<p>A powerhouse litigation firm in Costa Mesa is seeking an experienced litigation secretary to join their team-oriented group of legal secretaries. The ideal litigation secretary will have 8+ years of experience in complex business law. Stability on the resume is a must. They want someone to join this team for the rest of their career! </p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><ul><li>Working on silicosis cases:</li><li>eFiling in state, federal, and appellate courts (plus occasional filings under seal)</li><li>calendaring litigation deadlines (CompuLaw) – no docketing department</li><li>trial preparation (binders, exhibits, etc.) – office services department does the printing/tabbing</li><li>creating discovery shells and TOAs/TOCs - no word processing department</li></ul><p><strong><u>Perks of Company</u></strong>:</p><ul><li>There is a night secretary who can finish up work after hours.</li><li>Strong tenure. Many support staff have been there 10, 15, 20 years.</li><li>Complex, high-end cases with notable clients.</li><li>“The environment here is very nice. we do not allow any disrespect of anyone - from offices services up. We want to know about issues right away to take care of them. We don't wany anyone to feel like they are on an island. Even Todd, he will ask me what is going on. He doesn't want to assume no news is good news.” – office manager</li><li>Team pitches in to help each other out when one person is slammed.</li><li>“The secretaries operate as a team. If you have 4 attorneys, and one is doing an MSJ, that will take you all day. If you have other things you need to, we can put out an SOS like "who is available to help out with this?" and inevitably, a few will say "I can take it!" We are looking for someone willing to do that. You have to be nice! If not, you'll bring down the whole team!” – office manager </li></ul><p> </p><p><strong><u>Details of Role</u></strong>:</p><ul><li><u>Hours</u>: 7.5 hour days. OT during trial preparation. 8:30-5 or 9-5:30, but depends on attorney needs.</li><li><u>Profile that would be a fit</u>:</li><li>Law firm experience, not in-house litigation.</li><li>Little movement on the resume (they will not entertain folks who switch jobs every year or two).</li><li>Someone willing to step up and help others. The secretary team really does pitch in and help each other out.</li><li>Comfortable supporting high-end attorneys on complex cases</li></ul>
<p>Robert Half is recruiting a Litigation Secretary for a highly regarded plaintiff-side personal injury and civil rights litigation law firm in the North Bay. The Legal Secretary will play a pivotal role in keeping the office functioning efficiently, assisting the partners with court filings, coordinating meetings, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery.</p><p><br></p><p>Principle responsibilities:</p><p>• Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents;</p><p>• File pleadings with both state and Federal trial courts;</p><p>• Work with paralegal to prepare and serve discovery;</p><p>• Process and handle incoming subpoenas and obtain medical records;</p><p>• Communicate with clients in person, over the phone, and via email;</p><p>• Create and maintain digital case files for each client;</p><p>• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar; and</p><p>• Screen, process, direct, and prioritize incoming calls, emails, and mail.</p><p><br></p><p>Desired qualifications:</p><p>• 5+ year litigation legal assistant experience;</p><p>• Knowledge of state and Federal (ECF) e-filing platforms, rules, and eDockets is preferred;</p><p>• Bilingual fluency in Spanish and English is a plus factor;</p><p>• Good written (including editing and proofreading) and verbal communication skills;</p><p>• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects;</p><p>• Strong time management skills to handle multiple tasks with competing deadlines efficiently; and</p><p>• Solid office software, word processing, database maintenance, and internet research skills.</p><p><br></p><p>This is a terrific direct-hire opportunity with some telecommute flexibility to work remotely part of the week. Our client is offering an annual base salary range of $75,000 – 100,000+/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and some employment benefits including HMO medical insurance plan, commuter checks, disability insurance, 401k Plan after at least one years of service, and paid vacation and paid sick leave. The attorneys and the office are very friendly and is a nice place to work.</p><p><br></p><p>For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. for Permanent Placement Services, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
<p>A well-established boutique plaintiff litigation firm is seeking a legal secretary with 5+ years of experience in civil litigation. This legal secretary will work with another legal secretary to support the attorneys. </p><p> </p><p><strong>This role is 100% onsite in West LA</strong>, and the work hours are 9 am to 5 pm. This legal secretary will prepare legal documents and file in state and federal courts, serve subpoenas, and create TOAs/TOCs.</p><p> </p><p>The firm has excellent stability and will pay 100% for parking, paid holidays, 2 weeks of vacation time, and 1 week for sick time. </p><p><br></p><p>For immediate consideration for this Legal Secretary opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p><p><br></p><p>#SoCalRHL</p>
<p>Our client, a <strong>top-tier litigation law firm</strong> in <strong>Westchester County</strong>, is seeking a highly organized and experienced <strong>Executive Assistant</strong> to assist a busy Partner. This role requires a sharp, detail-focused individual who thrives in a fast-paced environment and can handle both work-related and personal tasks with efficiency and discretion. The ideal candidate will demonstrate<strong> exceptional organizational skills, sound judgment, and the ability to manage multiple priorities seamlessly</strong>. This role offers remote flexibility (typically 4 days in office, 1 day remote), comprehensive benefits, PTO, and the opportunity to join a supportive and high achieving team! <strong>Must have prior law firm experience supporting partners. </strong></p><p><br></p><p><strong> Responsibilities: </strong></p><p>• Manage the Partner’s busy calendar, including scheduling meetings and appointments to ensure optimal time management. </p><p>• Prepare and draft engagement letters and other legal correspondence as required. </p><p>• Accurately record and enter the executive’s billable time into the appropriate systems. </p><p>• Handle personal errands such as picking up medications or dry cleaning, and ensure these tasks are completed promptly. </p><p>• Serve as the primary point of contact for incoming calls, emails, and inquiries, exercising discretion and professionalism. </p><p>• Organize and maintain files, ensuring easy access to important documents and records. </p><p>• Drive and run errands as needed, maintaining flexibility to support the executive’s demanding schedule.</p>
<p>Exciting Legal Secretary opportunity with a top law firm in their Century City office. We have placed staff who are happy! </p><p><br></p><p>This firm is seeking a skilled Legal Secretary to join our team in Los Angeles, California. This role is ideal for an experienced individual who excels in providing comprehensive support to attorneys in a fast-paced legal environment. The position involves working with a collaborative team in a prestigious AM Law 100 firm known for its strong federal practice and commitment to pro bono efforts.</p><p><br></p><p>Responsibilities:</p><p>• Manage high-volume state and federal court filings, ensuring accuracy and compliance with legal deadlines.</p><p>• Edit, format, and proofread legal documents to maintain high standards.</p><p>• Prepare and submit expense reports and assist with time entry tasks.</p><p>• Utilize various software such as iManage and Chrome River to facilitate document management and administrative processes.</p><p>• Provide administrative support to attorneys, including scheduling meetings, managing calendars, and booking travel arrangements.</p><p>• Collaborate with office clerks and other secretaries to ensure seamless workflow and efficient operations.</p><p>• Offer specialized support to assigned practice groups, including consumer finance, with flexibility in work hours.</p><p>• Maintain professionalism and confidentiality in all communications and tasks.</p><p>• Participate in firm-wide initiatives and contribute to a positive, team-oriented culture.</p><p><br></p><p>To apply, submit resumes to Vice President, Quidana Dove at Quidana.Dove< at > RobertHalf.< com ></p>
<p>Melville, NY Law firm is seeking a full-time Legal Administrative Assistant with 3+ years experience in Labor & Employment Law or Litigation. The ideal candidate is smart, highly motivated, has excellent attention to detail, a self-starter, a strong work ethic and is looking to be part of a collaborative team in a fast-paced working environment. </p><p>Qualifications: Experience in NetDocs, TABs, Microsoft Word, Outlook, Excel, PowerPoint, Westlaw, Electronic Court Filings and Discovery</p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Legal Secretary to join our team in Sacramento, California. This role is essential in providing administrative and legal support within the litigation sector. The ideal candidate will thrive in a fast-paced environment and possess exceptional organizational and communication skills.<strong> This exciting position is HYBRID, 2 days onsite after training! </strong></p><p><br></p><p>Responsibilities:</p><p>• Prepare, format, and edit legal documents and correspondence with a high level of accuracy.</p><p>• Manage case files and maintain comprehensive records for litigation matters.</p><p>• Coordinate schedules and appointments for attorneys, ensuring efficient time management.</p><p>• Communicate effectively with clients, opposing counsel, and court personnel regarding case-related matters.</p><p>• Handle billing processes, including tracking time entries and preparing invoices.</p><p>• File legal documents with courts and agencies, adhering to deadlines and procedural requirements.</p><p>• Conduct research to support case preparation and provide attorneys with relevant information.</p><p>• Maintain confidentiality and uphold ethical standards in all legal matters.</p><p>• Assist with administrative tasks, such as answering phone calls and managing office supplies.</p>
<p>A busy law firm in the <strong>South Bay</strong> is seeking a skilled <strong>Legal Secretary</strong> to join their team on a <strong>contract-to-hire</strong> or <strong>long-term contract</strong> basis. This role is ideal for a highly organized professional with experience supporting attorneys in civil litigation or transactional matters.</p><p><br></p><p>The firm handles <strong>civil litigation, personal injury, consumer law, and transactional work</strong>, and offers a collaborative work environment with hybrid flexibility (2–3 days onsite in the South Bay, remainder remote).</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, format, and proof legal documents including pleadings, correspondence, discovery, motions, and contracts.</li><li>Manage attorney calendars, schedule hearings, depositions, and client meetings.</li><li>Coordinate case files, organize exhibits, and maintain accurate records.</li><li>Handle incoming calls, emails, and client communications professionally.</li><li>Assist with trial or transaction preparation, including document assembly and filing.</li><li><strong>E-file documents with California state courts and federal courts accurately and timely.</strong></li></ul>
<p>A polished and growing insurance defense law firm in Walnut Creek is seeking a Legal Secretary to join their team. This is an exciting opportunity to become part of a family-oriented, collaborative office culture with a strong reputation in the Bay Area legal community.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare, proofread, and format motions, pleadings, discovery, and correspondence</li><li>Manage E-filing in state and federal courts</li><li>Handle trial preparation, including exhibits, witness coordination, and case files</li><li>Maintain attorney calendars, deadlines, and case schedules</li><li>Provide administrative and litigation support to attorneys and paralegals</li></ul>
<p>Robert Half Legal is recruiting a Litigation Secretary for our international law firm client in the Silicon Valley (hybrid telecommute) with a leading intellectual property (IP) and commercial litigation practice. </p><p><br></p><p>To qualify, candidates should have at least 2 years of experience formatting and finalizing pleadings for e-filing (or manual) in Federal & state courts, tables of contents (TOC's) and tables of authorities (TOA's), case management, trial preparation and procedure, discovery and large document productions, and calendaring. Experience supporting IP litigators in patent infringement lawsuits is preferred. Technically, candidates should ideally be proficient in MS Office Suite (Word, Outlook, and Excel), PC Docs, and PDF/Adobe. Soft skills required include detail-oriented, very organized, excellent verbal/written communication, dependable, timely, efficient, and team player.</p><p><br></p><p>This is a direct-hire opportunity and hours are 37.5 per week (sometimes overtime). Our prestigious client is offering a base salary of $85,000 - 125,000+/yr, DOE, employment benefits (including 401k Plan with Firm contributions), and 20 days PTO and 10 firm holidays. For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>A full-service law firm of approximately 80 lawyers in Lower Manhattan is seeking to add a TRUST & ESTATE legal secretary to their team. The Legal Secretary will provide administrative and project support to the legal staff to which the Legal Secretary is assigned. </p><p><br></p><p>Job Duties and Responsibilities</p><p>· Experience with TRUST & ESTATES </p><p>· Prepare, edit, and format documents such as letters, memos, forms, etc.</p><p>· Prepare, edit, and format legal documents</p><p>· Proofread documents to ensure quality and accuracy</p><p>· Generate Table of Contents, Table of Authorities, and other components of litigation</p><p>papers</p><p>· Run blacklines</p><p>· Prepare New Case Memos and Engagement Letters</p><p>· Manage and enter attorney time into the Firm’s billing system</p><p>· Prepare and submit attorney expense reports to the Accounting Department</p><p>· Maintain, file, and organize client files in the Firm’s Document Management System</p><p>· Format and edit PowerPoint presentations</p><p>· Perform other administrative duties, such as arranging meetings and conference rooms,</p><p>making reservations and travel arrangements, ordering meals, making copies, etc.</p>
<p>A full-service law firm of approximately 80 lawyers in Lower Manhattan is seeking to add a legal secretary to their team. The Legal Secretary will provide administrative and project support to the legal staff to which the Legal Secretary is assigned. </p><p><br></p><p>Job Duties and Responsibilities</p><p>· Prepare, edit, and format documents such as letters, memos, forms, etc.</p><p>· Prepare, edit, and format legal documents</p><p>· Proofread documents to ensure quality and accuracy</p><p>· Generate Table of Contents, Table of Authorities, and other components of litigation</p><p>papers</p><p>· Run blacklines</p><p>· Prepare New Case Memos and Engagement Letters</p><p>· Manage and enter attorney time into the Firm’s billing system</p><p>· Prepare and submit attorney expense reports to the Accounting Department</p><p>· Maintain, file, and organize client files in the Firm’s Document Management System</p><p>· Format and edit PowerPoint presentations</p><p>· Perform other administrative duties, such as arranging meetings and conference rooms,</p><p>making reservations and travel arrangements, ordering meals, making copies, etc.</p><p><br></p>
<p>We are looking for an experienced Legal Secretary to join our team in Syracuse, New York. This contract-to-permanent position offers an excellent opportunity to contribute to a dynamic legal environment while showcasing your organizational and administrative skills. The ideal candidate will have a strong background in legal support and a keen attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and file legal documents electronically, ensuring accuracy and compliance with court requirements.</p><p>• Manage legal calendars, including scheduling appointments, hearings, and deadlines.</p><p>• Transcribe dictation and draft correspondence, legal documents, and reports as needed.</p><p>• Handle debt collection processes, including preparing summons, managing payments, and executing transactions.</p><p>• Assist with court filings and summary judgment documentation.</p><p>• Maintain clear and effective communication with clients and legal teams via phone and email.</p><p>• Direct incoming calls and inquiries to the appropriate personnel.</p><p>• Organize and maintain files and records to ensure easy access and retrieval.</p><p>• Support attorney with administrative tasks and case management.</p><p>• Collaborate with team members to ensure efficient workflow and timely completion of assignments.</p>
We are looking for a skilled Legal Secretary to join our team in Fresno, California. The ideal candidate will support attorneys in civil litigation and personal injury cases, ensuring smooth operations and high-quality legal documentation. This role requires someone who thrives in a fast-paced environment and has a strong understanding of legal procedures.<br><br>Responsibilities:<br>• Prepare and draft legal documents, including motions and pleadings, with precision and attention to detail.<br>• Organize and maintain case files to ensure accessibility and compliance with legal standards.<br>• Assist attorneys with depositions, ensuring all necessary materials and arrangements are in place.<br>• Conduct research to support civil litigation and personal injury cases.<br>• Facilitate communication between attorneys, clients, and other parties involved in legal processes.<br>• Manage scheduling and deadlines for court appearances and other legal proceedings.<br>• Review and proofread legal documents to ensure accuracy and adherence to regulations.<br>• Provide administrative support to attorneys, including handling correspondence and managing calendars.<br>• Stay updated on changes in civil litigation and personal injury law to enhance case preparation.<br>• Coordinate with licensed attorneys to ensure compliance with legal requirements.
<p>Robert Half is seeking a Legal Assistant for a busy and growing plaintiff personal injury law firm. This is a full-time, in-office role with an excellent opportunity for long-term growth and advancement. The position is located in Santa Barbara, CA (100% on site) and pays $75,000-$90.000 per year with excellent benefits (100% paid for employee).</p><p><br></p><p><br></p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>• E-file documents in both state and federal courts</p><p><br></p><p>• Draft, edit, and format correspondence, pleadings, and legal documents</p><p><br></p><p>• Maintain and organize physical and digital client files</p><p><br></p><p>• Calendar deadlines, hearings, depositions, and appointments</p><p><br></p><p>• Communicate with clients, courts, insurance adjusters, and medical providers</p><p><br></p><p>• Prepare case files for depositions, hearings, mediations, and settlement conferences</p><p><br></p><p>• Propound and serve written discovery</p><p><br></p><p>• Notice and coordinate depositions, mediations, and arbitrations</p><p><br></p><p>• Assist with trial preparation including trial binders, exhibit lists, and logistics</p><p><br></p><p>• Coordinate with expert witnesses (scheduling, records, communication, etc.)</p><p><br></p><p>• Provide general administrative and legal support to attorneys and case managers</p><p><br></p><p><br></p><p><br></p><p><br></p>
We are looking for a skilled Legal Secretary to join our team in Sacramento, California, on a long-term contract basis. The ideal candidate will bring expertise in legal administrative tasks and demonstrate exceptional organizational skills. This position offers an opportunity to support legal professionals in a dynamic and detail-oriented services environment.<br><br>Responsibilities:<br>• Manage court filings and e-filing processes with accuracy and efficiency.<br>• Organize and maintain legal calendars, ensuring deadlines and appointments are tracked effectively.<br>• Prepare legal documents and correspondence based on dictation and other instructions.<br>• Coordinate scheduling and communication between attorneys, clients, and court personnel.<br>• Maintain and update case files to ensure all records are current and accessible.<br>• Assist in drafting and formatting legal pleadings and contracts.<br>• Conduct administrative tasks such as answering calls, managing emails, and handling office supplies.<br>• Ensure compliance with legal procedures and deadlines.<br>• Provide support in organizing meetings and preparing agendas.<br>• Perform other administrative duties to support the smooth operation of legal services.
<p>Reputable firm is seeking a legal admin assistant for their office in San Rafael, California. As a legal admin assistant, you will assist attorneys with a variety of secretarial tasks, manage client files, answer phones, and maintain the Confidentiality Agreement program. </p><p><br></p><p>Responsibilities:</p><p>• Assist in document revisions, formatting, and finalizing</p><p>• Prepare and manage engagement letters</p><p>• Manage and organize client files efficiently</p><p>• Answer phone calls professionally and promptly</p><p>• Circulate letters and other legal documents via email and physical mail</p><p>• Circulate documents for execution via DocuSign</p><p>• Handle the administrative management of the Confidentiality Agreement program</p><p>• Utilize management systems and Microsoft Office Suites effectively</p><p>• Perform billing functions and calendar management</p><p>• Format documents using ProLaw and PDF</p><p>• Proofread and draft legal documents as required.</p>
<p>A small, client-focused law office is seeking a reliable and detail-oriented <strong>Legal Secretary/Paralegal</strong> to support a busy attorney specializing in <strong>Personal Injury</strong> and <strong>Workers’ Compensation</strong> cases. This role offers a mix of administrative and legal support responsibilities, with opportunities for independent work and collaboration.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare legal documents, routine correspondence, pleadings, and letters.</li><li>Maintain client contact, including answering calls, taking messages, and triaging inquiries.</li><li>Request medical records and draft letters to providers.</li><li>Track client expenses and office supplies.</li><li>Assist with filing new claims and managing case documentation.</li><li>Use legal software tools including <strong>Amicus Attorney</strong>, <strong>Olympus Dictation</strong>, <strong>Outlook</strong>, and <strong>Stamps.com</strong>.</li><li>Occasionally support another attorney who shares the office space.</li><li>Perform basic legal research and document review.</li><li>Familiarity with <strong>CompHub</strong> and <strong>MDEC</strong> systems is a plus (though filing is typically handled by the attorney).</li></ul><p><br></p>
We are looking for a detail-oriented Legal Secretary to join our team in Sacramento, California. This is a long-term contract opportunity for an individual who excels in providing administrative support within a legal setting. The ideal candidate will bring expertise in court filings, e-filing, and calendar management while ensuring the seamless operation of daily tasks.<br><br>Responsibilities:<br>• Prepare and file legal documents electronically, ensuring accuracy and compliance with court requirements.<br>• Manage court filings and deadlines to maintain timely submissions.<br>• Coordinate and maintain attorneys' calendars, including scheduling meetings, hearings, and appointments.<br>• Transcribe dictation to draft legal correspondence and documents.<br>• Act as a point of contact for communication with courts, clients, and other legal professionals.<br>• Organize and maintain physical and digital case files for easy access and reference.<br>• Conduct basic research to support legal proceedings and document preparation.<br>• Assist with administrative tasks such as photocopying, scanning, and document distribution.<br>• Monitor changes in court procedures and ensure adherence to updated filing protocols.
<p>Robert Half is working with an established law firm in Glendale looking to add a legal secretary to its employment litigation team. This role involves providing comprehensive support to attorneys specializing in employment defense, ensuring smooth case preparation and management. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional organizational and attention-to-detail skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide direct administrative support to the Special Counsel and an Associate handling employment defense cases.</p><p>• Manage document productions during informal discovery, including redaction of large volumes of wage statements, time records, and meal/rest break documentation.</p><p>• Prepare and file legal documents in state courts, with occasional filings in federal and appellate courts.</p><p>• Coordinate legal calendaring and scheduling for meetings, depositions, mediation sessions, and other case-related activities.</p><p>• Assist with mediation preparation, ensuring all necessary documentation and logistics are in order.</p><p>• Learn and apply the firm's proprietary naming conventions for case documents.</p><p>• Utilize office tools such as Time Matters, Microsoft Word macros, Outlook, and Adobe for case management and document formatting.</p><p>• Collaborate with the office clerk for scanning and saving pleadings and discovery materials.</p><p>• Uphold meticulous attention to detail in all aspects of case preparation and administrative tasks.</p><p>• Maintain a consistent onsite presence four days per week to align with the team's schedule.</p>
We are looking for a dedicated Legal Secretary to join our team in Austin, Texas. In this long-term contract role, you will play a vital part in supporting legal professionals by managing essential administrative tasks, ensuring smooth daily operations, and maintaining accurate documentation. This position is ideal for someone with strong organizational skills and a keen eye for detail within a legal environment.<br><br>Responsibilities:<br>• Prepare and manage legal documents, including drafting, formatting, and organizing materials for court filings.<br>• Handle e-filing processes to ensure timely submission of documents to relevant courts.<br>• Maintain and update calendars for attorneys, including scheduling appointments, meetings, and deadlines.<br>• Perform dictation tasks and transcribe legal correspondence or reports accurately.<br>• Oversee document control and management systems to ensure efficient retrieval and storage of files.<br>• Coordinate daily operations to support attorneys and legal staff in their work.<br>• Utilize iManage to organize and maintain digital document repositories.<br>• Monitor and track deadlines to ensure compliance with legal requirements.<br>• Liaise with court officials and other parties regarding filings and case updates.<br>• Assist in maintaining an organized and efficient work environment for all legal team members.
We are looking for a skilled and motivated Legal Secretary/Paralegal to join our team in East Syracuse, New York. This is a Contract to permanent position, offering an excellent opportunity for a detail-oriented individual seeking to grow their expertise in the legal field. The ideal candidate will bring strong organizational skills, attention to detail, and a proactive attitude to support legal operations effectively.<br><br>Responsibilities:<br>• Draft legal documents including motions, summons, and complaints with accuracy and attention to detail.<br>• Manage and organize case files to ensure timely access to important information.<br>• Collaborate with attorneys and other legal staff to provide comprehensive administrative support.<br>• Conduct research and compile information relevant to legal cases.<br>• Utilize Microsoft Word and Excel proficiently for document creation and data management.<br>• Maintain communication with clients and external parties as needed to support case management.<br>• Ensure compliance with legal procedures and deadlines.<br>• Adapt to cloud-based legal systems and tools to streamline workflows.<br>• Assist in preparing materials for court proceedings and meetings.
We are looking for an experienced Legal Secretary to join our team in Chevy Chase, Maryland. The ideal candidate will bring expertise in legal administrative support, ensuring smooth daily operations within a fast-paced legal environment. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.<br><br>Responsibilities:<br>• Prepare and file legal documents, including electronic filing (e-filing) with courts.<br>• Maintain and update attorneys' calendars, scheduling meetings, hearings, and deadlines.<br>• Manage dictation and transcription of legal correspondence and documentation.<br>• Organize and maintain physical and electronic files to ensure accessibility and accuracy.<br>• Coordinate court filings and ensure compliance with procedural requirements.<br>• Communicate effectively with clients, attorneys, and court officials to facilitate case progress.<br>• Assist in the preparation of legal documents such as pleadings, contracts, and briefs.<br>• Monitor and manage deadlines to ensure timely submission of all required documents.<br>• Provide general administrative support, including answering phones and managing correspondence.<br>• Handle confidential information with discretion and professionalism.
We are looking for a skilled Legal Secretary specializing in bankruptcy law to join our dynamic team in Los Angeles, California. This role supports a close-knit group of attorneys and plays a crucial part in ensuring efficient operations within a growing firm. If you thrive in a fast-paced environment and have exceptional organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Provide administrative and legal support to a team of attorneys, including partners, counsel, and associates.<br>• Manage court filings, including electronic filing and ensuring timely submissions.<br>• Coordinate schedules and maintain accurate court calendars.<br>• Arrange travel logistics for depositions and other legal proceedings.<br>• Communicate with court clerks to obtain case updates and resolve filing issues.<br>• Assist with drafting and formatting legal documents, including tables of contents.<br>• Collaborate with the office manager/paralegal to ensure smooth workflow and task prioritization.<br>• Maintain confidentiality and ensure compliance with legal procedures and firm policies.<br>• Provide support for cases involving Chapter 11 bankruptcy, offering specialized expertise.<br>• Handle administrative tasks such as dictation, correspondence, and document organization.
