We are looking for a detail-oriented Administrative Assistant to support construction operations in Mesa, Arizona. This position offers the potential for long-term employment and is ideal for someone with strong organizational skills and a background in construction project administration. You will be an integral part of the team, assisting with project documentation and coordination to ensure smooth workflows.<br><br>Responsibilities:<br>• Assist the Project Manager and project team with administrative tasks to meet and exceed project goals.<br>• Organize, prepare, and manage project-related documents, including correspondence, change orders, submittals, drawings, and other materials.<br>• Coordinate and maintain accurate records for construction projects to ensure seamless operations.<br>• Manage multiple priorities effectively while adhering to deadlines and time constraints.<br>• Communicate professionally with both internal teams and external customers to foster positive relationships.<br>• Utilize advanced computer skills, including proficiency in Microsoft Word, Microsoft Project, Blue Beam, and Sage Construction software.<br>• Ensure attention to detail in all administrative tasks, demonstrating sound judgment in decision-making.<br>• Perform additional duties as needed to support overall project success.
We are looking for a Customer Service Representative to join our team in Rosemont, Illinois. In this Contract-to-permanent position, you will play a key role in providing exceptional support to customers, ensuring their needs are met throughout the order lifecycle. This opportunity is ideal for individuals who excel in communication, problem-solving, and delivering outstanding service.<br><br>Responsibilities:<br>• Respond to and direct incoming customer inquiries with professionalism and efficiency.<br>• Accurately input customer orders, ensuring details such as product specifications and pricing are correct.<br>• Track and monitor order progress, providing timely updates to customers as needed.<br>• Address and resolve customer concerns related to order processing, ensuring satisfaction.<br>• Collaborate with internal teams to troubleshoot and resolve issues during the fulfillment process.<br>• Investigate and correct discrepancies in orders to maintain accuracy.<br>• Communicate with customers to update them on issue resolution and order status.<br>• Document recurring issues and suggest improvements to enhance processes.<br>• Deliver exceptional customer service throughout the entire order lifecycle, including the resolution of any challenges.
We are looking for a detail-oriented Receptionist to join our team on a contract basis in Stamford, Connecticut. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and efficient administrative support. This position requires excellent organizational skills and the ability to manage multiple tasks simultaneously.<br><br>Responsibilities:<br>• Greet visitors and clients in a friendly and welcoming manner, ensuring a positive environment.<br>• Manage and operate a multi-line phone system, directing calls to the appropriate departments.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Organize and maintain files, ensuring easy access to important documents.<br>• Coordinate schedules and set appointments efficiently.<br>• Handle email correspondence promptly and professionally.<br>• Provide exceptional customer service by addressing inquiries and resolving issues.<br>• Utilize Microsoft Excel, Word, and Outlook for various administrative tasks.<br>• Collaborate with team members to ensure smooth daily operations.<br>• Maintain a clean and organized reception area.
<p>We are looking for a dedicated Receptionist to join our team for a one-day contract in Minneapolis, Minnesota. In this role, you will serve as the first point of contact for clients and visitors, ensuring smooth communication and attentive interactions. If you have excellent organizational and interpersonal skills, this position offers an opportunity to contribute to a dynamic environment within the Real Estate and Property industry.</p><p><br></p><p>Responsibilities:</p><p>• Manage multi-line phone systems by answering and directing calls promptly and courteously.</p><p>• Greet clients and visitors, providing them with a welcoming and efficient experience.</p><p>• Perform accurate data entry tasks to maintain records and databases.</p><p>• Respond to email correspondence in a timely and detail-focused manner.</p><p>• Organize and maintain files to ensure easy access and retrieval.</p><p>• Schedule appointments and coordinate meetings effectively.</p><p>• Utilize Microsoft Excel, Outlook, and Word to complete administrative tasks.</p><p>• Assist with customer service inquiries, addressing concerns and providing solutions.</p><p>• Collaborate with team members to support office operations and workflows.</p>
<p>We are looking for a highly organized and personable Front Desk Coordinator to join our team on a long-term contract basis in San Francisco, California. In this role, you will be the first point of contact for visitors and callers, ensuring seamless communication and exceptional customer service. Your ability to manage multiple tasks and maintain attention to detail will be key to success.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, ensuring a welcoming and detail-oriented environment.</p><p>• Manage and operate a multi-line phone system, efficiently directing calls to the appropriate departments.</p><p>• Handle inbound calls with courtesy and provide accurate information or solutions.</p><p>• Perform receptionist duties, including scheduling appointments and maintaining records.</p><p>• Deliver concierge services by helping guests and employees with inquiries and requests.</p><p>• Coordinate communication between departments to ensure smooth operations.</p><p>• Maintain a clean and organized front desk area to uphold company standards.</p><p>• Monitor and manage incoming mail and packages, ensuring timely distribution.</p><p>• Support administrative staff with clerical tasks as needed.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID#00410-0013313199 **</p><p><br></p>
We are looking for a highly detail-oriented Claims Data Entry Clerk to join our team in Grand Rapids NT, Michigan. This Contract-to-permanent position is ideal for someone who thrives in a structured and repetitive work environment, with a focus on maintaining accuracy and efficiency. The role involves processing medical, dental, and vision claims, requiring precision to ensure claims are entered correctly and paid accurately.<br><br>Responsibilities:<br>• Accurately input medical, dental, and vision claims into the QuickLink claims processing system.<br>• Maintain a high level of accuracy, achieving 99% audit compliance during training and beyond.<br>• Follow strict confidentiality protocols while handling sensitive claim information.<br>• Collaborate with the team and trainer to review errors and improve data entry techniques.<br>• Meet daily productivity goals, including processing up to 60 claims per day after completing training.<br>• Complete an extensive training program lasting approximately 60 days to master the system and workflow.<br>• Handle both simple and complex claims, some requiring additional attachments and knowledge.<br>• Rely on experienced team members for guidance and support during the learning process.<br>• Take on additional responsibilities as workload expands over time.<br>• Ensure the consistent transposition of information from paper claims into digital systems.
We are seeking a detail-oriented and dynamic Administrative Assistant to join our team and provide critical support in maintaining seamless day-to-day operations. This individual will serve as the backbone of the office, ensuring efficient workflow, effective communication, and high levels of productivity. The ideal candidate will demonstrate excellent organizational, multitasking, and interpersonal skills. <br> Key Responsibilities: Handle a wide range of administrative tasks including, but not limited to, scheduling meetings, managing calendars, and organizing travel arrangements. Act as the first point of contact for internal and external inquiries, demonstrating professionalism and excellent communication skills. Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and attention to detail. Maintain and update filing systems, both physical and electronic, with confidentiality and organization in mind. Support team members and leadership by managing priorities, deadlines, and special projects as needed. Assist in the coordination of events, meetings, and corporate functions to ensure smooth execution. Facilitate communications for cross-functional teams and assist in acquiring resources. Contribute to the positive culture of the office through daily interactions. Qualifications: Proven experience in administrative roles, preferably within a corporate or detail oriented services environment. Exceptional organizational and multitasking abilities with keen attention to detail. Strong verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and other standard office software. Ability to handle sensitive information with discretion and professionalism. Self-motivated and capable of working independently while thriving in a collaborative team environment.
<p>We are looking for a meticulous Customer Service Representative to join our team located in a Chantilly, Virginia. As a Customer Service Representative, you will be primarily tasked with maintaining customer accounts, resolving customer queries, and processing customer applications. This role is a contract employment opportunity working onsite Monday to Friday 7 am to 3 pm.</p><p>Responsibilities:</p><p>• Efficiently address and resolve customer inquiries</p><p>• Ensure customer records are accurate and up to date</p><p>• Uphold high standards of customer service at all times</p><p>• Utilize Microsoft Word, Excel, and Outlook for various tasks.</p><p>• Handle both inbound and outbound customer calls.</p><p>• Document all customer interactions and communications. </p><p>• Perform data entry tasks related to customer service.</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in North Andover, Massachusetts. This is a long-term contract position offering an excellent opportunity to contribute to a dynamic work environment while supporting essential office operations. The role requires a strong background in administrative tasks, exceptional organizational skills, and proficiency in customer service.<br><br>Responsibilities:<br>• Manage and track bills to ensure timely payments and accurate record-keeping.<br>• Perform general office tasks and maintain data entry in Excel with a focus on accuracy.<br>• Utilize advanced Excel functions, including mail merges and pivot tables, to process and analyze data.<br>• Provide exceptional customer service by handling inquiries and resolving issues promptly.<br>• Schedule appointments and manage calendars to optimize workflow and organization.<br>• Respond to inbound calls, emails, and other correspondence professionally and efficiently.<br>• Support team members with administrative tasks, ensuring smooth daily operations.<br>• Prepare presentations and documents using Microsoft PowerPoint and Word.<br>• Maintain a clean and organized office environment, adhering to company standards.
We are looking for a detail-oriented Receptionist to join our team on a contract basis in Arlington, Virginia. This role is pivotal in ensuring smooth daily operations by managing front desk activities and providing excellent customer service. The ideal candidate will have a proactive attitude, strong organizational skills, and the ability to handle multiple tasks efficiently.<br><br>Responsibilities:<br>• Manage a multi-line phone system, directing calls to the appropriate departments or personnel.<br>• Greet and assist visitors, ensuring a welcoming and organized environment.<br>• Handle email correspondence, responding promptly and accurately to inquiries.<br>• Perform data entry tasks with precision and attention to detail.<br>• Organize and maintain files, ensuring easy accessibility and proper documentation.<br>• Schedule appointments and coordinate meeting arrangements as needed.<br>• Utilize Microsoft Excel, Word, and Outlook to complete administrative tasks efficiently.<br>• Support the team with ad hoc duties, contributing to the overall functionality of the office.<br>• Ensure the reception area remains organized and presentable at all times.
<p>We are looking for an Administrative Assistant to join our team in Rochester, New York. This role is essential in supporting our tax managers and processors, ensuring seamless operations during tax preparation and assisting with office administrative tasks. If you have experience in administrative support within services requiring precision and thrive in a fast-paced environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to tax managers and processors, facilitating efficient workflows.</p><p>• Input tax projects into the system, coordinating with operations teams and tax preparers to ensure timely completion.</p><p>• Distribute due date reports to tax processors and ensure deadlines are met.</p><p>• Communicate with clients to gather necessary tax information and provide updates as required.</p><p>• Assist the Office Manager with tasks such as corporate event planning, maintaining office supplies, and managing miscellaneous duties.</p><p>• Organize and maintain filing systems to ensure accurate record-keeping.</p><p>• Participate in extended hours during the busy tax season, including occasional Saturday shifts.</p><p>• Support smooth office operations during summer hours by adapting to reduced schedules while maintaining productivity.</p>
<p>Robert Half's busiest season is upon us. During Q4, we tend to get a lot of coverage and project based work. We are proactively recruiting for <strong>Office Assistant</strong> to support daily administrative operations and ensure that our client's offices run smoothly when their employees are out of office. The ideal candidate will be a proactive problem-solver with excellent communication and multitasking skills. You are willing to assist where needed. If interested in being considered, please submit your resume through this job posting application. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff in a professional and courteous manner</li><li>Answer and direct incoming phone calls and emails</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Maintain and organize office supplies, ensuring stock is replenished as needed</li><li>Support scheduling of meetings, appointments, and conference rooms</li><li>Prepare and distribute memos, reports, and other correspondence</li><li>Assist with filing, data entry, record keeping, and other clerical duties</li><li>Maintain office cleanliness and coordinate with cleaning/janitorial staff</li><li>Support various departments with administrative tasks as assigned</li><li>Assist with onboarding new employees by preparing desks and office materials</li></ul><p><br></p><p><strong>Requirements:</strong></p><ul><li>High school diploma or equivalent; associate degree or relevant certification a plus</li><li>Proven experience in an administrative or office support role</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>Excellent verbal and written communication skills</li><li>Strong organizational and time management abilities</li><li>Ability to handle sensitive information with discretion</li><li>Friendly, professional demeanor with a strong customer service orientation</li></ul><p><br></p>
<p>We are looking for a motivated and organized Front Desk Coordinator to join our team on a Contract-to-Ongoing basis in San Francisco, California. This role is ideal for someone who excels in creating a welcoming environment, managing daily office operations, and ensuring smooth front desk functions. If you thrive in a dynamic setting and enjoy being the first point of contact for guests and staff, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Act as the primary point of contact at the front desk, welcoming guests and ensuring they are signed in promptly.</p><p>• Manage incoming packages by signing for deliveries and distributing mail efficiently.</p><p>• Maintain the cleanliness and organization of communal areas, including the kitchen.</p><p>• Provide support for office and facilities-related projects as needed.</p><p>• Assist with scheduling and coordination tasks to ensure smooth daily operations.</p><p>• Handle ad hoc administrative tasks to support the overall functionality of the office.</p><p>• Create a positive and focused environment for visitors and employees.</p><p>• Collaborate with team members to address any immediate facilities or office needs.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID#00419-0013313019 **</p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Columbus, Ohio. This is a long-term contract position, offering an excellent opportunity to contribute to daily operations while enhancing organizational efficiency. The ideal candidate will play a key role in supporting administrative tasks and maintaining effective communication within the team.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound and outbound calls with professionalism and efficiency.</p><p>• Provide exceptional customer service to ensure client satisfaction.</p><p>• Perform accurate data entry and maintain organized records.</p><p>• Manage email correspondence and respond to inquiries promptly.</p><p>• Schedule appointments and ensure all arrangements are well-coordinated.</p><p>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, for various administrative tasks.</p><p>• Assist in preparing reports and presentations using Microsoft PowerPoint.</p><p>• Maintain a structured and organized workflow to meet deadlines.</p><p>• Collaborate with team members to support daily operations.</p>
<p>Are you a detail-oriented individual with strong organizational skills and a knack for administrative tasks? A property management company in the Edgewater area is seeking a <strong>Part-Time Administrative Assistant</strong> (16 hours) to support their operations. This role offers flexibility and an opportunity to work in the dynamic property management field. If you enjoy multitasking and thrive in an administrative role, we’d love to hear from you!</p><p><br></p><p>Responsibilities:</p><p>• Oversee the front desk area to ensure a welcoming and detail-oriented environment.</p><p>• Receive and sign for packages and direct visitors to appropriate personnel or locations.</p><p>• Handle incoming calls, providing prompt and courteous assistance to callers.</p><p>• Perform various administrative tasks, including data entry and email correspondence.</p><p>• Schedule appointments and maintain accurate calendar records.</p><p>• Utilize Microsoft Office applications such as Excel, Outlook, Word, and PowerPoint for document preparation and reporting.</p><p>• Assist with organizing and coordinating meetings as needed.</p><p>• Provide support for inbound and outbound call management.</p><p>• Maintain accurate records and ensure data is properly filed and accessible.</p>
We are looking for a detail-oriented Administrative Assistant to provide essential support in an organized office setting. Based in Jefferson Hills, Pennsylvania, this long-term contract position offers an opportunity to contribute to organizational efficiency and ensure smooth day-to-day operations. The ideal candidate will have a strong command of administrative tasks and be comfortable managing multiple priorities.<br><br>Responsibilities:<br>• Respond to inbound calls in a courteous manner and address inquiries or direct them appropriately.<br>• Provide exceptional customer service to ensure client satisfaction and positive interactions.<br>• Perform accurate data entry and maintain organized records.<br>• Manage email correspondence, including composing, sending, and responding to various communications.<br>• Handle both inbound and outbound calls to assist with scheduling and general inquiries.<br>• Create and edit documents using Microsoft Word, Excel, PowerPoint, and Outlook.<br>• Schedule appointments and maintain updated calendars for team members or departments.<br>• Support team members with administrative tasks and ensure timely completion of assignments.<br>• Maintain confidentiality and uphold high standards in all communications and documentation.
<p>We are looking for an organized and detail-oriented Receptionist to join our well-established firm and collegial team in either our East Bay or Peninsula location. In this role, you will serve as the first point of contact for visitors and clients, ensuring smooth communication and efficient administrative support. If you have strong interpersonal skills and a knack for multitasking, we encourage you to apply. This is a hybrid position with excellent benefits and stellar long term growth opportunities! </p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, providing a welcoming and organized environment.</p><p>• Answer and manage a multi-line phone system, directing calls to the appropriate departments.</p><p>• Handle email correspondence promptly and professionally, ensuring clear communication.</p><p>• Perform accurate data entry tasks to maintain updated records and databases.</p><p>• Schedule appointments and manage calendars to ensure efficient time management.</p><p>• Organize and maintain files for easy access and retrieval of important information.</p><p>• Coordinate with team members to support daily office operations.</p><p>• Utilize Microsoft Word, Excel, and Outlook to prepare documents and manage communications.</p><p>• Assist in general office tasks to ensure smooth workflow and productivity.</p><p>• Provide exceptional customer service to address inquiries and resolve issues.</p>
<p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to working within property management. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. You will be working full time onsite.,</p><p> Responsibilities:</p><p>• Undertake the responsibility of maintaining up-to-date and organized records.</p><p>• Manage inbound calls and provide exceptional customer service</p><p>• Perform data entry tasks with accuracy and efficiency</p><p>• Maintain effective email correspondence with customers and team members</p><p>• Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p>• Handling invoices, data entry, reports, and editing/drafting documents</p><p>• Provide administrative assistance in various office functions</p><p>• Contribute to administrative management tasks</p><p>• Supporting property management team with various administrative task.</p><p>• Take charge of filing duties to keep all documents properly managed.</p><p><br></p>
Position Overview:<br>We are a growing CPA firm seeking a proactive and detail-oriented Administrative Assistant to provide essential administrative and organizational support to our small, close-knit team. This position is ideal for someone with experience in Microsoft Office, Adobe Acrobat, and a commitment to ensuring the firm’s daily operations run seamlessly. If you excel at multitasking, have strong communication skills, and enjoy working in a collaborative yet professional environment, we want to hear from you.<br><br>Key Responsibilities:<br><br>Provide day-to-day administrative support, including managing schedules, handling correspondence, and coordinating meetings for the team.<br>Utilize Adobe Acrobat for document creation, editing, and reviewing, including assembling and securing client documents.<br>Prepare, edit, and format various documents in Microsoft Office programs, including Word, Excel, and PowerPoint.<br>Manage and organize both digital and physical filing systems to maintain efficient record-keeping.<br>Communicate professionally with clients via email, phone, and in-person to schedule appointments, answer inquiries, and convey information accurately.<br>Assist with preparing and proofreading financial reports, tax documents, and other materials for client review.<br>Coordinate office supply orders, handle basic IT troubleshooting, and ensure the office environment remains organized and efficient.<br>Support the team in managing deadlines by setting reminders and ensuring task completion on schedule.<br>Act as a point of contact between clients and other team members to facilitate clear communication and efficient workflow.<br>Required Qualifications and Skills:<br><br>Proven experience as an administrative assistant, preferably in a professional services or CPA firm environment.<br>Proficiency in Adobe Acrobat for document creation and editing.<br>Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).<br>Exceptional attention to detail with strong organizational and time-management skills.<br>Excellent written and verbal communication skills with a professional demeanor.<br>Ability to maintain confidentiality and handle sensitive information with discretion.<br>Strong ability to multitask and prioritize workload effectively in a fast-paced environment.<br>Previous experience working with consistent deadlines and client-facing responsibilities is a plus.<br>Preferred Skills and Experience:<br><br>Familiarity with tax preparation or accounting processes, though this is not required.<br>Exposure to or experience with accounting software or CRM systems.<br>Comfortable supporting a small team and wearing multiple hats as needed.
<p>We are in search of an <strong><em>Administrative Assistant</em></strong> to join our team in Honolulu, Hawaii. In this role, you will be instrumental in managing daily property operations, maintaining comprehensive records, and delivering exceptional customer service. This role offers a contract to permanent employment opportunity, ideal for someone keen on facilitating property viewings, handling leasing inquiries, and managing financial tasks. If interested in this role, <strong><u>please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities:</p><p>• Facilitate communication with tenants, addressing their inquiries promptly and professionally</p><p>• Organize property viewings and coordinate move-ins for potential tenants</p><p>• Process and monitor maintenance requests to ensure tenant satisfaction</p><p>• Maintain thorough records of transactions, contracts, bills, tenant requests, and maintenance works</p><p>• Conduct initial screening of potential tenants and handle application processes</p><p>• Assist in managing financial tasks such as tracking rent payments, paying bills, and reconciling budgets</p><p>• Ensure compliance of all properties with relevant regulations and property laws</p><p>• Perform routine administrative functions including drafting correspondence, scheduling appointments, and organizing both paper and electronic files</p><p>• Provide excellent customer service through answering inbound calls, handling email correspondence, and responding to inquiries promptly</p><p>• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for data entry and other administrative tasks.</p>
<p>We are offering a contract for a receptionist role based in Chantilly, Virginia. This role is integral to our operations, where the Receptionist will serve as the first point of contact for all our clients and visitors, ensuring a smooth flow of communication both internally and externally.</p><p>Responsibilities:</p><p>• Operate a multi-line phone system, directing calls and inquiries to the appropriate department or person.</p><p>• Provide excellent customer service, addressing client inquiries and issues promptly and professionally.</p><p>• Perform data entry tasks, updating and maintaining accurate records of client information.</p><p>• Handle email correspondence professionally and effectively, ensuring timely responses to all communications.</p><p>• Use interpersonal skills to create a welcoming and friendly environment for all visitors and staff.</p><p>• Utilize Microsoft Office Suite (Outlook, Word, and Excel) to efficiently handle administrative tasks.</p><p>• Organize and maintain files, ensuring easy accessibility and up-to-date records.</p><p>• Assist in maintaining the office environment, replenishing breakroom and office supplies as needed.</p>
<p>Sara Walker with Robert Half is looking for a skilled and detail-oriented Accounts Payable Supervisor/Manager to oversee all aspects of our accounts payable operations in Tualatin, Oregon. This role focuses heavily on expense reporting, ensuring the accurate and timely processing of reimbursements, vendor payments, and reconciliations. The ideal candidate will bring a proactive approach, strong analytical skills, and a commitment to accuracy and collaboration.</p><p><br></p><p>Responsibilities:</p><p>• Manage the processing of employee expense reports and related reimbursements, ensuring compliance with company policies.</p><p>• Review, reconcile, and analyze accounts payable and disbursement accounts to maintain accuracy.</p><p>• Assist with month-end closing activities, including bank reconciliations and providing support for audits.</p><p>• Prepare and review 1099 forms while addressing vendor inquiries and resolving invoice discrepancies.</p><p>• Oversee essential AP functions such as check runs, wire transfers, and voucher processing.</p><p>• Contribute to special projects, such as system integrations and process improvements.</p><p>• Troubleshoot and resolve complex issues related to accounts payable or systems.</p><p>• Ensure timely and precise handling of high-volume invoicing tasks.</p><p>• Collaborate with team members to streamline processes and enhance efficiency.</p><p><br></p><p>Please reach out to Sara Walker with Robert Half to review this position. Job Order: 03600-0013306957</p><p><br></p>
<p>We are offering an exciting opportunity for a Legal Assistant to join a client in the Novi area. This role is primarily focused on Immigration and Corporate Law, providing comprehensive legal support to our team. The successful candidate will be responsible for a range of tasks, ensuring the smooth running of our legal operations.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive support to our legal team, including document preparation and management.</p><p>• Assist with the processing and management of immigration and corporate legal matters.</p><p>• Maintain accurate and up-to-date client records, ensuring confidentiality and compliance with legal regulations.</p><p>• Respond to client inquiries in a timely and professional manner.</p><p>• Monitor client cases and take necessary actions when required.</p><p>• Collaborate with team members to ensure efficient and effective legal service delivery.</p><p>• Support the legal team in preparing for court proceedings as needed.</p><p>• Conduct legal research to support ongoing cases and legal projects.</p><p>• Support the continuous improvement of our legal procedures and processes.</p>
<p>We are seeking a reliable and detail-oriented Administrative Assistant to join our dynamic property management team based in Hudson, Ohio, on a contract-to-permanent basis. This position plays a pivotal role in supporting homeowner associations, ensuring operational efficiency, and delivering top-notch customer service.</p><p><strong>Key responsibilities:</strong></p><ul><li>Manage inbound calls, relay messages, and coordinate follow-ups with property managers or relevant staff.</li><li>Establish and maintain organized physical and electronic filing systems for streamlined accessibility.</li><li>Enhance team collaboration by maintaining clear and effective communication with property managers and other team members.</li><li>Prepare violation reports and courtesy letters in coordination with property managers.</li><li>Deliver exceptional customer service by professionally addressing caller concerns, including managing conversations with upset individuals.</li><li>Leverage Microsoft Office tools (Word, Excel, Outlook) and proprietary software for document creation and management.</li><li>Ensure precision and compliance in tasks by maintaining meticulous attention to detail.</li><li>Perform general administrative duties to support office functions and team operations.</li></ul>
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team on a long-term contract basis in Pasadena, California. In this role, you will play a critical part in managing the accounts payable process, ensuring timely and accurate invoice processing, and supporting various accounting and administrative tasks. This position is ideal for someone with a strong background in accounts payable and a commitment to delivering high-quality work in a dynamic environment. For immediate consideration apply today!</p><p><br></p><p>Responsibilities:</p><p>• Oversee the daily invoice approval workflow in Nexus, including indexing, routing, and verifying accuracy of invoices and supporting documentation.</p><p>• Collaborate with Asset Services and Accounting teams to ensure timely payments and avoid penalties or service interruptions.</p><p>• Conduct annual vendor master file reviews to identify potential fraud risks and maintain accurate vendor records in JD Edwards.</p><p>• Perform monthly reconciliations of accounts payable aging to the general ledger.</p><p>• Manage company credit card transactions, ensuring proper general ledger coding and reconciliation during month-end close.</p><p>• Prepare annual filings for Form 1099 and handle unclaimed property reporting requirements.</p><p>• Administer employee travel and expense reimbursements using Concur software.</p><p>• Maintain and update the Form W-9 database within JD Edwards accounting software.</p><p>• Participate in special projects, including audits, process improvements, and department initiatives.</p>
