<p>Robert Half is seeking a dedicated and detail-oriented Legal Assistant for a contract role with one of our premier clients in the McLean, VA area. This is an excellent opportunity for individuals with strong organizational and communication skills who are looking to contribute their expertise in a dynamic legal environment. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].</p><p><br></p><p><strong>Qualifications:</strong></p><ul><li>Proven experience as a Legal Assistant or in a similar administrative role within a legal setting.</li><li>Proficiency in legal research and familiarity with legal terminology and processes </li><li>Strong organizational skills and attention to detail.</li><li>Ability to handle confidential information with discretion and professionalism.</li><li>Working knowledge of legal software and tools is a plus (e.g., eDiscovery platforms, document management systems).</li><li>Local to the McLean area or willing to commute, as this position requires an in-office presence.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Coordinator to join our team in Alexandria, Virginia. This is a long-term contract position that requires excellent organizational skills and the ability to manage multiple tasks efficiently. The ideal candidate will play a key role in supporting operations and ensuring smooth communication within the team.<br><br>Responsibilities:<br>• Provide comprehensive administrative support, including managing daily tasks and prioritizing assignments.<br>• Handle inbound calls promptly and professionally, addressing inquiries and routing calls as needed.<br>• Coordinate and maintain schedules, ensuring accurate calendar management for team members.<br>• Assist with organizing and scheduling appointments related to home health services.<br>• Prepare and maintain documentation, ensuring records are up-to-date and properly filed.<br>• Communicate effectively with clients and staff to ensure seamless coordination of services.<br>• Monitor and track deadlines to ensure timely completion of projects and tasks.<br>• Support the team in maintaining compliance with organizational policies and procedures.<br>• Collaborate with team members to improve operational processes and enhance efficiency.
<p>Are you looking for an exciting opportunity to grow your career in accounting while working in a <strong>fast-paced, high-growth environment</strong>? My client is seeking a <strong>Staff Accountant</strong> to be focused on the accounting for mission-based projects. If you thrive on solving problems, improving processes, and making an impact in a collaborative setting, this role is for you! This position is ideal for professionals with <strong>hands-on accounting experience</strong> and a strong proficiency in <strong>NetSuite</strong>. You’ll have an opportunity to work on diverse accounting functions and contribute to building the financial foundation of a rapidly expanding organization.</p><ul><li>Prepare and maintain accounting reports to support the <strong>month-end financial close</strong>, including the compilation of accurate financial statements.</li><li>Manage <strong>accounts receivable</strong> and <strong>accounts payable</strong>, ensuring smooth workflows and optimal cash flow management.</li><li>Prepare and monitor <strong>month-end accruals</strong> to ensure accurate revenue recognition that aligns with associated expenses.</li><li>Track and analyze <strong>recurring revenue</strong> while maintaining <strong>profitability reports by project</strong>.</li><li>Oversee the <strong>purchase order process</strong> and handle the setup of vendors and clients within <strong>NetSuite</strong> or other accounting systems.</li><li>Process invoices for timely payment and maintain meticulous financial records for compliance and documentation.</li><li>Recommend data-driven solutions for <strong>cost reduction</strong>, <strong>revenue enhancement</strong>, and <strong>process streamlining</strong> to improve efficiency.</li><li>Collaborate on preparations for <strong>external audits</strong> and produce necessary documentation for financial institutions.</li><li>Regularly review financial statements to ensure <strong>accuracy and compliance</strong> with legal and accounting standards.</li><li>Assist with administrative tasks and provide critical support to other finance functions.</li><li>Contribute to ad hoc projects and perform additional duties as assigned to support the finance team.</li></ul><p><strong>Why Join Us?</strong></p><ul><li>Be part of a <strong>high-growth organization</strong> where your ideas are valued, and your contributions make a real impact.</li><li>Play a key role in enhancing and streamlining financial processes and systems within a growing team.</li><li>Enjoy opportunities for professional development and career advancement as part of our innovative and forward-thinking organization.</li><li>Fantastic culture and excellent work life balance (2 days in-office per week / 3 days from home)</li><li>Salary between $75-90K based on experience (potential for more based on experience) + bonus based on company performance + full suite of benefits.</li></ul><p>This is a unique opportunity for a Staff Accountant who wants to bring their skills, especially in <strong>NetSuite</strong>, to a company on the cutting edge of growth and innovation. </p>
<p>We are seeking a Staff Accountant to join our team based in Washington, District of Columbia. The role is located in Georgetown and provides free parking. The role is 100% in office. This role involves various accounting and administrative responsibilities within a dynamic organization. The successful candidate will manage all accounting and financial processes, ensuring accurate record-keeping and efficient operations. </p><p><br></p><p> Responsibilities: </p><p>• Oversee the full cycle of accounting duties, including but not limited to, accounts payable, accounts receivable, payroll and general ledger management. </p><p>• Prepare, analyze, and present monthly financial statements, budgets, and forecasts. </p><p>• Conduct bank reconciliations, manage cash flow, and ensure accurate financial record-keeping. </p><p>• Handle invoicing, bill payments, and expense reporting in a timely manner. </p><p>• Collaborate with external accountants for tax preparation and annual audits. </p><p>• Communicate effectively with vendors, project managers, designers, and clients on any issues around billing and invoicing. </p><p>• Manage administrative and operational tasks of the office, including but not limited to, managing leases, insurance, supplies, equipment, and facility emails and files. </p><p>• Maintain employee records, including attendance, benefits, and performance evaluations. </p><p>• Address employee inquiries and resolve HR-related issues in accordance with labor laws and company policies. </p><p>• Oversee day-to-day office operations, including supply management, equipment maintenance, and vendor relationships. </p><p>• Develop and implement office policies and procedures to improve efficiency. </p><p>• Coordinate meetings, events, and travel arrangements for staff. </p><p>• Provide administrative support to the leadership team as needed. </p><p><br></p><p> Please reach out to Ian Gainor via LinkedIn if interested.</p>
<p>Non-Profit in NW Washington DC is looking for an experienced <strong>Associate Director, Human Resources and Administration</strong> to join their team. <strong>This will require 4 days on site! </strong>The Associate Director of HR involves working closely with senior leadership to create a collaborative and engaging work environment that aligns with the organization’s mission and values. If you are passionate about HR management, employee engagement, and compliance, this is an excellent opportunity to make a meaningful impact.</p><ul><li>Advise the senior management team on overall strategic human resource best practices.</li><li>Identify and implement appropriate HR systems or optimize existing systems to support efficient and effective management of HR information and data.</li><li>Foster a sense of belonging, engagement, and excellence across all departments and teams. Support and facilitate an environment in which staff continue to take initiative, provide feedback, and collaborate based on mutual respect in service to the mission, vision, and values.</li><li>Work closely with hiring managers to identify new talent, including advising and facilitating recruitment and advertising, and supporting senior managers as needed during the process.</li><li>Oversee and facilitate a comprehensive onboarding process for new team members.</li><li>Collaborate with the Senior Director of Administration to review and develop benefits programs that support team member recruitment and retention.</li><li>Help educate employees about available benefits programs.</li><li>Ensure compliance with all federal and local regulations.</li><li>Develop programs and strategies to recognize staff achievements and contributions, provide opportunities for teambuilding, and boost morale and well-being, with special attention to a hybrid work environment.</li><li>Lead and organize the annual review practice and develop systems and processes to ensure that it functions smoothly.</li><li>Oversee biweekly payroll process.</li><li>Retain personnel files in a secure and confidential manner and maintain all required filing and employee record retrieval systems for past and current team members.</li><li>Ensure compliance with employment laws, regulations, and organizational policies.</li><li>Maintains knowledge of HR trends and best practices, federal and state regulatory changes, new technologies in human resources, talent management, and employment law; applies this knowledge to communicate changes in policy, practice, and resources to senior management.</li><li>Ensure that annual Workers Compensation, and other relevant, audits are performed when due.</li><li>Periodically review and propose updates to the team member handbook.</li></ul><p>If you are interested in this opportunity or other openings in accounting, HR, or administration, please apply and feel free to connect with me on LinkedIn- Alex Walker</p>
<p>We are looking for a detail-oriented and personable Receptionist to join our team in Alexandria, Virginia. As the first point of contact, you will play a vital role in creating a welcoming environment for high-profile clients while ensuring the smooth operation of front desk activities. This is a Contract position, offering an excellent opportunity to showcase your organizational and communication skills. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].</p><p><br></p><p>Responsibilities:</p><p>• Welcome and greet high-profile clients with warmth and courtesy.</p><p>• Manage front desk operations, including answering and directing calls using a multi-line phone system.</p><p>• Coordinate catering orders and ensure timely delivery through platforms such as Uber Eats.</p><p>• Maintain and organize conference rooms to uphold a neat and organized appearance.</p><p>• Handle administrative tasks such as preparing mail and packages.</p><p>• Ensure all incoming and outgoing correspondence is processed accurately and promptly.</p><p>• Represent the firm in business casual attire, maintaining an approachable demeanor.</p><p>• Provide information and assistance to visitors and staff as needed.</p>
<p>We are seeking a detail-oriented and professional Legal Assistant to support our legal team with administrative and client-facing responsibilities. The ideal candidate will have prior experience in a law firm setting and demonstrate strong organizational and communication skills.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Answer and direct incoming calls; take and relay accurate messages.</li><li>Welcome clients and visitors with professionalism and courtesy.</li><li>Coordinate and schedule appointments, depositions, and meetings.</li><li>Prepare, scan, and electronically file legal correspondence and case documents.</li><li>Open, organize, and maintain physical and digital case files.</li><li>Handle incoming and outgoing mail, ensuring timely distribution.</li><li>Monitor and replenish office supplies; assist with general office upkeep.</li><li>Provide additional administrative support as needed.</li></ul>
<p>We are offering a short-term contract employment opportunity for a Receptionist. This position is based in McLean, Virginia, you will be the first point of contact for clients, ensuring their queries are addressed, and their needs are met with utmost efficiency. Can start immediately </p><p><br></p><p>Responsibilities: </p><p>• Providing top-notch customer service to clients</p><p>• Managing inbound calls and addressing inquiries promptly</p><p>• Assisting with administrative tasks as needed</p><p>• Use interpersonal skills to create a welcoming and friendly environment for all visitors and staff.</p><p>• Assist in maintaining the office environment, replenishing breakroom and office supplies as needed.</p><p>• Organize and maintain files, ensuring easy accessibility and up-to-date records</p><p><br></p>
We are looking for a Legal Assistant with strong attention to detail to join our team in Pikesville, Maryland. This role is ideal for someone who is well-versed in legal processes and has experience supporting attorneys in civil litigation and medical malpractice cases. The successful candidate will play a vital role in ensuring the smooth operation of case management and administrative tasks.<br><br>Responsibilities:<br>• Prepare, edit, and finalize legal documents, including complaints, for filing and service.<br>• Manage electronic filing processes for court submissions and ensure compliance with deadlines.<br>• Coordinate and maintain attorneys’ schedules, including hearings, meetings, and filing deadlines.<br>• Handle case management tasks using software tools, such as Filevine, to organize and track case progress.<br>• Arrange for the service of legal documents and ensure proper documentation of processes.<br>• Maintain a paperless office environment by organizing and managing electronic files.<br>• Communicate effectively with attorneys, clients, and court personnel to facilitate case proceedings.<br>• Utilize tools such as Microsoft Outlook, Excel, PowerPoint, and Word to support administrative functions.<br>• Assist with tasks related to medical malpractice and personal injury litigation.<br>• Ensure all court filings are accurate and submitted in a timely manner.
We are looking for an Administrative Coordinator to join our team in Washington, District of Columbia. This Contract-to-permanent position offers an exciting opportunity to contribute to the effective management of systems and processes within our organization. The ideal candidate will possess strong organizational skills and demonstrate expertise in administrative coordination across various platforms.<br><br>Responsibilities:<br>• Manage document control, training platforms, and record control systems, including other software applications such as ShareFile, online survey tools, and databases.<br>• Conduct detailed editorial and formatting reviews to ensure documents adhere to templates, maintain uniformity in style, and comply with established procedures.<br>• Coordinate and process submissions received through the organization’s website related to quality management system aspects, including challenges and misuse reports.<br>• Maintain accurate records to ensure compliance with organizational standards and obligations, including participation in regional and international cooperation activities.<br>• Compile and prepare reports to monitor the implementation and effectiveness of management system processes, including complaints, appeals, and risk assessments.<br>• Provide support in executing projects that enhance the organization’s management system, ensuring timely completion and adherence to standards.<br>• Assist with administrative tasks such as scheduling, calendar management, and responding to inbound calls, ensuring seamless operations.<br>• Collaborate with internal teams to identify opportunities for process improvement and implement solutions effectively.
<p>Are you an organized multitasker who thrives in a fast-paced legal environment? Our team is looking for a <strong>Legal Assistant</strong> to support attorneys across multiple practice areas. This role is perfect for someone who enjoys keeping things running smoothly, communicating effectively, and is eager to take on more responsibility as they grow.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Keep attorneys on track by managing calendars, scheduling, and key deadlines.</li><li>Stay on top of organization—maintaining case files, records, and correspondence.</li><li>Respond quickly and professionally to emails, clients, and internal requests.</li><li>Support attorneys with daily administrative needs across different practice areas.</li><li>As you demonstrate your skills, expand into drafting, discovery preparation, and other casework.</li></ul>
<p>We’re seeking a professional and welcoming Receptionist to be the first point of contact for our office. In this role, you’ll greet visitors, manage incoming calls, and provide administrative support to ensure smooth daily operations.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and direct visitors with a friendly and professional demeanor</li><li>Answer and route incoming calls</li><li>Manage mail, packages, and deliveries</li><li>Provide administrative support including filing, scanning, and data entry</li><li>Assist with scheduling and maintaining conference rooms</li><li>Support staff with various office tasks as needed</li></ul><p><strong>Schedule:</strong></p><ul><li>Monday–Friday, full-time business hours</li></ul><p>If you enjoy being the face of an office and thrive in a professional, team-oriented environment, we’d love to hear from you!</p>
<p>We are offering a short-term contract employment opportunity for a Receptionist. This position is based in Herndon, Virginia, you will be the first point of contact for clients, ensuring their queries are addressed, and their needs are met with utmost efficiency. Working onsite Monday to Friday.</p><p>Responsibilities: </p><p>• Providing top-notch customer service to clients</p><p>• Managing inbound calls and addressing inquiries promptly</p><p>• Assisting with administrative tasks as needed</p><p>• Use interpersonal skills to create a welcoming and friendly environment for all visitors and staff.</p><p>• Assist in maintaining the office environment, replenishing breakroom and office supplies as needed.</p><p>• Organize and maintain files, ensuring easy accessibility and up-to-date records</p><p><br></p>
<p>Reputable, financial services firm seeks a Portfolio Assistant with proven expertise handling investments and financial models. This role will involve, overseeing trade transactions, account reconciliations, preparing client annual reviews, managing portfolio performance, leading a team of accounting professionals, managing the month close process, coordinating annual audits, identifying and resolving discrepancies, and interface with regulatory agencies as necessary. The ideal Portfolio Assistant for this role should have excellent analytical skills, great research abilities, and in-depth knowledge of industry trends and compliance updates.</p><p><br></p><p>Primary Responsibilities</p><p>· Analyzing financial reports</p><p>· Monitoring internal/external investments</p><p>· Account Reconciliation</p><p>· Portfolio Management</p><p>· Assist with the annual audit process</p><p>· Supervise reconciliation of investment portfolios</p><p>· Gather treasury filings as needed</p><p>· Technology Utilization</p><p>· Maintain strong client relationships</p><p>· Risk Management</p>
Job Summary Are you a motivated and organized individual with exceptional customer service and administrative skills? Robert Half has a brilliant opportunity for a friendly and detail oriented Front Desk Coordinator. Serving as the first point of contact for clients, visitors, and colleagues, the Front Desk Coordinator plays a key role in creating a welcoming environment while ensuring smooth front desk operations. This contract or permanent opportunity provides you with exposure to a dynamic work setting and the chance to showcase your communication, multitasking, and problem-solving abilities. <br> Key Responsibilities · Greet clients, visitors, and employees promptly and with professionalism. · Answer and route incoming phone calls on a multi-line system and relay messages accurately. · Manage appointment scheduling and maintain calendars for staff or meeting rooms. · Handle administrative tasks, including data entry, filing, and correspondence. · Sort and distribute incoming mail and packages and coordinate outgoing deliveries. · Order and manage office supplies and ensure the reception area is clean, presentable, and fully stocked. · Support event coordination or assist with special operational projects as needed.
<p>Are you a driven, organized, detail-oriented Senior Accountant with sharp analysis skills? If that sounds like you, then we should talk. My client is looking for a Senior Accountant who will play a key role in ensuring the smooth running of their finances. Reporting directly to the Senior Controller, this position will not only have significant exposure to the EVP of Finance and the Chief Financial & Administrative Officer but will also have the opportunity to drive positive results across the team. The Senior Accountant will be on site for the first 90 days and then transition to 4 days in-office and 1 day work from home. If you are a highly motivated and driven individual looking to work in a complex structure that rewards high performers, please apply.</p><p>Major Responsibilities:</p><p>General Ledger:</p><ul><li>Assist in the month-end closing process, reconcile assigned accounts, and prepare and post general journal entries.</li></ul><p>Financial Reporting & Analysis:</p><ul><li>Assist in preparing monthly financial statements, revenue, and expense analysis, and year-end audit.</li><li>Perform financial analysis and assist with the annual budget.</li></ul><p>General Department Responsibilities:</p><ul><li>Prepare schedules, research issues, and work collaboratively with staff accountants, accounts payable personnel, controllers, and accounting systems staff.</li><li>Undertake special projects and show the ability and initiative to be a team player.</li><li>Occasionally assist in training new employees.</li></ul><p>Please apply directly to this job post for consideration. If you have additional questions, please contact Lee Chernett, VP at Robert Half Finance & Accounting, via LinkedIn or by calling 571.297.9074</p>
<p>We are looking for a skilled Tax Controversy Attorney to join a boutique law firm in Baltimore County. The ideal candidate will excel in representing clients in disputes involving federal, state, and local tax authorities. This position offers an opportunity to handle audits, appeals, litigation, and advisory work, contributing to the resolution of complex tax matters efficiently and effectively.</p><p><br></p><p>Responsibilities:</p><p>• Represent clients in disputes with federal, state, and local tax authorities, including audits, appeals, and litigation.</p><p>• Develop and implement effective strategies to resolve tax controversies at administrative and court levels.</p><p>• Prepare compelling written submissions such as protests, appeals, briefs, and settlement proposals.</p><p>• Provide clients with guidance on compliance, risk management, and potential tax exposure.</p><p>• Negotiate with taxing authorities to secure favorable settlements and resolutions.</p><p>• Conduct detailed legal research and stay informed about changes in tax law and enforcement initiatives.</p><p>• Collaborate with accountants, expert witnesses, and other professionals to address complex tax matters.</p><p><br></p>
<p>We are offering a contract for a receptionist role based in Chantilly, Virginia. This role is integral to our operations, where the Receptionist will serve as the first point of contact for all our clients and visitors, ensuring a smooth flow of communication both internally and externally. You will be working Monday to Friday 7 am to 3 pm.</p><p>Responsibilities:</p><p>• Operate a multi-line phone system, directing calls and inquiries to the appropriate department or person.</p><p>• Provide excellent customer service, addressing client inquiries and issues promptly and professionally.</p><p>• Perform data entry tasks, updating and maintaining accurate records of client information.</p><p>• Handle email correspondence professionally and effectively, ensuring timely responses to all communications.</p><p>• Use interpersonal skills to create a welcoming and friendly environment for all visitors and staff.</p><p>• Utilize Microsoft Office Suite (Outlook, Word, and Excel) to efficiently handle administrative tasks.</p><p>• Organize and maintain files, ensuring easy accessibility and up-to-date records.</p><p>• Assist in maintaining the office environment, replenishing breakroom and office supplies as needed.</p>
<p>Robert Half has partnered with a stable client on their search for a Staff Accountant with proven GL expertise. The responsibilities for this Staff Accountant role consist of handling general accounting operations such as: assisting with accounts payable/receivable activities, reviewing general ledger accounts, creating/processing invoices, preparing financial reports, assisting with financial research, maintaining internal controls, providing administrative support, and collaborating with financial resources/vendors as needed. The ideal candidate for this role should have possess great day-to-day accounting abilities in compliance with US GAAP standards and firm policies. We are looking for someone with strong problem-solving skills and can maintain accurate financial records and contribute to the overall financial health of the firm.</p><p><br></p><p>Everyday Responsibilities</p><p>· Support daily accounting functions</p><p>· Prepare and maintain general ledger entries and reconciliations</p><p>· Process accounts payable/receivable transactions</p><p>· Manage time and billing data, including attorney billable hours</p><p>· Reconcile bank accounts/financial statements/tax returns</p><p>· Perform monthly profit and loss analysis</p><p>· Document asset, liability, revenue expenses</p><p>· Prepare financial reports for management and partners as needed</p>
<p>We are offering a short-term contract employment opportunity for a Part Time On-Call Receptionist. This position is based in Reston, Virginia, you will be the first point of contact for clients, ensuring their queries are addressed, and their needs are met with utmost efficiency. Can start immediately </p><p>Responsibilities: </p><p>• Providing top-notch customer service to clients</p><p>• Managing inbound calls and addressing inquiries promptly</p><p>• Assisting with administrative tasks as needed</p><p>• Use interpersonal skills to create a welcoming and friendly environment for all visitors and staff.</p><p>• Assist in maintaining the office environment, replenishing breakroom and office supplies as needed.</p><p>• Organize and maintain files, ensuring easy accessibility and up-to-date records</p><p><br></p>
<p>Robert Half has partnered with a stable client on their search for a Staff Accountant with SEC reporting experience. The responsibilities for this Staff Accountant role consist of handling general accounting operations such as: assisting with accounts payable/receivable activities, reviewing general ledger accounts, creating/processing invoices, preparing financial reports, assisting with financial research, maintaining internal controls, providing administrative support, and collaborating with financial resources/vendors as needed. The ideal candidate for this role should have possess great day-to-day accounting abilities in compliance with legal industry standards and firm policies. We are looking for someone with strong problem-solving skills, and can maintain accurate financial records and contribute to the overall financial health of the firm.</p><p><br></p><p>Everyday Responsibilities</p><p>· Support daily accounting functions</p><p>· Prepare and maintain general ledger entries and reconciliations</p><p>· Process accounts payable/receivable transactions</p><p>· Manage time and billing data, including attorney billable hours</p><p>· Reconcile bank accounts/financial statements/tax returns</p><p>· Perform monthly profit and loss analysis</p><p>· Document asset, liability, revenue expenses</p><p>· Prepare financial reports for management and partners as needed</p>
<p>We are seeking a detail-oriented and motivated Billing Specialist to join our team in Baltimore MD. The ideal candidate will play a critical role in ensuring accurate billing, timely collections, and maintaining strong client relationships. This position requires exceptional organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, review, and issue accurate client invoices in a timely manner, ensuring compliance with billing guidelines and client billing arrangements.</li><li>Collaborate with staff to gather billing information and resolve discrepancies.</li><li>Monitor and maintain proper charge and payment allocations, including expense entries and write-offs as needed.</li><li>Utilize e-billing platforms and systems to process, submit, and track invoices.</li><li>Manage accounts receivable by proactively following up with clients on outstanding balances.</li><li>Identify and address billing disputes or discrepancies, escalating complex issues to appropriate parties as needed.</li><li>Maintain detailed records of client communications and payment arrangements.</li><li>Work closely with clients to set up payment plans for overdue accounts, as required.</li><li>Ensure adherence to the billing policies and procedures, as well as client-specific billing guidelines.</li><li>Prepare and generate periodic reports on billing and collections activity for management review.</li><li>Assist in maintaining accurate client account records and ensuring compliance with internal controls.</li></ul><p><br></p>
We are looking for an experienced Paralegal to join our Estates and Trusts team in Baltimore, Maryland. This position offers an excellent opportunity to develop your expertise in probate and estate administration while collaborating with a talented group of professionals. The ideal candidate will be detail-oriented and eager to contribute to the seamless handling of legal processes.<br><br>Responsibilities:<br>• Prepare and file petitions for estate administration, inventories, and interim or final accountings.<br>• Assist in the preparation and submission of estate tax returns.<br>• Serve as a liaison between clients, attorneys, courts, accountants, and financial institutions.<br>• Conduct research and maintain accurate documentation related to estate and trust matters.<br>• Coordinate with team members to ensure compliance with legal deadlines and requirements.<br>• Provide administrative support to attorneys, including drafting correspondence and managing case files.<br>• Review and analyze trust accounting records to ensure accuracy and completeness.<br>• Address client inquiries and provide updates on the status of legal proceedings.<br>• Facilitate communication with financial institutions to manage estate assets effectively.
<p>We are seeking an organized, proactive, and mission-driven Major Gifts and Membership Specialist to oversee daily administrative operations at a growing non-profit organization. This role is essential in supporting both the internal team and the organization’s broader mission by ensuring the office runs efficiently and effectively.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee day-to-day office operations, including managing supplies, equipment, vendor relationships, and facilities maintenance.</li><li>Serve as the main point of contact for internal staff, board members, donors, and community partners.</li><li>Coordinate scheduling, meetings, and event logistics for leadership, ensuring efficient use of time.</li><li>Support HR functions such as onboarding, maintaining personnel files, and tracking time off.</li><li>Maintain and organize digital and physical filing systems, ensuring all documentation is up-to-date and accessible.</li><li>Manage donor databases <strong>(e.g., Salesforce, Blackbaud, Raiser's Edge, DonorPerfect)</strong>, track donations, generate reports, and assist with communication and donor outreach efforts.</li></ul>
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Herndon, Virginia. This role is vital in ensuring smooth daily operations by managing front desk activities, coordinating facilities tasks, and providing excellent customer service to visitors and staff. The ideal candidate will be proactive, efficient, and capable of handling multiple responsibilities in a fast-paced environment.<br><br>Responsibilities:<br>• Serve as the first point of contact by welcoming and announcing visitors, issuing badges, and maintaining visitor logs using iOFFICE.<br>• Open and close the front desk area, ensuring it remains clean, organized, and presentable.<br>• Oversee mail and package management, including sorting, scanning, and creating shipping labels, as well as scheduling pickups with FedEx.<br>• Support facilities operations by coordinating desk assignments, employee badge distribution, and workspace setup for new hires and departures.<br>• Monitor and respond to maintenance requests through internal and external ticketing systems in collaboration with the facilities team.<br>• Assist with restocking office supplies, kitchen items, and beverages, and manage inventory for administrative and kitchen needs.<br>• Resolve scheduling conflicts for conference rooms and provide support for special projects as needed.<br>• Maintain confidentiality of sensitive company and employee information.<br>• Update and manage desk procedure manuals to ensure accuracy and clarity.<br>• Act as a Fire Warden to assist with emergency situations within the building.
