<p>We are seeking an experienced and highly organized <strong>Full Charge Bookkeeper</strong> to manage the full cycle of accounting duties for our business. This position is responsible for handling everything from accounts payable and receivable to payroll, general ledger management, bank reconciliations, and financial reporting. The ideal candidate will have strong accounting knowledge, excellent attention to detail, and the ability to work independently.</p>
<p>We are looking for an experienced Full Charge Bookkeeper/Accountant to join our team in Tampa, Florida. This role involves managing a variety of accounting and administrative tasks, ensuring smooth financial operations and supporting management activities. </p><p><br></p><p>Responsibilities:</p><p>• Process and record employee expense reports and vendor invoices in the general ledger, handling 50-100 invoices weekly.</p><p>• Prepare and issue customer invoices, monitor outstanding balances, and conduct soft collections for overdue accounts.</p><p>• Review and process credit applications, collect references, and present findings to management. </p><p>• Post revenue transactions and reconcile bank accounts to ensure accuracy.</p><p>• Administer payroll for employees using the company's designated payroll software.</p><p>• Assist with month-end close procedures to maintain accurate financial records.</p><p>• Coordinate office supply orders based on staff requests.</p><p>• Support managers with sales order preparation, vendor communications, and organizational tasks.</p><p>• Follow up with vendors to gather shipment dates and tracking information as needed.</p>
<p><strong>Full Charge Bookkeeper / Accounting Manager</strong> - Construction industry </p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com. </u></p><p><br></p><p>*Fully onsite 5 days per week in office*</p><p><br></p><p>We are looking for a dedicated Full Charge Bookkeeper to manage all accounting operations for two companies in New Haven, Connecticut. In this role, you will serve as the sole internal accounting expert, collaborating with an external accountant who provides monthly oversight. This position is ideal for a detail-oriented individual with experience in construction accounting and a commitment to maintaining accurate financial records.</p><p><br></p><p><em><u>Responsibilities:</u></em></p><p>• Oversee all aspects of accounting operations for two companies, including accounts payable, accounts receivable, and bank reconciliations.</p><p>• Process certified payroll and ensure compliance with relevant regulations.</p><p>• Manage billing, invoicing, and related documentation using Sage 100.</p><p>• Prepare and submit payroll taxes accurately and on time.</p><p>• Handle the renewal and payment of company licenses and ensure compliance with licensing requirements.</p><p>• Administer union dues payments and maintain accurate records.</p><p>• Collaborate with an external accountant for monthly financial reviews and guidance.</p><p>• Maintain structured and organized financial records to support business operations.</p><p>• Generate financial reports to support decision-making processes.</p><p><br></p><p><strong>For immediate consideration</strong>, please apply today and/or email your resume to <u>Drew.Schroll@RobertHalf com.</u> **All inquiries will remain confidential**</p><p><br></p>
<p>Robert Half is partnering with a well-respected nonprofit organization in the San Diego area to recruit an experienced Accounts Receivable Specialist. This contract-to-permanent role is perfect for someone passionate about contributing their accounting expertise to support a mission-oriented organization. If you have a strong background in accounts receivable and an interest in making a meaningful impact in the community, this opportunity is for you!</p><p><br></p><p><strong>Responsibilities</strong>:</p><ul><li>Full-cycle accounts receivable management, including invoice generation, payment posting, and collections</li><li>Partner with program managers to resolve discrepancies in accounts related to grants, donations, and service fees</li><li>Reconcile customer accounts and ensure accurate recordkeeping and compliance with applicable nonprofit regulations</li><li>Prepare aging reports and contribute insights to support the organization's financial planning and forecasting</li><li>Support grant payment tracking, ensuring proper receivable allocation and compliance with grant agreements</li><li>Maintain the accuracy and integrity of the accounts receivable database and ensure audit readiness</li><li>Respond to donor inquiries and collaborate cross-functionally to ensure smooth interaction with internal and external stakeholders</li></ul>
<p><br></p><p>Provide oversight and guidance to the accounts payable and receivable processes, including invoice review, approvals, and payment processing.</p><p>Prepare and post journal entries; ensure accuracy of general ledger accounts.</p><p>Process and track wire transfers, ACH payments, and approve reimbursements.</p><p>Month-end and year-end closings; assist with reconciliations and audit preparation.</p><p>Provide oversight and guidance AR/AP Specialist in regards vendor records, W-9s, and support 1099 filings.</p><p>Ensure compliance with GAAP and organizational accounting policies.</p><p>Administer biweekly/(bimonthly) payroll in coordination with HR and payroll provider.</p><p>Track deductions, employer contributions, and employee benefit cost shares.</p><p>Maintain accurate payroll records for audits and labor law compliance.</p><p>Provide oversight and guidance to the Grant Administrator on restricted fund tracking, invoicing, and reporting.</p><p>Ensure timely and accurate coding of grant revenues and expenses.</p><p>Assist with preparation of financial reports for funders and management.</p><p>Support implementation of financial systems, workflows, and internal controls.</p><p>Respond to staff inquiries regarding reimbursements, policies, and processes.</p><p>Contribute to developing and maintaining operations manuals and SOPs.</p><p>Partner with IT/Operations team on systems affecting financial data and reporting.</p><p>Qualifications</p><p><br></p><p>Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).</p><p>5-10 years of experience in accounting/finance operations, preferably in a nonprofit setting.</p><p>Knowledge of GAAP, payroll compliance, and fund accounting.</p><p>Experience with accounting software (e.g., QuickBooks, MIP, Sage Intacct) and expense/payroll systems (e.g., Paychex, ADP, Gusto).</p><p>Strong attention to detail, accuracy, and organizational skills.</p><p>Ability to balance hands-on tasks with oversight responsibilities.</p>
<p>We are seeking a detail-oriented and proactive Bookkeeper to support our client's operations team. This role involves maintaining accurate financial records, supporting project tracking, and assisting with various administrative and operational tasks. The ideal candidate will have a strong foundation in accounting principles and be comfortable working in a fast-paced, collaborative environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Project & Operational Support</strong></p><ul><li>Maintain accurate and up-to-date project schedules and documentation</li><li>Generate weekly status reports for internal and client review</li><li>Assist with permitting, research, and client communications</li><li>Prepare project documentation for bidding and cost estimation</li><li>Enter time and material data into accounting software for billing and reporting</li><li>Support job setup, change orders, and subcontractor documentation</li></ul><p><strong>Accounting & Financial Support</strong></p><ul><li>Process payroll, accounts payable, accounts receivable, and job costing</li><li>Reconcile payroll with third-party vendors</li><li>Enter and manage invoices and billings</li><li>Reconcile weekly cash balances and review cash requirements</li><li>Prepare and file tax returns (monthly, quarterly, annual)</li><li>Manage company credit cards and expense tracking</li><li>Maintain accurate records for job setup and financial changes</li></ul><p><strong>Administrative & Miscellaneous Support</strong></p><ul><li>Coordinate with IT vendors for system updates and maintenance</li><li>Assist with miscellaneous projects such as website updates and workflow improvements</li><li>Maintain office supplies and support general office operations</li><li>Perform other duties as assigned</li></ul>
<p><strong>Position Overview:</strong></p><p> We are seeking a detail-oriented and reliable <strong>Accounts Payable Specialist</strong> to join our team in a fully onsite role. This position is responsible for processing invoices, reconciling statements, and ensuring timely and accurate payments to vendors. The ideal candidate will have strong organizational skills, a high level of accuracy, and the ability to work independently in a fast-paced environment.</p><p><br></p><p><strong>Work Environment:</strong></p><ul><li>This is a fully onsite position located in our Indianapolis office</li><li>Standard hours are Monday through Friday, 8:00 AM to 5:00 PM</li><li>Some flexibility in scheduling may be available based on business needs</li></ul><p><strong>Key Responsibilities:</strong></p><ul><li>Review and process vendor invoices and expense reports</li><li>Match invoices to purchase orders and receiving documents</li><li>Ensure proper coding and approval of invoices</li><li>Prepare and process check runs, ACH payments, and wire transfers</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain accurate and up-to-date vendor files</li><li>Assist with month-end closing and reporting</li><li>Communicate with vendors and internal departments regarding payment status</li></ul><p><br></p>
We are looking for an Accounting Clerk to join our team in Peoria, Arizona. In this role, you will play a key part in managing financial operations, including accounts payable, accounts receivable, and job cost tracking. This position is ideal for someone who thrives in a fast-paced environment and enjoys working with precision and attention to detail.<br><br>Responsibilities:<br>• Process accounts payable transactions accurately, ensuring proper coding to construction jobs and cost categories.<br>• Handle accounts receivable tasks, including client invoicing and tracking payments.<br>• Perform regular bank and account reconciliations to maintain financial accuracy.<br>• Track and update job cost data for ongoing projects to ensure accurate reporting.<br>• Prepare monthly financial reports and job cost summaries to support business operations.<br>• Collaborate with vendors, subcontractors, and project managers to address billing and payment inquiries.<br>• Ensure compliance with lien waivers, certificates of insurance, and contractual requirements.<br>• Assist with audits by organizing financial records and maintaining project files.<br>• Support tax payment processes for city, county, and state obligations.<br>• Perform general administrative and accounting tasks as needed.
<p>We are looking for a dedicated Financial Coordinator to join our team in Palo Alto, California. In this long-term contract role, you will play a vital part in ensuring seamless financial operations for transplant patients by managing admission authorizations, communicating with insurance providers, and supporting hospital reimbursement processes. This position requires a proactive individual who can collaborate effectively with various teams and maintain accurate financial documentation.</p><p><br></p><p>Responsibilities:</p><ul><li>Obtain and track prior financial authorizations for transplant-related hospitalizations, outpatient procedures, and general surgeries.</li><li>Ensure aftercare insurance coverage is evaluated and documented.</li><li>Initiate and complete patient registrations in SMS and IDX systems.</li><li>File and maintain authorizations and financial documentation in transplant financial charts.</li><li>Meet with patients and families to clarify insurance benefits and assist with insurance applications or alternate coverage.</li><li>Document all communication with patients, families, and insurance providers.</li><li>Participate in weekly financial clearance meetings with the transplant program team.</li><li>Build and sustain relationships with insurance carriers and utilization review managers to expedite authorization processes.</li><li>Monitor and document financial interactions related to physician consultants involved in transplant cases.</li><li>Coordinate financial clearance policies between the transplant program and Patient Financial Services.</li><li>Support departmental process improvement and maintain organized financial chart filing systems.</li><li>Perform other duties as assigned by management.</li></ul>
<p>A fast-paced <strong>warehouse and logistics company in Oceanside</strong> is seeking an experienced <strong>Accounting Clerk</strong> to support their growing finance department. This role offers variety, stability, and the chance to work in a collaborative environment where no two days are exactly the same. You’ll handle core accounting functions including payables, receivables, and reconciliations — while maintaining accurate records that keep the business moving efficiently. This is a great opportunity for someone who enjoys structure, numbers, and problem-solving in a dynamic operational setting.</p><p><br></p><p><strong><u>🧾 Responsibilities</u></strong></p><ul><li>Process vendor invoices, match purchase orders, and prepare payment batches.</li><li>Reconcile bank statements, accounts payable, and accounts receivable transactions.</li><li>Maintain accurate and organized financial documentation and filing systems.</li><li>Track incoming payments, prepare deposits, and assist with collections when needed.</li><li>Support payroll and expense reporting as needed.</li><li>Assist with month-end closing and general ledger entries.</li><li>Communicate with vendors and internal departments to resolve billing issues.</li></ul>
<p>We are looking for a detail-oriented Accounting Clerk to join a growing team in Cleveland, Ohio. This role involves managing various accounting and administrative tasks to ensure smooth financial operations and accurate record-keeping. The ideal candidate will possess strong organizational skills, a proactive attitude, and the ability to work both independently and collaboratively.</p><p><br></p><ul><li><strong>Cash Receipts Management</strong>: Prepare deposits, record transactions in the accounting system, and generate daily bank account reports.</li><li><strong>Credit Card Reconciliation</strong>: Verify daily credit card transactions for accuracy.</li><li><strong>Payment Applications</strong>: Apply payments to invoices and maintain organized records.</li><li><strong>Accounts Payable Tasks</strong>: Complete data entry and provide backup support for weekly check processing.</li><li><strong>Contribution Reconciliation</strong>: Process and reconcile contributions and related transactions.</li><li><strong>General Ledger Matching</strong>: Align general ledger activities with reports or external databases for accuracy.</li><li><strong>Audit Support</strong>: Assist with preparing workpapers and documentation for annual audits.</li><li><strong>Administrative Assistance</strong>: Help Finance managers with office supply orders and equipment maintenance.</li></ul><p><br></p>
<p>A trusted partner in the government contracting and defense sector, is seeking a Senior Accountant to join their growing team in Shawnee, OK. This is an exciting opportunity to play a key role in maintaining financial integrity and supporting operational excellence in a mission-critical industry.</p><p><br></p><p>Key Responsibilities:</p><p>· Prepare and examine financial records, ensuring accuracy and compliance with regulations</p><p>· Assist with accounts payable and receivable processes</p><p>· Process payroll and related tax filings</p><p>· Assist in the preparation of monthly, quarterly, and annual financial reports</p><p>· Reconcile bank statements and general ledger accounts</p><p>· Monitor and manage cash flow</p><p>· Support budgeting and forecasting activities</p><p>· Ensure compliance with local, state, and federal government reporting requirements</p><p>· Assist with audits and implement improvements in financial processes and controls</p><p><br></p><p>Qualifications:</p><p>· Bachelor’s degree in Accounting, Finance, or related field</p><p>· A minimum of 4 years of experience in accounting is required</p><p>· Proficiency with Deltek/Costpoint is a plus </p><p>· Strong Excel skills and familiarity with data analysis tools</p><p>· Excellent attention to detail and organizational skills</p><p>· Strong communication and interpersonal abilities</p><p>· Ability to work independently and as part of a team</p><p>· Accounting in a manufacturing or defense contractor environment a plus</p>
<p>Join a thriving, people-first organization in the construction industry that’s scaling rapidly and values innovation, collaboration, and career development. If you're looking to make an impact and have 3+ years accounting (or public audit) experience, this role is for you! Appy now!</p><p><br></p><p>⭐Why You’ll Love It Here⭐:</p><ul><li>Third-generation owned business with a legacy of excellence</li><li>Flexible hybrid schedule (1-2 days in the Dallas office)</li><li>Booming and growing business!</li><li>Clear path and opportunities for promotion (Assistant Controller, Controller, etc.)</li><li>Leadership that listens and values your ideas</li><li>Competitive compensation package!</li></ul><p>What You’ll Do:</p><ul><li>Own month-end close, financial statement prep, and audit compliance</li><li>Drive process improvements and financial analysis</li><li>Support multi-state payroll tax setup, job cost adjustments, and accruals</li><li>Collaborate cross-functionally to provide insights and solve challenges</li><li>Contribute to a high-performing accounting team with room to grow into leadership roles</li></ul>
<p>We are looking for an Associate Staff Accountant to join our team in Oakbrook Terrace, Illinois. In this hybrid role, you will contribute to essential accounting processes by recording and reporting financial transactions, ensuring compliance with Sarbanes-Oxley controls, and supporting the monthly and quarterly close processes. This position offers the opportunity to collaborate across departments, analyze financial data, and contribute to process improvements within a dynamic industry. Benefits include medical, dental, vacation and strong full benefit package plus bonus</p><p>salary up to 75k plus bonus.</p><p>Email your resume [email protected] or call Danielle Tubero 630-368-1175</p><p>Responsibilities:</p><p>• Complete monthly and quarterly financial statement close processes, ensuring all transactions are recorded accurately and on time.</p><p>• Maintain compliance with Sarbanes-Oxley controls and recommend adjustments as necessary to enhance effectiveness.</p><p>• Prepare detailed financial reports and analyses for internal and external use, including identifying trends and making actionable recommendations.</p><p>• Conduct account reconciliations, researching variances and determining root causes to support business decisions.</p><p>• Collaborate with cross-functional teams to address accounting issues, assist with planning and forecasting, and support regulatory requirements.</p><p>• Provide audit support by working with internal and external auditors and responding to requests from regulatory bodies.</p><p>• Identify opportunities for process enhancements, leveraging technology to streamline workflows and improve efficiency.</p><p>• Participate in special projects, such as automation initiatives and adapting to changes in regulatory or accounting requirements.</p><p>• Present financial data and operating results to leadership, offering insights to guide strategic decisions.</p><p>• Mentor and coach less experienced team members, fostering a culture of growth and collaboration.</p><p><br></p><p>Benefits include medical, dental, vacation and strong full benefit package plus bonus salary up to 75k plus bonus.</p><p>Email your resume [email protected] or call Danielle Tubero 630-368-1175</p>
<p>Are you an experienced <strong>Accounts Payable Specialist</strong> looking for a long-term opportunity to shine within a highly reputable, family-owned company? We are working with a well-established organization in <strong>Fort Wayne, Indiana</strong> renowned for its commitment to quality, family values, and a positive workplace environment. They are currently seeking a dedicated professional to join their dynamic accounting team. If you thrive in a high-volume, fast-paced environment and are looking for stability, this could be the perfect fit for you!</p><p><strong>Why You’ll Love This Company:</strong></p><ul><li><strong>Legacy of Excellence:</strong> With deep roots in the community, this family-owned business is a trusted leader in their industry.</li><li><strong>Positive Workplace Culture:</strong> Join a supportive team that values your contributions and promotes growth.</li><li><strong>Long-Term Opportunity:</strong> This role offers stability and room for professional development.</li></ul><p><strong>Key Responsibilities:</strong></p><ul><li>Process high volumes of invoices efficiently and accurately on a daily basis.</li><li>Match purchase orders, invoices, and receipts to ensure proper documentation.</li><li>Verify and reconcile payment transactions while adhering to company policies and procedures.</li><li>Manage and maintain vendor accounts, including setting up new vendors and responding to inquiries.</li><li>Assist in month-end processes, including preparing reports and reconciling accounts payable ledgers.</li><li>Collaborate with other departments to maintain seamless workflow and support company operations.</li><li>Monitor payment schedules and prioritize tasks to meet deadlines consistently.</li></ul><p><br></p>
<p>*Robert Half EXCLUSIVE*</p><p>**For more information, contact Jason Young @ 937/637-7759 or [email protected]**</p><p><br></p><p>Our client, an industry leading manufacturing company is seeking an Accounts Payable Specialist due to growth! This role is responsible for ensuring accurate and timely processing of vendor invoices and payments and maintaining strong vendor relationships. </p><p><br></p><p>Responsibilities:</p><p>• Perform full-cycle accounts payable, including invoice entry, coding, and approvals.</p><p>• Set up new vendors and maintain accurate vendor records.</p><p>• Prepare and process vendor payments (ACH, wire transfers, and checks).</p><p>• Reconcile accounts payable transactions and resolve discrepancies in a timely manner.</p><p>• Assist with month-end close, including accruals and reconciliations.</p><p>• Prepare and distribute annual 1099 forms in compliance with IRS requirements.</p><p>•Collaborate with internal departments and external vendors to resolve billing or payment issues.</p><p>• Maintain accurate and organized records in accordance with company policies.</p>
<p>We are looking for an experienced VP/Director of Finance and Accounting to lead and enhance our financial operations. This leadership role requires a strategic thinker who can oversee financial planning, compliance, and operational efficiency while providing valuable insights to executive leadership. The ideal candidate will have a proven track record of managing multi-entity operations and implementing scalable systems to support business growth.</p><p><br></p><p>Responsibilities:</p><p>• Develop and execute comprehensive financial strategies, including budgeting, forecasting, cash flow management, and organizational growth planning.</p><p>• Implement and maintain scalable accounting and reporting systems to ensure compliance, tax readiness, audit preparation, and treasury management.</p><p>• Provide actionable financial insights and recommendations to the executive team to support informed decision-making.</p><p>• Oversee FP& A and operational finance functions, focusing on optimizing working capital, margins, and overall financial performance.</p><p>• Support mergers, acquisitions, and investment initiatives through diligence, financial modeling, and integration processes.</p><p>• Manage transactional finance activities such as general ledger, accounts payable, accounts receivable, and payroll while mentoring and building a skilled accounting team.</p><p>• Represent the company in external negotiations with financial institutions, auditors, and strategic partners.</p><p>• Partner with HR to design and manage effective compensation and benefits structures aligned with organizational goals.</p>
<p>Review, verify, and process vendor invoices and expense reports</p><p>Match purchase orders, invoices, and receipts to ensure accuracy</p><p>Enter and code invoices into the accounting system</p><p>Prepare and process payments (checks, ACH, wire transfers)</p><p>Reconcile accounts payable transactions and vendor statements</p><p>Maintain accurate and organized vendor files and records</p><p>Communicate with vendors and internal departments to resolve discrepancies or issues</p><p>Assist with month-end closing and year-end processes</p><p>Support audits by providing documentation as requested</p>
<p>Robert Half is seeking a detail-oriented accounting clerk to support a client in the property management sector. If you are someone who thrives in a fast-paced environment, has strong organizational skills, and enjoys working with numbers, this contract-to-permanent opportunity may be the perfect fit for you!</p><p><br></p><p><strong>responsibilities</strong></p><ul><li>Process accounts payable (AP) and accounts receivable (AR) invoices for multiple entities.</li><li>Perform reconciliations of vendor accounts, tenant transactions, and bank accounts.</li><li>Assist in resolving discrepancies by collaborating with vendors, tenants, and internal teams.</li><li>Update and maintain accounting records, including journal entries and ledger balances.</li><li>Support the month-end close process by preparing documents and reports as needed.</li><li>Respond to inquiries related to vendor payments, tenant accounts, and billing schedules.</li><li>Assist with payroll processing or other accounting-related administrative tasks.</li><li>Perform filing, data entry, and organizational tasks to support the accounting department.</li></ul><p><br></p>
<p>Robert Half is seeking a detail-oriented <strong>Bookkeeper</strong> with healthcare industry experience to support financial operations for a growing medical organization. This role is ideal for someone who thrives in a fast-paced environment and understands the unique financial workflows of healthcare settings.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage day-to-day bookkeeping tasks including accounts payable/receivable, bank reconciliations, and general ledger entries</li><li>Process patient billing, insurance reimbursements, and co-payments</li><li>Maintain accurate financial records in compliance with healthcare regulations (e.g., HIPAA)</li><li>Assist with month-end and year-end close processes</li><li>Prepare financial reports for management and external auditors</li><li>Collaborate with administrative and clinical teams to ensure accurate financial data</li></ul><p><strong>Qualifications:</strong></p><ul><li>Associate’s or Bachelor’s degree in Accounting, Finance, or related field</li><li>2+ years of bookkeeping experience, preferably in a healthcare setting</li><li>Proficiency in accounting software (e.g., QuickBooks, Sage, or healthcare-specific platforms)</li><li>Strong attention to detail and organizational skills</li><li>Knowledge of medical billing and insurance processes is a plus</li></ul><p><br></p>
<p>Robert Half is currently seeking a detail-oriented Accounting Clerk to assist a growing organization in the San Diego area. This contract-to-permanent position is a fantastic opportunity for an entry-level accounting professional eager to expand their skills in a dynamic and supportive work environment.</p><p><br></p><p><strong>Responsibilities</strong>:</p><ul><li>Perform general accounting duties, including data entry, processing invoices, and updating financial records.</li><li>Reconcile accounts, such as accounts payable and accounts receivable, to maintain accurate financial documentation.</li><li>Assist in preparing financial reports and spreadsheets.</li><li>Process vendor invoices, track expenses, and verify the accuracy of payments.</li><li>Handle credit card reconciliation and verify expense reports.</li><li>Support the accounting team during the month-end and year-end close process by organizing and filing financial records.</li><li>Communicate with vendors and internal departments to resolve discrepancies in invoices or payments.</li><li>Maintain organized filing systems for all accounting documents, ensuring compliance with company policies and procedures.</li></ul><p><br></p>
<p><strong>For immediate consideration or questions, please contact Courtney Syverson, Recruiting Manager, at 608-259-1164</strong></p><p><br></p><p>We are looking for an experienced Senior Accountant to join our team in Madison, Wisconsin. This role offers the opportunity to manage key financial functions including accounts payable, accounts receivable, payroll, and general bookkeeping. The ideal candidate will excel in maintaining accuracy and compliance across all financial processes while contributing to administrative and HR program management.</p><p><br></p><p>Responsibilities:</p><p>• Handle daily and periodic invoicing, credit processing, and collections for accounts receivable, ensuring timely deposits and accurate records.</p><p>• Manage weekly and periodic accounts payable transactions, including generating payments for approval and signature.</p><p>• Oversee biweekly payroll activities, including tax withholding, reporting, remittance, and benefits administration such as insurance and 401(k) contributions.</p><p>• Perform monthly bank reconciliations for credit card, checking, and other accounts, identifying and resolving discrepancies.</p><p>• Process expense reports to ensure compliance with company policies, addressing any deviations or issues.</p><p>• Administer HR programs and policies, including payroll management and benefits reporting.</p><p>• Prepare accounting adjustments and journal entries as needed to maintain accurate financial records.</p><p>• Respond to occasional inbound calls and provide general office administrative support when required.</p><p>• Ensure compliance with financial regulations and company policies while maintaining meticulous records.</p><p>• Collaborate with the Secretary Treasurer for credit approvals and payment authorizations.</p>
<p>Robert Half is partnering with a Franklin, WI area organization in recruiting for an Accountant to oversee bi-weekly payroll processing, general ledger and accounting tasks to support the accounting and finance leadership team. The ideal candidate will bring a strong understanding of accounting principles and payroll systems to contribute to the smooth operation of the company’s accounting functions.</p><p><br></p><p>This is a permanent placement opportunity with the client offering a generous compensation package including health insurance, dental, vision, generous time off and 401k matching.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and execute payroll operations, ensuring timely and accurate employee payments.</li><li>Calculate wages, deductions, overtime, and benefits contributions while ensuring compliance with federal, state, and local labor laws.</li><li>Maintain accurate payroll records and respond to employee inquiries or discrepancies promptly.</li><li>Prepare, review, and post journal entries related to payroll, benefits, and other accounting transactions into the general ledger.</li><li>Ensure compliance with accounting standards and procedures for accurate financial reporting.</li><li>Assist the Accounting Manager with monthly bank account, payroll account, and general ledger reconciliations to maintain accuracy in financial records (Source: FA MODULE 7).</li><li>Investigate and resolve discrepancies promptly to ensure alignment in the financial data.</li><li>Maintain the fixed assets ledger, including tracking asset acquisitions, disposals, and depreciation schedules.</li><li>Support the Accounting Manager in conducting regular reviews of fixed asset records for accuracy.</li><li>Prepare payroll and accounting reports for management review according to company guidelines.</li><li>Communicate professionally and effectively with the broader finance and HR teams to support interdepartmental processes.</li></ul>
<p><strong>Position Summary:</strong></p><p>The <strong>Accounts Receivable (A/R) Specialist</strong> will be responsible for the full cycle of accounts receivable, including billing, invoicing, payment application, and collections. This role is critical in ensuring accurate and timely revenue recognition and supporting the organization’s financial health. The ideal candidate will have experience with <strong>NetSuite, Microsoft Dynamics GP (Great Plains), or other large ERP systems</strong>, and a passion for working in a mission-driven non-profit environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Billing & Invoicing:</strong></p><ul><li>Generate and distribute accurate and timely invoices for grants, contracts, programs, and other revenue sources.</li><li>Coordinate with program managers and development staff to ensure correct billing data is collected and applied.</li><li>Maintain customer records and contract billing terms within the ERP system.</li><li>Ensure compliance with grantor and donor reporting and billing requirements.</li></ul><p><strong>Accounts Receivable & Collections:</strong></p><ul><li>Monitor aging reports and follow up with funders, partners, and clients on past due balances.</li><li>Proactively manage collections while maintaining positive relationships with external stakeholders.</li><li>Research and resolve discrepancies or disputed charges in a timely and professional manner.</li><li>Apply incoming payments accurately to customer accounts in the ERP system.</li></ul><p><strong>Reconciliations & Reporting:</strong></p><ul><li>Reconcile A/R sub-ledger to the general ledger on a monthly basis.</li><li>Assist with month-end and year-end close, including journal entries and audit support.</li><li>Prepare and analyze A/R aging and other reports for internal and external stakeholders.</li><li>Support financial reporting for grants, contracts, and fundraising as needed.</li></ul><p><br></p>
<p>We are seeking a detail-oriented and organized <strong>Accounts Payable Specialist</strong> to join an accounting team. This role is responsible for managing the full-cycle accounts payable process, including invoice processing, vendor management, and payment disbursements. The ideal candidate has a strong work ethic, excellent time management skills, and a passion for process improvement.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Review, verify, and process vendor invoices in a timely and accurate manner.</li><li>Ensure invoices are properly coded and approved in accordance with company policies.</li><li>Prepare and process weekly check runs, ACH, and wire payments.</li><li>Reconcile vendor statements and resolve discrepancies or issues with vendors.</li><li>Maintain vendor records and ensure accurate W-9 documentation is on file.</li><li>Assist in month-end closing by preparing AP reports and account reconciliations.</li><li>Communicate with internal departments to resolve invoice or payment questions.</li><li>Maintain organized and accurate AP files and records.</li><li>Support year-end 1099 reporting and audits as needed</li></ul><p><br></p>
