<p>Executive Assistant</p><p><br></p><p>Our client, a leading dynamic, technology company in the aviation industry, is seeking a 5 plus years, executive assistant to support their C Suite. The Executive Assistant should be an exceptionally organized, resourceful, and discreet Executive Assistant to provide high-level support to their leadership team. This is a pivotal, fast-paced role for a professional who thrives on anticipating needs, managing priorities, and ensuring executive efficiency at the highest level.</p><p>Key Responsibilities:</p><p>Manage complex calendars, scheduling, and travel logistics with precision and foresight</p><p>Serve as the primary liaison between executives and internal/external stakeholders</p><p>Assist with scheduling and calendaring</p><p>Travel arrangements across different time zones</p><p>Event planning</p><p>Handle highly confidential information with discretion and integrity</p><p>Support special projects and strategic initiatives as needed</p><p>Anticipate and proactively address executive needs</p><p>Be available for urgent matters outside of standard business hours when required</p><p><br></p><p>Qualifications:</p><p>5 plus years of experience supporting C-suite or senior executives in a dynamic, fast-paced environment</p><p>Exceptional organizational, communication, and time-management skills</p><p>Advanced proficiency in Microsoft Office Suite, Teams, and related productivity tools</p><p>Professional demeanor with strong interpersonal judgment and adaptability</p><p>Proven ability to prioritize, multitask, and maintain composure under pressure</p><p>Bachelor’s degree preferred</p><p><br></p><p>If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com]for immediate consideration!</p><p><br></p>
We are looking for a Front Desk Coordinator to join our team in Denver, Colorado. This long-term contract position offers an exciting opportunity to serve as the face of the office, handling a variety of administrative, operational, and customer service tasks. The ideal candidate will contribute to the smooth functioning of office operations while supporting executives, staff, and guests in an attentive and efficient manner.<br><br>Responsibilities:<br>• Open and close the office daily, ensuring all operations begin and end smoothly.<br>• Welcome visitors and guests, providing assistance and attentive customer service.<br>• Manage incoming and outgoing mail, including organizing and processing large volumes using mail machines.<br>• Maintain kitchen areas by preparing coffee, stocking supplies, running dishwashers, and placing orders for refreshments and office essentials.<br>• Perform administrative tasks such as filing documents for the Land Department, including Division Orders and W-9s.<br>• Assist with meeting and event coordination, including managing calendars, placing food orders, and providing basic IT troubleshooting support.<br>• Provide occasional executive administrative support, addressing specific needs as they arise.<br>• Offer notary services if certified, or be willing to obtain certification.<br>• Handle miscellaneous office management tasks, such as feeding office fish and ensuring facilities are well-maintained.
We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis in Lakewood, Colorado. This role is essential in ensuring smooth daily operations, providing front desk support, managing office access, and coordinating employee relations activities. The ideal candidate will bring excellent organizational skills, professionalism, and a proactive approach to administrative tasks.<br><br>Responsibilities:<br>• Provide front desk coverage, welcoming visitors, notifying staff of arrivals, and handling visitor-related tasks.<br>• Coordinate meeting room schedules by reviewing and approving reservation requests to avoid conflicts.<br>• Prepare and submit expense reports for review and processing.<br>• Manage access badges, parking assignments, and gym access requests while maintaining accurate records.<br>• Process access badge requests for new hires and ensure timely cancellation of credentials as required.<br>• Arrange catering, coordinate food orders, and reconcile expenses for office lunches and events.<br>• Organize Lunch-and-Learn events in collaboration with vendors and internal teams.<br>• Track and report office expenses, including supplies, catering, and maintenance, for weekly review.<br>• Handle courier and FedEx packages, ensuring documentation is retained for reconciliation purposes.<br>• Perform office closing procedures, such as securing doors and shutting down screens.
<p>We are looking for a skilled Bilingual (Spanish) Sr. Administrative Assistant to provide comprehensive support to executive leadership in a dynamic and fast-paced environment. This role requires exceptional organizational abilities to manage calendars, coordinate meetings, and oversee event logistics. As a long-term contract position, it offers the opportunity to contribute to impactful projects and initiatives in Denver, Colorado.</p><p><br></p><p>Responsibilities:</p><ul><li><strong><u>Bilingual in Spanish REQUIRED</u></strong></li><li>• Oversee scheduling and calendar management for executive leadership, ensuring seamless coordination of appointments and meetings.</li><li>• Organize and prepare materials for meetings, including handling catering, booking conference rooms, and arranging audio-visual setups.</li><li>• Coordinate travel arrangements by booking flights, accommodations, and ground transportation, while processing expense reports.</li><li>• Manage confidential documents and board materials, ensuring proper storage and accessibility on shared platforms.</li><li>• Facilitate teleconference and video conference sessions using tools such as WebEx and Microsoft Teams.</li><li>• Process invoices and expenses through Oracle, ensuring timely and accurate submissions.</li><li>• Maintain office supplies inventory, handle mail distribution, and prepare outgoing packages.</li><li>• Assist in planning and executing events, including venue research, menu development, and budget tracking.</li><li>• Communicate with vendors to negotiate contracts, manage payments, and oversee event logistics.</li><li>• Support ad-hoc projects and initiatives as directed by executive leadership.</li></ul>
<p>Robert Half is partnering with a growing company in DTC to add an experienced Executive Assistant to their team. This is an excellent oppportunity and great company! The Executive Assistant is responsible for:</p><p><br></p><p><strong>Executive Support & Strategic Partnership</strong></p><ul><li>Act as the CEO’s primary support, ensuring preparation, follow-up, and focus on priorities.</li><li>Provide research, analysis, and materials to inform decision-making.</li><li>Draft communications, presentations, and briefings.</li><li>Represent the CEO in select meetings and initiatives.</li><li>Oversee executive office operations.</li></ul><p><strong>Governance & Board Support</strong></p><ul><li>Plan and coordinate board and committee meetings.</li><li>Develop and deliver board materials.</li><li>Support governance best practices and onboarding.</li><li>Serve as a point of contact between leadership and the board.</li></ul><p><strong>Strategic Alignment & Execution</strong></p><ul><li>Drive execution of strategic initiatives and track progress.</li><li>Ensure leadership activities align with organizational goals.</li><li>Lead or support high-visibility projects.</li></ul><p><strong>Leadership & Culture</strong></p><ul><li>Strengthen internal communications and cascade CEO priorities.</li><li>Build trusted relationships with staff, board, and stakeholders.</li><li>Model collaborative and mission-driven leadership.</li></ul><p><strong>Supervisory Responsibilities</strong></p><ul><li>Oversee staff as assigned, including hiring, training, performance management, and professional development.</li></ul><p><br></p>
<p><strong>This is a great opportunity for Spanish speaking Executive Assistants! Robert Half has partnered with a global organization in Denver in search of an Executive Assistant! The Executive Assistant position is paying $70,000-$80,000 and offering great benefits!</strong></p><p><br></p><p><strong>The Executive Assistant will be responsible for the following: </strong></p><ul><li>Coordinate and manage the executive calendar, including scheduling meetings, handling calls, and arranging travel plans.</li><li>Organize office meetings by booking conference rooms, arranging catering, and setting up audio-visual equipment as needed.</li><li>Facilitate teleconferences and video conferences using platforms such as WebEx and Microsoft Teams.</li><li>Prepare, compile, and manage confidential materials for executives and the board.</li><li>Maintain and organize documents using the Diligent platform and shared internal drives.</li><li>Process invoices and expense reports for the executive office and board members through Oracle.</li><li>Manage office supply inventory, handle incoming mail, and prepare outgoing packages.</li><li>Assist with filing and maintaining presentations, fact sheets, press reports, and other materials.</li><li>Support special projects and initiatives as assigned.</li></ul><p><strong>Requirements for the Executive Assistant include:</strong></p><ul><li>Bilingual in Spanish!</li><li>Bachelor's Degree (highly preferred)</li><li>4+ years of administrative experience</li><li>Experience working across multiple time zones</li><li>Proficient in the Microsoft Office Suite</li></ul><p><strong>If interested in the Executive Assistant position, please click "Apply Now" below!</strong></p>
We are offering an exciting opportunity for an Executive/Admin Assistant to join our team in Denver, Colorado. In this role, you will be involved in a variety of tasks, including executive communication, meeting planning, and maintaining sales and statistical records. You will also be responsible for tracking franchise leads, assisting in office management, and performing clerical and administrative duties. <br><br>Responsibilities:<br><br>• Maintain and organize executive communications, both written and oral.<br>• Plan and organize meetings, ensuring all necessary arrangements are made.<br>• Produce and modify executive correspondence, memorandums, and meeting minutes.<br>• Manage franchise lead tracking, sales letters, brochure mailings, and travel arrangements for prospects.<br>• Prepare sales and statistical records as directed, and review corporate budgets and store-level profit-and-loss statements.<br>• Assist in office management tasks as directed, including vendor communications.<br>• Perform clerical and administrative duties such as answering phones, general filing, screening phone calls, distributing messages, arranging travel, and handling mail and overnight freight duties.<br>• Assist in human resources tasks as directed, utilizing skills in oral communication in a Human Resources setting.<br>• Handle any other duties and responsibilities as assigned.
We are looking for a dedicated and organized Administrative Coordinator to join our team on a contract basis in Fort Collins, Colorado. In this role, you will play a key part in supporting administrative operations, ensuring accuracy in data management, and maintaining updated records. The ideal candidate will be tech-savvy, detail-oriented, and capable of handling multiple tasks efficiently.<br><br>Responsibilities:<br>• Perform accurate data entry and validation to ensure the integrity of company records.<br>• Update and maintain spreadsheets and tracking tools to reflect current project statuses.<br>• Collaborate with various departments to gather necessary documentation and ensure compliance.<br>• Organize and upload documents into company systems while preserving confidentiality.<br>• Follow detailed workflows and instructions to complete tasks efficiently and with precision.<br>• Assist in the preparation of reports and other administrative materials.<br>• Monitor project progress and provide updates to relevant stakeholders.<br>• Ensure all tasks align with regulatory and internal compliance standards.<br>• Provide support to team members by addressing administrative needs and inquiries.
<p>We are looking for an experienced Housing Voucher Specialist to join our team in Loveland, Colorado. In this role, you will play a critical part in managing administrative processes and ensuring compliance with housing regulations. This is a Contract to permanent position, offering an excellent opportunity for growth within the housing association industry.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the leasing process by conducting orientations, verifying eligibility, and maintaining required documentation.</p><p>• Ensure compliance with Fair Housing regulations and screening procedures as outlined in the Section 8 Administrative Plan.</p><p>• Manage annual recertifications and process interim changes promptly to ensure proper rent notifications.</p><p>• Monitor and collect outstanding balances owed to the Section 8 program, addressing discrepancies in participant income.</p><p>• Maintain and update the organization's database to ensure accurate records and timely rent calculations.</p><p>• Process internal requests and database updates in alignment with software and funding guidelines.</p><p>• Collaborate with accounting staff to monitor financial integrity and coordinate waitlist openings.</p><p>• Submit and verify participant information in the organization's information center to ensure accuracy.</p><p>• Generate and review Enterprise Income Verification reports, updating tenant files and maintaining documentation.</p><p>• Address participant and landlord concerns while promoting new and existing programs as funding allows.</p>
