We are looking for a detail-oriented and proactive Executive Assistant to join our client's team in New Haven, Connecticut. This long-term contract position offers an opportunity to support executive-level operations within a dynamic non-profit organization. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills and the ability to anticipate needs. Responsibilities:• Manage executive calendars, scheduling meetings and events to ensure seamless coordination.• Arrange and oversee travel bookings, including flights, accommodations, and itineraries.• Prepare for executive meetings by organizing agendas and taking detailed notes.• Handle requisitions and inventory management using Paylocity and other software tools.• Serve as an attentive and approachable point of contact for staff, families, and external stakeholders.• Assist in maintaining accurate records and documentation for administrative tasks.• Collaborate with the Executive Director daily to review plans and prioritize tasks.• Demonstrate initiative by identifying areas for improvement and addressing them proactively.• Ensure smooth communication among departments while maintaining a respectful and courteous demeanor.• Support the organization's mission by engaging with diverse families and staff members effectively.

• Minimum of 3-5 years of experience as an Executive Assistant or in a similar role. • Proficiency in Google Suite, Zoom, and Paylocity for administrative and communication tasks. • Strong organizational and time-management skills, with the ability to prioritize effectively. • Exceptional communication skills, both written and verbal, to interact with diverse audiences. • Proven ability to take initiative and stay ahead of tasks and deadlines. • Experience in inventory management and requisition processes. • Ability to remain composed and attentive to detail when working in high-pressure situations. • A friendly yet meticulous demeanor, capable of building positive relationships with families and staff.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

New Haven, CT
onsite
Temporary
23.75 - 27.50 USD / Hourly
We are looking for a detail-oriented and proactive Executive Assistant to join our client's team in New Haven, Connecticut. This long-term contract position offers an opportunity to support executive-level operations within a dynamic non-profit organization. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills and the ability to anticipate needs. Responsibilities:• Manage executive calendars, scheduling meetings and events to ensure seamless coordination.• Arrange and oversee travel bookings, including flights, accommodations, and itineraries.• Prepare for executive meetings by organizing agendas and taking detailed notes.• Handle requisitions and inventory management using Paylocity and other software tools.• Serve as an attentive and approachable point of contact for staff, families, and external stakeholders.• Assist in maintaining accurate records and documentation for administrative tasks.• Collaborate with the Executive Director daily to review plans and prioritize tasks.• Demonstrate initiative by identifying areas for improvement and addressing them proactively.• Ensure smooth communication among departments while maintaining a respectful and courteous demeanor.• Support the organization's mission by engaging with diverse families and staff members effectively.
2025-12-12T22:13:36Z