<p>We are looking for a skilled Administrative Assistant to join our client's team in Cincinnati. In this Contract-to-Permanent position, you will play a vital role in ensuring smooth office operations by handling a variety of administrative tasks and supporting daily workflows. If you are detail-oriented and thrive in a fast-paced environment, we invite you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage and respond to inbound calls promptly and professionally.</p><p>• Perform accurate data entry to maintain and update records.</p><p>• Handle incoming and outgoing mail, including sorting, distributing, and delivering items within the department.</p><p>• Maintain office supplies inventory and place orders as needed.</p><p>• Assist with receptionist duties, including greeting visitors and directing them appropriately.</p><p>• Ensure timely processing of daily mail and packages.</p><p>• Provide general administrative support to various departments as required.</p><p>• Organize and maintain office files and documentation.</p><p>• Coordinate and communicate effectively with team members to facilitate operational efficiency.</p>
<p>We are looking for a detail-oriented Attorney to join our team on a long-term contract basis. In this role, you will provide critical legal support by reviewing, drafting, and negotiating software license agreements and other related contracts. This position will play a key role in ensuring compliance with state procurement regulations and mitigating risks associated with unacceptable contract terms. This is a remote opportunity based out of Atlanta, Georgia.</p><p><br></p><p>Responsibilities:</p><p>• Review, draft, and negotiate contracts, amendments, and software license agreements to ensure compliance with state regulations.</p><p>• Identify and address non-compliant clauses in software agreements, particularly those that conflict with Georgia state requirements.</p><p>• Collaborate with internal teams to support the procurement process and ensure contracts align with legal and operational standards.</p><p>• Provide guidance on subscription-based IT and cloud-computing agreements, ensuring adherence to state policies.</p><p>• Analyze reseller agreements and associated terms to mitigate risks related to third-party ownership provisions.</p><p>• Advise stakeholders on prohibited contractual clauses and recommend alternative terms that comply with state laws.</p><p>• Assist in the renewal process for existing software agreements, ensuring terms remain compliant and favorable.</p><p>• Maintain organized records of contract reviews, negotiations, and approvals for audit and reference purposes.</p><p>• Stay updated on state procurement policies and legal requirements to inform contract management practices.</p>
<p>We’re looking for a <strong>detail-oriented Events & Inventory Assistant</strong> to support event logistics, inventory coordination, and on-site operations. This role is ideal for someone who enjoys hands-on work, thrives in fast-paced environments, and has strong organizational skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><ul><li>Manage and track event inventory, ensuring materials, equipment, and merchandise are organized, stored, and properly maintained.</li><li>Prepare, pack, and transport event materials to and from venues, ensuring accurate inventory counts before and after each event.</li><li>Provide on-site event support — including set-up, breakdown, and coordination with staff, vendors, and volunteers.</li><li>Maintain inventory records, monitor supply levels, and coordinate restocking or shipment needs.</li><li>Assist with general event logistics and administrative support to ensure seamless execution.</li><li>Travel regularly to event sites; lift and move boxes or equipment as needed.</li></ul><p><br></p>
<p>Client within the construction industry seeks a Construction Project Assistant with proven experience handling project billing, and bid preparation. This role will be responsible for generating project schedules, processing contractor billings, reviewing supplier invoices, maintaining supplier documentation, investigating project variances, assisting with change orders, preparing financial reports, analyzing project profitability, providing billing structures, and review project expenses. This Construction Project Assistant must have strong knowledge of construction-related accounting software, solid communication skills, and excellent time management abilities. </p><p><br></p><p>How you will make an impact</p><p>· Create and monitor project accounts</p><p>· Process subcontractor invoices</p><p>· Verify project budgets</p><p>· Provide profit analysis reports to management</p><p>· Compile monthly project reconciliations</p><p>· Audit change orders</p><p>· Maintain documentation for compliance</p><p>· Project Analysis</p><p>· Assist with month/quarter-end process</p><p>· Ad hoc projects as requested</p>
<p>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION</p><p><br></p><p>PROJECT ACCOUNTANT</p><p>100K-120K+BONUS+BONUS SHARING+FULLLY PAID BENEFITS</p><p><br></p><p>Project Accountant for a growing/stable company with excellent benefits and good work/life balance. This position will have an opportunity to learn (Controller will train) GL, Month-end Close, Financial Analysis. This company also offers excellent benefits: competitive salary plus bonus, profit sharing, fully paid benefits and 100% 401k match.</p><p><br></p><p>Position Overview</p><p>The Project Accountant is responsible for the financial processing of our projects. This includes managing AIA contract progress billings, tracking incoming invoices, and ensuring all payments are paid timely and posted accurately. As the Project Accountant you will communicate with clients, vendors, subcontractors, and our project management team to ensure the project’s financial procedures are on track from start to finish.</p><p>Job Responsibilities</p><ul><li>Process AIA billings and change orders, ensuring accuracy and timely submission.</li><li>Review and analyze job cost reports, making necessary corrections to maintain financial accuracy.</li><li>Process subcontractor and supplier lien releases in compliance with contract terms.</li><li>Release subcontractor invoices for payment after verifying approvals and supporting documentation.</li><li>Set up and maintain job accounting files for assigned projects, ensuring proper documentation and organization.</li><li>Track insurance and bond information for all subcontractors.</li><li>Process labor and expense transfers as necessary</li><li>Set up and maintain projects in Spectrum in accordance with contract requirements; read and interpret contracts for accounting and invoicing implications</li><li>Prepare and distribute monthly billing report to Project Managers</li><li>Ensure labor and expenses posted to project comply with the contract</li><li>Ensure that accurate and complete invoice packages are submitted to the client in a timely manner including all applicable back-up required by the client</li><li>Respond to internal and external clients promptly in a confident and professional manner; investigate issues, problem solve, and communicate resolution clearly and articulately</li><li>Follow-up with clients to confirm receipt of invoices and regarding payment status of open invoices; partner with Project Manager to resolve collection issues</li><li>Maintain communication with in-house project teams for percentages of base contract and change order work when preparing AIA billings.</li><li>Record payments and EFT transactions into accounting system.</li><li>General Accounting duties as required (assist in month end closing, general ledger entries and Balance Sheet reconciliations.)</li></ul><p><br></p><ul><li><br></li></ul><p><br></p>
<p>Our client, an international Fortune 500 manufacturing company, is seeking to hire a Senior Commercial Counsel to their Parsippany, NJ office. Our client is known for manufacturing appliances (refrigerators, air conditioners, laundry solutions, and floor solutions). </p><p><br></p><p>Key Responsibilities</p><p>- Commercial Agreements Management: Draft, review, negotiate, and manage a variety of commercial agreements(e.g., NDAs, sales agreements, vendor/supplier contracts, service agreements, basic distribution agreements).Advise internal stakeholders on contractual risks and compliance.</p><p>- Employment Law & Labor Compliance: provide legal advice and support on employment law (hiring, termination, discrimination, wage/hour, workplace safety). Represent the company in employment-related disputes or investigations (EEOC, OSHA, etc.).</p><p>- Product Safety Compliance: Advise on product safety regulations (CPSC, UL standards, labeling).</p><p>- Conduct legal research on federal, state, and local laws and regulations relevant to the business.</p><p>- Advise internal stakeholders on general commercial law, contract interpretation, and risk mitigation strategies. </p><p> </p>
<p>We are looking for an experienced Attorney to join our team on a long-term contract basis in Nashville, Tennessee. This role requires a skilled legal expert with a strong background in contract administration, risk assessment, and compliance. The ideal candidate will excel in managing legal issues, providing counsel, and leading special projects while ensuring adherence to regulatory requirements.</p><p><br></p><p>Responsibilities:</p><p>• Provide expert counsel on legal matters, including contract compliance and employee benefit plans.</p><p>• Draft, review, and amend contracts to ensure accuracy and alignment with organizational needs.</p><p>• Oversee procurement processes and ensure compliance with applicable laws and regulations.</p><p>• Conduct risk assessments and advise on potential liabilities and mitigation strategies.</p><p>• Lead special projects related to legal operations and grant management.</p><p>• Manage liability cases and address HIPAA-regulated compliance issues.</p><p>• Perform thorough reviews of legal documents, including contracts and amendments.</p><p>• Handle bid protests and support rulemaking processes.</p><p>• Collaborate with stakeholders to address operational and procedural legal challenges.</p><p>• Organize and maintain legal documentation, including photocopying and scanning files as required.</p>
<p>Robert Half is working with a company that prides themselves on fostering innovation, collaboration, and excellence in everything we do. As a key player in the Contracts Department, we support our clients by driving efficiency, compliance, and success through effective contract management. We’re looking for a dedicated <strong>Contracts Administrator</strong> to join our team and play a pivotal role in managing contracts for our organization.</p><p><strong>Position Summary:</strong></p><p>We are seeking a detail-oriented and highly organized <strong>Contracts Administrator</strong> to oversee and manage the lifecycle of our company’s contracts. In this role, you will be responsible for drafting, reviewing, and negotiating contracts, maintaining compliance across agreements, and acting as a primary point of contact for contract-related matters. Your ability to prioritize, meet deadlines, and ensure accuracy in every detail will ensure the continued success of the organization.</p><p><strong>Responsibilities Include:</strong></p><ul><li>Draft, review, and negotiate contracts, purchase agreements, non-disclosure agreements (NDAs), and other legal documents.</li><li>Maintain records of all contracts, ensuring proper documentation is organized and up to date.</li><li>Act as a liaison between internal departments, customers, and vendors to facilitate contract negotiations and resolve disputes.</li><li>Monitor contract compliance and key deadlines, such as renewal or termination dates, ensuring timely action.</li><li>Collaborate with legal, procurement, sales, and other teams to align contractual terms with company policies and objectives.</li><li>Assist in mitigating contract-related risks through detailed reviews and identifying potential issues.</li><li>Ensure compliance with applicable laws, regulations, and company policies in all contracts.</li><li>Maintain confidentiality of sensitive contract information and follow established procedures throughout the contracting process.</li><li>Provide administrative support, such as preparing reports, maintaining a contract database, and tracking key performance metrics.</li></ul>
<p><strong><u>Office Administrator</u></strong></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com. </u></p><p><br></p><p>*Fully onsite - 5 days per week in office role*</p><p><br></p><p>Robert Half has partnered with a well-respected and established organization in their search of an administrative professional to be the 'face and voice' of their business! This role will triage incoming phone calls, maintain the front lobby area, and support member of the executive team directly. Ideal background includes strong administrative and customer service experience, pleasant demeanor for all in-person/phone/email communications with internal and external professionals. We are looking for an organized and detail-oriented <strong><u>Office Administrator </u></strong>as this role is vital in ensuring smooth daily operations and providing exceptional administrative support across various functions. If you excel in multitasking, thrive in fast-paced environments, and have a knack for delivering top-notch customer service, we encourage you to apply.</p><p><br></p><p><u>Responsibilities:</u></p><ul><li>Promptly manage incoming calls, emails, and visitors with professionalism </li><li>Maintain office calendars, coordinate meetings and travel for executive team.</li><li>Manage office supply orders for breakroom and restroom supplies</li><li>Maintain a tidy reception, handle incoming and outgoing mail.</li><li>Coordinate leadership team meetings and company events </li><li>Expense reports processing </li></ul><p>**Our client offers a very robust benefit package for all employees as well as a collaborative environment**</p><p><br></p><p><strong>For immediate consideration,</strong> please apply today and/or email your resume to: <u>Drew.Schroll@RobertHalf com.</u> All inquiries will remain confidential. </p><p><br></p>
We are looking for a Senior Procurement Associate to join a leading private equity firm in Boston, Massachusetts. In this role, you will manage several indirect spend categories, oversee supplier processes, and collaborate on procurement initiatives to enhance efficiency and reporting. This position offers an opportunity to lead category strategies, negotiate contracts, and contribute to global procurement efforts.<br><br>Responsibilities:<br>• Serve as the global category lead for various indirect spend categories, including sourcing, contracting, and supplier management.<br>• Collaborate with stakeholders and suppliers to streamline the purchase order process and improve payment systems.<br>• Conduct supplier due diligence in partnership with research and risk teams, ensuring compliance and supporting diversity initiatives.<br>• Lead strategic sourcing initiatives such as Requests for Proposals (RFPs) and manage contract negotiations.<br>• Partner with internal teams to address escalations, document outcomes, and align procurement strategies with legal and compliance standards.<br>• Support general procurement projects, including process improvement and enhanced reporting capabilities.<br>• Work with cross-functional teams to develop procurement strategies and manage supplier relationships.<br>• Contribute to the ongoing development of procurement policies and tools by collaborating with leadership.<br>• Provide ad-hoc support for procurement initiatives, ensuring alignment with organizational goals.
<p>Our client is seeking an organized and detail-oriented Administrative Assistant to provide comprehensive support to their team. The Administrative Assistant will play a key role in maintaining the efficient operation of the office by performing administrative tasks, updating records, coordinating meetings, and handling correspondence. This position is ideal for someone with excellent multitasking abilities, strong communication skills, and a proactive mindset.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support by preparing reports, maintaining schedules, and handling correspondence.</li><li>Manage calendars, schedule appointments, and coordinate meetings for the team.</li><li>Organize and maintain files, documents, and office records for easy accessibility.</li><li>Greet and assist visitors and clients, ensuring a welcoming and professional experience.</li><li>Handle incoming calls and direct inquiries to the appropriate department or individual.</li><li>Assist with travel arrangements, expense reports, and supply orders as needed.</li><li>Support office operations by performing various clerical tasks, including data entry and filing.</li><li>Collaborate with team members to assist in other projects and provide general administrative support.</li></ul><p><br></p>
<p>A growing company is looking for a proactive <strong>Tech Savvy Administrative Assistant</strong> to provide digital and administrative support to its operational team. This role requires a tech-savvy individual with the ability to multitask and quickly adapt to changing priorities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage schedules and appointments for teams and leadership staff.</li><li>Assist with procurement and inventory tracking for tech equipment and software.</li><li>Provide support for onboarding and communication of organization-wide technology updates.</li><li>Create and maintain digital folders, trackers, and archives for the technology department.</li><li>Handle correspondence and documentation related to technical teams and activities.</li></ul>
We are looking for an experienced Ariba B2B Integration Developer to join our team on a contract basis. In this role, you will focus on automating and enhancing the exchange of purchase orders and invoices between Ariba and Epicor Eclipse. This position offers an opportunity to work in the paper and packaging industry, contributing to innovative integration solutions that simplify procurement processes and ensure secure, efficient data handling.<br><br>Responsibilities:<br>• Analyze current workflows and document business rules for purchase order and invoice integration.<br>• Design secure and scalable integration architecture leveraging Ariba and Epicor Eclipse capabilities.<br>• Develop and configure protocols for real-time data exchange, batch processing, and structured file transfers.<br>• Map and transform data formats to ensure seamless communication and compliance between systems.<br>• Conduct rigorous testing to validate data integrity, error handling, and system performance.<br>• Deploy integration components and monitor initial transactions for accuracy and efficiency.<br>• Create detailed documentation of integration processes, including user guides and technical manuals.<br>• Provide training sessions to finance and procurement teams on system operations.<br>• Deliver post-go-live support by addressing issues, optimizing performance, and implementing enhancements.
<p>Are you a quick learner who can keep up in a fast-paced environment? Chris Preble from Robert Half is working with a local Syracuse employer that has a lot of flexibility and great benefits. You can work from home 1 or 2 days a week once you're up and running.</p><p><br></p><p>What you get to do includes...</p><p><br></p><p>- Allocate and prepare monthly consolidated P& L and Balance Sheet flux analysis reports for management</p><p><br></p><p>- Review financial information such as trends, performance metrics, benchmarks, etc. and present analysis in a clear manner</p><p><br></p><p>- Manage Ad-hoc projects as necessary</p><p><br></p><p>- Commitment to continuously improve the automation of the accounting and reporting process</p><p><br></p><p>- Participate in various department-wide initiatives</p><p><br></p><p>- Produce error-free monthly accounting close procedures and deliverables such as journal entries, reconciliations and reports</p><p><br></p><p>- Ensure corporate accounting policies, procedures, and controls are followed when working with business partners and be able to provide support on special requests</p><p><br></p><p>- Supply Balance Sheet account reconciliations</p>
<p><b> </b></p><p>We are seeking a detail-oriented and reliable Logistics Coordinator to support our partnership with the United States Postal Service (USPS) in their California location. This role plays a critical part in ensuring smooth operational performance, safety compliance, and timely delivery of shipments. You will serve as the on-site liaison between USPS staff, drivers, and our internal sales team, focusing on issue resolution, process efficiency, and high service standards.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Build and maintain strong relationships with USPS staff within the Los Angeles facility.</li><li>Serve as the on-site point of contact for issue resolution and account performance updates.</li><li>Conduct safety audits with drivers on all USPS loads (e.g., wheel chocking, key turn-in).</li><li>Verify trailer audits, inspections, and inventory accuracy.</li><li>Hold weekly meetings with USPS On-Site Leadership and Operations to review performance metrics.</li><li>Engage directly with drivers to ensure on-time deliveries and proactively address issues.</li><li>Coordinate pick-ups between expeditors and drivers as needed.</li><li>Monitor loadings and departures to meet USPS timing and quality standards.</li><li>Oversee shipment execution tasks including scheduling, tracking, and tracing.</li><li>Maintain accurate and timely data within the Transportation Management System (TMS).</li><li>Communicate proactively with internal sales teams regarding shipment updates, service exceptions, and accessorial charges.</li><li>Collaborate with sales representatives to ensure exceptional client service and operational success.</li></ul><p><br></p><p><b> </b></p><p><b> </b></p>
<p>We are looking for a detail-oriented Staff Accountant to join our team in Sarasota, Florida. This Contract-to-Permanent position requires a candidate with strong expertise in manufacturing finance and the ability to manage key accounting functions, including balance sheet reconciliations and production-related financial processes. The ideal candidate will excel in a fast-paced environment, demonstrate proficiency in QuickBooks Enterprise, and collaborate with cross-functional teams to ensure accuracy and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and record journal entries weekly, ensuring accurate classification of costs such as raw materials, labor, and overhead.</p><p>• Perform monthly reconciliations of balance sheet accounts, addressing variances in inventory, prepaid expenses, and accruals.</p><p>• Participate in quarterly physical inventory counts and verify the valuation of inventory.</p><p>• Manage sales order processing in QuickBooks Enterprise, including setting up new orders, updating customer details, and ensuring pricing accuracy.</p><p>• Apply cash receipts by matching payments to open invoices, resolving payment discrepancies, and clearing unapplied funds.</p><p>• Generate and distribute weekly payroll reports for management, as well as compile month-end payroll data for corporate review.</p><p>• Collaborate with procurement to address accounts payable invoices and assist in tracking work-in-process inventory.</p><p>• Work closely with production teams to confirm cost flows and reconcile variances.</p><p>• Support the month-end close process by preparing necessary reports and analyses.</p><p><br></p><p>If you are interested in this opportunity, please apply to our job posting then call our office at 727-576-7717 for immediate consideration! </p>
We are looking for a detail-oriented Facilities Coordinator to join our team on a contract basis in Atlanta, Georgia. This role combines mailroom operations with coordination responsibilities, ensuring the seamless handling of mail distribution and other facility-related tasks. The ideal candidate will excel in both organizational and supervisory roles while maintaining strong relationships with stakeholders and vendors.<br><br>Responsibilities:<br>• Oversee daily mailroom operations, including sorting, distribution, and delivery of mail and packages.<br>• Coordinate incoming and outgoing courier services, working closely with postal providers such as FedEx and other delivery partners.<br>• Maintain accurate records of mail logs and tracking systems to ensure accountability.<br>• Supervise mailroom staff, establishing efficient workflows and procedures.<br>• Handle specialized deliveries such as certified mail, registered mail, and packages requiring signatures.<br>• Manage mail forwarding processes for employees who have relocated.<br>• Implement security protocols to safeguard sensitive mail and packages.<br>• Conduct site inspections, audits, and safety assessments to uphold building standards.<br>• Assist in the procurement and management of vendors and contractors to ensure high-quality service delivery.<br>• Support financial processes, including purchase order management and monthly accrual reporting.
<p>We are looking for an experienced and proactive Logistics Coordinator to join our team! In this position, you will play a critical role in managing product samples, coordinating shipments, and ensuring smooth communication between internal departments and external vendors. This opportunity is ideal for individuals who thrive in fast-paced environments and have a keen eye for detail.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate shipments and deliveries for internal teams, customers, and stakeholders, including preparing necessary documentation and resolving transit issues.</p><p>• Act as a communication bridge between internal teams such as sales, marketing, and product development, and external vendors including logistics providers.</p><p>• Maintain optimal inventory levels for samples, implementing strategies to minimize waste and ensure proper rotation.</p><p>• Process claims and check documentation efficiently, ensuring all records are accurate and up-to-date.</p><p>• Utilize SAP software to manage order entry and streamline logistics operations.</p><p>• Identify opportunities to enhance sample management processes and implement improvements as needed.</p>
<p>We are seeking a highly skilled and business-oriented <strong>Technology Transactions/IP Attorney</strong> to join our client's legal team in their San Francisco office on an ongoing contract basis. This person will be expected to report on-site 1-2 days a week to our client's San Francisco office. </p><p> </p><p>This role will support a wide range of technology-related commercial transactions and provide strategic legal guidance on intellectual property, data privacy, and emerging technologies including AI/ML. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Review, draft, and negotiate a variety of technology-related agreements, including:</li><li>Software licensing, SaaS, cloud services, hardware, AI/ML, and data-sharing</li><li>Joint development, strategic alliances, supply, manufacturing, and sales contracts</li><li>Advise on IP ownership, licensing, and open-source software matters in commercial transactions</li><li>Provide legal counsel on AI/ML use cases, regulatory developments, and integration into products</li><li>Support compliance with global data privacy and cybersecurity regulations, including cross-border data transfers</li><li>Collaborate with product, engineering, and business teams to enable go-to-market strategies and ensure regulatory compliance</li><li>Maintain and enhance contract templates, negotiation playbooks, and internal technology/IP policies</li><li>Serve as a liaison between the Legal team and global outside counsel for IP portfolio management</li><li>Partner with the General Counsel to develop and execute IP strategy</li></ul>
• Prepare RFQs, obtain specifications or scope of work, solicit bids, and analyze quotes including coordination of supplier line-ups as needed for identified commodities<br>• Cost reduction according to Strategical Purchasing determinations<br>• Ensure purchasing of parts according to internal budget<br>• Prepare sourcing approval recommendations and documents for sourcing events. Develop vendor base.<br>• Interface with vendors and suppliers on pricing, lead time and terms of agreement<br>• Analyze spend for savings opportunities (internal and external)<br>• Maintain consistent communication with suppliers and internal customers to ensure timelines are met<br>• Lean and efficient processes to order necessary parts<br>• Interface between suppliers and engineering/operations/ to answer any questions Search for and assist in the development of new suppliers in accordance with the new supplier approval process.<br>• Maintain records pertaining to purchased items, cost history, and delivery patterns<br>• Resolves any blocked invoices and resolve discrepancies related to price or quantity differences.<br>• Identify opportunities to improve invoice process between supplier and Accounts Payable<br>• Participates in company initiatives and contributes to continuous improvement processes<br>• Perform other related duties as required
<p><strong>General Description:</strong></p><p>The Senior Accountant will support the financial operations of the organization by performing accounting, analytical, and reporting functions. This role requires expertise in maintaining accounting principles and practices, ensuring compliance with financial policies, and managing various financial reporting processes. The Senior Accountant will contribute to budgeting, forecasting, financial statement preparation, and audits. This role requires a bachelor’s degree in accounting or finance, strong familiarity with accounting concepts, and significant prior experience in a financial role. The Senior Accountant reports directly to the Controller.</p><p><br></p><p><strong>Essential Duties/Responsibilities:</strong></p><ul><li>Review and analyze balance sheets, profit and loss statements, and other financial reports to identify trends, explain key metrics, and forecast future financial performance.</li><li>Prepare journal entries, including payroll accounting and general ledger reconciliations.</li><li>Assist with the preparation of financial statements, government filings, tax packages, and other compliance reports.</li><li>Maintain and manage reporting systems or applications, including data upload and periodic review for internal and external reporting.</li><li>Ensure compliance with GAAP, SOX regulations, and internal company policies via guidelines and controls surrounding accounting transactions and budget preparation.</li><li>Provide financial analysis with a focus on product margins, sales trends, order intake, and freight costs.</li><li>Perform account audits to ensure compliance with federal, state, and local regulations, and assist both internal and external auditors during periodic financial audits.</li><li>Support the development of detailed financial forecasts, including variance analysis to prior forecasts, budgets, and historical periods.</li><li>Monitor and manage fixed asset files, performing periodic internal reviews and audits.</li><li>Compile and assess customer credit limit approvals to ensure consistency with company guidelines.</li><li>Create and distribute 1099 forms and related documentation annually.</li><li>Oversee accounts receivable applications and ensure timely collections from clients.</li><li>Supervise accounts payable procedures, including supplier setup and vendor payment processing.</li><li>Assist with inventory audits and other compliance reviews as needed.</li><li>Administer expense reporting platforms and workflows.</li><li>Participate in special financial projects and perform other duties as required.</li></ul>
<p>The Assistant Controller will support the financial operations of the organization by performing accounting, analytical, and reporting functions. This role requires expertise in maintaining accounting principles and practices, ensuring compliance with financial policies, and managing various financial reporting processes. The Assistant Controller will contribute to budgeting, forecasting, financial statement preparation, and audits. This role requires a bachelor’s degree in accounting or finance, strong familiarity with accounting concepts, and significant prior experience in a financial role. The Assistant Controller reports directly to the Controller.</p><p><br></p><p><strong>Essential Duties/Responsibilities:</strong></p><ul><li>Review and analyze balance sheets, profit and loss statements, and other financial reports to identify trends, explain key metrics, and forecast future financial performance.</li><li>Prepare journal entries, including payroll accounting and general ledger reconciliations.</li><li>Assist with the preparation of financial statements, government filings, tax packages, and other compliance reports.</li><li>Maintain and manage reporting systems or applications, including data upload and periodic review for internal and external reporting.</li><li>Ensure compliance with GAAP, SOX regulations, and internal company policies via guidelines and controls surrounding accounting transactions and budget preparation.</li><li>Provide financial analysis with a focus on product margins, sales trends, order intake, and freight costs.</li><li>Perform account audits to ensure compliance with federal, state, and local regulations, and assist both internal and external auditors during periodic financial audits.</li><li>Support the development of detailed financial forecasts, including variance analysis to prior forecasts, budgets, and historical periods.</li><li>Monitor and manage fixed asset files, performing periodic internal reviews and audits.</li><li>Compile and assess customer credit limit approvals to ensure consistency with company guidelines.</li><li>Create and distribute 1099 forms and related documentation annually.</li><li>Oversee accounts receivable applications and ensure timely collections from clients.</li><li>Supervise accounts payable procedures, including supplier setup and vendor payment processing.</li><li>Assist with inventory audits and other compliance reviews as needed.</li><li>Administer expense reporting platforms and workflows.</li><li>Participate in special financial projects and perform other duties as required.</li></ul><p><br></p>
We are looking for an organized and proactive Administrative Assistant to join our team in Las Vegas, Nevada. This Contract-to-permanent position offers the opportunity to support various committees, events, and executive programs within the real estate industry. The ideal candidate will thrive in a fast-paced environment, providing essential administrative and operational assistance to ensure seamless execution of organizational initiatives.<br><br>Responsibilities:<br>• Act as the primary administrative liaison for assigned committees, including preparing agendas, meeting materials, and tracking attendance.<br>• Manage speaker submissions and approvals while maintaining accurate records and coordinating logistics.<br>• Oversee committee budgets and ensure timely procurement of supplies, promotional items, and other necessary resources.<br>• Maintain and update forms within the Transaction Desk system, ensuring compliance with Nevada regulations and organizational policies.<br>• Lead biannual form updates, including redlining, formatting, and coordinating with internal teams for rollout.<br>• Assist with annual programs such as awards applications, finalist tracking, and recognition processes.<br>• Provide onsite support for major events, ensuring all materials, signage, and volunteers are prepared and available.<br>• Coordinate office supply orders, catering arrangements, and expense tracking for executive meetings.<br>• Support executive projects by conducting research, arranging travel, and managing schedules.<br>• Collaborate with internal departments to relay marketing needs and ensure effective communication.
<p>Key Responsibilities</p><p>Administrative & Communications Support</p><p>• Draft and send internal messages promoting volunteer opportunities, scholarship and grant cycles, and seasonal initiatives.</p><p>• Draft newsletter and social media content, aligning with upcoming events, content calendars, and timely updates for the organization and members.</p><p>• Coordinate meetings and prepare agendas and notes.</p><p>• Organize projects and workflows in project management software for key events, initiatives, and programs.</p><p>• Coordinate and process payments to vendors, partners, grant recipients, and scholarship awardees, ensuring accuracy, timeliness, and adherence to organizational and funding guidelines.</p><p>• Support buildout and integration of community relations software to support events, donations, and volunteer hours tracking and reporting.</p><p>• Research prospective non-profit, governmental, and educational organizations and contacts in current and new markets.</p><p>• Research and source prospective vendors that support the needs of the organization.</p><p>• Support the onboarding and integration of new partnerships</p><p>Community Education Support</p><p>• Prepare and assemble curriculum materials for financial literacy and outreach programs.</p><p>• Schedule educational visits, webinars, and/or workshops; send calendar invites and confirmations.</p><p>• Provides administrative support for scholarship and education grant application workflows, including tracking progress and coordinating communications with applicants and recommenders to ensure deadlines are met.</p><p>• Support maintenance of employee financial education resources on intranet site.</p><p>• Compile attendance and feedback data into summary reports.</p><p>Event Support</p><p>• Coordinate transportation, setup, and teardown of branded booths, tents, tables, and exhibits at events within the credit union’s communities.</p><p>• Ensure all promotional materials (swag, signage, collateral) are available, organized, and displayed effectively.</p><p>• Coordinate catering logistics for staff events (e.g., All Employee Meetings, etc.)</p><p>• Confirm vendor details including menus, delivery times, and service durations.</p><p>• Assist with setup and teardown of food service areas, including organizing utensils, signage, and cleanup.</p><p>Inventory Management</p><p>• Inspect, organize, and maintain event supplies (e.g., branded tents, signage, promotional items).</p><p>• Track inventory levels and reorder low-stock items.</p><p>• Label and store items for easy access during future events.</p><p>• Log requests and coordinate with facilities or vendors for asset maintenance.</p><p>Volunteer Program Support</p><p>• Assist with volunteer/event staffing onboarding: distribute materials, collect forms, and respond to basic inquiries.</p><p>• Send routine communications to volunteers and community partners.</p><p>• Organize and maintain contact lists and engagement records.</p><p>Qualifications</p><p>• Strong organizational and communication skills.</p><p>• Ability to work independently with minimal supervision.</p><p>• Proficient with office software (Outlook, Word, Excel, PowerPoint) and willingness to learn new systems.</p><p>• Familiarity with project management software is a plus</p>
<p>We are looking for a highly organized and resourceful Executive Admin to join our team. In this long-term contract position, you will provide comprehensive support to executives, ensuring seamless management of calendars, travel, and team initiatives. This role requires a proactive individual who thrives in a fast-paced environment and is capable of building strong relationships across teams while maintaining a high level of discretion and integrity.</p><p><br></p><p>Responsibilities:</p><p>• Provide proactive calendar management, prioritizing and coordinating schedules to address competing deadlines.</p><p>• Organize and manage complex travel arrangements, prepare expense reports, and support the planning of team events and meetings.</p><p>• Collaborate with executives to understand their priorities, effectively address meeting requests, and make informed decisions on their behalf.</p><p>• Act as the primary liaison for executive team members, fostering strong relationships to align with organizational goals.</p><p>• Draft presentations, take detailed meeting minutes, and manage executive communications, including the preparation of surveys and reports.</p><p>• Coordinate meeting agendas, manage time allocation, and ensure seamless execution of team discussions.</p><p>• Track project deliverables, update timelines, and ensure accountability for key milestones and objectives.</p><p>• Identify and implement process improvements to enhance efficiency and team collaboration.</p><p>• Plan and execute executive offsites and strategic gatherings, including managing budgets, sourcing venues, and coordinating stakeholders.</p>
