<p>We are seeking a diligent Paralegal to join our legal team located in San Francisco, California. In this role, you will be responsible for assisting attorneys with various aspects of family law cases, conducting legal research, and ensuring the efficient management of client files. This role will also require you to prepare legal documents, schedule meetings, and perform administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Assist in the management of family law cases, including divorce, child custody, and spousal support cases</p><p>• Draft and prepare legal documents, including pleadings, motions, and affidavits</p><p>• Schedule and manage client meetings and court appearances</p><p>• Effectively communicate with clients, opposing counsel, and court personnel</p><p>• Assist attorneys in trial preparation, including the organization of exhibits and witness lists</p><p>• Attend court hearings and provide assistance to attorneys during proceedings</p><p>• Perform various administrative tasks such as filing and data entry</p><p>• Utilize legal case management software for case tracking and management.</p><p>• Maintain and organize client files and case documents in an efficient manner</p>
<p><strong>Tax Associate</strong></p><p><strong>Location:</strong> San Francisco Bay Area (In-Office Role)</p><p><strong>Industry:</strong> Financial Services / Tax Advisory</p><p>A growing financial services firm is seeking a highly motivated and experienced <strong>Tax Associate</strong> to join its collaborative team. This is a full-time, in-office role offering schedule flexibility, competitive compensation, and the opportunity to work alongside seasoned professionals in a supportive and growth-oriented environment.</p><p><br></p><p><strong>About the Firm</strong></p><p>The firm provides comprehensive, personalized financial solutions through a holistic approach. With strong growth over the past several years, the team is expanding and looking for professionals who value excellence, process, and teamwork.</p><p><br></p><p><strong>Position Overview</strong></p><p>The Tax Associate will be responsible for preparing and reviewing a wide range of tax filings, managing client relationships, and supporting the firm’s commitment to high-quality service. This role is ideal for someone who thrives in a fast-paced environment and is eager to contribute to a firm that values collaboration and continuous improvement.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and review individual and business tax returns (1040s, S-Corps, C-Corps, Partnerships, Fiduciary, Non-Profit)</li><li>Represent clients before the IRS and FTB for audits, collections, and correspondence</li><li>Conduct tax research and provide strategic guidance</li><li>Maintain compliance with tax laws and regulations</li><li>Deliver personalized, high-quality client service</li><li>Manage client engagements with professionalism and responsiveness</li><li>Maintain organized and accurate records of client documents and interactions</li><li>Contribute to improving internal systems and processes</li></ul><p><strong>What This Role Offers</strong></p><ul><li>Full-time position (January–December)</li><li>Competitive salary and benefits</li><li>Flexible scheduling within an in-office structure</li><li>A positive, team-centered culture focused on growth and support</li><li>No self-marketing required—serve a growing client base with confidence</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
<p>A municipal entity in Oakland seeking an experienced Litigation Secretary to join their collaborative legal team. This is an exciting long-term contract opportunity offering stability, meaningful public-sector work, and a flexible hybrid schedule.</p><p><br></p><p>As a Litigation Secretary, you will play a key role in supporting multiple attorneys within a pool system. You’ll manage complex litigation matters, ensure compliance with court deadlines and rules, and keep cases moving efficiently from discovery through trial.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare, format, and proofread correspondence, pleadings, and legal documents</li><li>Manage heavy calendaring for multiple attorneys, including court dates, deadlines, and meetings</li><li>Handle e-filing in both Alameda County Superior Court and U.S. District Court (USDC)</li><li>Maintain accurate case files and assist with trial preparation</li><li>Coordinate responses to inquiries, transcribe dictation, and manage general administrative tasks</li></ul>
<p><strong>Fund Accountant / Senior Fund Accountant – Venture Capital Finance</strong></p><p>Join a mission-driven investment firm focused on supporting breakthrough innovation in life sciences. With a flexible hybrid schedule and a collaborative team culture, this role offers exposure to high-level fund accounting without the typical busywork.</p><p><br></p><p><strong>The Role</strong></p><p>You’ll support the Controller in managing fund operations, working closely with external administrators and service providers. This position focuses on review and oversight, giving you room to engage in more strategic and complex accounting tasks.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Review fund administrator reports (NAV, investor statements)</li><li>Perform cash management, trade allocations, and reconciliations</li><li>Prepare performance, risk, and regulatory reports</li><li>Assist with audits, tax filings, and financial statements</li><li>Maintain internal controls and compliance processes</li><li>Liaise with brokers, administrators, and other partners</li><li>Contribute to special projects and system improvements</li></ul><p><strong>Why Join</strong></p><ul><li>Less busywork—focus on meaningful fund accounting</li><li>Friendly, supportive leadership</li><li>Weekly team meetings offer broader business insights</li><li>Flexible hybrid schedule (approx. 4 days/month in office)</li><li>Opportunity to grow in a high-integrity, mission-driven firm</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
<p>We are looking for a dedicated <strong>Part Time Administrative Assistant </strong>to join our team in Oakland, California. This is a part-time Contract position with the potential to grow into a more comprehensive administrative role for the right candidate. The ideal individual will bring expertise in data entry and fundraising platforms, along with a strong attention to detail and excellent organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Input and organize donor information and mailing lists with accuracy and efficiency.</p><p>• Create and maintain mailing lists to support various fundraising campaigns.</p><p>• Assist in clearing the data entry backlog to ensure smooth fundraising operations.</p><p>• Transition into broader administrative and fundraising support tasks once the initial data entry project is completed.</p><p>• Collaborate with team members to ensure donor information is up-to-date and accessible.</p><p>• Provide general administrative assistance, including answering inbound calls and managing office tasks.</p><p>• Support ongoing fundraising efforts by managing donor communications and outreach.</p><p>• Handle data entry tasks in alignment with organizational goals and timelines.</p>
<p>We are looking for a highly organized and personable Front Desk Coordinator to join our team on a long-term contract basis in San Francisco, California. In this role, you will be the first point of contact for visitors and callers, ensuring seamless communication and exceptional customer service. Your ability to manage multiple tasks and maintain attention to detail will be key to success.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, ensuring a welcoming and detail-oriented environment.</p><p>• Manage and operate a multi-line phone system, efficiently directing calls to the appropriate departments.</p><p>• Handle inbound calls with courtesy and provide accurate information or solutions.</p><p>• Perform receptionist duties, including scheduling appointments and maintaining records.</p><p>• Deliver concierge services by helping guests and employees with inquiries and requests.</p><p>• Coordinate communication between departments to ensure smooth operations.</p><p>• Maintain a clean and organized front desk area to uphold company standards.</p><p>• Monitor and manage incoming mail and packages, ensuring timely distribution.</p><p>• Support administrative staff with clerical tasks as needed.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID#00410-0013313199 **</p><p><br></p>
<p><strong>Jennifer Fukumae with Robert Half Finance and Accounting </strong>is seeking a <strong>Client Experience Coordinator</strong> to join a growing wealth advisory team. This role is ideal for professionals with a <strong>banking, financial services, or client-facing background</strong> who want to transition into the Registered Investment Advisor (RIA) space. You will be the first point of contact for clients and visitors, creating a professional and welcoming environment, while providing essential administrative support to advisors.</p><p> </p><p>This is a unique opportunity to <strong>apply your banking or financial services experience</strong> in a client-focused RIA setting, learn the nuances of investment advisory operations, and grow your career in wealth management.</p><p><br></p><p><strong>Reception & Office Administration</strong></p><ul><li>Welcome clients, visitors, and guests with a professional and friendly demeanor.</li><li>Answer and direct incoming calls promptly and courteously.</li><li>Manage office calendars, scheduling and coordinating client and internal appointments.</li><li>Maintain a clean, organized, and professional office environment.</li><li>Handle incoming/outgoing mail and packages; manage office supply inventory.</li><li>Prepare client refreshments and meeting spaces to ensure a positive experience.</li><li>Support advisors and team members with general administrative tasks, including filing, scanning, and data entry.</li></ul><p><strong>Client Service Support</strong></p><ul><li>Assist with client onboarding, coordinating documentation and preparing welcome materials.</li><li>Update and maintain accurate client records in the firm’s CRM system.</li><li>Provide support for basic account service requests, such as:</li><li>Processing beneficiary updates</li><li>Assisting with wire transfer documentation</li><li>Supporting account rollovers with custodians</li><li>Prepare client-facing materials, reports, and correspondence for advisor meetings.</li><li>Follow up with clients on pending requests to ensure timely resolution.</li><li>Maintain confidentiality and adhere to compliance standards in all client interactions.</li></ul><p><br></p>
<p><strong>Jennifer Fukumae</strong> is partnering with a boutique RIA in Walnut Creek that is actively seeking a <strong>Client Experience </strong>to serve as the first point of contact for our clients and visitors. This role is critical in creating a professional, welcoming, and organized environment while providing outstanding customer service. The ideal candidate is highly organized, proactive, and possesses excellent communication skills, ensuring both clients and team members receive exceptional support.</p><p> </p><p><strong>Reception & Office Administration</strong></p><ul><li>Greet and welcome clients, visitors, and guests in a professional and friendly manner.</li><li>Answer and direct incoming calls promptly and courteously.</li><li>Manage the office calendar, scheduling and coordinating client and internal appointments.</li><li>Maintain a clean, organized, and professional front office environment.</li><li>Handle incoming/outgoing mail and packages; manage office supply inventory.</li><li>Prepare client refreshments and meeting spaces to create a welcoming atmosphere.</li><li>Support the team with general administrative tasks, including filing, copying, scanning, and data entry.</li></ul><p><strong>Client Service Associate Support</strong></p><ul><li>Assist with client onboarding, coordinating paperwork and preparing welcome materials.</li><li>Update and maintain accurate client records in the CRM system.</li><li>Provide support for account service requests, such as:</li><li>Processing beneficiary updates</li><li>Assisting with wire transfer documentation</li><li>Supporting rollover coordination with custodians</li><li>Prepare client-facing materials, reports, and correspondence for advisor meetings.</li><li>Follow up with clients on pending requests to ensure timely resolution.</li><li>Maintain confidentiality and adhere to compliance requirements in all client interactions.</li></ul>
<p><strong>Jennifer Fukumae with Robert Half Finance and Accounting</strong> is partnering with a fiduciary Registered Investment Advisory (RIA) firm specializing in retirement planning and investment supervisory services. The firm has grown to manage more than $1.48 billion in assets as of December 2022.</p><p> They are seeking a <strong>Finance Operations Associate</strong> to join their growing San Ramon team. This is an excellent opportunity to gain hands-on experience across finance, operations, and administration while supporting a collaborative and professional office environment. </p><p> </p><p><strong>Responsibilities </strong></p><ul><li><strong>Financial Reporting & Accounting</strong>: Assist with QuickBooks entries, reconciliations, and monthly reporting.</li><li><strong>Payroll Support</strong>: Help with payroll processing to ensure accuracy and timeliness.</li><li><strong>HR Administration</strong>: Support onboarding, benefits coordination, and other HR-related tasks.</li><li><strong>Office Administration</strong>: Manage supplies, scheduling, and day-to-day office needs.</li><li><strong>Technology Coordination</strong>: Provide basic IT troubleshooting and liaise with vendors as needed.</li><li><strong>Special Projects</strong>: Partner with the Office Manager and Operations Manager on ad hoc initiatives.</li></ul>
<p>We are looking for a highly organized and detail-oriented Office Assistant to join a dynamic team in Pleasant Hill, California! This long-term contract opportunity offers the chance to support daily office operations in a fast-paced environment, working closely with various departments to ensure smooth workflows. The role requires a proactive approach to multitasking and excellent communication skills to support the company's clients and internal teams.</p><p><br></p><p>Office Assistant Responsibilities Include:</p><p>• Provide comprehensive administrative support, including scheduling appointments and managing calendars.</p><p>• Operate and maintain office equipment such as scanners, copiers, and phones with 1-10 lines.</p><p>• Handle mail processing tasks, including sorting, distributing, and inter-office delivery.</p><p>• Maintain accurate records and ensure proper filing and scanning of documents.</p><p>• Assist with email correspondence and maintain clear and effective communication with clients and team members.</p><p>• Perform data entry and basic typing tasks with attention to detail and accuracy.</p><p>• Support workers’ compensation-related administrative processes as needed.</p><p>• Utilize Microsoft Office Suite, including Word, Excel, and Outlook, to complete office tasks efficiently.</p><p>• Manage and update records to ensure data accuracy and compliance.</p><p>• Assist in maintaining a clean and organized work environment.</p><p><br></p><p>If you are interested in this Office Assistant opportunity, please submit your resume today!</p>
<p>We are looking for a dedicated Bookkeeper to join our team in Oakland, California. This is a Contract-to-Permanent position that requires a hands-on approach to managing financial records and supporting daily business operations. The ideal candidate will thrive in a fast paced environment, small dynamic team, and possess a strong combination of bookkeeping expertise and organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and organize financial data to support an offsite bookkeeping and accounting team.</p><p>• Oversee accounts payable and receivable processes, ensuring timely and accurate transactions.</p><p>• Reconcile invoices and verify payroll and vendor payments for accuracy.</p><p>• Track and balance cash and credit transactions, ensuring smooth daily close-out procedures.</p><p>• Assist with inventory control and operational tasks to support business needs.</p><p>• Maintain and uphold office procedures, ensuring efficiency in daily operations.</p><p>• Coordinate and manage vendor services, including scheduling necessary maintenance or repairs.</p><p>• Collaborate with team members to ensure seamless communication and workflow.</p><p>• Provide administrative support to ensure the smooth running of the offic</p>
<p>We are looking for a skilled and dynamic Part Time General Manager to oversee daily operations and ensure the efficient functioning of our team in Oakland, California. This contract position requires a proactive leader who can balance administrative tasks, operational management, and staff development while fostering a safe and productive environment. If you have a passion for leadership and enjoy managing diverse responsibilities, this role is designed for you.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and guide operational activities to ensure efficiency and productivity.</p><p>• Perform administrative tasks such as scheduling, handling deposits, and managing inventory.</p><p>• Lead daily operations while empowering supervisors to maintain smooth workflows.</p><p>• Organize and conduct safety training sessions to promote workplace safety standards.</p><p>• Address HR-related inquiries and resolve issues effectively.</p><p>• Ensure compliance with food safety regulations and uphold quality standards.</p><p>• Monitor team performance and provide constructive feedback to drive improvement.</p><p>• Manage financial functions including accounts payable, accounts receivable, and payroll systems.</p><p>• Utilize tools such as CRM systems and accounting software to streamline operations.</p>
<p>Robert Half is working a leading HVAC manufacturing company to idneitfy a HR Clerk contractor. Our client delivers high-quality heating, ventilation, and air conditioning systems. They client value precision, innovation, and our people — the heart of our operations. </p><p><br></p><p>They are currently seeking a detail-oriented and motivated entry-level HR Clerk to join our Human Resources team. If you are avaialbe to start right away, please see the description below and apply ASAP. We are looking to send profiles by mid next week. Do not wait. Apply now! </p><p><br></p><p><br></p><p><strong>Job Summary</strong></p><p>The Entry-Level HR Clerk will support the HR department with day-to-day administrative tasks, employee records management, and coordination of HR activities. This is an excellent opportunity for someone starting their career in human resources to gain hands-on experience in a fast-paced manufacturing environment.</p><p><br></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with maintaining and updating employee records, both physical and digital.</li><li>Support the onboarding and offboarding process, including preparing new hire packets and scheduling orientations.</li><li>Help process HR-related paperwork such as benefits forms, attendance records, and change-of-status documents.</li><li>Answer employee questions regarding HR policies, procedures, and benefits.</li><li>Coordinate employee training sessions and maintain training records.</li><li>Assist with timekeeping and payroll data entry as needed.</li><li>Support HR team in organizing employee events, engagement activities, and compliance training.</li><li>Perform general administrative duties including filing, data entry, copying, and scanning.</li></ul><p><br></p><p><br></p><p><br></p><p><br></p>
We are looking for a detail-oriented Operations Coordinator to join our team in San Jose, California. In this long-term contract position, you will play a vital role in supporting property management operations, ensuring smooth administrative processes, and maintaining accurate records. This role is ideal for someone with strong organizational skills and experience in operational coordination.<br><br>Responsibilities:<br>• Provide administrative support to property management staff, including handling work orders, scheduling contractor tasks, preparing contracts, and monitoring vendor compliance.<br>• Oversee and maintain the property management contract database to ensure accurate and up-to-date records.<br>• Assist in managing applications for non-commercial activities and ensure compliance with program guidelines.<br>• Issue and manage open/close notices and prepare Notices of Non-Responsibility as required.<br>• Review and approve vendor Certificates of Insurance to ensure adherence to company standards.<br>• Maintain and update the Master Utility Meter Spreadsheet to track and organize utility-related data effectively.
<p>We are looking for a Facilities Assistant to join our team on a contract basis in San Francisco, California. This role involves ensuring the smooth operation of facilities while maintaining a detail-oriented and welcoming environment. The ideal candidate is adaptable, detail-oriented, and committed to supporting organizational values.</p><p><br></p><p>Monday-Friday 9AM-5PM </p><p>Free Parking Available </p><p>Located off of Cesar Chavez in the postal code 94124 (this will not be an ideal location if you are in East Bay)</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and oversee daily operations of conference rooms and shared spaces to ensure optimal functionality.</p><p>• Manage and utilize Computerized Maintenance Management Systems (CMMS) to track and resolve facility-related issues.</p><p>• Monitor and maintain timekeeping systems such as Kronos, ensuring accurate records and compliance.</p><p>• Collaborate with team members and supervisors to address maintenance needs and prioritize tasks effectively.</p><p>• Ensure adherence to organizational standards, including business casual dress code and mission alignment.</p><p>• Assist in scheduling and planning facility-related projects to meet deadlines and organizational goals.</p><p>• Provide exceptional customer service with a positive and proactive attitude.</p><p>• Identify and resolve problems promptly, demonstrating pragmatic decision-making skills.</p><p>• Foster a welcoming and inclusive environment for all employees and visitors.</p><p>• Support leadership in maintaining a mission-driven approach to facilities management.</p>
<p>We are looking for a Medical Front Desk Specialist to join our team in San Francisco, California. This is a contract position within the healthcare industry, providing critical administrative support to ensure smooth operations at a high-performing ambulatory surgery center. The ideal candidate will bring professionalism, attention to detail, and excellent customer service skills to maintain the highest standards of patient care.</p><p><br></p><p>This is a Part-time role. Daily Hours will be 5:30AM-11:30AM Monday-Friday</p><p>Free parking & scrubs provided at this office </p><p><br></p><p>Responsibilities:</p><p>• Oversee front desk operations, including billing, payment collection, and maintaining a welcoming and clean environment for patients.</p><p>• Handle patient records using electronic charting systems while ensuring compliance with privacy regulations.</p><p>• Provide administrative support to clinic staff, including scheduling and coordinating tasks.</p><p>• Facilitate communication with patients and staff through answering inbound calls and addressing inquiries.</p><p>• Assist in ordering lunches and managing supplies for medical staff.</p><p>• Utilize EHR systems to input and manage patient data efficiently.</p><p>• Prepare and maintain accurate charts, graphs, and reports for clinic operations.</p><p>• Support budgeting and basic bookkeeping tasks for clinic administration.</p><p>• Ensure compliance with organizational policies and healthcare standards.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013308558**</p><p><br></p>
<p>We are looking for a skilled Management Analyst to join our team in Richmond, California. This long-term contract position requires a proactive individual with strong administrative and organizational skills to support various operational tasks. The role offers a hybrid work environment and flexible scheduling, making it an excellent opportunity for candidates seeking to contribute to the healthcare sector.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage schedules, including setting appointments and maintaining meeting calendars.</p><p>• Handle inbound and outbound calls professionally, providing excellent customer service and resolving inquiries.</p><p>• Prepare detailed meeting minutes and distribute them to relevant stakeholders.</p><p>• Process and complete expense reports with accuracy and attention to detail.</p><p>• Organize and maintain records, ensuring data entry tasks are performed efficiently.</p><p>• Provide guidance on federal leave policies (FMLA, Paid parental leave, LWOP, payroll discrepancies</p><p>• Manage and track operating budgets exceeding $100K</p><p>• Assist with training coordination </p><p>• Act as liaison to HR management and participate in supporting with onboarding, benefits coordination and compliance documentation</p><p>• Manage email correspondence, responding promptly and effectively to internal and external communications.</p><p>• Utilize Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, to create and edit documents, presentations, and reports.</p><p>• Support project management activities by assisting with administrative tasks and tracking progress.</p><p>• Provide assistance during weekly meetings, ensuring all necessary arrangements and documentation are completed.</p><p>• Collaborate with team members to streamline administrative processes and improve workflow efficiency.</p><p>• Liaison between staff and facilities management in regard to laboratory and office space needs </p><p>• Subject expert regarding conference travel and conference approval procedures </p><p><br></p><p>If you are interested, please apply today and call us at (510) 470-7450</p><p><br></p>
We are looking for a Front Desk Coordinator to join our team in Menlo Park, California. This is a contract position requiring an individual with strong attention to detail to oversee daily front desk operations and ensure smooth communication across the office. The ideal candidate will be detail-oriented, proactive, and comfortable managing administrative tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Serve as the primary point of contact at the front desk, greeting visitors and managing incoming inquiries.<br>• Coordinate daily lunch orders and ensure timely delivery for staff and guests.<br>• Maintain and prepare meeting rooms, including verifying technology setups are functional and ready for use.<br>• Provide reception support by answering multi-line phone systems and directing calls appropriately.<br>• Organize files and maintain accurate records to support administrative needs.<br>• Deliver exceptional customer service to associates, partners, and visitors within the office.<br>• Ensure the front desk area remains presentable and adheres to high standards.<br>• Support the team by managing scheduling and assisting with concierge services.<br>• Facilitate training sessions as needed to ensure smooth transitions and operations.<br>• Collaborate with team members to address any operational challenges promptly.
<p>Robert Half is working with a catering company located in San Mateo who is looking for a friendly and highly organized individual. This role involves a lot of customer interaction. You will be the first point of contact for booking appointments, walk through,and follow-up questions. You will be responsible for managing all aspects of catering and on-site events. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and has a passion for hospitality.</p><p><br></p><p>Please see the details below and if interested, apply now! Do not wait. Interview are taking place next week. Apply now! </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the main point of contact for catering and event clients, answering questions and providing guidance.</li><li>Manage catering orders from inquiry to delivery, including menu selection, order tracking, and logistics.</li><li>Coordinate all event details, including staffing, setup, timelines, and special requests.</li><li>Collaborate with kitchen and service teams to ensure accuracy and quality of all catering and event orders.</li><li>Maintain accurate records of client communications, orders, and payments.</li><li>Promote additional services, such as party packages or add-ons, to enhance client experience.</li><li>Handle day-of-event coordination, ensuring smooth execution and customer satisfaction.</li><li>Address and resolve any issues or concerns in a professional and timely manner.</li></ul><p><br></p>
<p>We are seeking a <strong>HIM Assistant Manager</strong> for a <strong>temporary</strong> role with a strong background in Health Information Management. The ideal <strong>HIM Assistant Manager</strong> will supervise and coordinate daily HIM operations, ensuring accuracy, compliance, and productivity across the department. The <strong>HIM Assistant Manager</strong> will be responsible for leading a team of Health Information Coordinators and ensuring timely, accurate, and complete medical record processing in accordance with hospital policies and regulatory standards.</p><p>*<strong>Responsibilities</strong></p><ul><li>Supervise daily operations of Health Information Coordinators, including chart retrieval, breakdown, prepping, scanning, QA, and deficiency assignment.</li><li>Monitor staff productivity and report variances to HIM Manager.</li><li>Coordinate staffing needs and recommend scheduling adjustments or additional coverage.</li><li>Assist in interviewing, onboarding, and evaluating HIM Coordinators.</li><li>Identify and report employee performance issues.</li><li>Monitor compliance with action plans and HIM standards.</li><li>Analyze medical record discharge types for completeness and timely processing.</li><li>Assign and track deficiencies by physician in the hospital system.</li><li>Manage physician incomplete medical record process, including weekly fines.</li><li>Maintain documentation and audit trails for fines and physician notifications.</li><li>Route charts for physician completion and permanent medical storage.</li><li>Update and maintain hospital systems for deficiency tracking and chart location.</li><li>Generate HIM statistics and reports for committee and regulatory review.</li><li>Conduct QA on scanned documents and record analysis.</li><li>Assist in training new HIM staff and orienting new physicians to EMR processes.</li><li>Attend and contribute to relevant committee meetings.</li><li>Provide exceptional customer service and support cross-departmental needs.</li><li>Participate in weekend and holiday coverage rotations.</li><li>Perform additional duties as assigned by the HIM Manager.</li></ul>
We are looking for a detail-oriented Human Resources Assistant to join our team in San Rafael, California. In this long-term contract position, you will play a key role in supporting HR operations, including onboarding, employee relations, and benefits administration. This is an excellent opportunity for someone with HR experience who thrives in an independent work setting.<br><br>Responsibilities:<br>• Coordinate onboarding processes, including scheduling drug screens, background checks, and employee training assignments.<br>• Update and track the status of new team members, ensuring all necessary clearances and compliance requirements are met.<br>• Manage employee documentation, such as I-9 forms and pay plans, using HRIS systems like Paylocity.<br>• Notify managers about new team member progress and set up initial employee orientations.<br>• Ensure compliance with time card regulations and assist sales staff with licensing requirements.<br>• Facilitate open enrollment for employee benefits and provide support during leave management processes.<br>• Conduct investigations related to employee relations issues, including performance reviews and workplace concerns.<br>• Collaborate with managers to address employee performance matters and document necessary actions.<br>• Utilize tools like SharePoint and Outlook to maintain organized records and communications.<br>• Support administrative tasks related to benefits enrollment and HR compliance procedures.
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in San Francisco, California. This role requires excellent organizational skills and the ability to manage multiple tasks efficiently while maintaining a high standard of work. You will play a vital role in supporting daily office operations and ensuring smooth communication within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls on a multi-line switchboard, ensuring prompt and courteous responses.</p><p>• Perform receptionist duties, including greeting visitors and directing them to the appropriate contacts.</p><p>• Respond to inquiries from clients and team members in a timely and attentive manner.</p><p>• Maintain office supplies and ensure workspaces are organized and well-stocked.</p><p>• Assist in scheduling meetings and coordinating logistics for team activities.</p><p>• Support administrative tasks such as data entry and document management.</p><p>• Handle correspondence and distribute mail efficiently.</p><p>• Ensure compliance with office protocols and procedures.</p><p>• Facilitate communication between departments using tools such as Slack.</p><p>• Provide assistance with visitor badging and general office security protocols.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at Georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#*00410-0013300535*</p>
<p>We are seeking a detail-oriented and proactive Operations Assistant with prior experience in the biotech industry to join our team in Foster City. This role is ideal for someone who thrives in a fast-paced environment, is highly organized, and is eager to support daily operations across multiple functions. This is a full-time role. </p>
<p>Robert Half's busiest season is upon us. During Q4, we tend to get a lot of coverage and project based work. We are proactively recruiting for <strong>Office Assistant</strong> to support daily administrative operations and ensure that our client's offices run smoothly when their employees are out of office. The ideal candidate will be a proactive problem-solver with excellent communication and multitasking skills. You are willing to assist where needed. If interested in being considered, please submit your resume through this job posting application.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff in a professional and courteous manner</li><li>Answer and direct incoming phone calls and emails</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Maintain and organize office supplies, ensuring stock is replenished as needed</li><li>Support scheduling of meetings, appointments, and conference rooms</li><li>Prepare and distribute memos, reports, and other correspondence</li><li>Assist with filing, data entry, record keeping, and other clerical duties</li><li>Maintain office cleanliness and coordinate with cleaning/janitorial staff</li><li>Support various departments with administrative tasks as assigned</li><li>Assist with onboarding new employees by preparing desks and office materials</li></ul><p><br></p>
<p>We are looking for a meticulous Data Entry Clerk to join our team, based in San Francisco, California. The role will primarily involve analyzing and processing large amounts of data, with a focus on security-related information. This is a remote position, so applicants can be based anywhere, although they should be prepared to work within the Pacific Standard Time zone.</p><p><br></p><p>Responsibilities:</p><p>• Analyzing and processing large volumes of data accurately and efficiently</p><p>• Performing critical thinking tasks to understand the objective of the data and ensure the accuracy of entries</p><p>• Communicating effectively with team members and superiors, especially when needing assistance</p><p>• Utilizing strong English skills to comprehend and respond to complex data-related questions</p><p>• Demonstrating a high level of reading proficiency to manage high volumes of reading, reviewing, and data entry tasks</p><p>• Displaying strong analytical skills to review and analyze data on intake</p><p>• Maintaining a consistent work schedule for tracking purposes</p><p>• Adapting to repetitive work involving a high volume of reading, reviewing, and data processing.</p><p><br></p><p><br></p>
