<p>We are seeking a professional, organized, and service-oriented <strong>Receptionist</strong> to join our team in Denver, Colorado. As the first point of contact for clients, visitors, and staff, the Receptionist will play a key role in creating a positive and welcoming first impression. This position involves performing a variety of front-desk administrative and clerical tasks to support daily operations in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Front Desk Operations:</strong> Greet and check in clients, visitors, and employees with a professional and welcoming demeanor.</li><li><strong>Phone Support:</strong> Answer and direct phone calls promptly and professionally, taking accurate messages and routing them to the appropriate parties as required.</li><li><strong>Scheduling and Coordination:</strong> Schedule and confirm appointments or meetings while managing conference room bookings.</li><li><strong>Mail and Packages:</strong> Sort, process, and distribute incoming mail and packages. Coordinate outgoing mail and deliveries with couriers when necessary.</li><li><strong>Administrative Support:</strong> Assist with data entry, filing, preparing documents, supply inventory management, and light administrative tasks for various departments, as needed.</li><li><strong>Customer Service:</strong> Serve as a liaison for customer inquiries and information, ensuring excellent support and responsiveness.</li><li><strong>Technology Use:</strong> Operate office equipment such as multi-line phone systems, printers, and scanners, and assist with basic troubleshooting.</li><li><strong>Office Organization:</strong> Maintain a tidy and organized reception area, ensuring it represents the professionalism of the organization.</li><li><strong>Compliance:</strong> Uphold the privacy and security of sensitive information in accordance with company policies and relevant regulations.</li></ul><p><br></p>
· Performs receptionist duties at the main office (answering and directing calls, receiving visitors and internal customers).<br><br>· Must use Bluetooth device to take calls if away from the desk except during meal periods and breaks.<br><br>· Supports local HR Manager with administrative tasks as needed.<br><br>· Performs customer service functions by answering employee requests and questions or directing them to the right resource. Follow up on requests as needed.<br><br>· Assists in on-boarding of administrative team members by setting up workstation.<br><br>· Manage office supplies and perform monthly inventory.<br><br>· Support with coordination and cleanup pf activities, lunches, room set ups for audits, etc. as well as disseminate information to facility team members.<br><br>· Assists or prepares communications as requested.<br><br>· Processes mail<br><br>· Promotes a good work environment by being polite, cordial and projecting a professional manner in all interactions.<br><br>· Ability to maintain confidentiality of highly sensitive information.<br><br>· Performs other related duties as assigned.
We are looking for a Front Desk Coordinator to join our team in Denver, Colorado. This Contract-to-permanent position offers an excellent opportunity to contribute to a healthcare-focused environment by providing outstanding administrative and customer service support. If you excel in organization, communication, and enjoy working in a dynamic setting, we invite you to apply.<br><br>Responsibilities:<br>• Welcome visitors and ensure they feel comfortable upon arrival.<br>• Facilitate the check-in process for guests, ensuring all procedures are followed.<br>• Support safety protocols and contribute to maintaining a secure workplace.<br>• Manage multi-line phone systems and direct calls appropriately.<br>• Provide concierge-level customer service to address inquiries and resolve concerns.<br>• Perform accurate data entry and maintain organized records.<br>• Coordinate schedules and organize files to support daily operations.<br>• Utilize Microsoft Office tools, including Word, Excel, and Outlook, to manage tasks efficiently.<br>• Collaborate with team members to ensure seamless front desk operations.
<p>We are looking for a highly organized and detail-oriented Practice Coordinator to join our team on a long-term contract basis in Colorado Springs, Colorado. This role is essential in providing administrative and operational support, ensuring smooth workflows, effective client communication, and seamless execution of daily tasks. The successful candidate will possess strong interpersonal skills, a focus on confidentiality, and proficiency in computer systems.</p><p><br></p><p>Responsibilities:</p><p>• Manage client contract renewals, ensuring accuracy, timely completion, and adherence to deadlines.</p><p>• Prepare and track invoices to support financial and operational processes.</p><p>• Assist in meeting preparation by compiling materials, updating agendas, and documenting key discussion points.</p><p>• Facilitate client onboarding by gathering necessary documentation, setting up accounts, and completing processes efficiently.</p><p>• Scan and file paper documents received in the office to maintain organized records.</p><p>• Conduct operational clean-ups by updating client records and ensuring data integrity within systems.</p><p>• Oversee the client gifting process, including selecting gifts, tracking deliveries, and maintaining a gifting calendar.</p><p>• Coordinate scheduling for client meetings, ensuring smooth communication between clients and internal team members.</p><p>• Address basic client inquiries promptly while escalating complex issues to appropriate team members.</p><p>• Provide in-person office coverage on designated meeting days, such as Tuesdays and Wednesdays.</p><p><br></p><p><strong>Responsibilities</strong>:</p><p><strong>Client and Phone Interaction</strong>:</p><p>Answer inbound phone calls (roughly 15-20 calls per day) from clients, vendors, and prospects. Maintain a friendly, professional demeanor and respond promptly and confidently to inquiries.</p><p>Act as a gatekeeper to manage and filter communication, ensuring seamless coordination within the office and with external contacts.</p><p><strong>Administrative Duties</strong>:</p><p>Regularly check and process mail and scan physical documents for virtual filing. Maintain organized and secure digital records.</p><p>Monitor and handle the company’s email inbox, responding to inquiries from prospects and vendors efficiently and professionally.</p><p>Generate invoices using Advise Pay (training will be provided).</p><p><strong>Operational Coordination</strong>:</p><p>Support the team’s transition to a new calendar application and help streamline scheduling updates.</p><p>Collaborate with paraplanners by creating and updating client profiles and managing associated documentation.</p><p><strong>Confidential Data Handling</strong>:</p><p>Work with sensitive client information and maintain strict confidentiality standards.</p><p><strong>Team Support</strong>:</p><p>Provide administrative assistance to approximately 6-7 team members, ensuring smooth daily operations and communication flow.</p><p><br></p>
<p><strong>Robert Half has partnered with an oil & gas company in Denver in search of an Administrative Assistant! The Administrative Assistant position is paying $23.00-$26.00 per hour and they're offering free parking and great benefits!</strong></p><p><br></p><p><strong>The Administrative Assistant will be responsible for the following: </strong></p><ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements to support the administrative needs of the team.</li><li>Draft correspondence, conduct research, and assist with creating and organizing digital files for easy access and version control.</li><li>Welcome visitors, ensure conference rooms are properly set up, and provide excellent front-desk support.</li><li>Oversee office supply inventory, place orders, and maintain an organized and tidy workspace.</li><li>Handle incoming and outgoing mail, packages, and deliveries efficiently.</li><li>Coordinate with facilities to address maintenance needs and ensure timely resolution of issues.</li><li>Plan and execute events, including securing venues, arranging logistics, and managing on-site activities.</li><li>Run occasional local errands to support office and team needs.</li></ul><p><strong>Requirements for the Administrative Assistant include:</strong></p><ul><li>2+ years of administrative experience </li><li>Proficient with Microsoft office suite </li><li>Self motivated and someone who will find things to do when there is downtime</li></ul><p><strong>If interested in the Administrative Assistant position, please click "Apply Now" below!</strong></p><p><br></p>
<p><strong>Robert Half is supporting the recruiting efforts of a company in the distribution industry to find a Accounting Specialist. This is a full time, permanent position in Denver. It is 100% in office, and is paying $55,000-$62,000. Additional information and job requirements are below. For a full job description with company information, and for immediate consideration, please email your resume to Morgan.Racicot(at symbol) roberthalf (dotcom) today … or your Robert Half recruiter if you have one!! </strong></p><p><br></p><p><strong>Responsibilities</strong>:</p><p>• Efficiently process and issue sales orders</p><p>• Keep a detailed record of shipments</p><p>• Manage and enter payments for invoices, primarily using QuickBooks</p><p>• Maintain a thorough understanding of the accounting cycle</p><p>• Handle billing tasks efficiently</p><p>• Manage Accounts Receivable (AR) by overseeing aging reports and making necessary adjustments</p><p>• Provide excellent customer service by answering phone inquiries</p><p>• Perform account reconciliation tasks</p><p>• Utilize Microsoft Excel for data entry and other related tasks</p><p>• Maintain accurate records of customer credit.</p>
<p><strong>Robert Half has partnered with a wonderful non-profit in Denver in search of an Executive Assistant! The Executive Assistant will support the CEO. The Executive Assistant position is paying $55,000-$62,000 and offering a very generous benefits package (free parking, free eco-pass, medical, dental, vision, retirement contributions, etc.)! The Executive Assistant is offering a hybrid work schedule where you are in the office 2 days/week!</strong></p><p><br></p><p><strong>Responsibilities for the Executive Assistant include:</strong></p><ul><li>Manage the daily calendar and schedule of the President, including organizing appointments and coordinating meetings.</li><li>Prepare and organize materials for meetings and events, ensuring all necessary documents are available in advance.</li><li>Assist with drafting correspondence, analyzing information, and maintaining accurate records.</li><li>Provide logistical and organizational support for staff meetings, annual events, and retreats.</li><li>Offer administrative assistance to various executive team members including the Chief of Staff and Human Resources Director.</li><li>Coordinate and schedule board and committee meetings, prepare agendas, and compile necessary materials.</li><li>Record and distribute minutes for board and committee meetings, ensuring accuracy and timeliness.</li><li>Handle special projects as assigned, ensuring completion within set deadlines.</li><li>Maintain confidentiality while managing sensitive information with discretion.</li><li>Occasionally provide backup support for front desk operations as needed.</li></ul><p><strong>Requirements for the Executive Assistant include: </strong></p><ul><li>Tech savvy</li><li>Heavy Calendar management experience</li><li>Previous administrative experience </li><li>Very strong in the Microsoft office suite </li><li>Strong passion for their mission! </li></ul><p><strong>If interested in the Executive Assistant position, please click "Apply Now" below! </strong></p>
<p><strong>Position Overview:</strong></p><p>We are seeking an organized and detail-oriented <strong><u>PART TIME</u></strong> Office Assistant (20 hours per week) The ideal candidate should have a solid working knowledge of the Microsoft Office Suite and be skilled in handling various administrative and office tasks. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general administrative duties, such as data entry, filing, photocopying, and scanning.</li><li>Maintain and update office records, documents, and databases with attention to accuracy.</li><li>Utilize the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for creating and managing documents, spreadsheets, and presentations.</li><li>Communicate effectively via phone calls, emails, and in-person interactions with clients, vendors, and team members.</li><li>Assist in coordinating meetings, scheduling appointments, and maintaining the office calendar.</li><li>Manage office supplies inventory and place orders when necessary.</li><li>Provide logistical and clerical support for team projects as assigned.</li><li>Handle incoming and outgoing correspondence, ensuring timely distribution.</li><li>Follow company policies and procedures while maintaining confidentiality in all office matters</li></ul><p><br></p>
We are looking for a detail-oriented Data Entry Clerk to join our team in Wheat Ridge, Colorado. In this long-term contract position, you will play a key role in supporting business operations by performing a variety of administrative tasks. This role requires proficiency in business software applications and the ability to work effectively under direct supervision.<br><br>Responsibilities:<br>• Enter and manage data accurately using word processing, spreadsheet, and presentation software.<br>• Provide administrative support to individuals or departments, ensuring smooth daily operations.<br>• Create and edit reports, presentations, and other business documents as needed.<br>• Maintain organized records and files for easy retrieval and reference.<br>• Collaborate with team members to streamline processes and improve efficiency.<br>• Assist with clerical duties such as scheduling, correspondence, and document preparation.<br>• Follow instructions and guidelines provided by supervisors to complete tasks effectively.<br>• Perform quality checks to ensure data accuracy and compliance with company standards.<br>• Support general business activities with a focus on administrative excellence.
<p>We are looking for an organized and detail-oriented Part-time Administrative Coordinator to join our team on a contract basis in Lakewood, Colorado. This role is essential in ensuring smooth day-to-day operations, particularly in supporting home health services and managing administrative tasks efficiently. If you have excellent communication and organizational skills, this position offers an opportunity to contribute in a meaningful way.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact for answering inbound calls and addressing inquiries promptly and professionally.</p><p>• Coordinate and manage calendars to ensure scheduling efficiency for staff and clients.</p><p>• Support home health operations by organizing documentation and tracking relevant records.</p><p>• Schedule appointments and meetings, ensuring accurate time management.</p><p>• Maintain clear and organized communication between departments to facilitate seamless operations.</p><p>• Assist in preparing reports and documentation to support administrative processes.</p><p>• Monitor and order office supplies to maintain a well-equipped workspace.</p><p>• Provide general administrative support to ensure operational efficiency.</p><p>• Address any administrative challenges with proactive problem-solving skills.</p>
