We are looking for a detail-oriented and organized Office Assistant to join our team in Los Angeles, California. This Contract to permanent position offers an excellent opportunity to support daily operations and ensure the smooth functioning of administrative tasks. The ideal candidate will have a proactive approach to managing clerical duties, data entry, and correspondence.<br><br>Responsibilities:<br>• Perform a variety of administrative and clerical tasks, including data entry, report preparation, and document management.<br>• Compile and analyze statistical data to create reports in various formats, such as spreadsheets, graphs, or narratives.<br>• Organize and distribute mail, maintain general files, and ensure workspaces are neat and well-stocked.<br>• Assist in creating correspondence and reports independently, without requiring supervisor attention.<br>• Scan, fax, bind, and distribute documents, reports, and proposals as needed.<br>• Verify data accuracy by cross-checking supplier invoices and other records.<br>• Represent the supervisor at meetings or project-related events when necessary.<br>• Support outreach initiatives for business programs and exclusivity efforts.<br>• Collaborate with team members and stakeholders to drive organizational goals.<br>• Handle additional responsibilities as assigned to meet operational needs.
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call (818) 703-8818 to schedule your interview. </p><p> </p>
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call (818) 703-8818 to schedule your interview. </p>
<p>Robert Half is currently working with local clients to fill ongoing opportunities local to Woodland Hills, CA. We are currently seeking a dedicated and organized HR Assistant to support the Human Resources department. This is an excellent opportunity for someone looking to build their HR career while contributing to the success and well-being of employees. This role will provide administrative support to the HR department in various functions, including recruitment, onboarding, employee records management, benefits administration, and general employee relations. The ideal candidate will be highly organized, detail-oriented, and eager to learn HR processes and procedures in a fast-paced environment. This ongoing opportunity offers room for growth within the HR department. Please call 818-703-8818 for more information.</p>
<p>Position Overview</p><p><br></p><p>The Administrative Coordinator plays a critical role in ensuring operational consistency and administrative excellence across the organization. This position serves as a central point of coordination for communication, scheduling, documentation, and training support, while partnering closely with leadership to execute departmental initiatives. The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication skills and the ability to manage multiple priorities in a dynamic environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Office Support</strong></p><ul><li>Manage incoming communications and prioritize responses to support leadership and departmental needs</li><li>Prepare, edit, and format correspondence, reports, presentations, and other business documents</li><li>Organize, maintain, and safeguard confidential files, records, databases, and certification documentation</li><li>Track office employee certifications and ensure timely updates and renewals</li><li>Monitor deadlines, track action items, and follow up to ensure timely completion of tasks and initiatives</li><li>Standardize documentation, procedures, and policies as directed by senior leadership</li><li>Maintain accurate, consistent, and up-to-date information across multiple internal software systems</li></ul><p><strong>Budgeting, Procurement & Inventory</strong></p><ul><li>Support budget tracking, expense reporting, and invoice verification processes</li><li>Procure educational and office supplies as needed</li><li>Maintain inventory and oversee upkeep of training tools, materials, and resources</li><li>Coordinate food, beverages, and logistical needs for meetings, trainings, and classes</li><li>Assist with client holiday gift procurement, organization, and packaging</li></ul><p><strong>Training, Education & Events Coordination</strong></p><ul><li>Support company training initiatives by creating agendas, organizing materials, and assisting with presentation development</li><li>Organize, maintain, and update company curriculum and training documentation</li><li>Schedule classes and educational events, send invitations, manage RSVPs, and conduct follow-ups</li><li>Recruit volunteers or instructors as needed for training sessions</li><li>Track attendance and prepare certificates of completion</li><li>Develop and distribute course evaluation surveys to gather feedback and support continuous improvement</li></ul><p><strong>Recruitment, Projects & External Coordination</strong></p><ul><li>Assist with education-related recruitment and volunteer coordination efforts</li><li>Support external educational enrollment processes, including tracking participation and verifying invoices</li><li>Maintain and update employee internal resumes and profiles</li><li>Assist with project pursuit development, prequalification documentation, and administrative support</li></ul>
<p>The Accounting Assistant supports by performing a range of financial and administrative duties for assigned property portfolios. This role works closely with property managers, assistants, and team members across multiple departments to ensure timely, accurate completion of tasks.</p><p>Key Responsibilities:</p><ul><li>Compile financial packages and special reports</li><li>Bill tenants and adjust tenant accounts as needed</li><li>Deposit and post cash receipts to tenant accounts</li><li>Record manual deposits and checks in Excel spreadsheets</li><li>Set up property and tenant accounts</li><li>Reconcile bank statements, post interest, and scan documents to Laserfiche</li><li>Prepare, copy, and distribute special financial reports</li><li>Enter property payroll checks into accounts payable and process payments</li><li>Manage stop payment/void checks and approve AP invoices when necessary</li><li>Track owner-signed checks and handle mailing</li><li>Create and maintain folders for mortgages, financials, and notes</li><li>Run reports and organize folders for CAM reconciliations; input CAM data into the system</li><li>Support miscellaneous accounting duties and assist with ad-hoc projects</li><li>Provide answers to manager and assistant inquiries</li><li>Meet deadlines with efficiency and accuracy</li></ul>
<p>We are looking for an organized and proactive Executive Assistant to join our team in Glendale, California. In this long-term contract role, you will support the Director of Data Engineering & Products, ensuring seamless coordination and execution of daily operations. This position is ideal for someone who thrives in a fast-paced environment, enjoys working across diverse teams, and excels in administrative and project management tasks.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the Director of Data Engineering & Products, including managing calendars and coordinating schedules across multiple time zones.</p><p>• Organize and prepare logistics for meetings, events, and department town halls, ensuring smooth execution and timely delivery of materials.</p><p>• Track priorities and follow up on outstanding tasks, ensuring deadlines are met and progress is communicated effectively.</p><p>• Collaborate with Studio Technology’s administrative team to streamline processes and enhance event coordination.</p><p>• Draft, edit, and finalize communications, reports, and presentations to support leadership and departmental needs.</p><p>• Uphold strict confidentiality and integrity standards when handling sensitive company information.</p><p>• Build and maintain strong relationships across internal teams and partner organizations to facilitate effective collaboration.</p><p>• Assist with special projects involving cross-functional teams focused on data engineering, governance, or product strategy.</p><p>• Manage expense reporting and travel arrangements in alignment with company policies.</p><p>• Contribute to process improvements and identify opportunities to enhance administrative efficiency.</p>
<p><strong>Real Estate Law Firm Seeks Onsite Legal Assistant (will train on practice area)</strong></p><p><br></p><p><strong>About Firm & Position:</strong></p><p>A well-regarded boutique transactional real estate law firm in Century City is seeking a <strong>Legal Assistant</strong> to support a fast-paced, high-volume practice. This firm works behind the scenes on sophisticated commercial real estate financing matters for major law-firm clients nationwide. </p><p><br></p><p><strong>Legal Assistant Responsibilities:</strong></p><p> • Support attorneys handling commercial real estate financing transactions and related opinion letter work.</p><p> • Manage a high volume of active matters simultaneously, often with compressed timelines.</p><p> • Process and track comments and deliverables from lender’s counsel and law-firm clients.</p><p> • Prepare and maintain “items needed” lists, draft final opinion packages, and ensure completeness prior to delivery.</p><p> • Review and organize transactional documents, including entity formation and governance records (LLC agreements, LP agreements, certificates of formation, authorizations, etc.).</p><p> • Handle administrative components of transactions, including daily outgoing shipments (FedEx).</p><p><br></p><p><strong>Hours:</strong></p><p> • 40-hour workweek</p><p> • 100% onsite in Century City</p><p><br></p><p><strong>Perks:</strong></p><p> • Sophisticated transactional real estate work supporting large, high-profile deals.</p><p> • Excellent training with a clear path for growth into a paralegal role over time.</p><p> • Close-knit, collaborative office environment with low turnover.</p><p> • Stable firm with a strong reputation in the real estate legal community.</p><p> • We’ve placed multiple <strong>Legal Assistants</strong> and attorneys with this firm — all are still there and happy, including one <strong>Legal Assistant</strong> who was promoted to paralegal.</p><p><br></p><p><strong>Salary:</strong></p><p> • $60,000–$85,000 DOE</p><p><br></p><p><strong>Benefits:</strong></p><p> • 100% employer-paid medical coverage for employee and dependents</p><p> • Two weeks PTO</p><p> • 401(k) eligibility after one year</p><p><br></p><p><strong><em><u>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</u></em></strong></p>
<p>An in-house legal department is seeking a <strong>Legal Assistant</strong> to join their attorney and contracts manager. This role is hybrid, out of Azusa, CA. This role is a dynamic mix of <strong>litigation support (approx. 50%)</strong> and <strong>transactional/contract administration (approx. 50%)</strong>. <em>This is not an entry-level position - a foundation in litigation is required. </em></p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><p><strong>Litigation & Insurance Support (about 50%)</strong></p><ul><li><strong>Subpoena Management:</strong> Serve as the primary point person for receiving, tracking, and managing all incoming legal subpoenas, including communicating with internal teams to gather necessary information.</li><li><strong>Discovery Management:</strong> Request and collect documentation for discovery purposes, and calendar discovery deadlines<em> (knowing how to calculate these deadlines is critical; please do not apply without this knowledge).</em></li><li><strong>Litigation Deadlines:</strong> Proactively calendar/docket litigation deadlines (e.g., discovery, responses) for the attorney per CA civil codes & procedures. <em>Cannot train on calculating litigation deadlines.</em></li><li><strong>Insurance Claims:</strong> Communicate with brokers and insurance carriers to file and manage various insurance claims, ensuring proper documentation, follow-up, and tracking on the master spreadsheet.</li></ul><p><strong>Contract & Vendor Administration (about 50%)</strong></p><ul><li><strong>Contract Administration:</strong> Support the Contract Manager by maintaining the contract management system, including document organization, tracking, and maintaining comprehensive contract files.</li><li><strong>Vendor Onboarding:</strong> Facilitate the vendor onboarding process, which includes communicating with Branch Managers and Sales Teams to gather required documentation and inputting vendor packet information into Excel.</li></ul><p><em>Pay is contingent upon fluency in the tasks above, with the high end reserved for Legal Assistants who check every box.</em></p><p><br></p><p><strong><u>Details of Role</u></strong>:</p><p>· <u>Hours</u>: 8am to 5pm</p><p>· <u>Hybrid Schedule:</u> Onsite Monday, Tuesday, Thursday. This job will start 5x/week in the office; a day or two remote per week will be awarded after training.</p><p><br></p><p><strong><u>Perks of Role</u></strong>:</p><p>· I placed the supervising attorney here almost two years ago. He is caring, down-to-earth, reasonable, and willing to provide training.</p><p>· In-house work-life balance. “You will have a better life here than at a law firm” –supervising attorney</p><p>· Positive work environment – the attorney is not going to be a person who creates work for no reason. “Sometimes there is 120% utilization, other times it is light. I won’t add to their workload if I don’t have to.” –supervising attorney</p>
<p>We are looking for a motivated and detail-oriented entry-level Accounting Assistant to join our team in the Westwood area. This hybrid position offers the opportunity to grow within a fast-paced accounting environment while handling administrative and repetitive tasks with precision. As a contract to permanent role, this position provides a pathway to long-term career advancement for individuals eager to develop their accounting expertise.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Process incoming checks by batching, uploading, and identifying the appropriate business line.</p><p>• Prepare checks and wires for distribution, ensuring accuracy and timeliness.</p><p>• Separate participation statements and forward them to the forensic team for review.</p><p>• Manage incoming mail by sorting and distributing it to the appropriate team members.</p><p>• Provide tracking information for payments as requested.</p><p>• Assist with the collection and distribution of tax documents.</p><p>• Support ongoing system and process improvement initiatives.</p><p>• Facilitate the onboarding of clients, managers, and attorneys into the accounting system for payment remittance</p>
<p>We are looking for a detail-driven and efficient Office Coordinator to join a software start-up company in Marina Del Rey on a contract to hire basis. This multifaceted role includes office management, general operations support, and some recruiting coordination. The role is onsite daily M-F, hours 9:00am-6:00pm.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the management of office supplies, vendor relationships, and daily logistical needs.</p><p>• Coordinate team events, offsite activities, and onsite meetings to promote collaboration.</p><p>• Foster a welcoming and well-organized office space for staff and visitors.</p><p>• Assist in onboarding new hires by setting up equipment, workspaces, and introductions.</p><p>• Provide scheduling and administrative support to the leadership team.</p><p>• Handle special projects and ad-hoc administrative tasks as required.</p><p>• Plan and organize candidate interviews across various time zones.</p><p>• Manage communication with candidates to ensure a positive recruitment experience.</p><p>• Maintain applicant tracking systems and oversee recruiting pipelines effectively.</p>
<p>Our client is looking for a Litigation Legal Assistant to join their team in Newport Beach, California. This is a Contract to permanent position where you will play a vital role in supporting legal operations and ensuring efficient case management. The ideal candidate will have expertise in civil litigation processes and be highly skilled in handling court filings and calendaring tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage case files and ensure documents are organized, updated, and easily accessible.</p><p>• Perform e-filing in district, state, and federal courts with precision and adherence to deadlines.</p><p>• Prepare litigation documents, including pleadings, motions, and discovery materials.</p><p>• Handle calendar management by scheduling court dates, deadlines, and appointments.</p><p>• Coordinate with attorneys and clients to ensure all case-related needs are met efficiently.</p><p>• File legal documents with courts and maintain compliance with filing requirements.</p><p>• Assist with administrative tasks, including correspondence and document preparation.</p><p>• Conduct research and gather information to support litigation cases.</p>
<p>We are looking for a detail-oriented General Office Clerk to work at a real estate company in West LA on a contract basis. In this role, you will provide essential support to office operations include creating and managing invoices, handling phone calls, uploading and downloading files, renaming and organizing documents, sorting mail, and writing checks. This position requires a proactive individual with excellent organizational skills and attention to detail. The initial schedule is Monday through Thursday, 9:00 a.m. – 6:00 p.m.</p><p><br></p><p>Responsibilities:</p><p>• Perform document scanning tasks to ensure accurate digital records.</p><p>• Organize and maintain physical and electronic files for easy accessibility.</p><p>• Input data into company systems with precision and attention to detail.</p><p>• Provide general back-office support to aid in daily operations.</p><p>• Assist with sorting and categorizing documents to maintain an organized workflow.</p>
<p>We are seeking an Executive Admin Support temp who oversees and performs all administrative functions for two executives. Composes correspondence, announcements, and memoranda, and creates and maintains confidential corporate and general files, and time keeping records.</p><p> </p><p><strong><u>DUTIES</u></strong></p><ol><li>Assist in the management of the two executives’ office, including answering phone calls, filing maintenance and organization, preparing documents, composing routine correspondence and announcements, receiving visitors, faxing/receiving messages and correspondence, and expediting mail handling.</li><li>Maintain the two executives’ daily work schedule and acquire documents and information as needed by the executives.</li><li>Update and manage the executive’s appointment calendar and Departmental task list.</li><li>Maintain filing system and further develop to make more efficient.</li><li>Coordinate and assist with the completion of special projects, including research, documentation, spreadsheet development and presentation design.</li><li>Assist with meeting preparation and implementation, including drafting, copying and distributing meeting agendas, presentation materials, correspondence and minutes.</li><li>Assist with making course, event and travel arrangements.</li><li>Maintain tickler files for corporate time tables, and provide back-up for the executive suite and for outgoing mail processing as needed</li><li>Other duties as assigned</li></ol><p><strong><u> </u></strong></p><p><b><u> </u></b></p><p><br></p>
<p><strong>Office Management & Operations (35%)</strong></p><ul><li>Serve as the primary point of contact for all Department programs, projects, and initiatives.</li><li>Coordinate and support public relations, outreach, and recruitment activities.</li><li>Act as Department liaison to internal university departments (Controller, Registrar, ITS, Facilities Management, Library, Extension, Office of Research & Sponsored Projects, University Relations, etc.) and external partners.</li><li>Support faculty, speakers, donors, guests, partners, and administrators through preparation of materials, documentation, and logistical coordination.</li><li>Maintain confidential records and files in collaboration with the Program Coordinator and Grant & Budget Specialist.</li><li>Coordinate, supervise, and provide administrative oversight for graduate assistants, interns, and work-study students; support fellows and research associates.</li><li>Manage day-to-day office operations, including troubleshooting office equipment and developing user guides for software and systems (email, Banner, LiveText, word processing tools, etc.).</li><li>Purchase office supplies, track inventory, and maintain records of Department assets.</li><li>Coordinate and manage Department mail distribution and electronic accounts.</li></ul><p><strong>Professional Development & Certificate Programs (20%)</strong></p><ul><li>Provide administrative and logistical support for professional development offerings and certificate programs.</li><li>Create and distribute marketing materials (flyers, digital communications) and support recruitment efforts.</li><li>Respond to inquiries from prospective participants and partners.</li><li>Assist with registration, scheduling instructors, preparing course materials, reserving space, coordinating technology, ordering catering, and processing invoices and related budget documentation.</li><li>Coordinate and staff Department events, including featured speaker series, certificate programs, institutes, advisory meetings, webinars, orientations, and conferences.</li></ul><p><strong>Communications & Outreach (20%)</strong></p><ul><li>Review, edit, and update Department website content, publications, and written communications to ensure accuracy, consistency, and relevance.</li><li>Maintain and manage Department databases, interest forms, mailing lists, and contact records.</li><li>Support communication strategies that enhance Department visibility and engagement with internal and external stakeholders.</li></ul><p><strong>Research, Assessment & Impact Data Support (10%)</strong></p><ul><li>Support research and evaluation processes related to Department initiatives and grants.</li><li>Track, monitor, and report data related to website analytics, program evaluations, surveys, enrollment, and grant outcomes.</li><li>Schedule site visits and observations; prepare invoices and manage budget-related documentation tied to research and evaluation activities.</li></ul>
We are looking for a dedicated Facilities Assistant to join our team in Burbank, California. In this contract role, you will play a crucial part in maintaining a clean, organized, and welcoming environment for employees, clients, and visitors alike. This position requires attention to detail and a proactive approach to ensuring the workspace remains functional and inviting.<br><br>Responsibilities:<br>• Maintain cleanliness and organization in shared spaces, including pantries, meeting rooms, and copy areas.<br>• Restock supplies in copy rooms and pantry areas to ensure availability at all times.<br>• Prepare and reset meeting rooms before and after client or team gatherings.<br>• Assist with pre-meeting preparations and post-meeting clean-up to ensure smooth transitions.<br>• Collaborate with the Facilities Management team to create a safe and comfortable work environment.<br>• Monitor and manage inventory levels for office supplies and equipment.<br>• Utilize computerized maintenance management systems (CMMS) to track and schedule tasks.<br>• Provide support for conference room setups and adjustments as needed.<br>• Ensure compliance with safety protocols and standards in all facilities-related tasks.<br>• Report maintenance issues or facility concerns promptly to the management team.
<p>A national law firm is seeking an <strong>IP Legal Assistant</strong>, with a focus on <strong>patent prosecution (prior experience in this practice area is a must-have)</strong>. This firm boasts a 7.5 hour work day, beautiful renovated office with snacks, and we have placed 5 legal assistants here in the last two years - all are super happy!</p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>§ Preparing and filing new patent (and occasional trademark) applications and associated documents (application data sheets, inventor declarations, powers of attorney, information disclosure statements, preliminary amendments, office action responses, and appeals) with the USPTO</p><p>· Ensure all three elements of the patent application is correct (such as claims set)</p><p>· Current volume of filings is anywhere from 5 per day to less than 1</p><p>§ Creating shells for attorneys (such as for office action responses)</p><p>§ Docketing – the department exists in Phoenix, but this person will do backup calendaring for attorneys in Outlook or Excel (and reminding them of deadlines)</p><p>§ Searching IP databases (such as the USPTO, TEAS, TARR, WIPO, and foreign patent offices – like Japan, Australia, Canada, and the EU).</p><p>· Software: Anaqua, NetDocs, inTapp, iTimekeeper, CPi, AMS, Adobe (bate stamping/labeling, signatures, page numbers). They are paperless.</p><p><br></p><p><strong><u>Soft Skills</u></strong>:</p><p>o Ability to multitask and jump from one thing to another.</p><p>o Extremely high attention to detail. Should be able to catch if the partner misses a detail such as inventor name/filing deadline.</p><p>o Someone who takes direction well. Ideally, they’d say, “I’ve done this before, but how does your team do it?” Must have a learner mentality.</p><p>o Someone who is not a social butterfly, but is drama free!</p><p>o Someone who is not on their phone during the workday. < -- <em>if you know this is you please do not apply; it will not be tolerated.</em></p><p><br></p><p><strong><u>Perks of Firm</u></strong>:</p><p>· The IP attorneys are approachable, polite, and a congenial group.</p><p>· The Sr. legal assistant in the IP group, is a great trainer and has been with the firm for 22 years. She’s been doing IP for 30. Many staff have strong tenure!</p><p>· High level of respect for staff, no micromanaging, no drama.</p><p>· Firm prioritizes pro bono work, and partner closely with nonprofits.</p><p>· The firm administrator offers 1:1 career coaching.</p>
We are looking for a dedicated and detail-oriented Human Resources (HR) Assistant to join our team in Covina, California. This is a Contract to permanent position, providing an excellent opportunity for growth within the organization. The ideal candidate will support payroll processing, HR administration, and employee relations while ensuring compliance with relevant regulations and policies.<br><br>Responsibilities:<br>• Process payroll on a bi-weekly schedule, including manual checks, corrections, and voids.<br>• Manage onboarding and offboarding tasks, ensuring all paperwork is complete and accurate.<br>• Maintain and update employee records, including job titles, benefits, and employment status.<br>• Ensure compliance with federal, state, and local payroll regulations and prepare necessary reports.<br>• Investigate and resolve discrepancies related to payroll and timekeeping systems.<br>• Assist employees with inquiries regarding wages, attendance, deductions, and leave balances.<br>• Coordinate with internal departments to manage benefit changes and leave administration.<br>• Support employee relations by addressing issues and maintaining a positive workplace environment.<br>• Handle clerical duties such as filing, scanning, and managing the front desk and switchboard.<br>• Oversee office operations, including supply management and mailroom activities.
<p>We are looking for a dedicated and detail-driven Human Resources Generalist to join our team in Chatsworth, California. This long-term contract position offers an excellent opportunity to contribute to HR operations, ensuring smooth processes and exceptional employee experiences. If you thrive in a collaborative environment and are passionate about human resources, this role is ideal for you.</p><p><br></p><p>Responsibilities:</p><ul><li>Assist with all internal and external HR-related matters including benefits administration. </li><li>Participate in developing organizational guidelines and procedures.</li><li>Assist with the recruitment process by identifying candidates, conducting reference checks and issuing employment contracts.</li><li>Investigate complaints brought forward by employees.</li><li>Coordinate employee development plans and performance management.</li><li>Perform HR orientations and update records of new staff.</li><li>Manage the organization’s employee database and prepare reports.</li><li>Produce and submit reports on general HR activity.</li><li>Keep up-to-date with the latest HR trends and best practices.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Coordinator to join our client's team on a contract to hire basis in Woodland Hills, California. In this role, you will provide essential support to the Development department, ensuring smooth operations and efficient handling of administrative tasks. This position offers an excellent opportunity for someone with strong organizational skills and a passion for delivering high-quality assistance.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and update donor database records with accuracy and attention to detail.</p><p>• Handle inbound calls professionally, addressing inquiries and redirecting them as needed.</p><p>• Organize and manage calendars to ensure seamless scheduling of meetings and events.</p><p>• Assist with preparing reports, presentations, and other documentation as required.</p><p>• Monitor and respond to email correspondence promptly, ensuring effective communication.</p><p>• Perform general office duties such as filing, scanning, and maintaining records.</p><p>• Collaborate with team members to support various projects and initiatives.</p><p>• Ensure compliance with organizational policies and procedures during daily operations.</p>
<p>A well‑respected litigation defense firm is seeking a <strong>Legal Secretary</strong> with 10+ years of California civil litigation experience. This role offers stability, a supportive team environment, and long‑term growth.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Support a <strong>desk of 3–4 attorneys</strong></li><li>Prepare, format, and proofread legal documents (pleadings, discovery, motions, briefs, TOAs/TOCs, etc.)</li><li>Handle <strong>state and federal e‑filings</strong></li><li>Maintain attorney <strong>calendars</strong></li><li>Assist with <strong>trial preparation</strong></li><li>Provide occasional administrative support</li><li><strong>37.5-hour work week</strong></li></ul><p><strong>What the Firm Offers</strong></p><ul><li>Discretionary bonus</li><li>Annual performance reviews and raises</li><li>Medical, dental, and vision insurance</li><li>Long‑term disability and life insurance</li><li>401(k) with employer match</li><li>PTO + paid holidays</li><li>Paid parking</li></ul><p><br></p><p><strong><em>My team placed an attorney and a legal secretary with this firm 2 years ago, and they are still with the firm!</em></strong></p><p><br></p><p>TO APPLY, ONLY send your resume directly Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p>
<p>Are you a litigation attorney who enjoys tackling complex business disputes and cutting through challenging entertainment related issues? Our client, a well-regarded full-service business law firm, is seeking a Litigation Associate to join its Los Angeles office.</p><p><br></p><p><u>What You Will Do</u></p><p>• Handle a mix of business and entertainment litigation</p><p>• Draft law & motion</p><p>• Discovery </p><p>• Take and defend depositions</p><p>• Handle appearances</p><p>• Trial preparation</p><p><br></p><p><u>What You’ll Need:</u></p><p>• 3+ years of civil litigation experience as a licensed California Attorney, with some of that experience in commercial litigation</p><p>• Juris Doctor from a Top 155 law school.</p><p><br></p><p><u>What’s in It for You:</u></p><p>Discretionary and billable bonus </p><p>Billable hour requirement: 1750/year – a balanced workload that supports quality of life.</p><p>The firm values career growth, mentorship, and professional development.</p><p>Comprehensive benefits package including:</p><p>• Medical, dental, and vision insurance</p><p>• Life insurance</p><p>• 401(k) with firm contributions</p><p>• Paid vacation and sick time</p><p>• Bar dues and MCLEs covered</p><p>• And more!</p><p><br></p><p>For immediate consideration for this exciting commercial litigation attorney opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p>
<p>A business litigation, real estate, and employment defense firm in Sherman Oaks has partnered with Robert Half Legal in their search for a contract Legal Secretary. This is a high-end, mid-sized firm looking for a sharp and skilled legal assistant who is comfortable supporting attorneys handling complex legal matters.</p><p><br></p><p><strong>Responsibilities: </strong></p><ul><li>Supporting 2-3 attorneys</li><li>Handling calendaring (Outlook)</li><li>Assist with court e-filings (Federal and State)</li><li>Document formatting (Prolaw) and TOA’s & TOC’s</li><li>Assist with Discovery</li></ul><p><strong>Details:</strong></p><ul><li>4 days in office, 1 day work from</li><li>Hours: 8:30am - 5:30pm</li><li>Contract - covering a 4+ month leave</li><li>Starts in February</li></ul>
<p>Associate attorney opportunity in Pasadena!</p><p><br></p><p>Robert Half is working with a national defense firm looking to bring in an associate for the Pasadena office. The firm handles a wide range of practice areas, such as general liability, business litigation, products liability, insurance coverage, employment, financial institutions, toxic tort, construction, professional liability (non-med-mal), real estate & title claims. <strong><u>This associate attorney will NOT be siloed into a niche area and will have opportunities to work with partners doing varied litigation. </u></strong>It's a great opportunity for attorneys to experience new practice areas and grow - the firm has a proven track record of promoting from within for partnership!</p><p><br></p><p><strong><u>Associate Attorney Responsibilities</u>: </strong></p><ul><li>Depending on experience, this attorney will be running their own caseload with a good deal of autonomy allowed.</li><li>Appearances in court.</li><li>Discovery.</li><li>Taking and defending depositions.</li><li>Law and motion.</li><li><u>Billable Hours</u>: 1850</li></ul><p><br></p><p><strong><u>Perks of Firm</u></strong>:</p><ul><li>The managing partner started as an associate here! No “partner track” – people who show the ability can get it. One person just made partner in 3 years.</li><li>Not the type of firm where partners or senior associates will take all the depos or handle everything major. The associate can even argue big motions if the interest and aptitude are shown.</li><li>Lots of skilled attorneys to learn & get mentorship from across various practice areas. Open door policy & generally collegial office.</li><li>National firm – opportunities to collaborate come up.</li><li>Pre-covid there was a 1x month associate happy hour.</li><li>Catered lunch most Fridays. Sometimes it’s a lunch & learn with CLE, sometimes just to build community.</li><li>Regular/annual salary increases.</li><li>Remote flex! This associate will have the opportunity to work on a hybrid schedule. More experienced associate attorneys will be able to utilize the hybrid schedule with a shorter ramp up time, but there is a preference for new attorneys to work onsite for an adjustment period.</li></ul><p><br></p><p><strong><u>Compensation</u></strong>:</p><ul><li>Salary range: 120-150 for people around 2-4 year mark. Up to 160+ for more experienced candidates.</li><li>Bonus - discretionary based on billable hours, success on cases, and intangible factors.</li><li>Benefits kick in immediately.</li><li>They cover medical, dental, and vision, at least a portion of the premium depending on plan.</li><li>Attorneys have unlimited PTO when hitting billables.</li><li>401k w/ match.</li></ul>
<p><strong>Marketing Associate / Coordinator / Assistant (Temporary)</strong></p><p><strong>Service Type:</strong> 52 Week Contract</p><p><strong>Location: </strong>Glendale, CA 91201</p><p><strong>Overview</strong></p><p>We are seeking a highly organized, proactive, and creative <strong>Marketing Associate</strong> to support retention and innovation initiatives within a dynamic retail marketing team. This junior-level role is ideal for someone eager to learn, collaborate, and contribute to high-impact campaigns that drive customer loyalty, engagement, and growth.</p><p>The Marketing Associate will work closely with cross-functional partners across Marketing Strategy, PR, Digital Marketing, Creative, Digital Product, Data/Tech, and E-Commerce Site teams to help execute strategies that elevate the overall customer experience.</p><p><strong>Key Responsibilities</strong></p><ul><li>Assist in developing and rolling out retention-focused campaigns, including loyalty programs, seasonal activations, and personalized outreach.</li><li>Coordinate timelines, asset delivery, and stakeholder communication for smooth execution of marketing initiatives.</li><li>Help identify innovative messaging and incremental editorial approaches to increase audience engagement.</li><li>Support planning and execution of CRM activations across email, SMS, push notifications, and app channels.</li><li>Maintain the CRM benefits calendar and ensure alignment with broader promotional and marketing timelines.</li><li>Manage the TikTok content calendar and assist in coordinating content with internal teams, PR partners, and cross-functional business units as needed.</li><li>Assist in reviewing and monitoring TikTok content creators to support brand safety standards.</li><li>Contribute to pilot programs and A/B testing across new and emerging marketing tactics (e.g., SMS, experimental activations).</li><li>Track campaign performance metrics and compile insights to inform future innovation efforts.</li><li>Assist in identifying key customer lifecycle moments—such as welcome, post-purchase, winback, and price-drop opportunities—to support engagement and retention.</li><li>Collaborate with CRM and analytics teams to analyze performance data and uncover gaps or friction points.</li><li>Support the development of journey-based campaigns across email, SMS, site, and social channels that align with seasonal priorities and product launches.</li><li>Partner with Email, SMS, and Site teams to ensure cohesive messaging and strategic alignment.</li><li>Work with creative and digital teams to ensure assets and functionality support campaign goals and brand standards.</li><li>Coordinate with Consumer Insights and Analytics teams to measure campaign results and extract key learnings.</li><li>Maintain tracking documents and prepare weekly performance summaries.</li><li>Prepare meeting agendas, document action items, and capture next steps.</li><li>Provide project management support, activation follow-ups, and logistical coordination.</li></ul>
