<p><strong>Executive Assistant to the CEO</strong> (non-profit organization)</p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com. </u></p><p><br></p><p><strong>** Fully onsite role, 5 days per week in the office position **</strong></p><p><br></p><p>Robert Half is partnering with a respected mission-driven organization to identify an experienced Executive Assistant who will serve as a key partner to the CEO and leadership team.</p><p>This is a high-impact role for a polished, proactive professional who excels at keeping executives organized, informed, and focused on top priorities. The Executive Assistant will play an essential role in managing day-to-day operations for the CEO, supporting board activity, coordinating high-level communications, and helping drive follow-through across important initiatives.</p><p><br></p><p><em>Main Responsibilities:</em></p><ul><li>Serve as a strategic right hand to the CEO, managing a busy schedule and helping prioritize competing demands.</li><li>Coordinate meetings, travel, events, and key engagements with internal and external stakeholders.</li><li>Prepare meeting materials, briefing documents, presentations, and follow-up items to keep priorities moving forward.</li><li>Support Board of Directors operations, including meeting logistics, agendas, materials, minutes, and board communications.</li><li>Track projects, deadlines, and action items across multiple initiatives to ensure strong execution and accountability.</li><li>Draft correspondence and help maintain strong communication with partners, donors, community leaders, and other key contacts.</li><li>Improve administrative systems, filing processes, and workflows to increase efficiency and organization.</li><li>Handle sensitive information with a high level of professionalism, judgment, and discretion.</li></ul><p><br></p><p>Our client offers a salary range of $60-80k depending on experience, and they also have a very strong benefits package that includes low premium medical/dental/vision plans, 401k match, and 2+ weeks of paid time off.</p><p><br></p><p><strong>For immediate consideration,</strong> please apply today and/or email your resume to <u>Drew.Schroll@RobertHalf com. </u>All inquiries will remain confidential.</p>
<p>We are seeking an experienced <strong>Executive Assistant with legal experience</strong> to provide high-level support in a fast-paced environment in Tarrytown, New York. This Long-term Contract opportunity is ideal for a professional who excels at managing complex schedules, coordinating travel, and supporting executives within a legal or highly regulated setting. The role requires strong judgment, exceptional attention to detail, discretion when handling confidential information, and the flexibility to respond to time-sensitive scheduling updates, including occasional after-hours adjustments.</p><p><strong>Responsibilities:</strong></p><ul><li>Oversee and maintain an executive calendar, ensuring meetings, priorities, and schedule changes are managed accurately and efficiently.</li><li>Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.</li><li>Coordinate executive meetings by preparing schedules, confirming attendance, and ensuring all details are in place.</li><li>Serve as a central point of coordination for scheduling updates, responding promptly to changes and urgent requests when needed.</li><li>Support day-to-day executive operations by tracking commitments, resolving scheduling conflicts, and keeping activities well organized.</li><li>Facilitate communication across internal and external stakeholders, including legal professionals, to ensure appointments, meetings, and travel plans run smoothly.</li><li>Assist with legal administrative functions such as preparing correspondence, managing confidential legal documents, maintaining files, and coordinating meetings related to legal matters.</li></ul><p><br></p>
We are looking for a highly organized Executive Assistant to support daily leadership operations while also handling essential bookkeeping activities. This position combines executive-level coordination with financial administration, making it ideal for someone who can manage schedules, communications, and transactional records with equal attention to detail. The successful candidate will help keep priorities on track, ensure documentation is accurate, and contribute to smooth day-to-day business operations.<br><br>Responsibilities:<br>• Coordinate complex calendars, arrange meetings, and organize travel plans to support executive schedules efficiently.<br>• Prepare briefing materials, meeting agendas, and post-meeting follow-up documents to keep initiatives moving forward.<br>• Maintain orderly records, files, and business documentation so information can be retrieved quickly when needed.<br>• Review and process expense submissions, invoices, and purchase orders with accuracy and timely completion.<br>• Support bookkeeping activities by managing accounts payable, accounts receivable, and routine financial recordkeeping in QuickBooks.<br>• Complete bank reconciliations and help monitor financial transactions to maintain reliable accounting records.<br>• Serve as a key point of contact between leadership and internal or external partners, ensuring clear and attentive communication.<br>• Draft, edit, and proofread emails, reports, presentations, and other business correspondence.<br>• Track assigned projects, balance competing deadlines, and anticipate leadership needs to improve overall operational effectiveness.
We are looking for an Executive Assistant to support senior leaders within a mission-driven non-profit organization. This contract-to-permanent opportunity is ideal for a highly organized individual who can balance executive support, departmental coordination, and confidential communications in a fast-moving environment. The role requires strong judgment, excellent communication skills, and the ability to keep priorities on track while managing multiple administrative activities. This hybrid position also offers the chance to contribute to the daily effectiveness of the Strategic Initiatives department.<br><br>Responsibilities:<br>• Oversee complex executive calendars in Microsoft Outlook, ensuring meetings, appointments, and travel plans are scheduled accurately and efficiently.<br>• Coordinate business travel, lodging, transportation, and meeting logistics to support seamless executive and departmental operations.<br>• Manage incoming calls and inquiries by screening communications, relaying messages, and directing requests to the appropriate team members.<br>• Prepare and refine written correspondence, track follow-up actions, and help maintain timely communication on behalf of leadership.<br>• Produce accurate expense reports and maintain organized records related to executive and departmental spending.<br>• Support the day-to-day operations of the Strategic Initiatives team by anticipating needs, handling administrative tasks, and keeping workflows organized.<br>• Administer contract-related coordination for the Equitable Justice division, helping move agreements through the appropriate process.<br>• Organize departmental events and meetings, document key discussion points, and monitor outstanding action items after each session.
We are looking for an experienced and resourceful Executive Admin. Assistant to provide high-level support to senior leaders in New York. This role is ideal for someone who thrives in a fast-moving environment, anticipates needs before they arise, and keeps executive priorities organized and on track. The position partners closely with Finance and Technology leadership, contributing to daily operations, team coordination, and overall administrative efficiency while using modern tools to improve workflow.<br><br>Responsibilities:<br>• Oversee demanding executive calendars by arranging meetings, resolving scheduling conflicts, and aligning appointments with shifting business priorities.<br>• Organize domestic and international travel plans, including itineraries, logistics, and supporting documentation to ensure seamless executive travel.<br>• Develop presentations, briefing materials, agendas, and reports that help leadership prepare for meetings and decision-making discussions.<br>• Monitor action items, milestones, and deadlines, following up with stakeholders to keep projects and leadership commitments moving forward.<br>• Coordinate leadership meetings, team events, town halls, and off-site activities while ensuring communication and logistics are handled effectively.<br>• Provide administrative support for cross-functional initiatives by maintaining trackers, records, and status updates related to ongoing projects and special assignments.<br>• Process expense submissions, invoices, purchase requests, and related documentation with accuracy and timely follow-through.<br>• Support budget-related administration, vendor coordination, and records management to maintain organized and reliable operational processes.<br>• Identify opportunities to simplify administrative workflows and apply Microsoft 365 and AI-enabled tools to improve productivity and execution.
<p><strong>Administrative Assistant (Contract) – Consulting Firm | New Haven, CT</strong></p><p>A consulting firm in New Haven, CT is seeking a detail-oriented <strong>Administrative Assistant</strong> on a contract basis. This role is ideal for someone who enjoys supporting daily office operations, managing schedules, and helping a professional team stay organized in a fast-paced business environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct incoming calls, emails, and general inquiries</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare, format, and organize correspondence, reports, and other documents</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and update internal records with accuracy</li><li>Assist with meeting preparation, travel coordination, and follow-up tasks</li><li>Support office organization, supply management, and general administrative workflow</li><li>Provide professional support to internal staff and external contacts as needed</li><li>Handle confidential information with discretion</li></ul><p><br></p>
We are looking for an Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who excels in organized administrative work, manages documentation with precision, and helps maintain a smooth client intake process. The person in this role will handle high-volume records processing, ensure submitted materials are complete and properly organized, and provide dependable front-office support.<br><br>Responsibilities:<br>• Enter large volumes of information accurately and maintain well-organized client records for ongoing office use.<br>• Review incoming paperwork for completeness and arrange documents so tax preparation staff can access needed materials efficiently.<br>• File, scan, copy, and digitize records while keeping physical and electronic documents properly maintained.<br>• Monitor client files closely to help prevent duplicate requests for information that has already been provided.<br>• Support reception and general administrative activities, including handling inbound calls and assisting with routine office tasks.<br>• Maintain a high level of accuracy when processing documentation and flag missing or inconsistent details for follow-up.<br>• Organize sensitive paperwork in a clear, accessible manner to support an efficient and well-structured workflow.
<p><strong>Job Description:</strong></p><p>Our client is seeking an organized, proactive Executive & Administrative Coordinator to provide high-level support to the CEO and CDO. This role is ideal for someone who thrives in a mostly remote, independent work environment while also collaborating effectively with leadership and cross-functional teams.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and executive support to the CEO and CDO</li><li>Manage board and executive operations, including scheduling, correspondence, and document management</li><li>Support funder engagement administration and maintain accurate tracking in Salesforce</li><li>Coordinate and manage executive calendars, priorities, and follow-up items</li><li>Assist with preparation and organization of board materials and leadership documents</li><li>Handle a variety of administrative tasks with strong attention to detail and confidentiality</li><li>Work independently in a remote, asynchronous environment while staying responsive and organized</li></ul><p><strong>Required Qualifications:</strong></p><ul><li>Prior experience in an Administrative Assistant role</li><li>Experience providing executive-level support</li><li>Proven ability to work independently with minimal oversight</li><li>Proficiency with Salesforce is required</li></ul><p><strong>Preferred Qualifications:</strong></p><ul><li>Development or funder engagement support experience</li><li>Experience supporting board operations or senior leadership teams</li></ul><p><strong>Ideal Candidate Profile:</strong></p><ul><li>Team player with a collaborative mindset</li><li>Positive, can-do attitude</li><li>Highly organized, dependable, and resourceful</li><li>Comfortable managing multiple priorities in a remote setting</li></ul><p><strong>Work Environment:</strong></p><ul><li>Mostly remote and asynchronous</li><li>Candidates must be based anywhere on the East Coast</li></ul><p> </p>
<p>About the Role</p><p>Robert Half is seeking a professional and organized <strong>Administrative Assistant</strong> for a contract opportunity with a growing financial services company in Meriden, Connecticut. This role is ideal for an administrative professional who thrives in a fast-paced office environment and enjoys providing critical support to a busy team.</p><p>The Administrative Assistant will be responsible for coordinating office activities, managing communications, and assisting with day-to-day administrative operations to ensure efficiency and exceptional client service.</p><p>Responsibilities</p><ul><li>Answer and direct incoming phone calls in a professional manner</li><li>Greet clients and visitors and maintain a welcoming office environment</li><li>Schedule appointments, meetings, and conference calls</li><li>Manage calendars and coordinate team schedules</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain electronic and physical filing systems</li><li>Process incoming and outgoing mail and email communications</li><li>Assist with data entry, record maintenance, and document management</li><li>Order office supplies and coordinate vendor services as needed</li><li>Support management and staff with special projects and administrative tasks</li></ul><p><br></p>
<p>We are looking for an Administrative Assistant to join a team on a Long-term Contract position. This role supports daily office operations through strong organization, communication, and follow-through while helping staff, leadership, and prospective program participants stay informed and on schedule. The ideal candidate is comfortable managing administrative priorities, preparing documents and reports, and contributing to a well-run office environment.</p><p><br></p><p>Responsibilities:</p><p>• Review and track inquiries and applications from prospective participants, ensuring records remain organized and up to date.</p><p>• Coordinate calendars, schedule meetings, and maintain appointment details to support efficient daily operations.</p><p>• Prepare forms, spreadsheets, reports, and other business documents using office and cloud-based tools.</p><p>• Provide administrative support to supervisors, employees, and senior leaders by responding to requests and handling routine office needs.</p><p>• Assist the HR team with onboarding activities and related administrative tasks for new hires.</p><p>• Maintain filing systems and office records so information can be accessed accurately and efficiently.</p><p>• Order office materials, compare vendor options, and support billing or finance-related administrative requests as needed.</p><p>• Conduct online research and compile findings to assist with internal projects, planning, or operational needs.</p><p>• Help organize recurring reports and provide occasional support for special events or department initiatives.</p>
We are looking for an Administrative Assistant to support daily office operations in Orangeburg, New York. This Long-term Contract position is ideal for someone who is comfortable handling a high volume of digital tasks, maintaining accurate records, and keeping multiple administrative processes moving efficiently. The right candidate will bring strong technical confidence, sound judgment, and the ability to stay organized in a fast-paced, growth-focused environment.<br><br>Responsibilities:<br>• Manage incoming mail, sort deliveries, and direct correspondence and small packages to the appropriate recipients.<br>• Record checks, enter billing details, and support accounts payable activities by reviewing and processing vendor invoices accurately.<br>• Reconcile customer and vendor billing information to ensure documentation aligns with internal records and payment requirements.<br>• Monitor order activity and maintain up-to-date tracking information to support timely follow-up and resolution.<br>• Work across multiple customer and compliance portals to upload invoices, submit required documentation, and track payment progress.<br>• Maintain vendor records related to insurance, safety, and compliance within platforms such as Avetta, RESq, Corrigo, Ariba, and Paymode.<br>• Process incoming payments through various channels, including credit card transactions, and enter payment information with a high level of accuracy.<br>• Support general administrative operations through data entry, email communication, scheduling coordination, and day-to-day office assistance.
We are looking for a proactive Administrative Assistant to support daily office operations for a real estate development organization in Fort Lee, New Jersey. This Long-term Contract position is ideal for someone who is organized, communicative, and comfortable handling both administrative coordination and front-desk support. The person in this role will help maintain orderly records, review documentation for relevance, and assist with routine office tasks that keep the team running efficiently.<br><br>Responsibilities:<br>• Maintain and organize physical and digital files to support efficient document access and recordkeeping.<br>• Review office documents, sort materials by importance, and identify items that should be retained or set aside.<br>• Provide general administrative support, including data entry and routine clerical tasks for the team.<br>• Answer incoming calls professionally, direct inquiries appropriately, and relay messages in a timely manner.<br>• Support reception coverage by greeting visitors and assisting with front-desk activities as needed.<br>• Help ensure office information is accurate, current, and easy for internal teams to locate.<br>• Communicate clearly with staff and external contacts to support smooth day-to-day operations.
<p>We are looking for a proactive Administrative Assistant to support daily office operations in New York. This position combines front-desk coverage with administrative coordination in a busy office, making it ideal for someone who is organized, approachable, and eager to take initiative. The right candidate will bring a positive attitude, confidence in handling routine office needs, and a willingness to step in wherever support is needed.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and friendly front-desk experience.</p><p>• Manage incoming phone calls, direct inquiries to the appropriate team members, and relay messages accurately and promptly.</p><p>• Provide day-to-day administrative support such as preparing documents, maintaining records, and assisting with general office tasks.</p><p>• Enter and update information in internal systems with a high level of accuracy and attention to detail.</p><p>• Coordinate office logistics, including handling mail, organizing supplies, and keeping shared areas orderly and functional.</p><p>• Support staff across the office by anticipating needs, following up on open tasks, and taking on additional assignments as priorities shift.</p>
<p>We are looking for an Administrative Assistant to support daily office operations for a short-term Contract role. This assignment is expected to run for 2-4 weeks and requires someone who can keep administrative tasks organized while providing attentive front-desk and phone support. The ideal candidate will be comfortable handling routine office responsibilities, maintaining accurate records, and helping the team stay on track in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage front-desk activities by greeting visitors, directing inquiries, and creating a welcoming office environment.</p><p>• Respond to inbound calls in a courteous manner, route messages to the appropriate contacts, and provide timely follow-up when needed.</p><p>• Perform a variety of administrative support tasks such as preparing documents, organizing files, and assisting with day-to-day office coordination.</p><p>• Enter and update information in internal records with a strong focus on accuracy and completeness.</p><p>• Support general receptionist functions, including monitoring communications and helping maintain smooth office workflow.</p><p>• Assist the team with scheduling, basic clerical duties, and other short-term administrative needs throughout the assignment.</p>
<p>We are looking for an organized Executive Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who enjoys creating structure, managing front-desk activity, and keeping administrative tasks moving efficiently. The role requires strong attention to detail, effective handling of incoming communications, and the ability to maintain accurate records while supporting a busy services environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day administrative support activities to help maintain smooth office operations.</p><p>• Receive and direct incoming calls courteously, ensuring messages and inquiries are handled promptly.</p><p>• Welcome visitors and provide front-desk support while maintaining a courteous and organized office presence.</p><p>• Prepare, update, and maintain records, documents, and data entries with a high level of accuracy.</p><p>• Coordinate schedules, appointments, and general office communications to support team efficiency.</p><p>• Assist with routine clerical tasks such as filing, document organization, and correspondence handling.</p><p>• Monitor administrative workflows and help keep office processes organized and on schedule.</p>
<p>We are looking for an Office Assistant to provide high-level administrative and front desk support in Southington, Connecticut. This is a part-time opportunity and is well suited for someone with significant experience, who is organized and confident in supporting a busy office while keeping daily office operations running smoothly. The ideal candidate is available immediately. Apply today!</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for visitors and incoming calls, creating a welcoming and well-organized office experience.</p><p>• Provide dedicated administrative support, managing priorities, correspondence, and day-to-day scheduling needs.</p><p>• Coordinate calendar activity in Outlook, including meetings, schedule changes, and time-sensitive appointments.</p><p>• Prepare and organize documents, reports, and general office materials using Word, Excel, and other standard business tools.</p><p>• Handle clerical and administrative tasks such as filing, data entry, record upkeep, and general office coordination.</p><p>• Assist with billing-related administrative work, ensuring information is organized accurately and submitted on time.</p><p>• Support smooth office operations by tracking follow-ups, responding to routine inquiries, and helping maintain efficient workflows</p>
<p>We are looking for a highly organized Sr. Administrative Assistant to provide dedicated support to two physicians within the New Haven, Connecticut area. This Contract position is ideal for someone who is detail-focused and comfortable managing complex administrative needs in a fast-paced university-affiliated healthcare environment. The right candidate will bring strong technical proficiency, excellent communication skills, and the ability to coordinate priorities with accuracy and discretion.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and maintain busy calendars for two physicians, ensuring appointments, meetings, and schedule changes are managed efficiently.</p><p>• Arrange conference calls, departmental meetings, and related logistics while keeping participants informed of updates and timing.</p><p>• Prepare, format, and manage correspondence, reports, presentations, and other administrative documents using Microsoft Office applications.</p><p>• Support daily office operations by organizing records, handling routine administrative tasks, and maintaining orderly workflows.</p><p>• Use Epic and other technology tools to assist with administrative processes, documentation support, and information tracking as needed.</p><p>• Communicate effectively with faculty, staff, patients, and external contacts to facilitate smooth coordination across activities.</p><p>• Monitor details across multiple assignments and follow through on deliverables to ensure timely and accurate completion.</p><p>• Provide administrative support within a healthcare setting while maintaining confidentiality at all time</p>
<p><strong>Bilingual Intake Specialist (Spanish/English)</strong></p><p><strong>Location:</strong> Hackensack, NJ (on-site)</p><p><strong>Pay Rate:</strong> $28.00 - $33.00 per hour</p><p> <strong>Job Type:</strong> Contract-to-Hire / Full-Time Opportunity</p><p><strong> </strong></p><p><strong>About the Opportunity</strong></p><p>Robert Half is seeking a <strong>Bilingual Intake Specialist (Spanish/English)</strong> on behalf of a well-established and growing plaintiff-side law firm in Hackensack, New Jersey. The firm focuses on <strong>Personal Injury, Medical Malpractice, Workers' Compensation, and Employment & Labor Law</strong> and is committed to providing exceptional client service and legal advocacy.</p><p>This role is ideal for a compassionate, organized professional who enjoys working directly with clients and serving as the first point of contact for individuals seeking legal assistance.</p><p><strong> </strong></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the first point of contact for prospective clients via phone, email, and in-person inquiries.</li><li>Conduct client intake interviews in both Spanish and English.</li><li>Gather, review, and document relevant information regarding potential legal matters.</li><li>Organize intake information for attorney evaluation and review.</li><li>Maintain accurate client records within the firm's case management system.</li><li>Follow up with prospective clients and assist with onboarding new clients.</li><li>Schedule consultations and coordinate appointments with attorneys.</li><li>Communicate professionally and empathetically with individuals facing challenging circumstances.</li><li>Assist with intake-related administrative and legal support duties as needed.</li></ul><p><br></p><p><br></p>
<p><strong>Administrative Assistant & Travel Coordinator (PERMANENT, FULL TIME, ONSITE)</strong></p><p><strong>Location:</strong> Local to Fairfield, CT</p><p><strong>Schedule:</strong> Monday–Friday | Fully Onsite</p><p><strong>Compensation:</strong> $65,000–$72,000, depending on experience (VERY STRONG benefits package, including MDV and 401k!)</p><p> </p><p>Seeking a highly organized, detail-oriented Administrative Assistant & Travel Coordinator to join our client’s team near Fairfield, CT. This is a fast-paced role that combines administrative support, high-volume travel coordination, payment tracking, and exceptional customer service.</p><p><br></p><p>The ideal candidate is someone who thrives in a busy environment, can manage multiple priorities simultaneously, and has <strong>advanced Excel skills</strong>, including the ability to confidently work with complex formulas and large amounts of data. This individual will coordinate travel on a daily basis for a high volume of employees and/or travelers, ensuring that arrangements are accurate, organized, cost-effective, and completed on schedule.</p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate and manage high-volume domestic and some international travel on a daily basis</li><li>Arrange flights, hotels, ground transportation, and other travel-related logistics</li><li>Manage frequent changes, cancellations, itinerary updates, and last-minute travel requests</li><li>Serve as a key point of contact for travelers, providing responsive and professional customer service</li><li>Track travel-related expenses, payments, invoices, and outstanding balances</li><li>Maintain accurate records and reporting related to travel and administrative expenses</li><li>Utilize <strong>advanced Excel functions and complex formulas</strong> to track, analyze, reconcile, and report data</li><li>Create and maintain spreadsheets, reports, and tracking systems</li><li>Monitor deadlines and ensure all travel and payment-related items are completed accurately and on time</li><li>Assist with general administrative responsibilities and organizational projects as needed</li><li>Collaborate with internal teams and external vendors to resolve issues and ensure a smooth travel experience</li><li>Travel approximately <strong>1–2 times per year</strong> to assist with conventions and company events</li></ul><p><strong>Qualifications</strong></p><ul><li>Previous experience in an administrative, travel coordination, operations, or similar role</li><li><strong>Advanced Excel proficiency is required </strong>(EXCEL ASSESMENT WILL BE REQUIRED TO COMPLETE)</li><li>Must be comfortable using <strong>complex Excel formulas</strong> and working with large, detailed spreadsheets</li><li>Strong organizational skills with exceptional attention to detail</li><li>Ability to manage a high volume of requests and competing priorities in a fast-paced environment</li><li>Professional, dependable, and solution-oriented approach</li><li>Strong follow-through and ability to meet deadlines</li><li>Willingness to travel approximately 1–2 times per year for conventions</li></ul><p>If you are an organized, customer-focused professional with advanced Excel skills who enjoys managing logistics and keeping complex operations running smoothly, we would love to hear from you. Please apply to Daniele.Zavarella@roberthalf(com)</p>