<p>Are you a detail-oriented, tech-savvy, and organized professional who thrives on providing exceptional support to executives and leadership teams? Our client is seeking an accomplished Executive Assistant to play a key role in ensuring operational efficiency, enabling their executives to focus on driving business success. If you are an adaptable and proactive multitasker who can handle complex schedules and high-priority requests, this is the role for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Executive Support:</strong> Provide high-level support to C-suite executives or senior leadership by managing schedules, prioritizing commitments, and ensuring optimal time utilization.</li><li><strong>Calendar Management:</strong> Schedule and coordinate executive meetings, appointments, and events, balancing competing priorities with precision.</li><li><strong>Communication Management:</strong> Draft, review, and manage email correspondence, reports, and presentations on behalf of the executive.</li><li><strong>Travel Coordination:</strong> Handle all aspects of travel planning, including booking flights, accommodations, transportation, and preparing travel itineraries.</li><li><strong>Meeting Preparation:</strong> Coordinate internal and external meetings by preparing agendas, tracking next steps, and capturing detailed meeting minutes.</li><li><strong>Confidentiality:</strong> Handle sensitive and confidential information with the highest degree of professionalism and discretion.</li><li><strong>Expense Management:</strong> Prepare, reconcile, and submit expense reports, ensuring timely and accurate processing.</li><li><strong>Project Support:</strong> Assist with special projects, research tasks, and cross-departmental initiatives to meet organizational goals.</li><li><strong>Process Improvement:</strong> Identify and implement more efficient administrative workflows and tools to support the executive team.</li></ul><p><br></p>
We are looking for an experienced Accounts Payable Specialist to join our team in Charlotte, North Carolina. This contract position focuses on vendor management and compliance, ensuring the accurate processing of invoices and maintaining comprehensive subcontractor records. The role is essential in supporting smooth financial operations and fostering strong relationships with vendors and subcontractors.<br><br>Responsibilities:<br>• Process and record vendor invoices accurately in JobTread, ensuring proper job numbers, cost codes, and compliance with company standards.<br>• Verify invoices against purchase orders and contracts to ensure alignment before approval.<br>• Maintain synchronization between JobTread and QuickBooks Online for seamless financial tracking.<br>• Address vendor inquiries regarding billing discrepancies, payment statuses, and other concerns.<br>• Set up new vendor accounts, ensuring all records and compliance documentation are complete and accurate.<br>• Track and manage subcontractor insurance, including verifying compliance and requesting renewals before expiration.<br>• Generate and review accounts payable aging reports to support timely payment processing.<br>• Assist with vendor reconciliations and resolve discrepancies collaboratively with the accounts payable team.<br>• Create and manage reports within JobTread to enhance visibility for project managers and leadership.<br>• Support audits by providing organized and accurate records for vendors and subcontractors.
<p>We are looking for a dedicated Claims Intake Coordinator to join our team in Ontario, California. This long-term contract position involves supporting the claims processing team by ensuring accurate intake, sorting, and preparation of medical claims for further handling. The role is vital in maintaining efficient workflows and providing support to healthcare providers across various regions.</p><p><br></p><p>Responsibilities:</p><ul><li>Open, sort, prioritize, batch, log, and track all incoming claims mail.</li><li>Distribute claims according to market, priority, appeal status, scanning need, and health plan risk.</li><li>Ensure all claims received are complete and ready for processing.</li><li>Route unclean claims back to providers for correction.</li><li>Forward out-of-state claims to the appropriate health plan for handling.</li><li>Run the Claims Fallout process and distribute Fallout Worksheets via email to relevant departments.</li><li>Assist with the distribution of checks (match checks with Explanation of Benefits, fold, and insert into correct envelopes).</li><li>Match remittance advices with checks and prepare mailing.</li><li>Reconcile processed batches within the audit database.</li><li>Create denial trailers and mail denial letters accordingly.</li></ul>
<p><strong>Job Summary:</strong></p><p>Robert Half is seeking a detail-oriented and motivated <strong>Data Entry Specialist</strong> to join our client’s Loan Processing team. In this role, you will play a critical part in the data entry process, ensuring accuracy and efficiency in handling retailer-submitted applications. If you pride yourself on precision, enjoy solving problems, and thrive in a fast-paced environment, this position is an excellent opportunity for growth and career development.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter application information received from retailers into specialized software with speed and accuracy.</li><li>Contact retailers via phone and email to clarify incomplete or missing information.</li><li>Verify all information for accuracy, as it is used in performing hard credit pulls.</li><li>Ensure eligibility for applications based on a specific minimum credit score requirement.</li><li>Identify and process applications resulting in a Notice of Action (NOA) due to low credit scores.</li><li>Key in and mail out notices in accordance with application processing guidelines.</li><li>Submit completed and accurate applications to loan officers via the software for approval or denial (Note: decision-making is not part of this role).</li><li>Maintain and track databases using Microsoft Word, Excel, and document management software (Edge, Nitro, or Adobe).</li></ul><p><br></p>
<p>We are in search of an <strong><em>Administrative Assistant</em></strong> to join the team in the real estate company, located in Honolulu, Hawaii. As an <strong><em>Administrative Assistant,</em></strong> your primary responsibilities will include handling customer queries, processing applications, maintaining accurate records, and conducting customer service duties. This role offers a contract to permanent employment opportunity. (Schedule includes working Sundays.)</p><p><br></p><p>Responsibilities:</p><p>• Manage inbound and outbound calls with professionalism and courtesy</p><p>• Ensure the accurate and efficient processing of customer applications</p><p>• Keep up-to-date and precise customer credit records</p><p>• Handle email correspondence with clients in a timely and effective manner</p><p>• Provide exceptional customer service to clients, responding to inquiries and resolving issues</p><p>• Enter data accurately into the company database</p><p>• Use Microsoft Excel, Outlook, and Word to organize and manage data</p><p>• Schedule appointments as needed, ensuring efficient use of time and resources.</p>
<p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. You will be working onsite Monday to Friday.</p><p>Responsibilities:</p><p>• Undertake the responsibility of maintaining up-to-date and organized records.</p><p>• Manage inbound calls and provide exceptional customer service</p><p>• Perform data entry tasks with accuracy and efficiency</p><p>• Maintain effective email correspondence with customers and team members</p><p>• Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p>• Schedule appointments and manage calendars for team members</p><p>• Provide administrative assistance in various office functions</p><p>• Contribute to administrative management tasks</p><p>• Contact members to communicate their eligibility status </p><p>• Provide ad-hoc administrative assistance as required.</p><p>• Take charge of filing duties to keep all documents properly managed.</p>
<p><em>The salary range for this position is $55,000-$70,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>Work from home options, generous vacation days every year, top tier benefits, competitive pay rates and VERY lucrative bonuses. If that sounds like something you want, keep reading.</p><p><br></p><p>This role will play an integral role in designing and building these processes, as well as collaborating with business partners to implement them throughout the organization.</p><p> </p><p><strong>Responsibilities </strong></p><p>• Ability to complete AP/AR/Payroll related duties</p><p>• Apply and research client payments and prepare deposits</p><p>• Process and code invoices for payment</p><p>• Prepare related journal entries</p><p>• Assist in Employee Expense/Company Credit Card processing (Expensify)</p><p>• Meet processing and reporting deadlines</p><p>• Support Brokerage Offices by entering and processing AP/AR requests</p><p>• Responding to information requests from Brokerage Offices</p><p>• Assisting the Accounting Manager and Controller with special projects, as needed</p><p> </p>
<p>We are seeking an experienced and resourceful <strong>Office Administrator</strong> to oversee the day-to-day operations of a busy office environment. The ideal candidate will bring a solutions-oriented mindset to ensure the smooth functioning of office logistics, vendor management, and administrative support. This position is 100% on-site and requires excellent organizational and multitasking skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Monitor office supply inventory and place orders as needed.</li><li>Act as the first point of contact for incoming calls and visitors, providing excellent customer service.</li><li>Manage vendor relationships, ensuring timely delivery of services and supplies.</li><li>Coordinate office maintenance and repairs in collaboration with external service providers.</li><li>Assist with the preparation of reports, presentations, and other administrative documents.</li><li>Support team events and meetings, including scheduling, note-taking, and room set-up.</li></ul><p><br></p>
<p>Our client is seeking a detail-oriented and experienced Senior Administrative Assistant to provide high-level administrative support to our property management team. The ideal candidate will be proactive, organized, and capable of handling the dynamic administrative needs of a fast-paced work environment. From managing communication to supporting operational workflows, this role is critical in ensuring seamless property management operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate and support scheduling and calendar management for property managers and leadership teams.</li><li>Prepare monthly reports, leasing updates, and correspondence for tenants, vendors, and property owners</li><li>Facilitate communication between tenants, vendors, and stakeholders, ensuring timely resolution of questions, complaints, or requests.</li><li>Maintain accurate records of contracts, leases, and financial documents while ensuring proper filing and safeguarding of sensitive information.</li><li>Assist with property-related billing, invoicing, and expense tracking, collaborating with accounting teams when necessary.</li><li>Prepare documents for internal and external meetings, including agendas, presentations, and minutes.</li><li>Serve as a liaison for vendor coordination, including scheduling service calls and managing vendor agreements.</li><li>Support team members with special projects, research, and event coordination as needed.</li></ul><p><br></p>
<p>Tyler Houk (Practice Director) with Robert Half is looking for a dedicated and experienced Human Resources Manager to join our team in Fresno, California. In this role, you will have the opportunity to lead HR operations within a dynamic manufacturing environment, fostering a workplace culture that promotes safety, engagement, and growth. Your expertise will be critical in ensuring compliance, overseeing payroll, and supporting the development of a strong workforce.</p><p><br></p><p>Responsibilities:</p><p>• Manage bi-weekly payroll processing for approximately 150 employees, ensuring accuracy and timeliness.</p><p>• Provide guidance and support to supervisors and employees regarding company policies, performance management, and workplace concerns.</p><p>• Ensure compliance with federal, state, and local labor laws, as well as company safety and HR policies.</p><p>• Coordinate and implement training programs focused on safety, compliance, and employee development.</p><p>• Maintain employee records and data within HR systems, preparing reports as needed and streamlining administrative processes.</p><p>• Assist employees with benefits-related inquiries, leave administration, and related programs.</p><p>• Develop and support initiatives aimed at fostering a positive and high-performance workplace culture.</p><p>• Collaborate with plant leadership to address workforce needs and enhance employee engagement.</p><p>• Handle sensitive information with confidentiality and discretion, ensuring HR processes align with company values.</p>
<p>We have partnered with a successful firm on their search for a detail-oriented AP Specialist with high-volume AP experience. The responsibilities for this role will consist of processing vendor invoices, expense reporting, assisting with coding of invoices, post client reimbursable costs, verifying and updating vendor accounts, analyzing accounts payable transactions for accuracy, assist with check runs, preparing documents for audits, and resolving accounts payable discrepancies. Ideally, we are seeking an AP Specialist who can perform day-to-day financial transactions utilizing their knowledge of best practices in accounting and bookkeeping.</p><p><br></p><p>How you will make an impact</p><p>· Oversee full accounts payable cycle</p><p>· Code invoices and match purchases</p><p>· Employee expense report processing</p><p>· Resolve invoice discrepancies</p><p>· Process Improvement</p><p>· Prepare financial reports and statements</p><p>· Assist with AP benefits administration activities</p><p>· General Ledger processing</p><p>· Perform accounting research</p>
<p>We are looking for a dedicated Part Time Office Assistant to join our team in Fairfax, Virginia. This is a contract position requiring an attentive and organized individual who can provide support across multiple tasks. The role involves working onsite Monday through Friday 9 am to 2:30 pm/3.00 pm.</p><p>Responsibilities:</p><p>• Greet employees and visitors at the front office, ensuring a welcoming and organized environment.</p><p>• Provide assistance to staff with a variety of administrative tasks, including scheduling, organizing files, and inventory management.</p><p>• Travel between office locations as needed, requiring reliable transportation.</p><p>• Maintain office supplies by monitoring inventory and restocking as necessary.</p><p>• Operate and load the dishwasher to ensure a clean and organized workspace.</p><p>• Answer and manage multi-line phone systems, directing calls appropriately.</p><p>• Perform data entry and maintain accurate records using Microsoft Word and Outlook.</p><p>• Assist in organizing and maintaining office files to ensure accessibility.</p><p>• Build strong relationships through clear communication and empathy.</p><p>• Adapt to changing situations and take ownership of problems to find effective solutions.</p>
<p>We are looking for a detail-oriented Customer Service Representative to join our team in Vandalia, Ohio. This is a Contract-to-permanent position that offers an excellent opportunity to showcase your organizational, communication, and data entry skills. In this role, you will play a vital part in ensuring smooth operations by handling customer inquiries, processing enrollments, and maintaining accurate records.</p><p><br></p><p>Responsibilities:</p><p>• Perform accurate data entry tasks within member portals and systems, ensuring all information is submitted correctly.</p><p>• Communicate effectively with vendors and representatives to address inquiries and resolve issues.</p><p>• Process enrollment applications and ensure eligibility information is updated promptly.</p><p>• Generate and review reports to monitor data accuracy and operational efficiency.</p><p>• Scan and index documents for proper recordkeeping and accessibility.</p><p>• Distribute mail and manage correspondence as part of daily operations.</p><p>• Handle inbound calls to assist customers with questions and provide resolutions.</p><p>• Schedule appointments and maintain calendars to support organizational needs.</p><p>• Utilize Microsoft Excel and Word to create and update documentation as required.</p><p><br></p><p><strong>For immediate consideration, call 937.224.8326.</strong></p>
<p>We are seeking a highly organized, detail-oriented <strong>Legal Administrative Assistant in Albany, NY on site</strong> to join our team. Working closely with the Legal Assistant and team, this individual will perform a variety of paraprofessional and administrative tasks to support the Trusts & Estates Section. The ideal candidate will have strong proofreading skills, be comfortable learning court processes and electronic filing systems, and demonstrate the ability to manage multiple priorities with accuracy and professionalism.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Open and review incoming mail and electronic submissions to identify, sort, and distribute to the appropriate AAGs.</li><li>Open new matters in NYMatters, create and maintain file folders, and organize case materials.</li><li>Generate and send registration letters; deposit checks received by the office.</li><li>Scan and upload court notices, wills, trusts, pleadings, and accountings into Word directories and data management systems.</li><li>Update case information in data management systems, including adding notes and documents, archiving files, and processing archive requests.</li><li>Draft and respond to correspondence via email and telephone on behalf of AAGs.</li><li>Provide assistance to the public and attorneys by responding to inquiries in a professional manner.</li><li>Review, print, scan, email, and mail legal documents as directed.</li><li>Manage case closures in NYMatters.</li><li>Calendar meetings, deadlines, and key dates for the Trusts & Estates Section.</li><li>Assist AAGs in litigation preparation, including drafting petitions, compiling discovery, filing court documents, and preparing trial materials.</li><li>Perform other administrative and legal support tasks as assigned.</li><li>Handle confidential and sensitive information with discretion, maintaining compliance with office policies and legal standards.</li></ul>
<p><strong>Job Title:</strong> Entry-Level Buyer</p><p> <strong>Pay:</strong> $25–$31 per hour (based on experience)</p><p> <strong>Schedule:</strong> Monday – Friday, 8:00 AM – 5:00 PM</p><p> <strong>Location:</strong> Near Midtown, OK | 100% On-Site | Temp-to-Hire</p><p><br></p><p><strong>Position Summary:</strong></p><p> A growing company near Midtown, OK is seeking an <strong>Entry-Level Buyer</strong> to support its purchasing and procurement operations. This is an excellent opportunity for a detail-oriented and motivated individual looking to grow their career in supply chain or purchasing. The Entry-Level Buyer will assist with sourcing materials, processing purchase orders, maintaining vendor relationships, and ensuring timely delivery of goods to support business operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in creating and processing purchase orders from requisition to delivery.</li><li>Communicate with vendors to confirm pricing, order details, and lead times.</li><li>Maintain accurate purchasing and inventory records.</li><li>Research and source new suppliers to ensure cost-effectiveness and quality.</li><li>Support vendor performance tracking and resolve any delivery or billing issues.</li><li>Collaborate with Operations, Finance, and Production teams to meet procurement needs.</li><li>Help identify opportunities for cost savings and process improvements.</li><li>Ensure compliance with company purchasing policies and procedures.</li></ul>
<p>Hybrid AP Specialist Opening!</p><p><br></p><p>Robert Half Finance & Accounting is working with an established company in Greater St. Louis area looking for an Accounts Payable Specialist to join its team. This is a direct hire opportunity, hybrid with flexible start and end time. </p><p> </p><p>The Accounts Payable (A/P) Specialist plays a crucial role in managing key aspects of financial operations, including invoice processing, vendor setup, and payment execution. This role ensures accuracy and efficiency in handling transactions while adhering to financial standards and compliance requirements. Additionally, the A/P Specialist is responsible for identifying and resolving discrepancies, maintaining detailed records, and supporting overall financial reporting processes to meet organizational goals effectively</p><p> </p><p>Key Responsibilities:</p><ul><li><strong>Invoice Processing:</strong> Ensure the accurate posting of invoices to the A/P system in compliance with documented procedures and vendor terms.</li><li><strong>Payment Execution:</strong> Utilize a variety of payment methods—such as checks, credit cards, Automated Clearing House (ACH), and wire transfers—to guarantee timely payments.</li><li><strong>Vendor Relationship Management:</strong> Develop and maintain positive relationships with vendors to improve payment terms, ensure charges are accurate, and resolve account data issues.</li><li><strong>Vendor Setup and Account Maintenance:</strong> Manage vendor accounts by handling credit applications for new vendor setups. Review, confirm, and document the financial status and reputation of potential vendors.</li><li><strong>Invoice and Statement Review:</strong> Review invoices, credit memos, and account statements to spot issues like wrong billing rates, misplaced credits, or incomplete information.</li><li><strong>Error Resolution:</strong> Analyze the root cause of errors, address the immediate issue, and resolve the underlying problem to prevent future occurrences.</li><li><strong>Reporting:</strong> Prepare and generate routine and ad-hoc reports while participating in special projects as requested.</li><li><strong>Ledger Reconciliation:</strong> Reconcile the A/P sub-ledger with the general ledger to ensure data accuracy and compliance.</li><li><strong>Analysis:</strong> Review open purchase orders and aging reports, and compare them with the general ledger to check for accuracy and make improvements.</li><li><strong>Other Duties:</strong> Additional responsibilities as assigned to support the A/P function and overall financial operations.</li></ul><p><br></p>
<p>We are looking for a skilled Accounts Payable Specialist to join our team on a contract basis in Golden Valley, Minnesota. In this role, you will play a critical part in managing and optimizing the accounts payable processes within a fast-paced manufacturing environment. If you excel in driving process improvements, maintaining compliance, and collaborating across teams, this position is an excellent opportunity to showcase your expertise. </p><p><br></p><p> Responsibilities: </p><p>• Lead and manage a high-performing accounts payable team by fostering growth, performance management, and clear communication. </p><p>• Monitor key performance indicators (KPIs) to ensure maximum productivity and efficiency within the department. </p><p>• Implement process improvements and automation initiatives to streamline accounts payable operations. </p><p>• Approve vendor payments, including handling positive pay actions and managing banking template setups and modifications. </p><p>• Oversee the accuracy of accounts payable data for new vendor setups and payment processes. </p><p>• Maintain and update documentation for standard work procedures related to invoice and payment processing. </p><p>• Provide training and support to other departments on accounts payable procedures and systems. </p><p>• Manage 1099 processing for U.S. entities to ensure compliance with reporting requirements. </p><p>• Handle ad-hoc tasks and special requests as needed to support the accounts payable function.</p>
<p>We are looking for a Loan Assistant to join our team in Fairfax, Virginia. You will provide administrative and operational support in loan processing, servicing, and customer communication. This position is onsite Monday to Friday.</p><p><br></p><p>Responsibilities:</p><ul><li>Assist in collecting, reviewing, and verifying loan application documents to ensure accuracy and completeness. (Source: 2026 RH Salary Guide</li><li>Communicate with clients to provide updates on loan applications, answer inquiries, and request additional documentation if necessary</li><li>Maintain organized loan files, input client data into loan management systems, and update loan status records. (Source: 2026 RH Salary Guide.xlsx)</li><li>Ensure that loan applications and processes comply with company policies and regulatory standards.</li><li>Collaborate with loan officers, underwriters, and other team members to facilitate timely loan approvals and processing</li><li>Assist in resolving issues or discrepancies that arise during the loan application or approval process.</li><li>Prepare reports, schedules, and other loan-related documents as requested by management</li><li>Ensure that loan-related information entered in systems or spreadsheets is accurate and up to data</li><li>Track deadlines for payments, rate adjustments, or loan portfolio updates and notify relevant parties when necessary.</li></ul><p><br></p>
<p><br></p><ul><li><strong>Position: Event Planner (Contract)</strong></li><li><strong>Location: 1450 Brickell Ave 1 Miami Florida 33131-3444</strong></li><li><strong>Type: 100% ONSITE Monday - Friday (Requires flexibility)</strong></li><li><strong>Tentative Hourly Pay: $26/per hour</strong></li></ul><p> </p><p>The Event Analyst will assist and support in all aspects of client event activities from concept to execution. The Analyst will work on multiple event projects simultaneously ranging from large events to intimate roundtable dinners. The Analyst will manage administrative tasks in support of the Southeast Region events team including but not limited to data management/entry and invoice and expense management/processing. In order to ensure a consistent and distinctive experience for clients this role requires interaction with colleagues on the global events team bankers and product partners and senior management.</p><p>The role reports to the Southeast Region Head of Private Bank Event</p><p> </p><p>Responsibilities include:</p><p>- Overall administrative support for the Southeast Region events team including invoice and expense management vendor setup in payment systems invoice processing and tracking etc.</p><p>- Management of confidential client data various event budgets calendars and operational efficiencies</p><p>- Strong emphasis on data entry and management leveraging our events management platform to track events manage RSVPs pre and post event.</p><p>- Manage event email communications via our event management platform including the invitation reminders and post event communications</p><p>- Coordination of pre-event administrative tasks such as briefing templates production of name badges place cards menu cards printed materials packing and shipping of event supplies</p><p>- Coordination of post-event administrative tasks such as final data management and event debrief documents</p><p>- Onsite event staffing which may include registration desk management and distribution of materials</p><p>- Maintain event supplies inventory ensuring all necessary items are in stock and well organized</p><p>- Participate in weekly regional team meetings</p><p>- Assist with vendor relationships maintaining contacts at venues and market contacts</p><p>- Assist in researching event venues and obtaining event proposals</p><p> </p><p>Please note that this is a contract position—there is no guarantee that this position will be extended past the end date or converted to permanent status.</p><p><br></p>
<p><strong><em><u>100% ONSITE!!</u></em></strong></p><p><br></p><p><strong>Schedule:</strong> Monday – Friday | 8:30 AM – 5:00 PM EST</p><p><strong>Work Environment:</strong> Onsite | Professional Office Setting</p><p><strong>Assignment Duration:</strong> 3 Months (with possibility for extension or permanent hire)</p><p><br></p><p><strong>About the Role</strong></p><p>We’re seeking an <strong>Administrative Assistant</strong> to support the property management team at a professional office building in Bethesda, MD. This role is ideal for someone with strong organizational skills, excellent phone and email etiquette, and a professional demeanor. You’ll be the first point of contact for visitors, handle daily office administrative duties, and assist with invoice and purchase order processing.</p><p><br></p><p><strong>What You'll Do</strong></p><p><strong>Guest & Phone Reception</strong></p><ul><li>Answer and route incoming calls in a courteous and professional manner</li><li>Greet visitors and ensure guest protocols are followed</li></ul><p><strong>Administrative & Office Support</strong></p><ul><li>Organize, file, and manage daily administrative tasks</li><li>Maintain a clean and professional office environment</li><li>Manage general office email inbox and respond to inquiries</li></ul><p><strong>Invoice & Purchase Order Processing</strong></p><ul><li>Review, validate, and submit invoices for approval</li><li>Prepare and monitor purchase orders and contract documentation</li><li>Communicate with vendors and internal teams for issue resolution and follow-up</li></ul>
<p>We are looking for a Staff Accountant to join a public accounting firm in the Harrisburg, Pennsylvania area. In this role, you will support small business clients by providing expert financial services, including accounting, tax preparation, and payroll processing. This is an excellent opportunity for a motivated individual to make a meaningful impact in a collaborative and client-focused environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage general accounting tasks, ensuring accuracy and efficiency while utilizing QuickBooks.</p><p>• Process payroll for small business clients, ensuring timely and compliant payroll operations.</p><p>• Handle bookkeeping activities, including data entry, account reconciliations, and AR/AP processing.</p><p>• Prepare and analyze financial statements to provide insights into business performance.</p><p>• Complete individual income tax returns (1040) and assist with partnership and S-corporation tax matters.</p><p>• Support clients with account management and provide recommendations for financial improvements.</p><p>• Collaborate with team members to ensure high-quality service delivery across all accounting functions.</p><p>• Maintain client confidentiality and adhere to all applicable regulations and standards.</p>
We are looking for an experienced Accounts Payable Specialist to join our team in Greer, South Carolina. In this Contract-to-Permanent position, you will play a key role in managing the accounts payable process, ensuring accuracy and efficiency in processing invoices and payments. This opportunity is ideal for someone who thrives in a collaborative environment and is dedicated to maintaining high standards in financial operations.<br><br>Responsibilities:<br>• Process supplier invoices using a three-way match system to ensure accuracy and compliance.<br>• Utilize an automated invoicing system to electronically receive, review, and process invoices.<br>• Manage supplier payments, including organizing check runs and reconciling discrepancies.<br>• Communicate with suppliers and internal teams to resolve invoice issues and facilitate corrections.<br>• Reconcile supplier statements and follow up on missing invoices to maintain up-to-date records.<br>• Oversee company credit card accounts, handling issuing, cancellations, reconciliations, and payments.<br>• Complete credit applications and registration processes for new suppliers.<br>• Maintain accurate supplier documentation, including W-9 forms and insurance records.<br>• Assist with year-end accounts payable close-out procedures and provide reporting as needed.<br>• Respond promptly to inquiries and requests related to accounting issues, ensuring excellent service.
We are looking for an Accounting Assistant to join our team in Santa Clara, California. This Contract-to-permanent position offers an excellent opportunity to contribute to vital financial operations while gaining hands-on experience in a dynamic environment. The ideal candidate will play a key role in ensuring accurate records, processing transactions, and supporting compliance with accounting standards.<br><br>Responsibilities:<br>• Record and maintain accurate journal entries and account transactions.<br>• Reconcile bank and general ledger accounts, investigating and resolving any discrepancies.<br>• Prepare and process accounts payable transactions, including coding invoices and matching supporting documents.<br>• Address and resolve invoice discrepancies with vendors to ensure smooth operations.<br>• Assist with collections and follow up with vendors and customers when needed.<br>• Track and organize necessary documents to maintain complete and accurate accounting records.<br>• Ensure adherence to established accounting policies, procedures, and internal controls.<br>• Provide support for audits and compile required documentation.<br>• Contribute to administrative and financial tasks in ad hoc projects.
We are looking for a detail-oriented and efficient Sr. Data Entry Clerk to join our team on a short-term contract basis in Cleveland, Ohio. This role involves handling administrative tasks and data entry, ensuring accuracy and timeliness in processing information. The ideal candidate will have experience in data entry and be comfortable working independently to meet project deadlines.<br><br>Responsibilities:<br>• Perform manual data entry tasks with a high level of accuracy and attention to detail.<br>• Reach out to customers to address expired tax exemptions and update account information accordingly.<br>• Utilize Vertex software to certify and manage tax-related data.<br>• Maintain organized records and ensure compliance with company standards.<br>• Collaborate with team members to resolve discrepancies and improve data accuracy.<br>• Handle administrative tasks related to data processing and management.<br>• Stay focused and work independently to complete assignments within tight deadlines.<br>• Provide support for system upgrades by ensuring clean and accurate data.<br>• Communicate effectively with internal teams and customers to resolve issues.
<p>We are offering a short-term contract employment opportunity for a<strong><em> Receptionist</em></strong> in the tourism industry, located in Honolulu, Hawaii. The role involves tasks such as answering phones, greeting and directing visitors, and responding to inquiries. This position will require a strong attention to detail and excellent computer skills.<u> Free parking is provided for this position! </u><strong><u>Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. If interested in this role, please call us at 808-531-0800.</u></strong></p><p><br></p><p>Responsibilities:</p><p>• Operate switchboards and handle 10-30 lines of phone calls.</p><p>• Greet and direct visitors in a friendly manner.</p><p>• Answer inquiries from customers or the public, providing relevant information.</p><p>• Use Microsoft Word and Excel for various administrative tasks.</p><p>• Provide exceptional customer service at all times.</p><p>• Generate reports as required.</p><p>• Manage email correspondence in a timely manner.</p><p>• Maintain a typing speed under 45 WPM to ensure efficient communication.</p><p>• Be reliable and maintain punctuality to ensure smooth operation of the front desk.</p><p>• Present a welcoming and positive demeanor, representing the company's aloha spirit.</p>
