We are looking for a dynamic and customer-focused Facilities Coordinator to join our team on a Contract basis in Boston, Massachusetts. This role involves supporting the Facilities Manager in ensuring smooth operations across multiple floors, including overseeing maintenance, vendor coordination, and customer satisfaction initiatives. You’ll play a vital part in creating a welcoming and efficient environment for clients and staff while contributing to the success of events and daily operations.<br><br>Responsibilities:<br>• Assist the Facilities Manager in overseeing property maintenance and repair services to ensure seamless operations.<br>• Coordinate vendor services, including scheduling and escorting vendors during site visits.<br>• Conduct regular site inspections to identify issues and create resolution tickets.<br>• Support the planning and execution of monthly and quarterly client events.<br>• Respond to emergency situations and manage on-call duties as the primary point of contact when required.<br>• Foster positive relationships with property occupants and ensure high levels of customer satisfaction.<br>• Monitor and report on Key Performance Indicators (KPIs) to identify areas for improvement.<br>• Collaborate with the team to implement best practices and innovative solutions for facility management.<br>• Ensure compliance with established procedures and protocols, including incident reporting and escalation.<br>• Promote teamwork and a customer-first approach within the facilities management team.
<p>We are looking for a detail-driven and efficient Office Coordinator to join a software start-up company in Marina Del Rey on a contract to hire basis. This multifaceted role includes office management, general operations support, and some recruiting coordination. The role is onsite daily M-F, hours 9:00am-6:00pm.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the management of office supplies, vendor relationships, and daily logistical needs.</p><p>• Coordinate team events, offsite activities, and onsite meetings to promote collaboration.</p><p>• Foster a welcoming and well-organized office space for staff and visitors.</p><p>• Assist in onboarding new hires by setting up equipment, workspaces, and introductions.</p><p>• Provide scheduling and administrative support to the leadership team.</p><p>• Handle special projects and ad-hoc administrative tasks as required.</p><p>• Plan and organize candidate interviews across various time zones.</p><p>• Manage communication with candidates to ensure a positive recruitment experience.</p><p>• Maintain applicant tracking systems and oversee recruiting pipelines effectively.</p>
<p>As an HR Coordinator, you’ll handle a variety of HR administrative tasks and provide first-line support to employees and managers. Your focus will be on recruitment, onboarding, and HR compliance.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support end-to-end recruitment processes, including scheduling interviews and corresponding with candidates</li><li>Assist with new hire onboarding and orientation</li><li>Maintain up-to-date employee records and HRIS data</li><li>Administer employee benefits and support open enrollment</li><li>Help manage HR compliance and reporting requirements</li><li>Address employee inquiries and support HR-related projects</li></ul>
<p>Are you an experienced <strong>Project Coordinator</strong> ready to contribute to a dynamic team in a hybrid work environment? We are currently seeking a <strong>Project Coordinator</strong> who can bring strong organizational and communication skills to support departmental initiatives. This <strong>Project Coordinator</strong> role is a great opportunity for someone who thrives in a multi-functional administrative and leadership capacity.</p><p><strong>Schedule:</strong> Day shift | Hybrid (2 days onsite/week)</p><p><strong>Responsibilities</strong></p><ul><li>Manage reporting and ensure company resources are utilized appropriately.</li><li>Maintain and coordinate project schedules and departmental activities.</li><li>Oversee internal position control and serve as a liaison between departments and stakeholders.</li><li>Provide administrative leadership across financial management, purchasing, inventory, and HR support.</li><li>Coordinate departmental hiring, onboarding, orientation, and HealthStream course compliance.</li><li>Manage equipment and supply allocation, perform inventory reviews, and generate facility reports.</li><li>Plan and execute internal events and workshops.</li><li>Collaborate with departments like communications, housekeeping, and maintenance for operational support.</li><li>Ensure proper setup and support for new hires including technology and workspace readiness.</li><li>Participate in other projects and complete assignments within specified timeframes.</li></ul>
We are looking for an HR Coordinator to join our team in Sidney, Ohio. In this role, you will play a pivotal part in supporting human resources functions, including onboarding, employee engagement, and administrative tasks. This is a Contract to permanent position that offers an excellent opportunity to grow your career in a dynamic plastics manufacturing environment.<br><br>Responsibilities:<br>• Facilitate onboarding processes for new employees, ensuring all necessary documentation is completed accurately.<br>• Coordinate and organize employee events to promote engagement and morale.<br>• Maintain and update attendance records to ensure compliance with company policies.<br>• Assist in scheduling and conducting interviews, providing support throughout the hiring process.<br>• Perform administrative HR tasks such as filing, data entry, and maintaining employee records.<br>• Support hiring processes and ensure compliance with hiring regulations.<br>• Utilize HRIS systems to manage employee data and generate reports as needed.<br>• Ensure adherence to HR compliance standards and company policies.<br>• Collaborate with various departments to address employee concerns and provide HR-related solutions.
We are looking for a dedicated Logistics Coordinator to join our team in Kemah, Texas. This role involves overseeing fleet operations and ensuring compliance with all relevant regulations and training standards. As a Contract to permanent position, this opportunity provides the potential for long-term growth and stability while contributing to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Monitor and evaluate driver compliance and address any issues of non-compliance.<br>• Ensure adherence to organizational and regulatory standards, including permits and certifications.<br>• Coordinate all aspects of fleet operations, including scheduling and logistical arrangements.<br>• Facilitate required training sessions to maintain compliance with industry regulations.<br>• Collaborate with teams to optimize shipping processes and delivery timelines.<br>• Manage customs documentation and procedures to ensure smooth international shipments.<br>• Analyze operational data to identify areas for improvement and enhance efficiency.<br>• Maintain accurate records related to logistics and fleet management.<br>• Communicate effectively with drivers and stakeholders to address operational concerns.<br>• Support the organization in meeting distribution goals and customer satisfaction.
<p>Our client, a well-regarded organization in San Diego, CA, is seeking a personable and organized Front Desk Coordinator to serve as the first point of contact for their office. This is an excellent opportunity for someone who excels at multitasking, providing outstanding customer service, and maintaining a positive, professional office environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and direct visitors in a courteous and welcoming manner</li><li>Answer and route incoming phone calls efficiently</li><li>Assist with scheduling meetings, managing calendars, and coordinating conference rooms</li><li>Handle incoming and outgoing mail and packages</li><li>Support various administrative tasks, such as data entry, filing, and maintaining office supplies</li><li>Uphold the organization’s standards for client and guest experiences</li></ul><p><br></p>
<p>We are seeking a professional and organized Front Desk Coordinator to manage daily front office operations in a fast-paced environment. This role is ideal for someone who is detail-oriented, customer-focused, and enjoys ensuring smooth office workflows.</p><p><br></p><p><u>Responsibilities</u></p><ul><li>Greet and assist visitors, clients, and staff in a professional manner</li><li> Answer, screen, and route incoming phone calls</li><li> Manage appointment scheduling and front desk calendars</li><li> Handle incoming and outgoing correspondence and packages</li><li> Maintain a welcoming and organized reception area</li><li> Assist with administrative tasks and support internal teams as needed</li></ul>
<p>Robert Half is looking for a Front Desk Coordinator to join our client in South Reno! This is a contract to permanent position in the retail food industry, offering an exciting opportunity to showcase your organizational and communication skills. The ideal candidate will play a pivotal role in maintaining efficient front desk operations while providing friendly and detail-oriented support to visitors, clients, and employees.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, clients, and employees with a friendly and detail-oriented demeanor.</p><p>• Manage incoming calls by directing them to the appropriate personnel and taking detailed messages when necessary.</p><p>• Perform general administrative tasks such as scanning, filing, photocopying, and preparing outgoing packages.</p><p>• Handle basic accounting data entry using QuickBooks and Excel, ensuring accuracy and compliance with company standards.</p><p>• Review and audit daily transactions from retail locations, addressing discrepancies as needed.</p><p>• Assist in scheduling appointments, meetings, and events, coordinating logistics to ensure smooth operations.</p><p>• Manage the reception area, keeping it clean, organized, and presentable at all times.</p><p>• Sort and distribute incoming mail and packages efficiently.</p><p>• Collaborate with different departments to gather and distribute information as required.</p><p>• Uphold confidentiality and maintain discretion in handling sensitive information.</p>
<p>We are looking for a detail-oriented Front Desk Coordinator to join our team on a contract basis. In this role, you will be the first point of contact for visitors and callers, ensuring smooth and efficient front desk operations. This is an opportunity to contribute to a dynamic work environment while providing excellent support to both internal and external stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors warmly and assist them with inquiries or directions.</p><p>• Manage and operate a multi-line phone system efficiently, directing calls to the appropriate departments.</p><p>• Provide concierge-level services to ensure client satisfaction and seamless communication.</p><p>• Handle inbound calls promptly, addressing questions or forwarding them as needed.</p><p>• Maintain an organized and efficient front desk area, ensuring it reflects the company's standards.</p><p>• Monitor and manage incoming correspondence, including mail and packages.</p><p>• Support administrative tasks such as scheduling appointments and maintaining records.</p><p>• Collaborate with team members to ensure smooth daily operations.</p><p>• Uphold confidentiality and discretion when handling sensitive information.</p>
We are looking for a dedicated and creative Sales/Marketing Coordinator to join our nonprofit organization based in San Rafael, California. This long-term contract position focuses on enhancing the visibility of our programs and initiatives to drive community engagement and support. The ideal candidate will have a passion for making a positive impact and a strong background in marketing and administrative coordination.<br><br>Responsibilities:<br>• Develop and implement marketing strategies to increase public awareness and engagement with the organization’s services and events.<br>• Create and manage a variety of marketing materials, including brochures, newsletters, press releases, and social media posts, ensuring alignment with branding guidelines.<br>• Plan and coordinate logistics for outreach activities, fundraising events, and partnership initiatives, including volunteer communications and event promotions.<br>• Work closely with program managers to collect and utilize success stories, testimonials, and impact data for marketing and fundraising purposes.<br>• Manage and update the organization’s website and social media channels with fresh and engaging content.<br>• Monitor and analyze the performance of marketing and fundraising campaigns to identify areas for improvement and inform future strategies.<br>• Conduct research to identify potential funding sources, sponsors, and partnership opportunities to support organizational growth.<br>• Assist with the preparation of grant proposals and donor communications to support development goals.<br>• Provide administrative support for sales and marketing activities, ensuring smooth coordination of tasks and projects.
<p>We are looking for an organized and detail-oriented Workplace Experience Coordinator to join our team in Atlanta, GA. In this onsite contract position, you will play a vital role in ensuring smooth office operations and providing exceptional service to employees and visitors. This role involves managing daily administrative tasks, coordinating office activities, and contributing to a welcoming and efficient work environment.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact for visitors, ensuring a detail-oriented and courteous front desk experience.</p><p>• Organize and schedule office meetings, including booking conference rooms and managing calendar invitations.</p><p>• Handle expense reporting and procurement of office supplies to maintain seamless operations.</p><p>• Assist in creating and distributing weekly digests and monthly newsletters to keep the office informed.</p><p>• Coordinate and manage on-site events, including setup, teardown, and supply delivery.</p><p>• Monitor and address janitorial or maintenance work orders as needed to uphold office cleanliness and functionality.</p><p>• Collaborate with vendors to ensure prompt delivery of services and goods for the workplace.</p><p>• Follow established security protocols, including issuing visitor passes and maintaining building safety.</p><p>• Provide solutions to inquiries or complaints from employees and guests in a detail-oriented and service-oriented manner.</p><p>• Support onboarding processes for new team members and ensure all necessary resources are in place.</p>
<p>Our nonprofit client is seeking a personable and organized Front Desk Coordinator to be the first point of contact for visitors, clients, and staff. This role is ideal for someone who takes pride in delivering excellent service and maintaining a welcoming, efficient front office environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, ensuring a friendly and professional first impression.</li><li>Answer and route phone calls, respond to general inquiries, and provide information about the organization’s programs and services.</li><li>Manage appointment scheduling, maintain office calendars, and coordinate meeting logistics.</li><li>Handle incoming and outgoing mail, package deliveries, and office supply inventory.</li><li>Maintain a clean and organized reception area.</li><li>Assist with administrative support for staff and special projects as needed.</li></ul><p><br></p>
We are looking for a skilled Front Desk Coordinator to join our team in New Haven, Connecticut. In this contract role, you will play a key part in managing front desk operations and ensuring smooth communication within the organization. Your attention to detail and excellent organizational skills will contribute to the efficient handling of administrative tasks and client interactions.<br><br>Responsibilities:<br>• Handle incoming and outgoing mail, including using an on-site postage machine to prepare items for delivery.<br>• Manage mail pickups and ensure timely distribution within the office.<br>• Operate and manage a multi-line phone system, directing calls appropriately and addressing inquiries.<br>• Greet visitors and clients professionally, ensuring a welcoming and organized front desk environment.<br>• Maintain accurate records of daily mail activities and phone interactions.<br>• Provide administrative support to the team, including scheduling and coordination tasks.<br>• Monitor office supplies and coordinate with vendors for replenishment.<br>• Assist in maintaining a clean and organized reception area.<br>• Respond to inbound calls promptly and provide information or resolution as needed.<br>• Collaborate with other departments to ensure seamless communication and workflow.
We are looking for an experienced HR Coordinator II to join our team in Anderson, South Carolina. In this long-term contract role, you will play a key part in supporting recruitment, onboarding, and HR operations while ensuring compliance with company policies and procedures. This position offers an opportunity to work in a dynamic environment where attention to detail, confidentiality, and organizational skills are essential.<br><br>Responsibilities:<br>• Manage the recruitment process, including sourcing candidates, scheduling interviews, and maintaining applicant tracking systems.<br>• Coordinate and oversee onboarding activities to ensure a seamless transition for new hires.<br>• Handle sensitive information with discretion and ensure compliance with company policies.<br>• Collaborate with departments to optimize hiring processes and streamline HR operations.<br>• Prepare and manage documentation related to budgets, expenses, and travel arrangements for the HR department.<br>• Monitor adherence to organizational standards and report any discrepancies.<br>• Support the implementation of HR programs and initiatives to improve efficiency.<br>• Maintain accurate records and reports to track HR activities and progress.<br>• Assist with the preparation and submission of expense reports and lodging arrangements.<br>• Ensure communication between team members and stakeholders is clear, thorough, and effective.
<p>Our client, an established organization in San Diego, CA, is seeking a motivated Human Resources Coordinator to join their team. This is an excellent opportunity to support critical HR functions and help foster a positive and productive work environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with recruitment activities, including scheduling interviews and coordinating new hire onboarding</li><li>Maintain and update employee records in accordance with company policies and compliance requirements</li><li>Support benefits administration, payroll processing, and HR reporting</li><li>Respond to employee inquiries regarding HR policies and procedures</li><li>Assist with employee engagement initiatives and organization-wide communications</li><li>Support the HR team with special projects and process improvements as needed</li></ul><p><br></p>
We are looking for a dedicated Residence Billing Coordinator to join our team in Santa Barbara, California. In this long-term contract position, you will play an integral role in managing billing operations, ensuring accurate financial transactions, and delivering exceptional customer service. This opportunity is ideal for candidates with strong organizational skills and a passion for maintaining efficient financial processes.<br><br>Responsibilities:<br>• Process and reconcile accounts receivable transactions to ensure accurate financial records.<br>• Manage customer billing inquiries, providing solutions and clear communication to resolve complex account issues.<br>• Oversee the preparation and distribution of housing-related billing statements, coordinating with Housing and Residential Services.<br>• Audit payment plans and ensure timely application of payments, including the assessment of late fees when necessary.<br>• Review and maintain financial aid files to confirm adherence to policies and procedures.<br>• Supervise front-line customer service staff, including scheduling, training, and performance evaluations.<br>• Conduct daily balancing of financial journals and registration payment processing.<br>• Identify opportunities for service improvements to enhance efficiency during peak workloads.<br>• Utilize computerized billing systems to streamline operations and maintain data accuracy.<br>• Provide thorough and attentive guidance to customers regarding billing and payment processes.
<p>Our client is seeking a skilled HR Coordinator to support recruiting, onboarding, HR compliance, and employee services. This temp-to-hire role is ideal for detail-oriented HR professionals looking to advance their careers.</p><p><br></p><ul><li>Assist with recruitment efforts, including posting jobs and scheduling interviews</li><li>Facilitate onboarding and new hire orientation processes</li><li>Maintain HR records and ensure compliance with policies and regulations</li><li>Respond to employee inquiries about benefits and company policies</li><li>Support HR projects and initiatives, such as performance reviews and training</li></ul><p><br></p>
We are looking for a dedicated Project Coordinator I to join our team in San Francisco, California. In this role, you will play a pivotal part in supporting recruitment efforts and ensuring seamless coordination across various processes. This is a long-term contract position offering the opportunity to work in a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Coordinate recruitment activities, including scheduling interviews and managing candidate communications.<br>• Support onboarding processes by organizing logistics and ensuring new hires have necessary resources.<br>• Collaborate with team members and partners to optimize recruitment strategies and enhance brand awareness.<br>• Maintain accurate records and generate reports to track recruitment metrics and progress.<br>• Assist in the management of vendor relationships and ensure alignment with organizational goals.<br>• Conduct surveys and evaluations to improve recruitment processes and candidate experience.<br>• Facilitate decision-making by providing detailed analyses and insights on recruitment trends.<br>• Work closely with the HR team to ensure compliance with company policies and procedures.<br>• Utilize tools such as Workday to monitor and manage recruitment workflows.<br>• Drive networking initiatives to build strong connections and attract top talent.
<p>This position will act as the key liaison between our client's residential and commercial clients and the service department, ensuring seamless communication and exceptional service delivery. Ideal candidate thrives in a dynamic environment, excels at managing schedules, and takes pride in maintaining accurate records while providing top-notch client support.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and confirm service appointments with both residential and commercial clients, addressing rescheduling needs as required.</p><p>• Maintain accurate client records, including service histories and invoices, using the designated CRM system.</p><p>• Monitor service completion and ensure all work orders and client information are properly documented and organized.</p><p>• Collaborate with the service team to relay client requests and ensure timely responses.</p><p>• Assist with managing accounts receivable for clients with overdue balances.</p><p>• Identify opportunities for process improvement in scheduling and client communication workflows.</p><p>• Professionally handle incoming calls and promptly respond to client inquiries.</p><p>• Draft and distribute newsletters, industry updates, and other client communications to keep clients informed.</p><p>• Perform additional administrative tasks and support service coordination as needed.</p>
We are looking for a dedicated and compassionate Patient Care Coordinator to join our team in Atlanta, Georgia. In this long-term contract position, you will play a vital role in ensuring patients receive exceptional care and support throughout their healthcare journey. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with patients and healthcare professionals.<br><br>Responsibilities:<br>• Coordinate patient scheduling to ensure timely and efficient appointments.<br>• Maintain and update patient medical records with accuracy and confidentiality.<br>• Assist patients in navigating their healthcare needs and address any inquiries or concerns.<br>• Schedule appointments and follow up to confirm attendance.<br>• Check patients in and out, ensuring a smooth and welcoming experience.<br>• Collaborate with healthcare providers to streamline patient care processes.<br>• Provide clear communication and education to patients regarding procedures and treatments.<br>• Monitor patient flow and address any delays or issues promptly.<br>• Ensure compliance with healthcare regulations and policies while handling patient information.
<p>We are seeking a proactive Project Coordinator to support project planning, execution, and administration. This role is ideal for organized professionals who thrive in fast-paced settings and are committed to helping teams succeed.</p><p><strong>Key Responsibilities</strong></p><p>· Assist in coordinating project schedules, resources, and information</p><p>· Support project managers and teams with administrative tasks and documentation</p><p>· Track project progress and prepare regular updates for stakeholders</p><p>· Schedule meetings, prepare minutes, and ensure effective communication among team members</p><p>· Help maintain project management systems and ensure data accuracy</p><p>· Contribute to the successful delivery of projects within established timelines</p>
We are looking for a detail-oriented Administrative Coordinator to join our team in Earth City, Missouri. This Contract position offers an opportunity to contribute to the efficient operation of our service-oriented organization. The ideal candidate will excel in managing schedules, handling correspondence, and maintaining an organized and efficient workflow.<br><br>Responsibilities:<br>• Coordinate and manage daily administrative tasks, ensuring smooth operations.<br>• Handle inbound calls with attention to detail and provide accurate information to callers.<br>• Manage calendars, including scheduling appointments and updating meeting details.<br>• Prepare and organize correspondence, ensuring timely communication with stakeholders.<br>• Assist in planning and organizing events or meetings as needed.<br>• Maintain accurate records and documentation to support organizational processes.<br>• Collaborate with team members to address administrative needs and priorities.<br>• Monitor and replenish office supplies to ensure uninterrupted workflow.<br>• Support various operational tasks to enhance efficiency and productivity.
<ul><li>Greet visitors, guests, and employees in a courteous and professional manner</li><li>Manage multi-line phone systems: answer calls, route inquiries, and take messages</li><li>Maintain the reception area and conference rooms to ensure cleanliness and readiness</li><li>Receive and distribute mail, packages, and other correspondence</li><li>Support scheduling and coordination of meetings, appointments, and travel as needed</li><li>Maintain and update records, files, and databases with high accuracy</li><li>Assist with onboarding procedures for new staff or visitors</li><li>Collaborate with other departments to support administrative needs and projects</li></ul>
We are looking for a skilled and motivated Project Manager to oversee construction projects in Davenport, Iowa. This role involves managing all aspects of project execution, ensuring timely completion within budget, and maintaining high-quality standards. The ideal candidate will thrive in a dynamic environment, possess strong leadership abilities, and demonstrate excellent organizational and communication skills.<br><br>Responsibilities:<br>• Oversee the entire lifecycle of construction projects, from planning to completion, ensuring adherence to schedules and budgets.<br>• Prepare and manage project bidding and estimating processes, including drafting bid instructions, hosting pre-bid meetings, and negotiating with subcontractors and suppliers.<br>• Collaborate with design professionals to define project scopes, perform cost analyses, and identify opportunities for value engineering.<br>• Conduct constructability reviews and propose alternative construction methods, site logistics strategies, and staffing plans.<br>• Manage project accounting tasks such as issuing subcontracts, tracking change orders, preparing owner payment applications, and monitoring cash flow and profitability.<br>• Supervise all aspects of construction management, including team coordination, submittals, safety protocols, job reports, inspection tracking, and lead time tracking.<br>• Develop and maintain detailed project schedules, coordinating with field managers to meet milestones and address scheduling needs.<br>• Ensure projects are completed to company quality standards, within budget, on schedule, and to client satisfaction.<br>• Lead project closeout activities, ensuring all documentation is finalized and client expectations are met.
