Add your latest resume to match with open positions.

164 results for Project Assistantcoordinator jobs

Project Assistant

Covington, LA
onsite
Temporary to Hire
24 - 26 USD / Hourly
We are looking for a Project Assistant to support creative and marketing initiatives for a growing organization in the import/export industry based in Covington, Louisiana. This contract-to-permanent opportunity is ideal for someone with a strong eye for visual design who enjoys contributing to brand-building efforts across digital and print channels. The role will work closely with internal teams to produce high-quality creative assets that strengthen marketing campaigns and maintain a consistent brand presence. Responsibilities:• Develop visually effective design materials for marketing programs, brand campaigns, and company-supported initiatives across multiple platforms.• Partner with colleagues from different departments to shape creative concepts and turn business goals into engaging visual content.• Produce digital assets for email promotions, social media advertising, and other online marketing efforts while ensuring brand consistency.• Create print and presentation materials that support broader marketing and communication objectives.• Contribute to the evolution of brand standards by applying cohesive design elements across a variety of projects.• Support the preparation and refinement of graphics, layouts, and visual content while managing multiple assignments and timelines.• Assist with light video editing and multimedia content creation when needed to enhance campaign delivery.• Take on additional project-related tasks as assigned in support of the marketing and creative team.
2026-07-31T00:00:00Z

Project Assistant

Clearwater, MN
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a Project Assistant to support administrative and contract-related activities for a Telecom Services organization in Clearwater, Minnesota. This Long-term Contract position focuses on coordinating job intake, maintaining accurate project records, and ensuring information is entered correctly across internal systems. The role is well suited to someone who is organized, detail-oriented, and comfortable managing multiple tasks while communicating professionally with internal teams and external contacts. Responsibilities: • Coordinate the intake of new project requests from customer notices, service agreement documentation, and online customer portals. • Review incoming job information for completeness and quality before creating internal sales orders and distributing details to field teams. • Enter and update project data in databases, spreadsheets, and tracking tools with a high degree of accuracy. • Monitor customer and company process requirements and adjust administrative workflows to keep job setup activities aligned. • Confirm that new job details are consistent, complete, and properly documented prior to system entry. • Maintain digital files and organized electronic records so project documentation is easy to access and audit. • Communicate professionally with internal stakeholders and external contacts to clarify missing information and support timely processing. • Provide general administrative support and assist with additional project-related tasks as business needs evolve.
2026-08-04T00:00:00Z

Project Assistant

Plymouth, MN
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Project Assistant to support fast-moving projects for large commercial clients in Plymouth, Minnesota. This Long-term Contract position offers the opportunity to work closely with project leaders on multi-site initiatives, helping keep timelines, documentation, and communication organized from kickoff through completion. The role is best suited for someone who enjoys detailed coordination, can manage multiple priorities, and is comfortable working in an onsite, team-driven environment. Responsibilities:• Coordinate pre-installation activities and support project setup to ensure work begins on schedule.• Communicate with field labor teams and follow up on open items to keep project tasks moving forward.• Assist with installation-related calls, document updates, and issue tracking throughout the project lifecycle.• Enter and maintain project information in internal order management systems with a high level of accuracy.• Prepare closeout documentation packets for customers and confirm all required records are completed.• Partner with the lead project manager during onboarding and training to learn project workflows and reporting expectations.• Monitor schedules, flag potential delays, and help maintain visibility into milestone progress across multiple locations.• Support administrative project tasks such as scanning, recordkeeping, and organizing documentation for active jobs
2026-08-03T00:00:00Z

Project Assistant

New York, NY
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Project Assistant to support logistics-related construction initiatives in New York, New York. This Long-term Contract position will help keep projects organized, on schedule, and properly documented while working closely with project teams and stakeholders. The ideal candidate brings strong coordination skills, scheduling experience, and the ability to manage administrative and project support tasks in a fast-paced environment. Responsibilities: • Coordinate project activities by tracking milestones, updating schedules, and helping teams stay aligned with target dates. • Support construction-related projects through organized documentation, status follow-up, and day-to-day administrative assistance. • Maintain master schedules and provide regular updates to reflect progress, delays, and upcoming deliverables. • Scan, organize, and archive project records so documentation remains accurate, accessible, and audit-ready. • Assist project managers with meeting preparation, progress reporting, and communication across internal and external stakeholders. • Monitor timelines and flag potential scheduling conflicts or risks so issues can be addressed proactively. • Help compile project materials, reports, and supporting records needed for planning and execution.
2026-08-10T00:00:00Z

Project Assistant

Sacramento, CA
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are seeking professional Event Staff to join our team for a conference in September 2026. The ideal candidate will be friendly, direct guests & attendees, and help with registration. Responsibilities:<ul><li>Assist with registration</li><li>Provide excellent customer service to guests, addressing inquiries and ensuring a positive experience.</li><li>Support event operations, such as greeting attendees, managing guest lists, or directing flow.</li><li>Collaborate with event coordinators and other staff to ensure smooth execution of events.</li><li>Pass out promotional materials</li></ul>
2026-07-29T00:00:00Z

Project Assistant

Waukesha, WI
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a Project Assistant to support construction operations by keeping documentation accurate, communications organized, and daily project activities moving forward. This contract position with permanent potential is based in Waukesha, Wisconsin, and offers the opportunity to work closely with project leaders, field teams, vendors, and subcontractors throughout the life of each project. The ideal candidate brings strong administrative skills, attention to detail, and the ability to manage multiple priorities in a fast-paced project environment. Responsibilities: • Coordinate daily administrative activities for project teams, including meeting scheduling, calendar support, correspondence preparation, and follow-up on action items. • Maintain organized project records by managing contracts, submittals, change documentation, RFIs, permits, and related construction files throughout each phase of work. • Assist with project startup tasks and keep project management systems updated with current information, documentation, and status changes. • Create and distribute spreadsheets, reports, meeting notes, and routine project updates to support informed decision-making. • Serve as a communication hub between internal departments, clients, subcontractors, suppliers, and field personnel to help keep work progressing smoothly. • Support purchasing and payment-related administration by processing purchase orders, tracking invoices, collecting lien waivers, and organizing vendor paperwork. • Track key deadlines and submission requirements to help ensure documentation is completed accurately and delivered on time. • Provide administrative support for budget monitoring, expense reporting, and job cost updates as requested by project leadership. • Handle sensitive company, client, employee, and project information with professionalism and discretion. • Participate in occasional site-related coordination or visits when project needs require additional administrative support.
2026-08-10T00:00:00Z

Project Assistant

Waukesha, WI
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a Project Assistant to provide organized, hands-on support for construction projects in Waukesha, Wisconsin. This contract opportunity with permanent potential is ideal for someone who enjoys keeping project activity moving, managing documentation accurately, and partnering with teams across the office and field. In this role, you will help maintain smooth communication, track critical details, and support project operations from kickoff through closeout. Responsibilities: • Coordinate daily administrative support for project managers and construction staff by arranging meetings, managing calendars, and preparing routine communications. • Maintain accurate project records by organizing contracts, submittals, change documentation, RFIs, permits, and related files throughout each phase of work. • Assist with project startup activities and keep information current within project tracking and document control systems. • Create and update spreadsheets, status reports, meeting notes, and other materials used to monitor project progress. • Serve as a communication link among internal departments, clients, subcontractors, suppliers, and field teams to help keep work aligned. • Support purchasing and payment-related tasks by processing purchase orders, tracking invoices, collecting lien waivers, and maintaining vendor paperwork. • Monitor due dates and submission requirements to help ensure documentation is completed on time and in accordance with project standards. • Contribute to cost and budget tracking by entering data, assisting with expense reporting, and helping maintain accurate project financial records. • Handle sensitive company, client, employee, and project information with discretion and professionalism.
2026-08-10T00:00:00Z

Project Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Project Assistant to support event operations for a university environment located in the Greater Philadelphia Region. This contract position is well suited for someone who stays organized under pressure, pays close attention to details, and helps keep schedules and logistics on track during a fast-moving campus event. The Project Assistant role will contribute to smooth day-of execution by coordinating tasks, monitoring timelines, and assisting the broader team wherever needed. What you get to do every single day:• Coordinate on-site event activities to help the program run according to plan and remain on schedule.• Track key milestones and communicate timing updates so tasks are completed in the proper sequence.• Provide hands-on administrative support, including document scanning and organization of event-related materials.• Assist with project coordination duties by monitoring assignments, following up on open items, and escalating issues when necessary.• Support setup, execution, and breakdown activities while maintaining an organized and efficient work environment.• Work closely with event staff and campus stakeholders to address operational needs in a timely manner.• Maintain accurate records of schedules, task lists, and status updates throughout the event lifecycle.
2026-07-22T00:00:00Z

Project Coordinator

Dallas, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for a Project Coordinator to help keep architectural and design projects organized, on schedule, and well supported from initial planning through final completion. This position plays an important role in coordinating communication, documentation, meetings, and day-to-day project activities for Design Managers and broader project teams. Based in Dallas, Texas, the role is well suited to someone who is proactive, detail-focused, and comfortable balancing multiple priorities in a collaborative environment. Responsibilities: • Organize project initiation activities and maintain accurate electronic records, files, and supporting documentation throughout the project lifecycle. • Prepare meeting summaries, track follow-up items, and distribute clear communication to help teams stay aligned on next steps. • Monitor timelines, milestones, and team calendars to support steady progress across active assignments. • Arrange internal and client-facing meetings by managing schedules, agendas, room bookings, materials, catering, and technology needs. • Compile and update project reporting tools, including status updates, staffing information, and progress trackers. • Support the administration of key project documents such as agreements, proposals, submittals, RFIs, and formal reports. • Manage coordination for quality review documentation, including required stamping and final document processing. • Facilitate communication with consultants and distribute project information to the appropriate stakeholders in a timely manner. • Recommend practical improvements to team workflows, communication methods, and organizational processes to increase efficiency. • Partner effectively with project teams and support functions while maintaining a thorough, responsive, and detail-conscious approach.
2026-08-07T00:00:00Z

Project Coordinator

Collegeville, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Reputable services company located in the King of Prussia/Wayne area is looking to staff a tech savvy, Project Coordinator with proven estimating abilities. This Project Coordinator will provide administrative support to project teams, ensuring smooth coordination of project activities, documentation, and communication. In this role, the Project Coordinator will also review and confirm lead activities, complete internal audits of all active projects, assist with drafting invoices and expense reporting, monitor task completion, identify potential project risks, and ensure project processes and standards are followed. The ideal candidate must have excellent organizational skills, solid time management skills, and the ability to work in a fast paced environment. Primary Responsibilities· General administrative support· Manage internal record keeping system· Project procurement management· Prepare financial reports· Assist with vendor/subcontractor correspondence· Plan and organize project scheduling· Internal/External stakeholder communication· Develop process improvement opportunities· Review and analyze estimates· Assist billing department as needed
2026-07-20T00:00:00Z

Project Coordinator

Troy, MI
remote
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for a detail-oriented Project Coordinator to support a range of IT initiatives in Michigan. This Long-term Contract position will help keep project activities organized, stakeholders aligned, and deliverables progressing across end-user computing and infrastructure efforts. The role is well suited for someone who can balance strong coordination skills with enough technical understanding to work effectively with both business partners and technology teams. Responsibilities:• Coordinate timelines, tasks, and milestones across several active IT projects to help maintain steady progress and clear accountability.• Maintain project records by tracking risks, assumptions, issues, dependencies, and action items, ensuring information stays accurate and up to date.• Organize status meetings, capture decisions, and document next steps so teams remain aligned on priorities and deliverables.• Serve as a central point of coordination among technical staff, business stakeholders, external vendors, and project sponsors.• Monitor project outputs and raise concerns when schedule issues, blockers, or potential delays could affect planned outcomes.• Prepare clear project updates and communications for stakeholders, summarizing progress, priorities, and outstanding items.• Provide day-to-day support to project managers and technical leads by following up on tasks and helping move work through completion.• Keep project files, documentation, and collaboration spaces well organized and current within shared platforms.• Assist with technology-related initiatives such as software rollouts, licensing efforts, operating system updates, onboarding readiness, user adoption activities, and infrastructure projects.
2026-08-03T00:00:00Z

Project Coordinator

Philadelphia, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a Project Coordinator to support higher education project activities in Philadelphia, Pennsylvania. This Long-term Contract position is ideal for someone who can keep initiatives organized, manage project documentation with accuracy, and coordinate stakeholders across construction-related work. The role requires strong follow-through, clear communication, and the ability to maintain structured records throughout the project lifecycle. Responsibilities: • Coordinate day-to-day project activities, timelines, and communications to help keep construction-related initiatives on track. • Organize, review, and maintain project records, ensuring documentation is accurately categorized and easy to retrieve. • Use Relativity and document coding practices to manage files, support discovery needs, and preserve data integrity. • Partner with project leaders, vendors, and institutional stakeholders to track progress, resolve issues, and support key deliverables. • Prepare status updates, meeting materials, and follow-up items to improve visibility into milestones and open actions. • Monitor incoming documents and correspondence to confirm completeness, consistency, and alignment with project requirements. • Assist with administrative and coordination tasks that support planning, reporting, and execution across multiple active projects.
2026-07-30T00:00:00Z

Project Coordinator

Redmond, WA
onsite
Temporary / Contract
40 - 40 USD / Hourly
Position OverviewOur client is seeking a Project Analyst to join its Transportation team. This role is covering an employee leave and will focus on supporting EV charging operations, fleet operations, and EV infrastructure planning projects.The ideal candidate has strong organizational and analytical skills, is comfortable managing multiple priorities, and has experience working with Excel and project coordination.Key Responsibilities<ul><li>Coordinate EV charging projects by tracking timelines, milestones, and deliverables.</li><li>Support day-to-day EV charging operations by monitoring performance and resolving basic operational issues.</li><li>Assist with data tracking, reporting, and vendor coordination.</li><li>Provide project management support for EV charger planning and installation initiatives.</li><li>Manage multiple administrative and project coordination tasks simultaneously.</li><li>Communicate effectively with internal teams, vendors, and clients to ensure project alignment.</li><li>Maintain project documentation, trackers, and status reports.</li><li>Identify, communicate, and escalate project risks, delays, or issues that could impact timelines.</li></ul>
2026-07-10T00:00:00Z

Project Coordinator

Newark, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives and help keep projects organized, on schedule, and well documented in Newark, California. This Long-term Contract position works closely with leadership to coordinate reporting, administrative workflows, staffing support, inventory activities, and cross-functional communication. The ideal candidate brings strong organizational judgment, follows through on multiple priorities, and builds effective working relationships with internal teams, customers, and vendors. Responsibilities: • Coordinate project timelines, status updates, and documentation to help ensure work progresses efficiently and resources are used appropriately. • Prepare and maintain reports, track key activities, and communicate project information clearly to department leadership and stakeholders. • Support managers with day-to-day operational coordination, including administrative processes, paperwork flow, and follow-up on action items. • Partner with internal departments, customers, and external vendors to facilitate communication, resolve issues, and keep initiatives moving forward. • Assist with recruitment-related activities such as coordinating hiring steps, onboarding logistics, and orientation support for new team members. • Monitor compliance-related administrative tasks, including timely collection of evaluations, required documentation, and departmental training follow-up. • Oversee supply and equipment tracking, help organize inventory reviews, and contribute to cost-monitoring updates for staff and leadership meetings. • Plan and coordinate meetings, workshops, and departmental events, including scheduling, materials preparation, and onsite support as needed. • Take ownership of assigned special projects, provide progress updates, and complete additional related duties within established deadlines.
2026-07-29T00:00:00Z

Project Coordinator

Houston, TX
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
We are looking for a Project Coordinator to support construction-related initiatives in Houston, Texas. This role focuses on keeping project activities organized, maintaining accurate documentation, and helping teams stay aligned on schedules and deliverables. The ideal candidate brings strong coordination skills, experience working with project records and coding tools such as Relativity, and the ability to communicate effectively across multiple stakeholders. Responsibilities: • Coordinate day-to-day project activities to help construction work stay on schedule and aligned with established objectives. • Maintain organized project documentation, including reviewing, tracking, and coding records accurately within Relativity and related systems. • Support project teams by preparing status updates, monitoring action items, and following up on outstanding deliverables. • Collaborate with internal stakeholders, field personnel, and external partners to ensure timely communication throughout each project phase. • Assist with scheduling meetings, documenting key decisions, and distributing relevant project information to appropriate team members. • Track project progress against timelines and escalate potential delays, documentation gaps, or coordination issues when needed. • Help ensure construction project files are complete, current, and accessible for reporting, review, and compliance purposes.
2026-07-23T00:00:00Z

Project Coordinator

La Mesa, CA
onsite
Temporary / Contract
25 - 29 USD / Hourly
Our client in the nonprofit industry is seeking a Project Coordinator to support the planning, execution, and tracking of key initiatives and programs. This role is ideal for an organized, detail-oriented professional who can manage timelines, coordinate cross-functional communication, and help ensure projects are completed efficiently and in alignment with organizational goals. Key Responsibilities:<ul><li>Coordinate project activities, schedules, and deliverables to support timely completion of assignments</li><li>Assist with project planning, tracking milestones, and monitoring deadlines</li><li>Communicate with internal teams, external partners, and stakeholders to provide project updates and gather information</li><li>Prepare meeting agendas, take notes, and distribute follow-up action items</li><li>Maintain project documentation, reports, and status updates</li><li>Support budget tracking, data entry, and administrative aspects of project management</li><li>Identify potential issues and help escalate concerns to appropriate team members</li><li>Assist with special events, program implementation, and operational projects as needed</li><li>Ensure project records and files are accurate, organized, and up to date</li></ul>
2026-08-04T00:00:00Z

Project Coordinator

Palo Alto, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives and help drive organized, efficient project execution in Palo Alto, California. This Long-term Contract position works closely with leadership to coordinate schedules, reporting, administrative workflows, and cross-functional communication while helping keep operations running smoothly. The role is well suited for someone who is highly organized, comfortable managing multiple priorities, and confident working with internal teams, vendors, and stakeholders in a fast-paced healthcare-related environment. Responsibilities: • Coordinate project plans, timelines, and status reporting to help ensure milestones are tracked and resources are used effectively. • Maintain clear documentation for project phases, departmental activities, and administrative processes to support accurate records and smooth execution. • Partner with managers and internal teams to organize meetings, workshops, and committees, including preparing materials and communicating outcomes. • Provide day-to-day administrative guidance by improving workflow organization, managing paperwork, and supporting efficient department operations. • Assist with human resources coordination by supporting recruitment activities, onboarding logistics, orientation tasks, and timely completion of personnel-related documentation. • Monitor compliance-related tracking such as required training, evaluations, and policy-based administrative requirements within the department. • Oversee supply and equipment coordination, participate in inventory reviews, and prepare reports that support cost awareness and resource planning. • Serve as a key point of contact between the department, support teams, customers, and external vendors to promote responsive communication and strong working relationships. • Help plan and coordinate department events and complete additional assignments within established deadlines as business needs evolve.
2026-08-10T00:00:00Z

Project Coordinator

Roseville, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are seeking a detail-oriented and highly organized Project Coordinator to support the successful planning, execution, and completion of projects. This part-time, remote role will work closely with clients, internal teams, and stakeholders to help ensure projects move forward on time, within scope, and with strong communication across all parties. The ideal candidate will be based in or near the Sacramento area for occasional local coordination needs.Key Responsibilities<ul><li>Assist in coordinating projects from kickoff through completion to help ensure timely execution of deliverables</li><li>Serve as a communication link between clients, internal teams, vendors, and other stakeholders</li><li>Help identify project gaps, bottlenecks, and risks, and support risk mitigation efforts</li><li>Prepare, organize, and maintain project documentation, reports, meeting notes, and status updates</li><li>Manage calendars, schedule meetings, and coordinate timelines and follow-up items</li><li>Support quote management, including preparing, tracking, and updating project quotes and related materials</li><li>Track project progress and provide project management support to maintain deadlines and priorities</li><li>Coordinate logistics related to project activities, meetings, materials, and deliverables</li><li>Assist with account management activities to support strong client relationships and service delivery</li><li>Provide administrative and operational support to improve workflow efficiency</li><li>Collaborate with team members to ensure project details, technical requirements, and action items are clearly communicated and documented</li></ul>
2026-08-10T00:00:00Z

Project Coordinator

Fort Pierce, FL
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
We are looking for a skilled Project Coordinator to oversee and manage various aspects of structural and residential construction projects. This role involves coordinating with architects, contractors, and engineers to ensure projects are completed efficiently, on time, and within budget. The ideal candidate will possess a strong understanding of construction processes, engineering principles, and project management techniques. Responsibilities: • Develop a thorough understanding of company products, procedures, and customer service principles. • Lead and manage structural design projects, ensuring alignment with project goals and timelines. • Collaborate with architects, contractors, and field managers to address structural requirements and resolve challenges. • Conduct detailed analyses of building components to evaluate materials, load cases, and design efficiency. • Perform field inspections to assess the condition of existing structures and recommend necessary repairs or modifications. • Prepare comprehensive reports, construction drawings, specifications, and schedules for project approval. • Oversee project timelines and budgets to ensure tasks are completed within scope and deadlines. • Research and ensure compliance with building codes, zoning regulations, and permitting requirements. • Communicate regularly with clients to understand their needs, provide updates, and maintain satisfaction. • Review and assess the work of others for adherence to structural engineering standards and code compliance.
2026-08-05T00:00:00Z

Project Coordinator

Cedar Falls, IA
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for a highly organized Project Coordinator to join a collaborative team in Cedar Falls, Iowa. This contract position with the potential to become permanent supports architects and project managers through a blend of project coordination, office administration, and basic accounting assistance in a fully onsite setting. The role is well suited for someone who enjoys keeping projects organized, communicating across teams, and managing a steady flow of documents, meetings, and operational tasks. This opportunity offers strong visibility within the organization and the chance to grow in a collaborative, team-focused environment. Responsibilities: • Coordinate daily activities for architects and project managers to help keep deadlines, deliverables, and communications on track. • Organize bid-phase support by preparing materials, maintaining documentation, and assisting with project-related administrative needs. • Draft and assemble contracts, meeting packets, and other project documents with a high level of accuracy and consistency. • Arrange meetings, record key discussion points, and follow up on action items to support progress across active projects. • Serve as the front office point of contact by welcoming visitors and helping maintain a positive onsite experience. • Provide back-office assistance through data entry and record updates related to invoices, employee expenses, and credit card reconciliations. • Maintain orderly digital and physical files using office software and shared document platforms to improve accessibility and tracking. • Partner with internal team members on a variety of coordination and administrative tasks that support overall office efficiency.
2026-07-31T00:00:00Z

Project Coordinator

Minneapolis, MN
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Project Coordinator to support digital and print project execution in Minneapolis, Minnesota. This Long-term Contract position will partner closely with Project Managers to keep deliverables accurate, timelines on track, and project information clearly communicated across stakeholders. The ideal candidate brings strong organizational skills, sound judgment when resolving issues, and the ability to maintain precise project documentation throughout the project lifecycle. Responsibilities: • Review proofs for visual quality, content accuracy, alignment, and part number correctness before routing them to Project Managers or clients for final approval. • Coordinate press check arrangements with the appropriate stakeholders when project requirements call for on-site or scheduled review. • Support Project Managers by collecting details, clarifying open items, and sharing critical updates needed to keep projects moving forward. • Assist with gathering project specifications, requesting estimates, and relaying pricing or scope information back to the Project Manager. • Help monitor project progress against approved estimates and flag variances for discussion so adjustments can be addressed promptly. • Create or initiate job tickets for print-related work when project needs require production setup. • Track changes, issues, and client updates, then communicate them to the Project Manager and record necessary revisions in D365. • Maintain complete and accurate project records in D365 to ensure information remains current and accessible throughout execution.
2026-07-27T00:00:00Z

Project Coordinator

San Diego, CA
onsite
Temporary / Contract
25.5 - 30 USD / Hourly
Robert Half is seeking a detail-oriented and organized Project Coordinator to support the planning, execution, and completion of projects across teams and departments. This role is responsible for helping manage schedules, tracking deliverables, coordinating communication, and ensuring projects stay on time and within scope. The ideal candidate is proactive, adaptable, and comfortable working in a fast-paced environment with multiple stakeholders. Key Responsibilities:<ul><li>Support project planning, scheduling, and implementation activities</li><li>Coordinate meetings, prepare agendas, and document action items and project updates</li><li>Track timelines, milestones, deliverables, and dependencies across projects</li><li>Maintain project documentation, reports, and status updates</li><li>Communicate with internal teams, vendors, and stakeholders to support project progress</li><li>Monitor budgets, invoices, and resource allocation as needed</li><li>Identify risks, issues, and bottlenecks and escalate them appropriately</li><li>Assist with process improvement initiatives and workflow coordination</li><li>Ensure project records are accurate, organized, and up to date</li><li>Provide administrative support to project managers and leadership as needed</li></ul>
2026-08-04T00:00:00Z

Project Coordinator

Albuquerque, NM
onsite
Temporary / Contract
0 - 0 USD / Yearly
The Project Coordinator supports either the Retail or Trade Sales segment and is responsible for managing customer orders from contract through final resolution. This role coordinates scheduling, delivery, and installation to ensure projects are completed accurately, on time, and with a high level of customer satisfaction. The Project Coordinator works closely with sales teams, order fulfillment, installers, and third-party providers to track key order details, resolve shortages or damages, communicate timelines, and handle post-installation issues when needed. Ideal candidates are highly organized, detail-oriented problem solvers with strong communication skills, solid computer proficiency (Excel, Word, Outlook), and the ability to juggle multiple priorities in a fast-paced environment. Prior experience in project coordination, construction, or window/door products is a plus. $19/hr
2026-08-10T00:00:00Z

Project Coordinator

Palo Alto, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives in Palo Alto, California. This Long-term Contract position will work closely with leadership to organize projects, oversee operational workflows, and help keep administrative, financial, and personnel-related activities on track. The role requires strong communication, sound judgment, and the ability to coordinate across internal teams and external partners in a fast-paced environment. Responsibilities: • Coordinate project timelines, track progress, and maintain clear documentation for each phase to support successful completion of departmental initiatives. • Prepare reports and monitor resource usage to help ensure staff, materials, and budgets are aligned with project and operational needs. • Lead or support special projects, facilitate meetings or workshops, and present updates, findings, and recommendations to stakeholders. • Serve as a central point of contact between the department, internal service teams, customers, and vendors to promote effective collaboration and timely follow-through. • Guide administrative workflows by improving process organization, managing documentation, and helping maintain efficient handling of departmental paperwork. • Support human resources activities by coordinating hiring steps, assisting with onboarding, tracking required evaluations, and monitoring compliance-related training completion. • Oversee supplies and equipment coordination, conduct periodic inventory reviews, and provide reports on usage, availability, and cost control efforts. • Plan and coordinate department events and carry out additional assignments within established deadlines as business needs evolve.
2026-08-10T00:00:00Z

Project Manager Assistant

Tulsa, OK
onsite
Temporary / Contract
28 - 33 USD / Hourly
Job Title: Project Manager AssistantLocation: Tulsa, OK (Regular Commute to Muskogee Required)Pay: $65,000–$70,000 (DOE)Schedule: Full-Time | Temp-to-HireIndustry: Construction Position OverviewA growing construction company is seeking a highly organized and proactive Project Manager Assistant to support multiple construction projects from start to finish. This role serves as the right hand to the Project Manager by coordinating project documentation, schedules, subcontractor communication, purchasing, job cost tracking, and project closeout activities. The ideal candidate thrives in a fast-paced construction environment, is an excellent communicator, and has exceptional organizational skills with the ability to keep multiple projects moving efficiently. Key Responsibilities<ul><li>Provide day-to-day administrative and project coordination support to Project Managers</li><li>Maintain project documentation, including contracts, submittals, RFIs, change orders, permits, and project files</li><li>Coordinate project schedules, meetings, and communications with vendors, subcontractors, and internal teams</li><li>Track project costs, purchase orders, invoices, and budget-related documentation</li><li>Monitor project deadlines and proactively follow up on outstanding documentation and action items</li><li>Assist with subcontractor onboarding, insurance certificates, lien waivers, and compliance documentation</li><li>Prepare and maintain project reports, logs, and status updates for leadership</li><li>Coordinate project closeout activities, including collecting warranties, O&M manuals, as-built drawings, permits, and turnover documentation</li><li>Prepare complete project closeout packages and ensure all documentation is submitted accurately and on time</li><li>Support office operations and assist with special projects as assigned</li></ul>
2026-08-05T00:00:00Z