<p>We are looking for a meticulous Customer Service Representative to join our team located in a Fairfax, Virginia. As a Customer Service Representative, you will be primarily tasked with maintaining customer accounts, resolving customer queries, and processing customer applications. This role offers a contract to permanent employment opportunity.</p><p>Responsibilities:</p><p>• Efficiently address and resolve customer inquiries</p><p>• Conduct regular monitoring and maintenance of customer accounts</p><p>• Process and verify customer credit applications with precision</p><p>• Ensure customer records are accurate and up to date</p><p>• Uphold high standards of customer service at all times</p><p>• Utilize Microsoft Word, Excel, and Outlook for various tasks.</p><p>• Handle both inbound and outbound customer calls.</p><p>• Document all customer interactions and communications. </p><p>• Perform data entry tasks related to customer service.</p><p><br></p>
<p>We are in the logistics industry, situated in HONOLULU, Hawaii, and we're currently in search of a <strong><em>General Office Clerk/Customer Experience Specialist</em></strong>. in this dual-role position, you'll wear many hats, but your main responsibility will be to put our customers at the heart of everything you do. From answering inquiries and resolving issues to processing orders and gathering customer feedback, you’ll be to go-to person for our customers’ needs. Beyond customer service, you’ll also take on general office tasks, such as filing, data entry, liaising with different departments, and supporting office management. To apply, <strong><u>please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities:</p><p>• Coordinate freight movements.</p><p>• Provide quotations to customers and overseas agents upon request.</p><p>• Prepare and process documentation including Interim Receipts, freight invoices, and freight labels.</p><p>• Handle customer invoicing and vendor invoice accruals.</p><p>• Provide timely updates to customers regarding shipment status.</p><p>• Coordinate with third-party trucking partners for pickups and deliveries.</p><p>• Prepare end-of-day documents for next day jobs.</p><p>• Collaborate with various internal teams on the movement of freight.</p>
<p>Tammy Power, Recruiting Manager with Robert Half is looking for a Senior Accountant to join a dynamic team in Bakersfield, California. This role is vital for ensuring accurate financial processes, maintaining compliance, and supporting project-based operations. The ideal candidate will excel in managing accounting functions, collaborating with leadership, and driving efficiency in financial reporting and billing.</p><p><br></p><p>Responsibilities:</p><p>• Perform weekly accounts payable processing and reconciliations, ensuring vendor and client profiles are up-to-date in the accounting system.</p><p>• Oversee accounts receivable activities, monitoring past-due balances and coordinating with internal teams to support collections and client communications.</p><p>• Manage month-end closing procedures, including consultant invoice processing, preparation of schedules, and basic financial reconciliations.</p><p>• Generate and review monthly project invoices, collaborating with project managers and leadership to ensure alignment with contracts and accuracy.</p><p>• Track and update project budgets, contract values, and consultant expenses within the firm’s project management platform.</p><p>• Produce periodic financial reports for leadership, summarizing metrics such as aging accounts, cash flow trends, and project performance.</p><p>• Maintain organized records for audits, tax filings, and external reporting requirements.</p><p>• Support the refinement of accounting procedures and internal controls, working closely with external accounting professionals as needed.</p>
<p>Our client is looking for a dedicated Billing Specialist to join their team in the Hamilton, New Jersey area. In this role, you will oversee Medicaid reimbursement processes, resolve billing discrepancies, and ensure compliance with all relevant regulations and standards. You will play a key part in maintaining accurate financial records and providing exceptional support to internal staff and external payers.</p><p><br></p><p>Salary is 55,000 - 60,000.</p><p><br></p><p>Benefits include health insurance, 401k, and PTO. </p><p><br></p><p>Responsibilities:</p><p>• Process initial claims from electronic medical record systems by reviewing, calculating, and adjusting submissions as needed.</p><p>• Maintain billing systems to ensure accurate financial records and submit claims both manually and electronically.</p><p>• Investigate and resolve disputed claims by verifying details, providing necessary documentation, and communicating with payers.</p><p>• Monitor deadlines for claim submissions and ensure timely processing for all designated payers.</p><p>• Assist in generating required reports for regulatory agencies under the guidance of the billing supervisor.</p><p>• Review consumer records to gather private and Medicaid billing information.</p><p>• Input codes and verify data to ensure accuracy in computer processing systems.</p><p>• Set up customer accounts and generate invoices using NetSuite.</p><p>• Support inspections, inquiries, or investigations by cooperating with licensing and department staff.</p><p>• Take on additional responsibilities as assigned to meet organizational needs.</p>
<ul><li>Manage incoming calls and greet visitors, offering courteous and efficient assistance while directing inquiries appropriately.</li><li>Respond to questions regarding case status, schedules, and fines while maintaining strong customer service and positive public relations.</li><li>Enter citations and related documents into the case management system and create new case files.</li><li>Schedule hearings and appearances, prepare and send notices, and update case information in the system.</li><li>Process and receipt payments for fines and fees; maintain accurate financial records, including daily balancing, reconciliation, and collections support.</li><li>Support courtroom operations by preparing case information, monitoring hearings, managing audio/video equipment, recording proceedings, tracking exhibits, and processing court orders.</li><li>Maintain accurate records, including docket entries, legal documents, orders, subpoenas, warrants, and notifications.</li><li>Research case history to determine appropriate next steps in accordance with relevant rules and procedures.</li><li>Monitor compliance with sentencing requirements and track conditions related to court‑monitored probation.</li><li>Maintain and process warrant information and failure‑to‑appear documentation.</li><li>Compile statistical data and prepare routine reports.</li><li>Stay current on laws, regulations, and procedures related to case processing.</li><li>Perform jury management tasks including summoning jurors, maintaining records, coordinating schedules, and processing juror payments.</li><li>Manage records retention schedules and monitor case workload.</li><li>Process public records requests.</li><li>Receive, sort, and route incoming documents submitted in person, by mail, fax, or electronically.</li><li>Maintain an organized filing system for case files, correspondence, and related documents.</li><li>Review and process applications for public defense services.</li></ul>
<p><strong>Treasury Accountant – Luxury Retail Brand (USA & Canada)</strong></p><p>Are you a detail-oriented finance professional looking to make your impact within the world of luxury retail? Our esteemed brand is seeking a Treasury Accountant to join our team, managing daily cash operations and payment processing with precision and style across the USA and Canada.</p><p> </p><p>As always, this is a permanent, full time, fully benefited salaried position (this is NOT a temp role or temp to perm).</p><p> </p><p>They are located in midtown NYC and are in the office 4 days a week, remote on Friday.</p><p> </p><p>Compensation is based on experience between $80k - $95k base </p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee daily cash reporting and reconcile multiple bank accounts, ensuring our high-value transactions are tracked and secure.</li><li>Handle Amex Corp Card transactions </li><li>Working with Chargebacks</li><li>Complete month-end bank reconciliations, promptly resolving open items, and monitoring Adyen, EBiz, and other payment platforms.</li><li>Execute AP wire transfers, ACH, EFT, and check payments, while setting up and verifying banking templates with utmost accuracy and discretion.</li><li>Process non-trade receipts, daily cash postings, and credit card cash applications.</li><li>Drive fraud prevention by managing chargebacks (Amex, EBiz) and implementing internal controls to safeguard our brand’s reputation.</li><li>Provide timely support to internal departments, assisting with payment inquiries and internal/external audit requests.</li></ul><p> </p><p><strong>What You Bring:</strong></p><ul><li>2–4 years of experience in treasury, banking operations, or accounts payable.</li><li>Bachelor’s degree in Accounting, Finance, or a related field.</li><li>In-depth knowledge of ACH, wire transfers, and bank reconciliations.</li><li>Comfort navigating ERP systems, banking platforms, and advanced Excel.</li><li>High attention to detail, refined organizational skills, and the ability to juggle multiple priorities.</li></ul><p> </p><p>Exceptional communications skills are required. A great dynamic personality and the ability to work along your fellow colleagues is crucial. He or she must be able to effectively collaborate with individuals both inside and outside the company.</p><p> </p><p>If you would like to be considered for this position, please email your resume in a word document to Kevin.Chin@Roberthalf</p><p> </p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Syracuse, New York. In this role, you will support daily office operations by performing a variety of administrative tasks with precision and efficiency. The ideal candidate brings excellent organizational skills, a proactive attitude, and a commitment to maintaining high standards of customer service.<br><br>Responsibilities:<br>• Respond to inbound calls professionally, addressing inquiries and directing them appropriately.<br>• Provide exceptional customer service to clients and resolve concerns in a timely manner.<br>• Accurately input and maintain data in company systems.<br>• Manage email correspondence, including drafting, responding, and organizing communications.<br>• Handle both inbound and outbound calls to support business needs.<br>• Utilize Microsoft Excel, Outlook, and Word to create documents, track information, and communicate effectively.<br>• Schedule appointments and coordinate meeting logistics.<br>• Maintain organized filing systems for both physical and digital documents.<br>• Support general office operations by completing various administrative tasks as needed.
<p>We are looking for an experienced Accounts Payable Specialist to join a team in New Richmond, Wisconsin. This is a long-term contract position offering an excellent opportunity to contribute to the financial operations of a dynamic organization. The ideal candidate will have a strong background in accounts payable processes and general accounting, ensuring accuracy and efficiency in all tasks.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify accounts payable invoices and credit memos, ensuring proper approvals and timely posting.</p><p>• Apply sales and use tax accurately on vendor invoices and manage tax-related documents, including W-9s and 1099s.</p><p>• Investigate and resolve discrepancies in invoices and payments, working collaboratively with vendors and internal teams.</p><p>• Handle inquiries from vendors and internal departments professionally and promptly.</p><p>• Review vendor statements to identify and resolve outstanding issues, including recovering refunds where applicable.</p><p>• Reconcile accounts payable general ledger accounts and analyze sub-ledger data to address aging items.</p><p>• Coordinate with affiliate companies to reconcile balances and support intercompany settlements.</p><p>• Provide guidance to third-party AP clerks, ensuring smooth operations and adherence to processes.</p><p>• Prepare audit and tax support schedules and assist with documentation during audits.</p><p>• Maintain vendor master data in compliance with company standards and identify opportunities for process improvement.</p><p><br></p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration.</p>
We are looking for a skilled Administrative Assistant to join our team in Tempe, Arizona. In this long-term contract role, you will play a pivotal part in ensuring smooth day-to-day operations by handling various administrative tasks and supporting team members. This position requires excellent organizational abilities, attention to detail, and the ability to communicate effectively.<br><br>Responsibilities:<br>• Respond to inbound calls promptly, providing accurate information and assistance.<br>• Deliver exceptional customer service by addressing inquiries and resolving issues with care and attention.<br>• Perform data entry tasks with precision, ensuring the accuracy of all records.<br>• Manage email correspondence, including drafting, organizing, and prioritizing messages.<br>• Handle both inbound and outbound calls, maintaining a focused and attentive approach in all interactions.<br>• Create and maintain schedules by coordinating appointments and meetings.<br>• Utilize Microsoft Excel for data analysis and tracking purposes.<br>• Prepare presentations using Microsoft PowerPoint, ensuring clarity and visual appeal.<br>• Draft and edit documents using Microsoft Word to support business needs.<br>• Coordinate calendars and schedules through Microsoft Outlook to optimize workflows.
We are looking for a dedicated and detail-oriented Receptionist to join our team on a long-term contract basis. Based in Little Rock, Arkansas, this role requires someone who is highly organized and committed to delivering excellent customer service. The successful candidate will play a vital role in ensuring smooth day-to-day operations by managing front desk responsibilities and providing administrative support.<br><br>Responsibilities:<br>• Operate and manage a multi-line phone system to handle incoming and outgoing calls efficiently.<br>• Greet clients, visitors, and staff with a courteous and welcoming demeanor.<br>• Perform accurate data entry tasks to maintain organized and updated records.<br>• Respond to email correspondence promptly and with attention to detail.<br>• Coordinate and schedule appointments while ensuring accuracy and timeliness.<br>• Maintain and organize files and documents for easy access and retrieval.<br>• Utilize Microsoft Word, Excel, and Outlook to execute administrative tasks effectively.<br>• Provide excellent customer service support to address inquiries and resolve concerns.<br>• Assist in general office tasks to ensure a clean and organized work environment.
<p>We are looking for an organized and proactive Administrative Assistant to join our team in San Francisco, California. This contract position involves managing administrative tasks efficiently while providing excellent customer service. The role requires someone who is comfortable navigating the Tenderloin area for tasks such as mail runs and ensuring smooth operations in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage a caseload of 60-90 units, supporting formerly homeless individuals with diverse challenges including mental health, substance abuse, and medical issues.</p><p>• Conduct outreach visits, perform needs assessments, and provide ongoing case management services to improve housing retention and tenant quality of life.</p><p>• Assist tenants in maintaining housing by fostering relationships, offering interventions, and ensuring timely rent payments.</p><p>• Address habitability concerns by collaborating with hotel managers during inspections and pest control visits.</p><p>• Organize community-building activities such as tenant groups, social events, and collaborative programs to create a supportive environment.</p><p>• Connect tenants to appropriate resources, facilitating referrals and ensuring follow-through to meet individual needs.</p><p>• Respond to tenant crises with de-escalation techniques and provide support during high-stress situations.</p><p>• Maintain detailed tenant case files, ensuring confidentiality and accurate record-keeping.</p><p>• Collaborate with internal departments and external service providers to advocate for tenant needs and ensure comprehensive support.</p><p>• Participate in agency-wide initiatives and assist tenants in completing annual certifications or program requirements.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013373641 **</p>
<p>We are looking for an Accounting Clerk to join our team in Lake Buena Vista, Florida. As part of this contract-to-permanent position, you will play a key role in supporting financial operations by managing bookkeeping tasks, processing invoices, and reconciling bank statements. This role requires someone who is detail-oriented, thrives in a fast-paced environment, and is proficient in accounting software.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable and receivable processes to ensure accurate and timely payments.</p><p>• Perform bank reconciliations to maintain accurate financial records.</p><p>• Process invoices and ensure proper documentation for all transactions.</p><p>• Handle general ledger entries and maintain organized accounting records.</p><p>• Prepare and post journal entries to support financial reporting.</p><p>• Utilize QuickBooks and Excel to analyze data and create financial spreadsheets.</p><p>• Collaborate with the store controller to support daily accounting operations.</p><p>• Maintain attention to detail while working in a dynamic and fast-paced environment.</p><p>• Ensure compliance with company policies and procedures during all accounting activities.</p><p>• Assist with billing and other financial tasks as needed.</p>
<p>We are looking for an experienced Accounts Payable Specialist to join our team supporting our client in Fairfax, Virginia. This position is ideal for someone who is detail-oriented, thrives in a collaborative environment, and has a strong aptitude for financial systems. As a member of our full-time practice, you will play a pivotal part in ensuring the timely and accurate processing of vendor invoices while supporting essential accounting operations.</p><p><br></p><p>Responsibilities:</p><p>• Process a high volume of invoices daily using ERP and OCR tools, averaging 50 to 100 entries per day.</p><p>• Reconcile vendor statements to maintain accurate financial records and resolve any discrepancies.</p><p>• Assist in the month-end closing process, including booking accruals to ensure timely reporting.</p><p>• Address and resolve issues such as invoice disputes, purchase order funding, and vendor updates.</p><p>• Handle confidential information with the highest level of integrity and discretion.</p><p>• Collaborate with Procurement and Accounting teams to streamline processes and improve efficiency.</p><p>• Participate in assigned projects to support departmental goals and initiatives.</p><p>• Communicate effectively with vendors and internal teams to maintain positive working relationships.</p><p>• Maintain detailed and organized records to ensure compliance and audit readiness.</p>
<p>As a Staff Accountant, you’ll be responsible for general accounts payable duties and reconciliations in a high-volume environment. You’ll also provide accounting services to the Corporate Support and Operations teams which require customer service focus and strong interpersonal communication skills, both written and verbal.</p><p><br></p><p>Essential Duties and Responsibilities</p><p><br></p><p>• Invoice processing</p><p>• Journal entries</p><p>• Recording accruals at period end</p><p>• Reconcile balance sheet accounts</p><p>• Completion of sales and use tax returns</p><p>• Research and solve problems and discrepancies</p><p>• Communicate effectively and professionally</p><p>• Adherence to strict deadlines</p><p>• Complete other projects and special assignments as requested</p>
<p>We are looking for a meticulous Customer Service Representative to join our team located in a Vienna, Virginia. As a Customer Service Representative, you will be primarily tasked with maintaining customer accounts, resolving customer queries, and processing customer applications. This role offers a contract employment opportunity working onsite Monday to Friday.</p><p>Responsibilities:</p><p>• Efficiently address and resolve customer inquiries</p><p>• Conduct regular monitoring and maintenance of customer accounts</p><p>• Scheduling appointments</p><p>• Ensure customer records are accurate and up to date</p><p>• Uphold high standards of customer service at all times</p><p>• Utilize Microsoft Word, Excel, and Outlook for various tasks.</p><p>• Handle both inbound and outbound customer calls and follow up with emails.</p><p>• Document all customer interactions and communications. </p><p>• Perform updating heavy data entry into internal system.</p><p><br></p>
<p>We are looking for a highly organized and detail-oriented Data Entry Clerk to join our team in Delray Beach, Florida. In this Contract to permanent role, you will play a critical part in processing legal documents and applications. The ideal candidate thrives in fast-paced environments, demonstrates adaptability, and ensures consistent accuracy and efficiency in their work.</p><p><br></p><p>Responsibilities:</p><p>• Prepare essential documents.</p><p>• Process and verify sensitive and confidential information with the utmost attention to detail.</p><p>• Prioritize tasks effectively to meet deadlines and time-sensitive commitments.</p><p>• Utilize Microsoft Office tools to complete daily operations and learn new software as needed.</p><p>• Communicate professionally with customers, management, and team members to address inquiries and provide solutions.</p><p>• Ensure all documentation aligns with established company procedures and standards.</p><p>• Multitask efficiently while maintaining organizational focus in a fast-paced work environment.</p><p>• Adapt to changing priorities with flexibility and a proactive approach.</p><p>• Collaborate with team members to enhance workflow and improve overall efficiency.</p>
<p>We are looking for a highly skilled Executive Assistant to join our team in Culver City. In this long-term contract position, you will play a pivotal role in supporting key executives and ensuring the smooth operation of administrative tasks. The ideal candidate thrives in dynamic environments, excels in multitasking, and demonstrates exceptional organizational abilities.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, schedule meetings, and coordinate appointments to ensure seamless daily operations.</p><p>• Provide comprehensive administrative support to executives, including drafting correspondence, preparing presentations, and handling confidential documents.</p><p>• Coordinate logistics for events, conferences, and team meetings, including booking venues and preparing materials.</p><p>• Track and manage contracts from initial requests to final execution, ensuring accuracy and timely processing.</p><p>• Prepare and submit expense reports, purchasing requests, and other financial documentation.</p><p>• Collaborate with multiple stakeholders to address daily operational needs and resolve issues promptly.</p><p>• Maintain strict confidentiality regarding sensitive information and executive matters.</p><p>• Assist in implementing new projects, including IT initiatives and office build-outs, by liaising with relevant teams and ensuring timely completion.</p><p>• Provide support for ad hoc tasks and projects as required, showcasing adaptability and problem-solving skills.</p>
<p>We are looking for an experienced Full Charge Bookkeeper to oversee accounting and administrative operations for a dynamic retirement plan administration firm in Fresno, California. This role requires a motivated and detail-oriented individual who can manage bookkeeping, payroll, and office functions independently while contributing to the team’s success. If you thrive in a fast-paced environment and enjoy handling diverse responsibilities, this position offers an excellent opportunity to make an impact.</p><p><br></p><p>Responsibilities:</p><p>• Manage all bookkeeping activities using QuickBooks Online, including categorizing transactions, reconciling accounts, and maintaining financial records.</p><p>• Oversee accounts receivable processes, ensuring timely invoicing and payment tracking</p><p>• Handle payroll processing for a small team using Paylocity, ensuring accuracy and compliance.</p><p>• Administer employee benefits, including health insurance and other related programs.</p><p>• Prepare and deliver accounting data and reports as needed to support compliance and decision-making.</p><p>• Perform bank and credit card reconciliations to ensure financial accuracy.</p><p>• Manage day-to-day administrative tasks such as mail distribution, document scanning, and record maintenance.</p><p>• Collaborate with team members to improve systems and processes for efficiency and accuracy.</p><p>• Assist with payroll tax filings and compliance requirements.</p><p>• Support office management functions, ensuring smooth operations and organization</p><p><br></p><p>If interested in this position, send your resume to Ross Wheeler via LinkedIn. </p>
We are looking for a dedicated Customer Service Representative to join our team in St. Petersburg, Florida. In this role, you will serve as the primary point of contact for clients and visitors, ensuring all interactions are handled with attention to detail and care. This is a contract position with opportunities to contribute to impactful services in a supportive environment.<br><br>Responsibilities:<br>• Act as the first point of contact by welcoming clients and visitors with a friendly and attentive demeanor.<br>• Manage client check-in and check-out processes efficiently, ensuring accurate record updates when necessary.<br>• Handle payment transactions, issue receipts, and balance the cash drawer at the end of each shift.<br>• Schedule and confirm appointments for clients and providers while following up on missed appointments.<br>• Collaborate with clinical staff to maintain smooth workflow and timely client service.<br>• Perform opening and closing procedures as required, adhering to established protocols.<br>• Assist in resolving pending client issues and provide necessary follow-ups.<br>• Distribute and collect client satisfaction surveys to gather feedback for service improvements.<br>• Ensure the integrity of data entries into systems by following established procedures.<br>• Organize and distribute correspondence, including faxes, in accordance with the distribution schedule.
<p>Our client is seeking a proactive and detail-oriented Administrative Assistant to join their team. This role is ideal for a self-starter who can establish and optimize policies and procedures to enhance customer satisfaction and streamline sales order processes. You will collaborate closely with our sales team and customers to ensure smooth and efficient order management. This is contract to hire, fully remote (candidate has to be local to Pittsburgh as hiring manager. resides in Pittsburgh.) Pay is $23-$25, depending on experience.</p><p><br></p><p>Key Responsibilities:</p><p>• Develop and Implement Policies & Procedures – Establish clear guidelines for customer service operations, ensuring consistency and efficiency in handling inquiries, orders, and issues.</p><p>• Optimize the Sales Order Process – Evaluate and improve the current sales order workflow to increase efficiency, accuracy, and customer satisfaction.</p><p>• Collaborate with Sales Team & Customers – Act as a liaison between the sales team and customers to ensure seamless order processing and address any issues that arise.</p><p>• Ensure Customer Satisfaction – Proactively address customer concerns, resolve order discrepancies, and provide excellent service to maintain strong client relationships.</p><p>• Monitor & Report on Performance – Track key performance indicators (KPIs) and suggest improvements based on data-driven insights.</p><p><br></p><p>Company Offers:</p><p>• Fully remote work flexibility (based in locally in the Pittsburgh area)</p><p>• Competitive salary and benefits package</p><p>• Opportunities for professional growth and development with a growing organization</p><p><br></p>
<p>Robert Half is partnering with a well-established organization to identify an experienced and proactive Office Manager to oversee daily office operations and provide administrative and operational leadership. This role is ideal for a highly organized professional who can manage multiple priorities, support internal teams, and ensure efficient office workflows.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee day-to-day office operations to ensure a smooth, efficient, and professional work environment for staff and visitors</li><li>Manage office supply inventory, place orders as needed, and coordinate with vendors, building management, and service providers</li><li>Act as the main point of contact for office-related needs, including maintenance requests, IT coordination, and facility issues</li><li>Support employee onboarding and offboarding processes, including coordinating workspace setup, access, and internal documentation</li><li>Coordinate calendars, meetings, and internal communications for leadership and department teams</li><li>Develop, maintain, and improve office procedures, policies, and administrative workflows to increase efficiency</li><li>Assist with basic accounting and administrative tasks such as invoice processing, expense tracking, purchase orders, and vendor payments</li><li>Maintain organized records, contracts, and documentation while ensuring confidentiality and compliance</li><li>Provide administrative support to leadership as needed, including reporting, correspondence, and special projects</li></ul><p><br></p>
<p><strong>About the Role</strong></p><p>We are seeking a highly organized, proactive <strong>Executive Assistant</strong> to support C-suite executives and senior leadership in a fast-paced environment. You will serve as the right hand to busy executives, managing complex schedules, coordinating domestic and international travel, processing expense reports, and ensuring seamless day-to-day operations.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Advanced Calendaring & Scheduling:</strong> Proactively manage multiple executive calendars with precision, resolving conflicts, prioritizing commitments, and anticipating needs across time zones.</li><li><strong>Travel Planning & Logistics:</strong> Arrange end-to-end domestic and international travel, including flights, ground transportation, accommodations, visas, and detailed itineraries.</li><li><strong>Expense Reporting:</strong> Prepare, submit, and track expense reports using Concur, Expensify, or similar platforms; ensure compliance with company policies.</li><li><strong>Meeting Coordination:</strong> Schedule and coordinate internal/external meetings, prepare agendas, take minutes, and manage follow-up action items.</li><li><strong>Communication Management:</strong> Draft, edit, and send professional correspondence; screen and prioritize emails and calls.</li><li><strong>Project Support:</strong> Assist with special projects, presentations, event planning, and ad-hoc administrative tasks as needed.</li><li><strong>Confidentiality & Discretion:</strong> Handle sensitive information with the highest level of integrity.</li></ul><p><br></p>
<p>We are looking for a dedicated Collections Clerk to join our team on a long-term contract basis in Lindenhurst, New York. In this role, you will play a key part in managing accounts receivable, ensuring timely payments, and resolving discrepancies to maintain financial stability. This position offers a dynamic and fast-paced environment with opportunities to collaborate across departments and contribute to the organization's success.</p><p><br></p><p>Responsibilities:</p><p>• Monitor account activity daily to identify overdue payments and outstanding balances.</p><p>• Conduct collection calls and send correspondence to clients in a timely manner.</p><p>• Research and resolve customer payment discrepancies, ensuring accurate account adjustments.</p><p>• Collaborate with sales and senior management to expedite the collection process when required.</p><p>• Process credit card transactions, e-check payments, and refunds efficiently.</p><p>• Address billing issues and discrepancies promptly to maintain customer satisfaction.</p><p>• Prepare detailed reports on collection activities and progress for management review.</p><p>• Work closely with the cash application specialist to ensure accurate posting of customer remittances.</p><p>• Reduce delinquency rates by managing assigned accounts effectively.</p><p>• Perform additional duties as needed to support the collections department.</p>
<p>We are currently seeking a Front Desk Support Coordinator for one of our clients. This is a contract to hire opportunity Monday to Friday; located North of San Joaquin CA. The <strong>Front Desk Support</strong> role serves as the first point of contact for employees, visitors, and customers while providing essential administrative and operational support. This position ensures smooth front office operations, assists with employee services, supports day-to-day facility needs, and helps coordinate engagement and site-based activities.</p><p><br></p><p><strong>Duties & Responsibilities:</strong></p><ul><li>Greet clients, customers, and employees in a professional and welcoming manner.</li><li>Direct visitors through the iPad check-in and check-out process.</li><li>Answer and route calls from the main desk phone line to appropriate individuals or departments.</li><li>Provide gate arm and intercom support as needed to maintain secure facility access.</li><li>Assist employees with timecard submissions and corrections, particularly on payroll processing days.</li><li>Monitor, stock, and maintain office supply inventory; submit requests and place orders as needed.</li><li>Sort and distribute incoming mail.</li><li>Distribute employee checks to managers on scheduled pay dates.</li><li>Prepare and ship outgoing FedEx packages and other deliveries as needed.</li><li>Other duties as assigned </li></ul>
<p>We are looking for a <strong>Customer Service Representative</strong> to join our team in St. Paul, MN for a short-term assignment. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and is passionate about providing excellent customer service. The primary focus of this position is to assist customers by answering inquiries, processing requests, and supporting internal teams with administrative tasks.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide friendly and professional customer service via phone, email, and in-person interactions.</li><li>Address customer inquiries, concerns, and complaints in a timely and efficient manner.</li><li>Process orders, returns, and account updates while ensuring accuracy.</li><li>Maintain and update customer records in company databases.</li><li>Assist with data entry, documentation, and administrative support as needed.</li><li>Collaborate with internal teams to resolve customer issues and ensure smooth operations.</li><li>Follow company policies and procedures to ensure compliance and consistency in customer service delivery.</li><li>Identify opportunities for process improvements to enhance the customer experience.</li></ul><p><br></p>
