Add your latest resume to match with open positions.

58 results for Administrative Assistant in Burbank, CA

Receptionist

Park La Brea, CA
onsite
Temporary / Contract
20.425 - 21 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to support daily front-desk operations for a retail environment. This long-term contract opportunity is every Friday and ideal for someone who enjoys creating a welcoming first impression while keeping phone and visitor traffic organized. The person in this role will serve as a central point of contact, helping maintain smooth communication and dependable administrative support throughout the day. Hours are 9-6. Responsibilities:• Welcome guests promptly and provide helpful direction to ensure a positive arrival experience.• Manage a multi-line phone system by answering incoming calls, transferring callers, and relaying accurate messages.• Serve as the first point of contact for visitors, vendors, and callers with a courteous and attentive approach.• Maintain an orderly reception area that reflects a customer-focused environment.• Coordinate basic front-desk activities such as visitor check-in, call routing, and general administrative assistance.• Respond to routine inquiries and direct requests to the appropriate team members in a timely manner.
2026-06-09T00:00:00Z

Receptionist

Park La Brea, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front-desk operations in Los Angeles, California. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing administrative tasks efficiently, and serving as a key point of contact for visitors and staff. The successful candidate will bring strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced setting. Responsibilities: • Welcome visitors and provide a positive first impression while directing guests to the appropriate contacts or areas. • Answer incoming calls, respond to routine inquiries, and route messages accurately and promptly. • Maintain the reception area so it remains organized, presentable, and ready for daily business activities. • Coordinate mail, packages, and deliveries, ensuring items are distributed to the correct recipients. • Assist with scheduling, calendar updates, and other general administrative support as needed. • Monitor office traffic and support basic check-in procedures for guests, vendors, and staff. • Keep records current by updating logs, contact details, and other front-office documentation. • Provide day-to-day support to internal teams by handling clerical tasks and helping with office coordination.
2026-06-17T00:00:00Z

Legal Recruiting Assistant

Gardena, CA
onsite
Temporary / Contract
21 - 34 USD / Hourly
A prestigious AmLaw firm is seeking a contract Legal Recruiting Assistant to support its in-house legal recruiting function. This is an excellent opportunity for a highly organized, detail-oriented professional who is interested in gaining hands-on experience within legal recruiting at a top-tier law firm. This role will work closely with the firm’s Legal Recruiter and interact with attorneys, partners, and internal departments to support both recruiting and administrative operations. Key Responsibilities:Recruiting Support:<ul><li>Assist with candidate sourcing efforts and resume review</li><li>Coordinate and schedule phone screenings and interviews</li><li>Utilize the firm’s Applicant Tracking System (ATS) to post job openings and track candidate activity</li><li>Conduct basic candidate searches within the ATS</li><li>Monitor job postings and response volume; provide updates to the recruiting team</li><li>Communicate with candidates and internal stakeholders throughout the recruiting process</li></ul>Onboarding & Administrative Support:<ul><li>Assist with onboarding new attorneys, including creating and maintaining physical and electronic files</li><li>Prepare onboarding materials, coordinate training schedules, and ensure all documentation is properly organized and scanned</li><li>Assemble folders and maintain accurate records for new hires</li></ul>Operations & Coordination:<ul><li>Support contractor onboarding and invoicing processes</li><li>Manage timecard approvals and run weekly timekeeping reports for partner review</li><li>Follow up with partners to ensure timely approvals of time and invoices</li><li>Coordinate with internal departments (e.g., accounting) on various requests</li><li>Provide general administrative support to the recruiting function and legal team</li></ul>Why This Opportunity:<ul><li>Gain exposure to legal recruiting within a highly respected AmLaw firm</li><li>Work closely with partners and leadership</li><li>Opportunity to develop recruiting and HR-related skills</li></ul>Details:<ul><li>Ongoing contract</li><li>5 days on site in Torrance</li><li>Full time 40-hour work week</li><li>Starts ASAP</li></ul>
2026-06-01T00:00:00Z

Part-Time Administrative & Financial Coordinator

Los Angeles, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Higher Education Institution | 20 Hours per WeekOur client, a well-respected higher education institution, is seeking a highly organized and detail-oriented Administrative & Financial Coordinator to provide critical departmental support during a leave of absence. This is an excellent opportunity for a professional who enjoys balancing administrative operations, financial coordination, procurement activities, and stakeholder support within a collaborative academic environment.The selected candidate will serve as a key resource for departmental operations, helping ensure continuity of business processes, financial compliance, and administrative efficiency. This role requires strong experience with Workday, financial reconciliations, budgeting, procurement, and invoice processing, along with the ability to work independently while supporting multiple priorities.Key ResponsibilitiesFinancial Administration & Reconciliations<ul><li>Perform regular Workday reconciliations to ensure financial accuracy and compliance.</li><li>Monitor departmental budgets and assist with budget tracking, forecasting, and reporting activities.</li><li>Review and reconcile financial transactions, account balances, and departmental expenditures.</li><li>Generate reports and assist leadership with financial data analysis as needed.</li></ul>Accounts Payable & Expense Management<ul><li>Process and track invoices for payment in accordance with institutional policies and procedures.</li><li>Review and process employee expense reports for accuracy and compliance.</li><li>Coordinate with vendors, internal departments, and finance teams to resolve payment discrepancies.</li><li>Maintain accurate financial documentation and records.</li></ul>Procurement & Purchasing Support<ul><li>Support procurement and purchasing activities, including requisition preparation and purchase order processing.</li><li>Coordinate with vendors regarding quotes, pricing, orders, and delivery schedules.</li><li>Ensure procurement activities comply with organizational policies and budget requirements.</li><li>Track purchases and maintain procurement records.</li></ul>Administrative Operations<ul><li>Maintain office supply inventory and coordinate replenishment to support departmental operations.</li><li>Provide general administrative support, including document management, scheduling assistance, and records maintenance.</li><li>Assist with special projects and departmental initiatives as assigned.</li><li>Serve as a resource for internal stakeholders regarding administrative and financial processes.</li></ul>Student Worker Coordination<ul><li>Support recruitment efforts for student workers.</li><li>Assist with onboarding, scheduling, and administrative coordination of student employees.</li><li>Maintain documentation and records related to student worker employment.</li></ul>
2026-06-09T00:00:00Z

Paralegal

Irvine, CA
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
Are you a litigation paralegal looking to join a respected trial firm where your contributions are valued, your growth is supported, and work-life balance is more than just a buzzword?Our client, a highly regarded boutique trial firm in Orange County, is seeking a Discovery Paralegal with at least two years of litigation experience to join its collaborative and long-tenured team. The firm specializes in complex medical malpractice and healthcare-related litigation and offers the opportunity to work alongside experienced trial attorneys handling sophisticated, high-exposure matters. Key Responsibilities<ul><li>Draft, propound, and respond to written discovery</li><li>Manage discovery deadlines and calendaring</li><li>Coordinate document collection, review, and production</li><li>Organize and maintain case files and litigation databases</li><li>Prepare subpoenas, deposition notices, and related materials</li><li>Summarize medical records and case-related documents</li><li>Assist attorneys with trial preparation, exhibits, witness files, and court filings</li><li>Communicate with clients, experts, opposing counsel, and vendors regarding discovery matters</li></ul>Qualifications<ul><li>Minimum 2+ years of civil litigation paralegal experience</li><li>Experience handling discovery from inception through trial preparation</li><li>Strong organizational skills and attention to detail</li><li>Ability to manage multiple deadlines in a fast-paced litigation environment</li><li>Experience with medical malpractice, healthcare litigation, personal injury, or complex civil litigation is highly preferred</li><li>Proficiency with Microsoft Office and litigation management software</li></ul> Benefits & PerksThe firm is committed to investing in its employees and offers a competitive benefits package, including:<ul><li>80 hours of paid sick time annually</li><li>2 weeks of paid vacation (PTO)</li><li>13 paid holidays per year</li><li>Annual salary reviews and raises based on performance</li><li>Comprehensive medical, dental, vision, and life insurance coverage</li><li>Firm-paid core benefits</li><li>401(k) retirement plan</li><li>Hybrid remote work schedule</li><li>Long-tenured, collaborative team with exceptional employee retention</li><li>Opportunity for long-term career growth within a respected Orange County trial firm</li></ul>If you're looking for a stable opportunity with a respected Orange County trial firm that invests in its people, we'd love to hear from you.Submit resumes to Vice President Quidana Dove at quidana.dove<at>roberthalf.<com>
2026-05-29T00:00:00Z

Paralegal

Los Angeles, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
A law firm with multiple offices throughout California and the East Coast is seeking a Litigation Paralegal for their DTLA office. We have placed legal professionals at many offices for this firm! Responsibilities: <ul><li>Prepare for (and attend) trial, including assembling exhibits, witness lists, and jury instructions</li><li>Direct the e-discovery lifecycle, including platform administration, data integrity, and the review, redaction, and production of documents.</li><li>Review discovery materials, summarize depositions, and assist in drafting formal discovery responses.</li><li>Analyze medical and billing records to generate detailed page-and-line summaries and comparative charts.</li><li>Prepare subpoenas, gather expert witness information, and maintain professional communication with clients, counsel, and court personnel.</li></ul>We have made multiple placements at this firm! They have a corporate trainer, beautiful office, and practice high-end litigation!
2026-05-29T00:00:00Z

Office Services Associate

Los Angeles, CA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for an Office Services Associate to support daily administrative and document service operations for a client site. This long-term contract opportunity is ideal for someone with prior office support experience who enjoys delivering dependable service in a fast-paced, detail-oriented environment. The role contributes to copy, mail, scanning, hospitality, reception, and related back-office functions while maintaining accuracy, confidentiality, and strong client service standards. Responsibilities: • Manage incoming office service requests by reviewing job details, confirming instructions, and maintaining accurate service records. • Complete copying, scanning, mail handling, and document intake tasks in line with site procedures and expected turnaround times. • Organize work by urgency and delivery commitments to ensure assignments are processed efficiently and on schedule. • Communicate proactively with clients and leadership regarding request status, deadlines, or issues that may affect completion. • Resolve routine equipment and production problems and escalate more complex concerns when additional support is needed. • Perform quality checks on completed work to confirm accuracy, presentation, and adherence to client expectations. • Replenish paper, toner, and other operational supplies to keep equipment ready for continuous use. • Handle confidential materials with discretion and follow company and client policies across all assigned services. • Assist with additional front-of-house or workplace support needs, including reception, hospitality, or audio/visual coordination, as required.
2026-06-05T00:00:00Z

Legal Assistant (Corporate M&A + Trial)

Costa Mesa, CA
onsite
Permanent / Full Time
90000 - 125000 USD / Yearly
CORPORATE M&A + TRIAL LEGAL ASSISTANT - 4 DAYS ON SITE IN COSTA MESAA highly respected international law firm is seeking an experienced Legal Assistant to support both corporate M&A and litigation practices. This firm will train on litigation, as they have two senior secretaries on the team. M&A expertise is required. This role is 4 days on site in Costa Mesa, 1 day remote. ResponsibilitiesCorporate Support<ul><li>Prepare and organize M&A signature packets</li><li>Assist with compiling and distributing transaction documents</li><li>Format complex corporate documents, including tables of contents using Styles</li><li>Support attorneys and paralegals on corporate transactions</li></ul>Litigation Support (will train on litigation)<ul><li>Draft, format, revise, and proofread pleadings, discovery, motions, briefs, and correspondence</li><li>Coordinate state and federal court filings</li><li>Maintain attorney calendars and track court deadlines</li><li>Assist with trial preparation, including witness coordination and trial materials</li><li>Open new client matters, coordinate conflicts checks, and prepare engagement documentation</li></ul> Compensation & Benefits<ul><li>Base salary: $90,000 - $125,000</li><li>Discretionary year-end bonus</li><li>Medical, dental, and vision coverage</li><li>401(k) with employer match</li><li>Three weeks of PTO, no accrual</li><li>Ten paid holidays plus a paid volunteer day</li><li>Paid parking</li><li>Short- and long-term disability coverage</li><li>Life insurance</li></ul>This firm offers a supportive team environment, strong administrative resources, and long-term career stability with many employees holding lengthy tenures.
2026-06-05T00:00:00Z