480 results for Stock Administrator jobs

Contracts Administrator

San Antonio, TX
onsite
Temporary
31 - 38 USD / Hourly
We are looking for an experienced Contracts Administrator to join our team in San Antonio, Texas. In this long-term contract position, you will play a key role in managing vendor and client agreements, ensuring compliance with legal standards and company policies. This position requires strong organizational, analytical, and negotiation skills to oversee contract processes and support operational excellence. REMOTE based in San Antonio. The Contract Administrator will travel 1/x month. This travel is reimbursed. Responsibilities:• Draft, review, and negotiate contracts with vendors and clients to ensure mutual agreement and compliance.• Administer and renew contracts while maintaining accuracy and adherence to legal and company standards.• Manage e-signature platforms to streamline and secure contract execution processes.• Provide clear and timely responses to inquiries regarding contract terms and processes.• Ensure compliance with applicable laws, regulations, and organizational policies.• Identify and implement improvements to contract management processes for greater efficiency.• Support vendor compliance by overseeing related agreements and ensuring expectations are met.• Train staff on the use of contract management tools and systems to enhance team capabilities.• Generate detailed reports on contract status, trends, and performance metrics.• Collaborate with legal and other teams to address contract-related matters effectively.
2026-03-17T00:00:00Z

Contracts Administrator

Austin, TX
onsite
Permanent
130000 - 180000 USD / Yearly
We are looking for an experienced Contracts Administrator to join our team in Austin, Texas. In this role, you will oversee legal operations, manage contracts, and ensure compliance across various business functions. This position requires a strategic thinker with a strong background in legal processes and cross-functional collaboration. Responsibilities: • Manage the intake of legal requests while guiding teams on compliance and legal matters. • Develop and enhance processes, policies, templates, and legal playbooks to streamline operations. • Administer legal technology platforms, including e-signature tools and AI systems, while overseeing vendor relationships and outside counsel expenses. • Handle the complete contract lifecycle, including drafting, coordinating reviews, executing agreements, and tracking obligations, renewals, and milestones. • Collaborate with internal teams and external vendors to optimize legal service delivery and manage agreements effectively. • Maintain the company’s intellectual property portfolio, including trademarks and patents, ensuring timely renewals and filings. • Support brand protection efforts through cease-and-desist letters and litigation assistance related to intellectual property. • Review marketing and advertising materials to ensure compliance with relevant laws, regulations, and internal standards. • Assist with privacy operations, including data subject access requests and adherence to U.S. privacy laws. • Provide legal guidance across various departments, coordinate with outside counsel, and maintain corporate records for strategic initiatives.
2026-03-11T00:00:00Z

Contracts Administrator

Houston, TX
onsite
Permanent
60000 - 80000 USD / Yearly
Our client is hiring a Contracts AdministratorThe Contracts Administrator is a key member of the team, and provides support across a portfolio of products including crude oil, natural gas, power, and fuel oil. This role is focused on reducing economic, operational, legal, and regulatory risk by accurately drafting, reviewing, and managing contracts for commodity transactions.Primary Responsibilities for the Contracts Administrator <ul><li>Review and validate all transaction data, escalating missing or incorrect trades to the Front Office for resolution.</li><li>Draft, issue, and ensure the execution of trade confirmations, following established procedures and timelines.</li><li>Confirm that all drafted contracts include all approved and required terms, referencing applicable master agreements (e.g., ISDA, EEI, NAESB).</li><li>Review broker and counterparty confirmations for accuracy, address discrepancies, and provide prompt feedback.</li><li>Ensure broker confirmations are received and reconcile with trading system data.</li><li>Collaborate closely with Legal, Credit, Operations, and other internal stakeholders to incorporate additional required terms into contracts.</li><li>Proactively follow up on outstanding confirmations, the Contracts Administrate will escalate delays to the Contract Manager and Front Office as necessary, and drive timely resolution.</li><li>Develop and maintain strong relationships with the Front Office, responding to inquiries and requests efficiently and accurately.</li><li>Provide regular weekly updates on outstanding items to the Contracts Lead and Contract Manager.</li><li>Maintain comprehensive electronic records for all documentation and correspondence associated with each trade.</li><li>Respond promptly to external queries regarding contract confirmations.</li><li>Escalate system-related contract issues to the Contracts Lead and Contracts Manager as appropriate.</li><li>Update and maintain documentation of procedures.</li><li>Identify and recommend process improvements to increase efficiency and accuracy.</li><li>Participate in system and process upgrade testing as needed.</li></ul>Qualifications:<ul><li>Minimum 1 year of experience in a commodities trading environment preferred for the Contracts Administrator position</li><li>Exposure to or understanding of programming languages such as Python or SQL is an asset.</li><li>Conversational Spanish is a plus.</li><li>Bachelor’s degree in a numerate or semi-numerate discipline (e.g., engineering, mathematics, accounting, economics), or relevant related experience.</li><li>Understanding of the financial implications related to physical commodity movement.</li><li>Ability to assess risk in contractual terms and exercise sound judgment.</li><li>Strong written and verbal communication skills for interfacing with internal and external contacts.</li><li>Proficiency in Microsoft Word and general document administration.</li></ul>Competencies:<ul><li>Proactive, self-motivated, and resourceful problem-solver.</li><li>Highly organized with strong attention to detail.</li><li>Able to work effectively under pressure in a fast-paced environment.</li><li>Strong analytical skills and data-driven mindset.</li><li>Adaptable and committed to continuous learning.</li><li>Excellent interpersonal and communication abilities.</li></ul>
2026-02-19T00:00:00Z

Contracts Administrator

Atlanta, GA
onsite
Temporary
0 - 0 USD / Yearly
We are looking for a detail-oriented Contracts Administrator to join our team in Atlanta, Georgia. In this role, you will play a pivotal part in managing procurement processes, ensuring compliance, and supporting internal departments with contractual needs. This is a long-term contract position, offering an excellent opportunity to contribute to a non-profit organization’s success. Responsibilities: • Oversee the preparation and management of Requests for Proposals (RFPs) to meet organizational procurement needs. • Facilitate the routing and approval process for contracts, ensuring timely execution. • Collaborate with internal teams across various departments to address contract-related requirements. • Assist in processing requisitions and ensuring compliance with procurement standards. • Coordinate with stakeholders to meet deadlines aligned with the school year-end schedule. • Support the procurement team in managing contract pricing and bid calls. • Ensure adherence to organizational policies and procurement regulations throughout the contract lifecycle. • Provide guidance on procurement practices and assist with vendor selection processes. • Participate in fingerprinting coordination as per organizational requirements.
2026-03-13T00:00:00Z

Contracts Administrator

Reading, MA
onsite
Permanent
50000 - 70000 USD / Yearly
We are looking for a detail-oriented Contracts Administrator to join our team in Woburn, Massachusetts. You will play an essential role in supporting sales operations and ensuring the seamless handling of contracts and licensing processes. This is an on-site position, where collaboration and communication will be integral to your success. Responsibilities:• Process and manage daily sales orders with accuracy and efficiency.• Utilize internal systems to input, organize, and categorize sales data.• Prepare and review licensing documents and contracts to ensure compliance and accuracy.• Maintain organized records and ensure proper retention of group documentation.• Collaborate with sales representatives, software users, and purchasing departments to address inquiries and outstanding requests.• Provide support to Licensing & Contracts Associates and other team members when needed.• Handle additional tasks and assignments to assist the team in achieving operational goals.
2026-02-26T00:00:00Z

Contracts Administrator

Milford, MA
onsite
Permanent
74000 - 125000 USD / Yearly
Our client, a world-renowned biotechnology research company, is looking for a skilled Contracts Administrator/Specialist to join their team in Milford, Massachusetts. You will serve as a key business partner to the field sales organization, supporting the review of customer sales and service agreements, NDAs, and formal bid responses, while collaborating with Legal, senior management, strategic accounts, Risk Management, Finance, Order Services, and Sales. Role: Contracts Administrator/SpecialistSalary: $74,000 - $125,000 (depending on experience) + amazing benefitsSchedule: Hybrid (3 days in office, 2 days remote) Responsibilities: <ul><li>Draft, review, propose, and negotiate contract terms that balance customer needs with corporate objectives while minimizing business risk.</li><li>Lead negotiations with customer contracts and procurement teams, incorporating input from Legal and other internal stakeholders to ensure timely contract review, approval, and execution.</li><li>Partner with Finance and Order Services to ensure compliance with revenue recognition requirements, pricing and discounting policies, and internal control standards.</li></ul>
2026-03-10T00:00:00Z

Contracts Administrator

Pittsburgh, PA
onsite
Temporary
35.625 - 41.25 USD / Hourly
We are looking for a detail-oriented part-time (20 hours per week) Contracts Administrator to join our team on a long-term contract basis in Pittsburgh, Pennsylvania. In this role, you will oversee various aspects of contract management, including vendor agreements, NDAs, and grant funding processes. This position requires strong organizational skills and the ability to analyze and mitigate risks within agreements. Responsibilities:• Manage the full lifecycle of contracts, including vendor agreements and NDAs.• Review and identify potential risks in agreements to ensure compliance and mitigate issues.• Collaborate with finance, legal, project management, and membership teams to address contract-related inquiries.• Assist with tracking and maintaining the status of agreements throughout their lifecycle.• Provide accurate documentation and pull relevant contract information upon request.• Respond to member questions and provide guidance on contractual matters.• Support federal contracts and government grant processes as needed.• Coordinate calls for bids and manage contract pricing negotiations.• Ensure timely and accurate execution of contract administration tasks.• Monitor and update contract records to maintain organizational accuracy.
2026-03-12T00:00:00Z

Contracts Administrator

Oxnard, CA
onsite
Temporary
28.5 - 33 USD / Hourly
We are looking for a skilled Contracts Administrator to join our team in Oxnard, California. In this long-term contract position, you will play a pivotal role in ensuring the accuracy, consistency, and compliance of contract and policy documentation. This is an excellent opportunity for someone with strong attention to detail and expertise in administrative functions and document management. Responsibilities: • Review regulatory and policy documents to verify their accuracy, completeness, and compliance with applicable standards. • Edit and format contracts and policies, ensuring proper grammar, punctuation, and adherence to structural guidelines. • Convert outdated documents into updated templates aligned with current formatting standards. • Upload, organize, and maintain contract and policy documentation within the designated database system. • Oversee document version control, ensuring archived records are properly stored and accessible. • Coordinate with various departments to collect, track, and route feedback through established approval workflows. • Document and manage review cycles, revisions, and stakeholder approvals with precision. • Standardize contract language and regulatory terminology across all documentation for consistency. • Identify and implement process improvements for document management, formatting, and policy compliance.
2026-02-17T00:00:00Z

Contracts Administrator

Fort Worth, TX
onsite
Contract / Temporary to Hire
23.75 - 25.5 USD / Hourly
We are immediately hiring a dedicated Inside Sales Administrator to join our team in Fort Worth, Texas. This Contract to permanent position is ideal for a detail-oriented individual with strong organizational skills and the ability to manage multiple systems and priorities. In this role, you will oversee sales reporting, customer satisfaction, and team management responsibilities. Responsibilities:• Manage customer order requests by verifying materials, updating data within internal systems, and maintaining scheduling logs.• Respond promptly and accurately to shipment inquiries while navigating multiple systems and Excel templates.• Generate and print weekly reports related to sales order processing, purchase order expediting, open orders, customer delivery performance, and supplier delivery performance.• Ensure compliance with company policies regarding inventory utilization, pricing standards, purchasing protocols, credit guidelines, and business ethics.• Estimate delivery timelines for customers based on production and delivery schedules.• Address customer inquiries and provide detailed information to resolve issues effectively.• Actively participate in departmental and company-wide meetings to align with organizational goals.• Promote and adhere to the company’s quality standards and procedures, ensuring continuous improvement.• Prepare detailed business transaction reports and maintain accurate expense accounts.
2026-03-05T00:00:00Z

Contracts Administrator

Herndon, VA
onsite
Temporary
28.5 - 33 USD / Hourly
We are seeking an experienced Contracts Administrator to join our team on a contract basis, supporting a non-profit organization in Reston, Virginia. In this role, you will oversee the drafting, review, and management of a variety of commercial contracts—including those related to trademark matters—ensuring compliance with organizational standards and legal requirements. The position requires a detail-oriented individual with strong expertise in contract management, proven experience handling trademark issues, and the ability to collaborate effectively with multiple stakeholders. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com]. Responsibilities:• Draft, review, and manage commercial contracts to ensure accuracy and compliance with organizational policies.• Collaborate with internal teams and stakeholders to negotiate contract terms and resolve any discrepancies.• Maintain and organize contract records, ensuring all documentation is up-to-date and easily accessible.• Provide guidance and support to departments on contract-related matters, including interpretation and implementation.• Monitor contract deadlines and obligations, ensuring timely execution and fulfillment of requirements.• Conduct thorough risk assessments and identify potential issues within contract provisions.• Stay informed about legal and regulatory changes that may impact contract management processes.• Assist with audits and reporting related to contracts, ensuring transparency and accountability.• Support the Vice President, Legal, and other leadership roles with contract-related tasks and projects.• Ensure adherence to best practices for contract lifecycle management within the organization.
2026-03-17T00:00:00Z

Warehouse Administrator

Grand Prairie, TX
onsite
Temporary
20 - 25 USD / Hourly
We’re hiring a Part-Time Warehouse Operations Associate to support a luxury goods operation relocating from NYC to the DFW area. This is a hands-on, detail-heavy role focused on receiving, inspecting, packaging, and shipping high-value merchandise for private clients. Items often exceed $10,000+, so precision, integrity, and presentation are critical.This is a low-volume but meticulous environment (100–200 packages/week), working closely with the Warehouse Lead. Perfect for someone with luxury retail or high-end service experience. What You’ll Do<ul><li>Receive, inspect, and process incoming luxury items</li><li>Prepare shipments with high presentation standards (“unboxing” quality)</li><li>Consolidate and organize packages for outbound delivery</li><li>Handle delicate materials with extreme care</li><li>Maintain accurate records in Google Suite and internal systems</li><li>Support workflows such as returns, gifting, consignment, and insured shipments</li><li>Keep the warehouse organized, clean, and secure</li></ul>
2026-03-05T00:00:00Z

Firm Administrator

Wilmington, DE
onsite
Permanent
65000 - 90000 USD / Yearly
Growing firm located in the Wilmington Delaware area seeks a skilled Firm Administrator with proven administrative, accounting, and finance experience within the legal/real estate industry. In this role, the Firm Administrator will assist with administrative operations including: developing office policies, processing client invoices, manage and monitor firm expenses, processing accounts receivables, assist with bank reconciliations, complete mail mergers, resolve vendor discrepancies, process human resources requests, coordinate with partners on strategic planning, and ensure compliance with employment laws, vendor policies, internal policies, and best practices. We are looking for someone with proven perceptive of legal office systems and trust administration. How you will make an impact· Direct and coordinate administrative functions· Oversee scheduling, office supply management and vendor relations· Account reconciliation of vendor statements· Process year-end documents including 1099s· Assist with/Resolve vendor inquiries· Reconcile and process vendor invoices· Handling client escrow and fiduciary funds· Provide reports to management
2026-02-24T00:00:00Z

Trust Administrator

Garden City, NY
onsite
Permanent
110000 - 115000 USD / Yearly
We are looking for a dedicated Fiduciary Administrator to join a midsize law firm in Garden City, New York. This role requires expertise in estate planning and administration, particularly in preparing estate tax returns and handling complex fiduciary matters. The ideal candidate will have a strong background in drafting estate documents and managing all aspects of probate and trust administration. Responsibilities:• Draft a variety of estate planning documents, including wills, revocable and irrevocable trusts, Grantor Trusts, QPRTs, CRUTs, and CRATs.• Oversee all stages of estate administration, such as filing probate petitions, preparing estate tax returns, and managing estate accounts and distributions.• Meet with clients to discuss estate plans and oversee the execution of wills.• Provide guidance to trustees, beneficiaries, and personal representatives on trust and estate administration matters, including resolving disputes.• Conduct research and analysis on complex estate and gift tax issues to ensure compliance and accuracy.• Prepare and file necessary legal documentation for estate administration, including probate filings and accountings.• Manage will contests and miscellaneous proceedings related to estate administration.• Advise clients on strategies to optimize estate planning and minimize tax liabilities.• Collaborate with legal teams and other professionals to ensure seamless administration of estates and trusts.
2026-03-03T00:00:00Z

System Administrator

Columbus, OH
onsite
Permanent
90000 - 110000 USD / Yearly
We are looking for an experienced System Administrator to oversee the seamless operation and maintenance of our organization's computer systems and networks. This role involves managing the infrastructure to support business objectives, ensuring compliance with industry standards, and delivering exceptional customer service. Requires hands-on expertise in system configuration, troubleshooting, and optimization. Responsibilities:• Monitor daily system and network operations to ensure security, reliability, and high performance, including providing on-call support for 24/7 operations.• Implement, maintain, and optimize local and wide area networks to meet organizational needs.• Configure, troubleshoot, and repair network hardware such as routers, switches, hubs, and UPS devices.• Address and resolve network access issues and ensure uninterrupted connectivity.• Perform system upgrades, improvements, and regular maintenance to enhance efficiency.• Set up and manage servers, including configuration and integration into the network.• Administer end-user accounts, permissions, and access controls to ensure secure operations.• Conduct regular system backups and recovery processes to safeguard organizational data.• Collaborate with other IT staff and provide backup support as needed for seamless operations.
2026-03-11T00:00:00Z

Estate Administrator

Wellesley, MA
onsite
Permanent
100000 - 135000 USD / Yearly
Our client, a successful Trusts & Estates law firm, is seeking an experienced Estate Administrator to join their legal team. In this role, you will play a pivotal part in managing estate administration processes, collaborating with attorneys, clients, and probate courts to ensure smooth and compliant estate management. This position requires a strong attention to detail, excellent organizational skills, and the ability to provide compassionate service to clients during sensitive times. Location: Wellesley Hills, MASchedule: Hybrid (3 days in, 2 days remote)Salary: $100,000 - $135,000 (depending on experience) Responsibilities: <ul><li>Interact with clients to obtain necessary information/documentation for complete probate process</li><li>Handle probate proceedings from appointment of personal representative to final distributions of estate including valuation of assets, drafting of all court forms, petitions and final distribution of assets.</li><li>Establish estate accounts, arrange for payments of expenses, collect life insurance proceeds, execute insurance transfers and obtain federal and state lien releases.</li><li>Work with estate planning attorneys preparing and calculating GRAT, QPRT and Charitable Trusts</li><li>Trust Administration; including establishing distributions on a calendar and non-calendar basis and preparing Trust accounts.</li><li>Prepare federal estate tax, gift and fiduciary tax returns, calendar and prepare estimated tax payments, respond to Internal Revenue Service and state assessments and inquiries.</li></ul>
2026-03-17T00:00:00Z

Contract Administrator

Rochester, NY
onsite
Permanent
65000 - 75000 USD / Yearly
Hannah Savage with Robert half is working with a construction organization to find an experienced Contract Administrator to join their team in Rochester, New York. This role is essential for ensuring the smooth management of contracts, bid documentation, and billing processes within our construction projects. The ideal candidate will bring expertise in administrative support and contract management, working closely with project managers and clients to meet deadlines and maintain compliance. Responsibilities:• Provide administrative support to three project managers by organizing and managing documentation related to bids and contracts.• Prepare and submit bid documentation accurately and efficiently to meet client requirements.• Manage contract billings and ensure timely processing and submission of certified payrolls.• Coordinate end-of-month billing procedures, ensuring all invoices are sent out by the required deadlines.• Communicate with clients to address documentation needs and ensure all contract-related obligations are met.• Maintain accurate records and ensure compliance with all relevant regulations and standards.• Review and process AIA billing documents to ensure accuracy and adherence to guidelines.• Assist with pre-bid preparations, including gathering necessary information and completing required forms.• Collaborate with team members to streamline administrative processes and improve overall efficiency. For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today!
2026-03-16T00:00:00Z

Contract Administrator

Mountain View, CA
onsite
Permanent
70000 - 80000 USD / Yearly
Operations Associate (Administrative Assistant) • Excellent Administrative Assistant ready to support Tax team! Will teach everything needed• Assemble copies of Tax returns, assists with IRS notices.• Provides input on evaluating and enhancing tax procedures.• Prepare extensions for filing.• Tax return preparation assistance• Manage tax team deadlines and open projects (updating and tracking of e-Filing and e-work paper control log).• Manage client document process.• Scan tax returns and uploads to CCH Document and SurePrep.• Prepare materials for presentation for prospect/client meeting (folders, proposals, etc).• Manage client/entities organizational charts.• Maintains PTIN and CAF numbers.• Orders annual tax guides.• General support for Tax and Audit teams (calendar, travel, expense reports, time and attendance, client billing and special projects).• Client Interaction (sign documents and notarize, which may require travel to client home/office).• Maintain compliance logs (Officer/Manager designation for respective clients).• Travel arrangement as requested. Qualifications• Bachelor’s degree.• Proficiency in word, excel, power point and outlook.• Strong organizational, time management and customer service skills.• Detail-oriented.• Demonstrate analytical and problem-solving abilities.• Ability to demonstrate a high level of professionalism.• Ability to multi-task and work in a fast paced environment with tight deadlines.• Excellent verbal and written communication skills.• Ability to meet deadlines and manage time effectively.• Notary not required, but preferred. Full-time on-site.
2026-02-25T00:00:00Z

Contract Administrator

Pennsburg, PA
onsite
Permanent
60000 - 80000 USD / Yearly
We are looking for an organized and detail-oriented Contract Administrator to join our team in Pennsburg, Pennsylvania. In this role, you will manage and oversee construction contracts, ensuring compliance and accuracy throughout the contract lifecycle. You will play a key part in maintaining records, supporting processes, and collaborating with internal teams to ensure smooth operations. Responsibilities: • Prepare, review, and manage construction contracts and associated documentation, ensuring accuracy and compliance. • Maintain detailed records of contract documents, amendments, and correspondence for easy access and reference. • Monitor contract deadlines, deliverables, and compliance requirements, taking timely action when needed. • Manage contract lifecycle activities, including document routing, approval processes, and archiving. • Collaborate with internal teams, subcontractors, and clients to resolve contract-related inquiries and issues. • Verify and prepare standard forms, certifications, and legal documents as required. • Facilitate contractor onboarding by organizing compliance documents and certificates of insurance. • Generate detailed reports and summaries on contract activities for management review. • Provide general administrative support to ensure efficient office operations.
2026-03-11T00:00:00Z

Contract Administrator

Foster City, CA
onsite
Permanent
100000 - 110000 USD / Yearly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Foster City, California. In this role, you will play a key part in supporting the organization’s operations by managing administrative tasks, coordinating travel arrangements, and handling sensitive information with discretion. This position requires someone who thrives in a fast-paced environment and can effectively manage competing priorities while maintaining professionalism. Responsibilities:• Provide administrative support to organizational leaders, assisting with various tasks and projects.• Act as backup for the Office Assistant and provide front desk coverage when needed.• Arrange domestic and international travel, including transportation, accommodations, and itineraries, adhering to company travel policies.• Manage executive calendars by scheduling meetings and updating schedules regularly.• Prepare and submit expense reports promptly in line with company policies.• Order, organize, and distribute office supplies and event materials as needed.• Handle confidential information with the utmost discretion and integrity.• Collaborate with the Operations team to enhance workflows and support organizational goals.• Participate in planning events and activities that promote a positive company culture.
2026-02-25T00:00:00Z

Contract Administrator

Palo Alto, CA
onsite
Temporary
35 - 45 USD / Hourly
Join a groundbreaking team at the forefront of healthcare innovation! Our dedicated medical device company in Palo Alto is searching for a dynamic Contracts Administrator to play a key role in supporting commercial growth and operational excellence. Key Responsibilities<ul><li>Draft, review, and negotiate a variety of contracts (including vendor, procurement, and customer agreements), ensuring full compliance with company policies and regulatory standards.</li><li>Oversee end-to-end contract lifecycle management, from initial intake and administration through to execution, amendments, and renewals.</li><li>Collaborate cross-functionally with Legal, Procurement, Finance, and Operations teams to resolve contractual issues, mitigate risks, and provide strategic guidance.</li><li>Support the procurement process, helping to select, onboard, and manage external partners and suppliers.</li><li>Maintain meticulous and up-to-date electronic and physical records to ensure audit readiness and contract retrieval efficiency.</li><li>Advise stakeholders on contract interpretation, compliance best practices, and process improvement opportunities.</li><li>Proactively identify areas for efficiency gains and help implement contract management system upgrades or process enhancements.</li></ul>
2026-03-17T00:00:00Z

Accounting Administrator

West Chester, OH
onsite
Temporary
26 - 28 USD / Hourly
Are you passionate about numbers and ready to make an impact in a dynamic finance environment? Our company is seeking an Accounting Administrator to execute critical accounting operations and ensure smooth departmental processes. Join a collaborative team where your expertise and attention to detail support both day-to-day transactions and strategic goals. The Accounting Administrator is responsible for key accounting duties including processing accounts payable (AP) and accounts receivable (AR), managing invoicing, assisting with reconciliations, supporting audits, and performing various general administrative tasks. This role is central to maintaining accurate financial records and promoting operational efficiency.Primary Responsibilities:<ul><li>Enter supplier invoices daily with accuracy and timely completion; follow up for invoice approvals.</li><li>Mark AP invoices as paid in the ERP system, supporting the AP payment cycle.</li><li>Process customer billings daily; email invoices and/or upload to customer portals.</li><li>Research customer accounts and post payments accurately; mark invoices as paid in ERP system.</li><li>Provide backup support for customer cash receipt process as needed.</li><li>Review, process, and code employee expense reports.</li><li>Run AP Aging reports weekly and review with Head of Finance.</li><li>Conduct collection calls for past due accounts; proactively reach out for payment status.</li><li>Attend and participate in AR Collection meetings.</li><li>Support accounting and tax audits.</li><li>Participate as needed during month-end close process.</li><li>Assist with reconciliation for intra-company accounts.</li><li>Arrange customer credit card sales as required.</li><li>Create new vendor accounts in ERP system.</li><li>Prepare and code health insurance invoices.</li><li>Work closely with Head of Finance and Accountant on various accounting projects.</li><li>Perform other accounting duties as requested.</li><li>Assist with general administrative duties as defined by leadership.</li></ul>Qualifications:<ul><li>Demonstrated experience in AP and AR processes, billing, and collections.</li><li>Familiarity with ERP systems and proficiency in Microsoft Office Suite.</li><li>Strong organizational skills, attention to detail, and ability to multitask.</li><li>Professional communication skills and a collaborative approach.</li><li>Ability to adapt to evolving priorities and deadlines.</li></ul>
2026-03-17T00:00:00Z

Accounting Administrator

Neptune, NJ
remote
Temporary
22 - 26 USD / Hourly
Overview: Our client is seeking an Accounting Administrator to join their growing team. This role will work cross-functionally with accounting, project management, and operations teams to support day-to-day accounting functions and ensure accuracy across financial processes. This is a great opportunity for someone who enjoys a mix of administrative accounting support and hands-on financial work. Key Responsibilities:Accounting Operations (Primary Focus):<ul><li>Serve as a point of contact for employee and vendor accounting inquiries</li><li>Process vendor registrations, credit applications, and maintain compliance documentation (W9s, ACH, etc.)</li><li>Manage and track timesheets and expense reports, including weekly follow-ups</li><li>Review employee expenses for accuracy and policy compliance</li><li>Import and reconcile credit card transactions</li><li>Maintain employee data (PTO balances, direct deposit, etc.)</li><li>Train new hires on timesheet and expense reporting processes</li><li>Track AR/AP-related items including expected payment timelines</li><li>Support vendor setup, including banking verification</li><li>Assist with internal reporting and administrative accounting tasks</li></ul>General Accounting:<ul><li>Review and post daily cash activity</li><li>Assist with expense postings and reconciliations</li><li>Support financial reporting and audit preparation</li><li>Perform data entry across accounting systems</li></ul>Budgeting & Forecasting:<ul><li>Assist with budgeting and forecasting activities</li></ul>
2026-03-10T00:00:00Z

Office Administrator

Caledonia, MI
onsite
Permanent
55000 - 60000 USD / Yearly
We are looking for an organized and detail-oriented Office Administrator to join our team in Caledonia, Michigan. The ideal candidate will excel in managing financial operations, including accounts payable and receivable, while ensuring seamless administrative support. This role offers the opportunity to work in a dynamic environment where precision and efficiency are highly valued. Responsibilities: • Process accounts payable and accounts receivable transactions accurately and in a timely manner. • Utilize QuickBooks to manage financial records and ensure proper documentation. • Perform detailed data entry tasks to maintain organized and up-to-date records. • Handle invoice processing to support smooth financial operations. • Coordinate administrative tasks and ensure office operations run efficiently. • Collaborate with team members to support project management activities. • Prepare financial reports and summaries as needed. • Monitor and reconcile account discrepancies to maintain accuracy. • Maintain confidentiality and security of financial data. • Provide general office support, including scheduling and correspondence.
2026-03-02T00:00:00Z

Office Administrator

Vista, CA
onsite
Temporary
25 - 27 USD / Hourly
A respected manufacturing/engineering company in Vista is adding a highly organized, hands‑on Office Administrator to keep front‑office operations running smoothly. You’ll blend reception, purchasing support, light AP/AR assistance, travel coordination, and executive admin tasks—perfect for someone who enjoys variety, ownership, and being the go‑to problem solver. What You’ll Do<ul><li>Lead front office operations: phones, visitor check‑in, mail/parcel handling, facilities coordination, supplies.</li><li>Support purchasing with vendor onboarding, quotes, PO creation, tracking deliveries, and resolving discrepancies.</li><li>Assist accounting with invoice coding, approvals routing, check runs support, deposits, and basic collections follow‑up.</li><li>Coordinate travel, calendars, meeting logistics, and on‑site events for leadership.</li><li>Maintain accurate digital filing, SOPs, and compliance documentation (safety logs, training files, visitor records).</li><li>Prepare reports and spreadsheets for leadership; help improve processes and forms.</li><li>Liaise with production floor managers to synchronize deliveries, job tickets, and priority orders.</li><li>Back up HR admin tasks: onboarding packets, I‑9 support, badge/keys, and training sign‑offs.</li></ul>
2026-02-27T00:00:00Z

Office Administrator

Vista, CA
onsite
Temporary
23.5 - 25.5 USD / Hourly
Robert Half is recruiting an Office Administrator for a manufacturing/engineering firm in Vista. You’ll own front‑office operations, executive support, vendor coordination, and light accounting tasks—perfect for a do‑it‑all admin who loves variety and operational polish.What You’ll Do<ul><li>Run day‑to‑day front office: reception, mail/shipments, vendor coordination, supplies, and facilities tickets.</li><li>Support leadership with calendar, travel, meeting logistics, and presentation prep.</li><li>Assist AP/AR: invoice intake/coding, approvals routing, check runs support, deposits, and basic collections.</li><li>Maintain tidy digital filing, SOPs, training logs, and compliance documentation (safety/visitors).</li><li>Coordinate onboarding logistics (badges, desks, IT tickets, handbook acknowledgements).</li><li>Plan team events, all‑hands, and communications; keep the culture organized and upbeat.</li><li>Track expenses, reconcile cards, and prepare simple reports for Operations and Finance.</li><li>Jump into special projects—process clean‑ups, form templates, and light HR admin.</li></ul>
2026-03-02T00:00:00Z