br>• Continually strive to improve business processes by reviewing computer systems to evaluate current and potential functionality. <br>• Work with insurance broker/agent to determine acceptable coverage in all areas of insurance, not limited to property and casualty, umbrella, officer, etc. <br>• Provide leadership in strengthening internal communications, creating, and promoting a positive and supportive work environment with associates of all levels in the company. <br>• Coordinate all audit activity with banking and financial consultants. <br>• Comply with federal, state, and local legal requirements by filing financial reports and advising management on needed actions. <br>• Work with outside attorneys and consultants as needed.
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Tonawanda, New York. This contract-to-permanent position offers an excellent opportunity to contribute to an organization by ensuring accurate and efficient processing of financial transactions. The ideal candidate will thrive in a fast-paced environment and possess strong organizational skills.<br><br>Responsibilities:<br>• Accurately process and record invoices while ensuring proper coding and compliance with company standards.<br>• Conduct regular check runs and verify payment approvals to maintain timely vendor payments.<br>• Review and resolve discrepancies related to invoices and payments through effective communication with vendors and internal teams.<br>• Maintain organized records of accounts payable transactions for auditing purposes.<br>• Collaborate with other departments to ensure smooth workflow and address any accounts payable-related issues.<br>• Utilize accounting software to manage invoice processing and payment tracking efficiently.<br>• Assist in preparing financial reports related to accounts payable activity.<br>• Ensure adherence to company policies and procedures while handling sensitive financial data.<br>• Contribute to process improvements within the accounts payable function to enhance accuracy and efficiency.
<p>Jenny Bour with Robert Half is working with a well-established organization that is seeking a detail-oriented <strong>Accounts Receivable & Billing Coordinator</strong> to join their Business and Finance team! This Accounts Receivable & Billing Coordinator role is responsible for cash receipt applications and private insurance billing functions, ensuring accuracy and compliance in all financial transactions. This excellent opportunity is located in Cheektowaga NY and offers a <u>hybrid schedule</u>!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Apply daily cash receipts and client copayments in the AR system.</li><li>Prepare private pay billings and statements.</li><li>Maintain weekly spreadsheets for government vouchers and payment logs.</li><li>Complete and pursue payment logs for government contracts.</li><li>Interact with clients regarding account information, including processing payments over the phone.</li><li>Provide billing support to AR Billing Reimbursement Coordinator II as needed.</li><li>Assist with aging reports, collections, and preparation of A/R work papers for audits.</li><li>Maintain organized filing systems for billings and cash receipts.</li><li>Ensure compliance with HIPAA regulations and maintain client confidentiality.</li><li>Demonstrate excellent customer service and phone etiquette.</li><li>Participate in quality improvement processes and maintain positive working relationships across the agency.</li></ul><p><br></p><p><br></p>
<p>We are looking for an experienced Senior Accountant to join our manufacturing team in Wyoming, New York. This role involves managing financial operations across multiple entities, ensuring accuracy in accounts payable and receivable, and supporting cost and inventory accounting processes. The ideal candidate will contribute to maintaining compliance and driving improvements in accounting systems and procedures.</p><p><br></p><p>For confidential consideration, please apply or email your resume to Dana Klier out of the Rochester, NY Robert Half office.</p><p><br></p><p>Responsibilities:</p><p>• Process and record vendor invoices with accuracy and timeliness across multiple entities.</p><p>• Review and approve invoices, ensuring appropriate documentation and general ledger coding.</p><p>• Prepare and distribute customer invoices while monitoring accounts receivable aging and resolving overdue accounts.</p><p>• Perform month-end and year-end closings, including reconciliations and journal entries for all entities.</p><p>• Maintain separate financial records for related LLCs and manage intercompany transactions.</p><p>• Support cost tracking and inventory reconciliations to ensure proper valuation within manufacturing operations.</p><p>• Ensure compliance with company policies and financial regulations, identifying opportunities for improvement.</p><p>• Assist with the preparation of financial reports and statements, both consolidated and individual.</p><p>• Collaborate with internal teams to address billing, payment, and financial discrepancies.</p><p>• Provide support during audits, tax filings, and other financial reviews.</p>
We are looking for an experienced Senior Financial Analyst to join our team in North Tonawanda, New York. In this role, you will collaborate closely with sales and account teams to provide critical financial insights, while also overseeing forecasting, budgeting, and reporting activities. The ideal candidate will have a strong background in financial analysis and modeling, coupled with the ability to interpret complex data and drive informed decision-making.<br><br>Responsibilities:<br>• Collaborate with sales and account teams to analyze orders, margins, and overall commercial performance.<br>• Develop and maintain sales incentive plans and commission models across various teams and channels.<br>• Manage rebate accruals and forecasts by working closely with sales operations and accounting.<br>• Lead monthly and quarterly profit and loss forecasting for the U.S. commercial business, covering revenue, margins, and expenses.<br>• Drive the annual budgeting process for commercial departments, including personnel, travel, and incentive expenditures.<br>• Monitor overhead costs against budgeted amounts and recommend adjustments to ensure financial efficiency.<br>• Create and distribute weekly performance metrics and dashboards for sales leadership, highlighting bookings, backlog, win rates, and margin trends.<br>• Perform detailed margin analysis by product, customer, channel, and region to identify opportunities for improvement.<br>• Prepare comprehensive materials for Monthly Business Reviews, delivering executive-level insights and analysis.
We are looking for an experienced Buyer to support procurement operations in ELMA, New York. In this long-term contract role, you will play a crucial part in sourcing goods and services, ensuring compliance with standards, and collaborating with stakeholders to meet organizational needs. This position offers an excellent opportunity to contribute to the efficiency and success of supply chain processes.<br><br>Responsibilities:<br>• Manage procurement activities, including sourcing, evaluating, and purchasing goods and services.<br>• Ensure all purchasing decisions align with organizational policies and compliance standards.<br>• Collaborate with vendors and suppliers to negotiate terms and maintain positive relationships.<br>• Monitor inventory levels and coordinate replenishment based on demand forecasts.<br>• Utilize health information management systems to streamline procurement processes.<br>• Work with electronic health record (EHR) systems to support procurement in healthcare settings.<br>• Leverage Armed Forces Health Longitudinal Technology Application (AHLTA) to enhance operational efficiency.<br>• Operate IBM AS/400 systems to manage and track purchasing data effectively.<br>• Provide regular updates and reports on procurement activities to stakeholders.<br>• Identify opportunities for cost savings and process improvements within the supply chain.
We are looking for a detail-oriented Staff Accountant to join our finance team in Tonawanda, New York. This role offers an opportunity to contribute to accurate financial operations, ensure compliance with regulations, and collaborate across departments to support organizational goals. The ideal candidate will excel in financial analysis, reporting, and maintaining internal controls.<br><br>Responsibilities:<br>• Prepare and review financial statements to ensure accuracy and compliance with organizational standards.<br>• Conduct account reconciliations and variance analyses, addressing discrepancies effectively.<br>• Update and maintain internal control documentation to support regulatory compliance.<br>• Manage month-end closing processes and maintain precise general ledger entries.<br>• Develop comprehensive financial reports for internal stakeholders.<br>• Ensure adherence to accounting policies and external regulations.<br>• Assist with budgeting, forecasting, and analyzing financial variances.<br>• Support external audit preparations and fulfill reporting requirements.<br>• Strengthen internal controls to protect company assets and mitigate risks.<br>• Collaborate with various departments to enhance financial management practices.
We are looking for a dedicated and detail-oriented Accounts Receivable Associate to join our team on a long-term contract basis. In this role, you will play a key part in ensuring the accuracy of financial transactions, processing cash receipts, and maintaining compliance with company standards. This position is based in West Henrietta, New York, and offers an opportunity to thrive in a fast-paced environment while contributing to the success of our payroll services operations.<br><br>Responsibilities:<br>• Process and accurately post daily incoming cash to appropriate client accounts and invoices based on provided remittance details.<br>• Ensure all cash transactions are completed and posted within the same business day to maintain timely processing.<br>• Verify invoices for appropriate backup documentation and address discrepancies with internal teams as needed.<br>• Collaborate with internal departments to resolve missing or incorrect information related to accounts receivable.<br>• Conduct research and reconciliation of financial data to ensure compliance with company policies and standards.<br>• Monitor transactions for potential fraudulent activity and report findings during verification processes.<br>• Maintain consistency and accuracy in financial records while adhering to internal controls and accounting policies.<br>• Support ad hoc financial reporting tasks and ensure proper documentation of all transactions.<br>• Build strong client relationships through effective communication and prompt resolution of payment issues.<br>• Utilize accounting systems and software to streamline processes and improve efficiency.
We are looking for an experienced Senior Accountant to join our team on a contract basis in Williamsville, New York. This role requires someone with strong attention to detail and expertise in financial reporting, reconciliation, and general ledger management. As a vital member of the accounting team, you will play a key role in ensuring accurate and timely financial processes.<br><br>Responsibilities:<br>• Prepare and oversee month-end closing procedures to ensure timely and accurate financial reporting.<br>• Maintain and update the general ledger, ensuring all entries are precise and comply with accounting standards.<br>• Create and post journal entries while verifying the accuracy of financial data.<br>• Perform account reconciliations to ensure financial records align with supporting documentation.<br>• Conduct bank reconciliations to confirm financial transactions are accurately recorded.<br>• Collaborate with team members to identify and resolve discrepancies in financial accounts.<br>• Provide support for audits by preparing necessary documentation and responding to inquiries.<br>• Analyze financial data to assist in budgeting and forecasting processes.<br>• Ensure compliance with accounting policies and regulations throughout all financial activities.<br>• Continuously seek opportunities to improve accounting processes and enhance efficiency.
<p><strong>Robert Half Permanent Placement</strong> is partnering with a modern <strong>Property Management</strong> company based out of <strong>Williamsville, NY </strong>on their search for a <strong>Sr. Accounting Clerk</strong> to join their team. This is an <strong>in-office</strong> role with a starting salary of <strong>$60,000 - $70,000</strong> and includes a comprehensive benefits package. In this role you will focus on A/P, A/R, and other accounting functions in a team-oriented environment. Our great partner is experiencing a tremendous growth period!</p><p><br></p><p><strong>Responsibilities include but not limited to:</strong></p><p><strong> </strong></p><ul><li>Support a high-functioning accounting department with daily operations including processing rent adjustments, payments, and monthly tenant activity close</li><li>Handle Accounts Payable tasks such as invoice entry, payment processing, and purchase order management</li><li>Manage fixed assets by creating entries in the subledger and running depreciation schedules</li><li>Prepare and reconcile general ledger reports to ensure compliance with monthly and quarterly SOX requirements</li><li>Draft and format professional correspondence, memos, reports, and presentations as requested by leadership team</li><li>Maintain organized filing systems and assist with general paperwork as needed</li><li>Contribute to the development and implementation of finance policies and procedures to improve efficiency</li><li>Perform additional tasks and special projects assigned by the Controller and/or Staff Accountants</li></ul><p><br></p>
<p>We are looking for a meticulous Scanner to join our team in Tonawanda, New York. This role involves administrative support tasks, including scanning and handling paperwork essential to operations. As a Contract to permanent position, this opportunity offers potential for long-term employment based on performance. This is a part time role approximately 20-25 hours per week.</p><p><br></p><p>Responsibilities:</p><p>• Operate scanning equipment to digitize important company documents and ensure proper file organization.</p><p>• Manage and process general paperwork related to operational activities.</p><p>• Utilize software tools such as Office Suite and Docuware to complete administrative tasks efficiently.</p><p>• Collaborate with team members to address administrative needs and streamline workflows.</p><p>• Provide support for both remote and in-office operations as required.</p><p>• Ensure accuracy and completeness of data entry and document management.</p><p>• Handle incoming calls and direct them appropriately to support office operations.</p><p>• Maintain an organized workspace, adhering to business casual dress code.</p><p>• Assist with receptionist duties, including greeting visitors and handling inquiries.</p><p><br></p>
We are looking for a dedicated and detail-oriented individual to join our team as a Client Support, Return Mail Processor (Tier II) on a contract basis. This role involves handling returned mail and ensuring its accurate logging and processing, while maintaining high standards of customer service. Based in West Henrietta, New York, you will work independently to manage tasks efficiently and contribute to the smooth operation of our payroll services.<br><br>Responsibilities:<br>• Receive and organize returned mail, accurately logging it into the system.<br>• Prepare and send out replacement packages in a timely and organized manner.<br>• Contact clients as needed to verify and update business addresses.<br>• Follow established guidelines to ensure positive customer interactions and compliance with company policies.<br>• Utilize software platforms, including Salesforce and Adobe Flex, to perform data entry and track mail processes.<br>• Maintain a basic understanding of job-related tasks and tools to ensure consistent performance.<br>• Perform additional data entry assignments as required to support team operations.<br>• Prioritize tasks effectively to manage workload and meet deadlines.<br>• Lift and handle mail packages weighing up to 20 pounds.<br>• Collaborate with team members to maintain a high standard of quality and accuracy in all processes.
We are looking for an experienced Assistant Controller to join our team in Amherst, New York. In this role, you will play a pivotal part in overseeing financial operations and supporting the organization's accounting processes. This position offers an opportunity to contribute to the development and execution of financial strategies, ensuring accuracy and compliance across all reporting and transactional activities.<br><br>Responsibilities:<br>• Create detailed financial reports and analyses to provide senior management with comprehensive insights into organizational performance.<br>• Collaborate in setting financial benchmarks, budgets, and reporting standards to support operational excellence.<br>• Manage and ensure adherence to documented accounting policies and procedures, fostering strong internal controls and minimizing risk.<br>• Oversee accounting processes such as accounts payable, accounts receivable, and general ledger functions to maintain accurate financial records.<br>• Ensure the proper reconciliation of accounts and timely month-end and year-end closings.<br>• Support process improvements and implement new procedures and systems to enhance efficiency and compliance.<br>• Contribute to long-term operational strategies and lead financial projects aligned with organizational goals.<br>• Provide backup support for account managers and other accounting team members, ensuring continuity in operations.
We are looking for a detail-oriented and experienced Accounts Payable Specialist to join our team in Amherst, New York. In this long-term contract position, you will play a vital role in maintaining the accuracy and efficiency of the organization’s financial operations. This opportunity offers the chance to contribute to a dynamic and growing environment while ensuring compliance and precision in all accounts payable processes.<br><br>Responsibilities:<br>• Maintain accurate and organized records of all vendor payments to ensure financial transparency.<br>• Process invoices promptly and verify their accuracy before payment.<br>• Monitor company credit card transactions, reconcile expenditures, and ensure timely payments of credit accounts.<br>• Conduct monthly, quarterly, and annual account reconciliations to confirm payment accuracy and identify discrepancies.<br>• Collaborate with various departments to support accounting audits and resolve any financial discrepancies.<br>• Research and approve new vendors, establish accounts, and maintain updated vendor profiles.<br>• Manage high volumes of payables efficiently while ensuring compliance with company policies.<br>• Identify and correct errors in invoicing or ledger entries, escalating complex issues to management when necessary.<br>• Assist with month-end accounting procedures and ensure all financial records are up-to-date.<br>• Utilize accounting software systems to streamline processes and enhance operational efficiency.
