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405 results for Stock Administrator jobs

Contracts Administrator

Decatur, GA
remote
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a Contracts Administrator to support a mission-driven healthcare and social assistance organization in Decatur, Georgia. This Contract position will focus on administering procurement agreements, maintaining accurate documentation, and helping ensure contract activity aligns with applicable federal standards. Responsibilities:• Administer procurement-related agreements from intake through completion, ensuring each contract is processed accurately and on schedule.• Review contract documentation for compliance with federal requirements and organizational standards before routing for approval.• Maintain organized contract files and supporting records so documentation is complete, current, and easy to retrieve.• Conduct vendor verification activities to confirm required information is collected and validated prior to engagement.• Support contract discussions with suppliers and partners to help achieve appropriate terms and business outcomes.• Track agreement status, deadlines, and approvals using designated systems and reporting tools.• Prepare, update, and manage contract-related data within DocuSign, Smartsheet, Sage, and Microsoft Office applications.• Coordinate with procurement and internal stakeholders to resolve contract issues and keep workflows progressing smoothly.
2026-05-04T00:00:00Z

Contracts Administrator

Atlanta, GA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a Contracts Administrator to support a government entity in Downtown Atlanta. The person in this role will help maintain well-structured contract records while partnering with stakeholders to ensure documentation is complete and usable. Responsibilities:• Review contract documents and extract essential language, terms, and data points for accurate entry into designated records or systems.• Organize and maintain contract files to support easy retrieval, consistency, and documentation accuracy across the portfolio.• Examine agreements for relevant clauses, dates, obligations, and other required attributes, ensuring information is properly captured.• Enter contract details into internal tracking tools with a high level of precision and follow established documentation standards.• Coordinate with internal stakeholders to clarify contract information, resolve gaps in documentation, and support record completeness.• Assist with the transfer and organization of contract information as records are updated within internal systems.• Identify inconsistencies or missing details in contract files and escalate questions when further review is needed.
2026-05-04T00:00:00Z

Contracts Administrator

Portland, ME
remote
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Contracts Administrator to support contract review and documentation activities remotely. This role will focus on organizing commercial agreements, confirming completeness of key terms, and coordinating approvals through signature workflows. The ideal candidate brings strong attention to detail, sound judgment when handling contract records, and experience working with SaaS-related agreements in a fast-paced business environment. Responsibilities:• Review incoming order forms, non-disclosure agreements, vendor contracts, and SaaS-related documents for completeness, accuracy, and required supporting information.• Prepare contract packages and organize related materials so agreements are ready for internal review, approval, and execution.• Coordinate routing of contracts to appropriate stakeholders and track signature status to help keep agreements moving on schedule.• Maintain well-structured contract files and ensure executed documents are stored accurately for easy retrieval and audit readiness.• Communicate with internal teams to resolve missing information, clarify contract details, and follow up on outstanding approvals.• Compile agreement data and supporting documentation to assist with contract administration and reporting needs.• Monitor document progress across the review and signature process and escalate delays or issues when necessary.• Support updates to contract records and workflows, including process changes or system-related administrative tasks when assigned
2026-05-07T00:00:00Z

Contracts Administrator

Dublin, OH
onsite
Permanent / Full Time
80000 - 110000 USD / Yearly
We are looking for an experienced Contracts Administrator or Paralegal to join a dynamic legal team in Dublin, Ohio. This position focuses on managing commercial contracts while supporting various legal functions. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced work environment. Responsibilities:• Draft, review, and assist in negotiating commercial agreements, such as vendor contracts, customer agreements, and non-disclosure agreements.• Oversee the entire contract lifecycle, including renewals, amendments, and ensuring compliance with key terms and obligations.• Facilitate contract execution using e-signature tools while maintaining well-organized contract records.• Create and update templates, forms, and legal documentation to ensure consistency and accuracy.• Support legal operations by managing document workflows and maintaining organized records.• Assist in litigation and intellectual property-related tasks, including document collection and preparation.• Collaborate with internal departments to address legal and contractual needs.• Monitor compliance with contractual obligations and provide recommendations for improvements.• Contribute to the development and implementation of efficient processes for contract management.
2026-04-27T00:00:00Z

Contracts Administrator

Houston, TX
remote
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a Contracts Administrator to support end-to-end agreement management for a manufacturing organization in Houston, Texas. This Long-term Contract opportunity is ideal for someone with experience in legal or healthcare-related contract work who can guide documents through review, approval, and completion with accuracy and discretion. The position requires strong coordination skills, sound judgment, and the ability to communicate contract details clearly across business teams. Responsibilities: • Manage the full contract lifecycle, from initial intake and review through execution, tracking, and closeout. • Evaluate incoming agreements and route items requiring legal review to General Counsel when appropriate. • Identify documents that need physician authorization and coordinate timely follow-up to secure approvals. • Develop, update, and maintain standardized contract templates and other formal business documentation. • Use the organization's project management platform to monitor contract status, deadlines, and progress milestones. • Explain key terms, obligations, and timelines to internal stakeholders to support informed decision-making. • Assist with drafting and revising contract language to align agreements with business goals and compliance needs.
2026-05-07T00:00:00Z

Contracts Administrator

Auburndale, MA
onsite
Temporary / Contract
30 - 40 USD / Hourly
We are looking for a Contracts Administrator to support commercial contracting activities for a remote Contract position. In this role, you will help prepare, review, and coordinate a variety of business agreements while keeping documents moving efficiently through the approval process. This opportunity is well suited for someone who can balance careful attention to detail with strong follow-up across multiple stakeholders. Responsibilities:• Review, revise, and prepare commercial agreements such as nondisclosure agreements, SaaS contracts, and other business-related documents.• Coordinate input from legal, business, and operational stakeholders to move agreements through review and approval stages.• Track contract progress, follow up on outstanding items, and help maintain momentum from initial draft through execution.• Support the drafting process by incorporating requested edits and ensuring contract language aligns with business needs.• Organize contract records and related documentation to maintain accurate and accessible files.• Assist with special in-house initiatives and contract-related projects as business needs arise.
2026-05-08T00:00:00Z

Contracts Administrator

Atlanta, GA
remote
Temporary / Contract
0 - 0 USD / Yearly
Our client is seeking a detail-oriented Contracts Administrator with demonstrated experience managing technology-related contracts. This role will support the full contract lifecycle, including drafting, reviewing, negotiating, tracking, and administering a wide range of agreements related to software, SaaS, licensing, IT services, cloud services, and vendor relationships. Key Responsibilities<ul><li>Review, draft, and administer technology contracts, including SaaS agreements, software license agreements, statements of work, NDAs, master service agreements, maintenance agreements, and vendor contracts.</li><li>Coordinate contract intake, redlining, approvals, execution, renewal tracking, and record retention.</li><li>Partner with legal, procurement, IT, security, finance, and business stakeholders to ensure contracts align with internal policies and business requirements.</li><li>Monitor contract terms and obligations, including key dates, renewal windows, termination rights, service levels, and compliance requirements.</li><li>Assist with negotiating contract provisions related to data privacy, information security, indemnification, limitation of liability, and intellectual property.</li><li>Maintain contract management systems and ensure contract documentation is accurate, complete, and up to date.</li><li>Support process improvements and help standardize templates, workflows, and reporting related to contract administration.</li><li>Identify potential contract risks and escalate issues to legal or leadership as appropriate.</li></ul>
2026-04-30T00:00:00Z

Trust Administrator

Garden City, NY
onsite
Permanent / Full Time
110000 - 115000 USD / Yearly
We are looking for a dedicated Fiduciary Administrator to join a midsize law firm in Garden City, New York. This role requires expertise in estate planning and administration, particularly in preparing estate tax returns and handling complex fiduciary matters. The ideal candidate will have a strong background in drafting estate documents and managing all aspects of probate and trust administration. Responsibilities:• Draft a variety of estate planning documents, including wills, revocable and irrevocable trusts, Grantor Trusts, QPRTs, CRUTs, and CRATs.• Oversee all stages of estate administration, such as filing probate petitions, preparing estate tax returns, and managing estate accounts and distributions.• Meet with clients to discuss estate plans and oversee the execution of wills.• Provide guidance to trustees, beneficiaries, and personal representatives on trust and estate administration matters, including resolving disputes.• Conduct research and analysis on complex estate and gift tax issues to ensure compliance and accuracy.• Prepare and file necessary legal documentation for estate administration, including probate filings and accountings.• Manage will contests and miscellaneous proceedings related to estate administration.• Advise clients on strategies to optimize estate planning and minimize tax liabilities.• Collaborate with legal teams and other professionals to ensure seamless administration of estates and trusts.
2026-04-28T00:00:00Z

Trust Administrator

Boston, MA
onsite
Permanent / Full Time
140000 - 160000 USD / Yearly
Our client, a successful law firm, is looking for a detail-oriented and resourceful Trust Administrator to join their team in Boston, Massachusetts. In this role, you will play a key part in managing trust accounts, assisting clients with their financial needs, and ensuring the Location: Boston, MASalary: $140,000 - $160,000 (depending on experience) + amazing benefits!Schedule: Hybrid (3 days in, 2 days remote) Responsibilities:<ul><li>Carefully and consistently guard the privacy of client and firm information.</li><li>Proactively assist clients. Identify issues that need to be addressed (related to gift taxes, estate planning needs, etc.)</li><li>Serve and anticipate needs of clients. Calculate and monitor distributions from accounts. Monitor money market balances to ensure that adequate cash is available for upcoming account activity.</li><li>Effectively document and communicate client and account issues with partners and other staff.</li><li>Coordinate interaction with firm's custodian bank.</li><li>Coordinate asset transfers including stock gifts, additions to accounts and distributions from accounts.</li><li>Coordinate account opening and closing with account team (Trustee, Accounting Coordinator, Tax Specialist, etc.).</li><li>Act as a resource to others for trust administration and estate settlement.</li><li>Maintain client files including electronic files. Keep firm databases up to date.</li><li>Assist with investment tasks including investment reviews, preparing investment recommendation sheets using Excel and using Advent/Moxy to create trades.</li><li>Perform special projects and other duties as reasonably assigned.</li></ul>
2026-05-01T00:00:00Z

System Administrator

Columbus, OH
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
We are looking for an experienced System Administrator to oversee the seamless operation and maintenance of our organization's computer systems and networks. This role involves managing the infrastructure to support business objectives, ensuring compliance with industry standards, and delivering exceptional customer service. Requires hands-on expertise in system configuration, troubleshooting, and optimization. Responsibilities:• Monitor daily system and network operations to ensure security, reliability, and high performance, including providing on-call support for 24/7 operations.• Implement, maintain, and optimize local and wide area networks to meet organizational needs.• Configure, troubleshoot, and repair network hardware such as routers, switches, hubs, and UPS devices.• Address and resolve network access issues and ensure uninterrupted connectivity.• Perform system upgrades, improvements, and regular maintenance to enhance efficiency.• Set up and manage servers, including configuration and integration into the network.• Administer end-user accounts, permissions, and access controls to ensure secure operations.• Conduct regular system backups and recovery processes to safeguard organizational data.• Collaborate with other IT staff and provide backup support as needed for seamless operations.
2026-04-22T00:00:00Z

Finance Administrator

Sherman Oaks, CA
onsite
Permanent / Full Time
70000 - 72000 USD / Yearly
Banking and accounting services: • Receive new agents’ paperwork and ensure all documents are complete and accurate • Enter agents into the back-office finance system, setting up split fees and A/R Credit Card details • Manage agent invoices, including monthly production and distribution • Process credit card charges for agent invoices and manage collections for declined payments • Manage and pay all company bills, ensuring proper cost and depot location allocations • Monitor company cash flow and budget across all branches • Prepare and generate end-of-month financial reports, including daily MTD and projected reports • Assist in monthly financial closings and transmittals • Provide ad hoc financial reports asrequested by executive staff Operations and Administration: • Manage inbound and outbound referrals checks efficiently • Assist the Vice President, Finance and Administration, and other leaders with administrative tasks • Manage front desk operations, including visitor greetings, phone calls, and inquiries • Coordinate mail, packages, and shipments • Ensure proper maintenance and functionality of office equipment and technology infrastructure • Oversee finance team members and front desk to ensure efficient workflow and customer service. Requirements: • Bachelor’s degree in finance, accounting related field required • 4+ years’ experience required in accounting and finance • Proficiency in computerized bookkeeping and general computer usage • Excellent organizational and time-management skills • Experience in Real Estate - plus • Proficient in computer skills, including Microsoft Office Suite (Excel, Outlook, Word) and general familiarity with Google Workspace is a plus. • Strong attention to detail with a high degree of accuracy in data entry and reporting • Strong communication skills, both written and verbal • Ability to work independently and collaboratively in a fast-paced environment
2026-04-16T00:00:00Z

Material Administrator/Inventory Manager

Canonsburg, PA
onsite
Temporary / Contract
45 - 65 USD / Hourly
Ready to jump in, make an immediate impact, and be a key part of a manufacturing operation? Apply today and let’s talk.We’re partnering with a well‑established manufacturing/engineering company in the South Hills that needs a Material Handler (Office / Inventory Support Focus) to backfill their accounting and operations team for a 5‑month contract, with the potential to extend up to one year. This is a fully onsite role where your attention to detail and system accuracy will directly support production, planning, and decision‑making.This position is ideal for someone who enjoys the intersection of inventory, systems, and operations—with limited physical handling and a strong emphasis on ERP/WMS accuracy and documentation.What You’ll Be Doing<ul><li>Maintain accurate inventory records within the ERP/WMS system</li><li>Process material receipts, transfers, and issues electronically</li><li>Coordinate material movement with warehouse, production, and purchasing teams</li><li>Prepare documentation for material requests, audits, and cycle counts</li><li>Research discrepancies and resolve inventory variances</li><li>Generate inventory and usage reports for operations and management</li><li>Support scheduling and planning by ensuring system data accuracy</li><li>Serve as a reliable, detail‑oriented support function for operations and accounting teams</li></ul>
2026-04-28T00:00:00Z

Server Administrator

Menomonee Falls, WI
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for a skilled Systems Administrator to join our team on a long-term contract basis in Menomonee Falls, Wisconsin. In this role, you will be responsible for ensuring the smooth operation of virtualized environments, maintaining server infrastructure, and implementing secure backup solutions. This position offers a flexible work schedule of 16–24 hours per week, making it ideal for professionals seeking a part-time yet impactful opportunity. Responsibilities: • Manage and support virtualized environments, including Hyper-V and VMware, to ensure optimal performance. • Administer Dell and HP servers, ensuring their reliability and efficient operation. • Implement and maintain secure backup solutions to protect critical data. • Monitor and troubleshoot server and network issues to minimize downtime. • Configure and maintain Active Directory to manage user access and system policies. • Support Microsoft Windows Server and Windows 10 environments to ensure seamless functionality. • Collaborate with team members to optimize Citrix technologies for user access and application delivery. • Document system configurations, updates, and procedures to ensure transparency and continuity. • Regularly evaluate system performance and recommend improvements to enhance efficiency. • Provide technical expertise and assistance to resolve escalated issues.
2026-05-01T00:00:00Z

Grant Administrator

Seattle, WA
onsite
Permanent / Full Time
92000 - 95000 USD / Yearly
We are looking for a Grant Administrator to support accurate financial oversight for grant- and contract-funded programs in Seattle, Washington. This role is responsible for managing compliance, budgeting, billing, reconciliations, and reporting within a nonprofit fund accounting environment while partnering closely with program leaders and internal stakeholders. The ideal candidate brings strong technical accounting knowledge, sound judgment around regulatory requirements, and the ability to translate complex financial information into clear, actionable insights. Responsibilities:• Oversee the financial administration of grants and contracts by monitoring budgets, expenditures, invoicing, and journal corrections in alignment with nonprofit accounting standards and applicable regulations.• Build and maintain funder-specific budgets using award terms, anticipated program costs, and funding parameters, then review projections with program leadership and grant management partners.• Support strong internal controls by preparing audit-ready schedules for federally funded programs and ensuring complete, accurate documentation for annual compliance reviews.• Generate grant and contract billings, track related receivables, and prepare burn-rate reporting to help stakeholders monitor spending against available funding.• Record monthly accruals, post journal entries, and reconcile grant-related accounts to maintain accurate financial statements throughout the close process.• Process deposits and work collaboratively with philanthropy and finance partners to properly record contributions, donor restrictions, and related accounting activity.• Evaluate existing procedures and recommend practical improvements that strengthen efficiency, reporting quality, and compliance across grant accounting operations.• Interpret complex financial data and present findings through clear written explanations and reporting tools that support decision-making for internal and external audiences.• Serve as a resource on Uniform Guidance and grant administration practices by advising teams on compliance expectations, accounting treatment, and required operational adjustments.• Assist with pre-award financial setup activities, represent the department in cross-functional discussions, and maintain productive working relationships across the organization and community partners. The salary range for this position is $92,000 to $95,000. Benefits:Medical/Dental/VisionLIfe and AD&D insurance401k with match3 weeks PTO11 paid holidays + 2 floating holidays
2026-05-05T00:00:00Z

Contract Administrator

Mountain View, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Operations Associate (Administrative Assistant) • Excellent Administrative Assistant ready to support Tax team! Will teach everything needed• Assemble copies of Tax returns, assists with IRS notices.• Provides input on evaluating and enhancing tax procedures.• Prepare extensions for filing.• Tax return preparation assistance• Manage tax team deadlines and open projects (updating and tracking of e-Filing and e-work paper control log).• Manage client document process.• Scan tax returns and uploads to CCH Document and SurePrep.• Prepare materials for presentation for prospect/client meeting (folders, proposals, etc).• Manage client/entities organizational charts.• Maintains PTIN and CAF numbers.• Orders annual tax guides.• General support for Tax and Audit teams (calendar, travel, expense reports, time and attendance, client billing and special projects).• Client Interaction (sign documents and notarize, which may require travel to client home/office).• Maintain compliance logs (Officer/Manager designation for respective clients).• Travel arrangement as requested. Qualifications• Bachelor’s degree.• Proficiency in word, excel, power point and outlook.• Strong organizational, time management and customer service skills.• Detail-oriented.• Demonstrate analytical and problem-solving abilities.• Ability to demonstrate a high level of professionalism.• Ability to multi-task and work in a fast paced environment with tight deadlines.• Excellent verbal and written communication skills.• Ability to meet deadlines and manage time effectively.• Notary not required, but preferred. Full-time on-site.
2026-05-01T00:00:00Z

Contract Administrator

Tilton, NH
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Position SummaryThe Contract Administrator supports the full contract lifecycle, including bid sourcing, document preparation, contract review, negotiation, compliance tracking, and subcontract administration. This role works closely with executive leadership and estimating teams to help reduce risk, maintain compliance, and support successful project execution. Key Responsibilities<ul><li>Search for new bid opportunities through government and public procurement websites.</li><li>Prepare and assemble bid documents for submission.</li><li>Collect subcontractor quotes as needed for bid preparation.</li><li>Draft and prepare bid advertisements when required.</li><li>Review incoming subcontracts and identify any issues requiring revisions.</li><li>Return subcontract documents for correction or negotiation when terms are unacceptable.</li><li>Prepare prime contracts for awarded projects.</li><li>Coordinate with executive leadership on contract revisions and negotiated changes.</li><li>Create subcontracts for newly awarded jobs.</li><li>Gather required subcontractor documentation and project submittals.</li><li>Maintain and renew Secretary of State registrations in applicable states.</li><li>Track and maintain active business licenses and registrations.</li><li>Manage corporate records and documentation.</li><li>Prepare and maintain corporate minutes.</li><li>Coordinate and schedule corporate meetings.</li><li>Arrange travel for executive leadership.</li><li>File preliminary lien notices for new projects in accordance with state-specific requirements.</li><li>Support audits and renewals related to industry certifications and licensing.</li><li>Maintain certification renewals, state licenses, and related qualifications.</li><li>Provide executed contracts and change orders to accounting for contract value tracking and year-end audit reconciliation.</li><li>Manage all prequalification applications, including tracking deadlines and ensuring timely renewals to prevent lapses.</li><li>Submit required job notifications for industry compliance reporting.</li><li>Maintain accurate and current submittal logs.</li><li>Learn onboarding and overlapping administrative processes to assist during seasonal workload increases.</li><li>Maintain an accurate, organized, and up-to-date bid list.</li></ul>
2026-05-06T00:00:00Z

Contract Administrator

Honolulu, HI
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for a highly organized and detail-oriented Contract Administrator to join our team in Honolulu, Hawaii. In this role, you will provide critical administrative support across multiple departments, ensuring the smooth execution of contracts, budgets, invoices, and travel arrangements. This position offers an opportunity to contribute to the operational success of a dynamic organization in the energy and natural resources industry. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling Noe Silva at 808.452.0264. Responsibilities:• Process and manage invoice submissions, ensuring timely tracking and follow-up with vendors and internal teams.• Coordinate and oversee purchase order requests, contract forms, and the overall contract management process.• Assist with budget tracking, reporting, and maintaining financial accuracy.• Prepare and submit detailed expense reports in adherence to company policies.• Organize and manage travel requests, including booking accommodations and scheduling itineraries.• Track vendor quotes and agreements, facilitating the execution of NDAs and other contractual documents.• Provide comprehensive administrative support and step in as a backup for other office personnel when needed.• Ensure compliance with company safety standards and administrative procedures.• Assist in planning and coordinating meetings, events, and other departmental activities as required.
2026-04-13T00:00:00Z

Office Administrator

Phoenix, AZ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an organized and client-focused Office Administrator to join a well-established public accounting firm. This position supports daily office operations while assisting with bookkeeping, tax document coordination, and client communication in a fully onsite environment. The ideal candidate is detail-oriented, comfortable managing multiple priorities, and interested in growing within a services setting. This role offers the opportunity to contribute to a busy, reputable firm that values responsiveness, accuracy, and a balanced team culture. Responsibilities: • Coordinate client intake activities, including collecting required forms, following up on missing signatures, and helping keep tax return workflows on schedule. • Enter basic tax-related information and supporting documents into internal systems with a strong focus on accuracy and completeness. • Maintain client bookkeeping records by updating account activity, assisting with light accounts payable and accounts receivable tasks, and keeping financial data current. • Process banking activity in QuickBooks Online by posting transactions, clearing statements, and completing account reconciliations. • Scan, organize, and upload tax and financial documents into the firm’s document management platforms for easy access and secure recordkeeping. • Support front office operations by answering phones, greeting visitors, coordinating meetings, and assisting with day-to-day administrative needs. • Manage digital documentation through tools such as Dropbox, DocuSign, and TaxDome to streamline communication and file control. • Assist the team with office coordination tasks in a paperless environment, ensuring records are organized and client materials are handled efficiently.
2026-05-05T00:00:00Z

Office Administrator

Santa Monica, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Part-Time Administrative & Accounting Specialist (30 Hours/Week) Position OverviewWe are seeking a highly organized, dependable, and detail-oriented professional to join our team in a part-time, 30-hour-per-week Administrative & Accounting Specialist role. This position is ideal for someone who enjoys working in a collaborative, hospitality-oriented office environment and brings a strong blend of administrative support and accounting experience.The right person for this role is a strong culture fit for a small team: positive, professional, adaptable, service-minded, and willing to support a variety of office, financial, and operational needs. This individual will play a key role in keeping day-to-day office functions running smoothly while also supporting accounting processes, financial reporting, and data management. Key ResponsibilitiesAccounting & Financial Support<ul><li>Post and code financial transactions in QuickBooks Online in alignment with the approved budget.</li><li>Manage accounts payable and accounts receivable, including invoice processing and payment tracking.</li><li>Issue and process checks and wire payments while maintaining accurate records.</li><li>Run financial reports and help monitor budget-to-actual performance.</li><li>Assist with compiling financial data for budgeting, audit support, and other reporting needs.</li><li>Maintain organized digital and paper financial files.</li><li>Create and update Excel spreadsheets for tracking, reporting, and analysis.</li><li>Provide timely and accurate transaction documentation and support to external accounting partners as needed.</li></ul>Administrative & Office Support<ul><li>Serve as the first point of contact for the office by answering phones, greeting visitors, and directing inquiries professionally.</li><li>Help maintain a welcoming, organized, and professional office environment.</li><li>Manage office supply inventory and coordinate ordering as needed.</li><li>Liaise with outside vendors for office services, equipment, maintenance, and technology support.</li><li>Assist with scheduling, meeting preparation, and virtual meeting setup using tools such as Zoom or Microsoft Teams.</li><li>Provide proofreading and general administrative support for reports, correspondence, and internal documents.</li><li>Support file organization, data tracking, and other administrative needs across departments.</li><li>Assist with CRM data entry and list management; prior CRM experience is preferred.</li></ul>
2026-05-06T00:00:00Z

Office Administrator

Redwood City, CA
onsite
Temporary / Contract
29.849 - 34.562 USD / Hourly
We are looking for an organized Office Administrator to support daily workplace operations for a growing AI company in Redwood City, California. This Contract position is ideal for someone who enjoys creating a welcoming office experience, keeping shared spaces running smoothly, and handling a wide range of administrative tasks with minimal oversight. The role offers the chance to work in a dynamic, informal environment where strong service instincts, sound judgment, and a proactive approach are highly valued. Responsibilities: • Welcome employees, visitors, and guests at the front desk while providing attentive reception support throughout the day. • Coordinate with external service providers, monitor vendor performance, and help identify new partners when office needs change. • Keep kitchen and pantry areas organized by replenishing snacks and beverages and maintaining a clean, ready-to-use environment. • Oversee daily meal arrangements and manage incoming packages, mail, and other deliveries to ensure timely distribution. • Prepare conference rooms for meetings by checking supplies, refreshing water, and maintaining an orderly appearance. • Issue visitor and board member access credentials, including badges or key cards, while helping uphold office security procedures. • Support the planning and execution of recurring team gatherings and workplace events such as social outings and team-building activities. • Assist with special projects and provide flexible administrative support across a variety of office operations as needed.
2026-05-09T00:00:00Z

Accounts Payable Administrator

Boise, ID
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Lana Funkhouser with Robert Half is looking for an Accounts Payable Administrator to support day-to-day payables operations for a busy team in Boise, Idaho. This position is ideal for someone who can manage invoice activity with accuracy, stay organized in a fast-moving environment, and work independently while remaining responsive to guidance. The right candidate brings solid vendor-facing experience, sound judgment, and confidence using QuickBooks Desktop Enterprise to keep payment processes running smoothly. Responsibilities:• Review, code, and enter vendor invoices accurately while ensuring supporting details are complete and properly documented.• Process accounts payable transactions in a timely manner and maintain organized records for invoice status, approvals, and payment history.• Coordinate payment cycles, including preparing and executing check runs according to established schedules and controls.• Communicate with vendors to resolve invoice discrepancies, answer payment questions, and maintain positive working relationships.• Monitor multiple vendor accounts at once, keeping balances current and following up on outstanding items as needed.• Use QuickBooks Desktop Enterprise to manage payable entries, update records, and support efficient transaction processing.• Prioritize workload independently while adapting to direction from leadership and adjusting to changing business needs.• Assist with payables-related process updates or system-related workflow changes when required as part of ongoing operations. Please reach out to Lana Funkhouser with Robert Half to review this position. Job Order: 03590-0013434634
2026-05-08T00:00:00Z

Systems Administrator

Tallahassee, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an experienced Systems Administrator to support enterprise technology operations in Tallahassee, Florida. This Long-term Contract position focuses on administering server and cloud environments, strengthening platform reliability, and helping meet operational, security, and business needs across a complex organization. The role offers the opportunity to contribute to infrastructure, identity services, AWS platforms, and multi-cloud solutions while resolving issues of moderate to high complexity. Responsibilities:• Administer and enhance server, cloud, and platform environments to maintain dependable support for business applications, data, and core infrastructure.• Manage user access by provisioning and removing accounts, maintaining permission controls, and reinforcing password and security standards across shared systems.• Monitor system health, resource utilization, and platform performance to identify issues early and maintain stable day-to-day operations.• Lead and coordinate technical initiatives across infrastructure, application support, cybersecurity, identity management, compliance, and hosted environments.• Oversee AWS technologies, ensuring services are configured, maintained, and aligned with operational requirements.• Collaborate with internal teams, vendors, and contractors to plan, configure, and administer server environments and network-connected systems.• Troubleshoot complex incidents affecting servers, cloud services, and enterprise platforms, taking ownership through resolution to minimize business disruption.• Support file management, archival processes, and shared resource administration while maintaining appropriate governance and access controls.• Evaluate, integrate, and support tools used for network management, automation, and operational administration of internet-facing and internal components.
2026-05-06T00:00:00Z

Systems Administrator

Washington, DC
onsite
Permanent / Full Time
95000 - 115000 USD / Yearly
We are looking for a skilled Systems Administrator to join our team in Washington, District of Columbia. This role involves managing and optimizing IT infrastructure to ensure seamless operations and security across the organization. The ideal candidate will bring a strong background in cloud platforms, virtualization, and network solutions. Responsibilities: • Oversee the administration and maintenance of Microsoft 365, Azure, and other cloud platforms to ensure optimal performance. • Configure and manage virtualization technologies such as VMware and Hyper-V to support organizational needs. • Implement and maintain endpoint security measures to safeguard systems and data. • Collaborate on the design and deployment of new network solutions to enhance operational efficiency. • Install, configure, and manage network hardware, including servers, routers, switches, firewalls, and wireless infrastructure.
2026-05-05T00:00:00Z

Systems Administrator

Saint Louis, MO
onsite
Temporary / Contract
40 - 60 USD / Hourly
Our company is seeking a proactive and knowledgeable Systems Administrator to support and optimize our IT infrastructure in St. Louis, MO. In this vital role, you will ensure system reliability, security, and performance while partnering with cross-functional teams to deliver seamless technology solutions. Key Responsibilities:· Install, configure, and maintain servers, workstations, and related infrastructure (Windows, Linux, or cloud-based environments).· Monitor system health, troubleshoot technical issues, and provide timely support for end users.· Manage user accounts, permissions, and access following security best practices.· Oversee data backups, disaster recovery solutions, and software updates.· Document procedures and collaboration on process improvements and technology upgrades.
2026-05-04T00:00:00Z

Systems Administrator

Elizabethtown, PA
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
We are looking for a detail-oriented Systems Administrator to join our team in Elizabethtown, Pennsylvania. In this role, you will be responsible for overseeing and enhancing system operations, ensuring data integrity, and supporting end users through technical expertise. This position requires a proactive individual who can identify system improvements and collaborate with stakeholders to implement effective solutions. Responsibilities: • Analyze organizational strategies to identify technical improvements and translate them into actionable system requirements. • Evaluate software options and custom solutions to determine the best fit for business needs. • Oversee the design and development of systems, ensuring data integrity and operational stability. • Work closely with stakeholders to create data models, dashboards, and system workflows. • Lead testing efforts for new or updated systems to verify they meet specified requirements. • Develop user manuals and conduct training sessions for staff to maximize system efficiency. • Provide ongoing technical support, troubleshooting, and issue resolution for system users. • Stay informed about emerging technologies and recommend updates to align with business goals. • Document business processes, procedures, and system guidelines to maintain organized records. • Coordinate with vendors and internal teams to manage updates, resolve issues, and implement new solutions.
2026-04-13T00:00:00Z