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211 results for Project Assistant jobs

Project Coordinator

San Mateo, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
Robert Half is seeking a highly organized and detail-oriented Project Coordinator to support fast-paced, dynamic organizations across the Bay Area. This role is ideal for a professional who thrives in a deadline-driven environment, enjoys collaborating with cross-functional teams, and can efficiently manage multiple priorities while keeping projects on track. Key Responsibilities:<ul><li>Coordinate day-to-day project activities, timelines, and deliverables</li><li>Partner with project managers and internal teams to support scheduling, documentation, and progress tracking</li><li>Prepare meeting agendas, capture notes, and distribute action items</li><li>Maintain project plans, reports, and related documentation</li><li>Monitor project progress and proactively escalate risks, delays, or issues</li><li>Communicate effectively with internal teams, vendors, and stakeholders to ensure alignment</li><li>Assist with resource coordination and workflow management</li><li>Support multiple projects simultaneously while ensuring deadlines are met</li><li>Identify opportunities to improve processes and drive operational efficiency</li></ul>
2026-06-06T00:00:00Z

Project Coordinator

Denver, CO
onsite
Temporary / Contract
20 - 25 USD / Hourly
Project Coordinator – Creative Operations & Product DesignLocation: Denver, CO 80202Work Arrangement: On-site Position OverviewWe are seeking a highly organized and detail-oriented Project Coordinator to support creative operations and product design planning across seasonal initiatives. This role will assist in executing a Creative Kick-Off (CKO) event and maintaining detailed calendars for product design cycles across multiple seasons.This position is ideal for someone who thrives in fast-paced environments, excels at managing timelines, and enjoys coordinating across creative, product, and merchandising teams. The role focuses on execution, coordination, and process support rather than full ownership. Key ResponsibilitiesCreative Event Coordination<ul><li>Support planning and execution of a seasonal Creative Kick-Off (CKO) event</li><li>Assist with logistics, timeline tracking, and on-site coordination</li><li>Coordinate with creative and marketing teams to ensure alignment</li></ul>Product Design Calendar Support<ul><li>Maintain and update seasonal calendars for in-line and non-inline product design cycles</li><li>Track milestones across design, development, and merchandising teams</li><li>Support coordination from concept through sample development</li></ul>Project Coordination & Scheduling<ul><li>Build and maintain project trackers, timelines, and status reports</li><li>Monitor deadlines and ensure milestone alignment across teams</li><li>Identify risks and escalate issues as needed</li></ul>Cross-Functional Collaboration<ul><li>Act as a central coordination point between creative, product, and operations teams</li><li>Assist in organizing communication and documentation across stakeholders</li><li>Support alignment across multiple departments and timelines</li></ul>
2026-05-26T00:00:00Z

Project Coordinator

Boston, MA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is seeking a detail-oriented Project Coordinator / Administrative Support detail oriented to support senior leaders and a fast-paced team environment. This role will focus on calendar management, meeting and event coordination, travel and expense support, reporting, file organization, and team engagement initiatives. Responsibilities:<ul><li>Manage executive and team calendars, meetings, and logistics</li><li>Coordinate travel, expense reports, and office/event supplies</li><li>Support dashboards, reports, and administrative tracking processes</li><li>Maintain shared files, documents, and collaboration systems</li><li>Assist with team events, engagement initiatives, and training programs</li><li>Support recruiting, interviewing, onboarding, and other hiring activities</li></ul>
2026-06-02T00:00:00Z

Project Coordinator

North Syracuse, NY
onsite
Temporary / Contract
32 - 39 USD / Hourly
We are looking for a detail-oriented Project Coordinator to support document-focused projects and client deliverables in Syracuse, New York. This is a PART TIME (~20 hours per week) contract position for someone who can organize workflows, gather business needs, and help keep projects moving efficiently from intake through completion. Responsibilities:• Coordinate project activities, timelines, and communication to keep deliverables on track and aligned with client expectations.• Work with stakeholders to collect, clarify, and document project requirements before execution begins.• Use Relativity to support document review workflows, matter organization, and related project tasks.• Perform and oversee document coding activities with close attention to accuracy, consistency, and established guidelines.• Monitor progress across active assignments and provide regular status updates to project leads and clients as needed.• Partner with delivery teams to improve automation-related processes that enhance efficiency and quality of output.• Identify issues, gaps, or scheduling risks early and help drive practical solutions to maintain momentum.
2026-06-09T00:00:00Z

Project Coordinator

Chaska, MN
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a Project Coordinator to support a busy team. This long-term contract opportunity is ideal for someone who thrives in a fast-moving environment and can keep multiple priorities organized. The person in this role will help maintain smooth project flow, communicate updates clearly, and provide dependable coordination across internal teams and external contacts. Responsibilities:<ul><li>Deliver responsive support to both internal departments and external customers, helping address questions and keep work moving forward</li><li>Coordinate several active projects at once by tracking timelines, priorities, and required follow-up actions</li><li>Communicate progress updates to stakeholders so teams remain informed on milestones, risks, and next steps</li><li>Collect project-related information and organize it into clear, accurate reports for review</li><li>Maintain project documentation and assist with administrative coordination to support day-to-day operations</li><li>Contribute to a high-volume, fast-paced workplace by adjusting to changing needs and handling additional assignments as requested</li></ul>
2026-06-11T00:00:00Z

Project Coordinator

Philadelphia, PA
remote
Temporary / Contract
28.5 - 33 USD / Hourly
This is a part-time opportunity that can be done remotely during normal business hours (EST). This candidate will be responsible for end-to-end management of contracting processes supporting the Marketing and Professional Relations. This role focuses on the preparation, submission, tracking, and execution of contracts with healthcare professionals, vendors, and third-party partners. This candidate will ensure all contracts are completed efficiently, compliantly, and in alignment with internal policies, while partnering cross-functionally with Legal, Compliance, Finance, and business stakeholders. Key Responsibilities: Contract Management & Execution- Manage all Professional Relations contracts, including MSAs, SOWs, Statements of Agreement (SAs), amendments, and change orders- Lead the contract lifecycle from intake through execution, ensuring accuracy, completeness, and compliance- Collaborate with internal stakeholders to complete and validate contract intake requirements- Submit contracts through internal systems for Legal, Compliance, and Procurement review- Track contract status and proactively drive contracts to timely execution Consulting & Advisory Contracting- Manage consulting agreements for healthcare professionals, including advisory boards and consulting engagements- Conduct fair market value (FMV) assessments based on role, expertise, and engagement scope- Ensure completion and accuracy of required documentation (e.g., Needs Assessment Forms)- Coordinate with vendors and internal teams to support contract execution and payment processing- Maintain accurate tracking of all contracted engagements Vendor & Third-Party Contracting- Serve as primary point of contact between internal teams and external vendors for contracting activities- Support negotiation and resolution of contract terms in partnership with Legal- Ensure all contracts align with company policies and compliance requirements Financial & Operational Support- Manage purchase order (PO) creation and tracking to support all contracts- Ensure timely reconciliation of contract-related expenses- Maintain accurate documentation and reporting of contract activity- Identify and implement process improvements to enhance efficiency and compliance
2026-05-21T00:00:00Z

Project Coordinator

Northwood, OH
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for a Project Coordinator to support daily service operations for our construction and contractor business in Northwood, Ohio. This role helps keep field activities organized by coordinating dispatch support, managing equipment and tool availability, and ensuring service documentation is accurate and timely. The ideal candidate is highly organized, communicates effectively with both office and field teams, and can balance customer service priorities with operational needs. Responsibilities: • Coordinate service scheduling activities and provide day-to-day dispatch support to help technicians and field personnel stay on track. • Review service documentation on a routine basis, confirm accuracy, and prepare records for timely system entry and reporting. • Maintain a strong working knowledge of the company’s service territory to support efficient routing and operational planning. • Arrange for the sourcing, purchasing, and distribution of equipment and specialty tools based on project and service demands. • Track assigned tools by vehicle or team member to help maintain accountability and readiness across the field organization. • Work closely with managers, office staff, and field teams to address issues quickly, improve coordination, and support profitable operations. • Escalate customer concerns and personnel-related issues promptly to leadership while assisting with timely follow-up and resolution. • Apply knowledge of labor agreement requirements when coordinating assignments to ensure work is aligned with applicable guidelines. • Participate in job-related training and maintain familiarity with service procedures, operating practices, and mechanical equipment usage.
2026-06-09T00:00:00Z

Project Administrator

Saratoga Springs, NY
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for a detail-oriented Project Administrator to support daily business operations and help keep project activities organized and on track in Saratoga Springs, New York. This position works closely with leadership and cross-functional teams to coordinate documentation, maintain schedules, and improve the flow of internal information. The ideal candidate brings strong administrative experience, sound judgment, and the ability to manage multiple priorities in a fast-moving environment. Responsibilities:• Coordinate administrative activities for operational teams and leadership, ensuring assignments are completed accurately and within expected timelines.• Organize, maintain, and track project files, submission materials, and supporting documentation for internal and external use.• Manage calendars, schedule meetings, and monitor important milestones to help teams stay aligned with deadlines.• Review required documents for completeness and compliance with established standards before submission or distribution.• Prepare reports, presentation materials, forms, and status updates to support decision-making and ongoing project visibility.• Maintain electronic and physical records in a structured manner so information is current, accessible, and properly controlled.• Monitor project activity, updates, and follow-up items, and communicate changes to the appropriate stakeholders.• Work with colleagues across departments to support workload coverage, shared resources, and consistent administrative processes.• Handle sensitive information with professionalism and assist leadership with special assignments as needed.
2026-06-04T00:00:00Z

Part-Time Project Coordinator

Norwood, MA
onsite
Temporary / Contract
23 - 28 USD / Hourly
Robert Half is seeking a highly organized and hands-on Culinary Coordinator to support the daily operations of an innovation-focused culinary kitchen. This role will play a critical part in maintaining a well-functioning, clean, and fully equipped environment while partnering closely with the culinary team on events, testing, and day-to-day activities. Responsibilities<ul><li>Support culinary meetings, tastings, and supplier events, including setup, coordination, and cleanup</li><li>Manage the lab’s digital calendar and coordinate event logistics with facilities</li><li>Source specialty ingredients, smallwares, and equipment for projects and events</li><li>Oversee kitchen equipment setup, maintenance, and repairs in partnership with facilities</li><li>Manage ingredient and retail sample inventory, including ordering, tracking, and replenishment</li><li>Maintain lab organization, cleanliness, and support periodic decluttering efforts</li><li>Coordinate shipments and order necessary packaging and supplies (e.g., dry ice)</li><li>Assist with additional lab operations as needed</li></ul>
2026-06-12T00:00:00Z

Office Assistant

Silver Spring, MD
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are seeking a detail-oriented Office Assistant to support daily administrative operations and help ensure a smooth, organized workplace. This role is ideal for someone who is highly adaptable, organized and comfortable managing a range of office support responsibilitie Responsibilities<ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul>
2026-06-09T00:00:00Z

Office Assistant

Minneapolis, MN
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support a public-facing local office. This contract position is ideal for someone who enjoys helping community members, managing front desk activity, and keeping daily administrative tasks organized. The role includes assisting visitors and callers with general program-related questions, directing inquiries to the appropriate resources, and providing steady clerical support in a fast-paced environment. Responsibilities:<ul><li>Welcome visitors at the front desk and provide attentive support to individuals seeking information about services.</li><li>Respond to incoming calls and walk-in questions by sharing general guidance and connecting people with the appropriate programs or departments.</li><li>Direct clients to available community resources based on their needs while maintaining a courteous and service-oriented approach.</li><li>Transfer specialized inquiries, including questions or case-specific matters, to the correct team for further assistance.</li><li>Manage changing service levels throughout the day, balancing periods of high public traffic with routine office support duties.</li><li>Scan, organize, and upload documents accurately into agency recordkeeping systems.</li><li>Provide general administrative assistance such as clerical support, document handling, and front office coordination.</li><li>Use office systems to support daily operations related to their services.</li></ul>
2026-06-12T00:00:00Z

Office Assistant

Dallas, TX
onsite
Temporary to Hire
21.375 - 24.75 USD / Hourly
We are looking for an organized and dependable Office Assistant to support daily administrative operations for teams serving the interior design, construction, and outdoor living businesses. This contract opportunity with potential for a permanent role is ideal for someone who can keep schedules, documents, and communications moving smoothly while providing consistent support to both internal staff and clients. The role requires strong attention to detail, sound coordination skills, and the ability to manage multiple priorities in a fast-paced office environment. Responsibilities: • Oversee daily administrative activities that help the office operate efficiently across multiple business lines. • Coordinate calendars, meetings, client appointments, site visits, and team check-ins to keep schedules aligned. • Create, organize, and maintain records such as proposals, contracts, invoices, purchase orders, and project documentation. • Communicate with clients to confirm appointments, monitor follow-up needs, and help ensure timely responses to inquiries. • Work with vendors and suppliers to track orders, arrange deliveries, and gather required paperwork. • Provide scheduling updates and share key information between office personnel, project teams, designers, and field staff. • Monitor office supply levels and help keep shared work areas, samples, and materials organized. • Enter and update information in spreadsheets, office systems, and project tracking tools with a high level of accuracy. • Assist with billing-related tasks, expense monitoring, and basic bookkeeping coordination as needed. • Contribute to process improvements and special administrative projects that support efficient workflow across the organization.
2026-06-12T00:00:00Z

Office Assistant

Hayward, CA
onsite
Temporary to Hire
23 - 24 USD / Hourly
We are seeking a bilingual Spanish contract to hire Office Assistant to support daily office operations in a fast-paced environment for our client in Hayward, CA. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and the ability to manage documents, schedules, and communications with accuracy and professionalism. The ideal candidate is organized, tech-savvy, and comfortable using AI tools. Office Assistant Key Responsibilities:• Perform accurate data entry, record updates, and database maintenance• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents• Manage phone calls, emails, and correspondence in both English and Spanish• Coordinate calendars, meetings, appointments, and travel arrangements• Organize and maintain physical and electronic filing systems, records, and documents• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information• Assist with meeting and event coordination, including agendas, notes, logistics, and follow-up communication• Support clients, visitors, and internal staff with professional customer service and timely follow-up• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency• Assist with special projects and provide additional administrative support as needed Preferred Qualifications:• Experience in administrative support, office coordination, or a related role• Strong data entry accuracy and attention to detail• Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint• Bilingual fluency in English and Spanish• Familiarity with AI tools and technology used for office productivity• Strong organizational, communication, and multitasking skills If you are interested in this Office Assistant role, please apply today.
2026-06-11T00:00:00Z

Office Assistant

Cincinnati, OH
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support onsite production, printing, and mailroom activities for a contract position based onsite. This role helps keep daily operations organized by preparing printed materials, coordinating shipments, and ensuring internal teams receive timely support. The ideal candidate is comfortable balancing clerical tasks with hands-on production work and takes pride in accuracy, quality, and efficient service. Responsibilities: • Coordinate daily workflow for print production and mailroom services, ensuring requests are completed accurately and on schedule. • Prepare documents and materials for meetings, conferences, client deliveries, and internal distribution across the organization. • Package, label, and ship printed items, office materials, gifts, and equipment in accordance with established procedures. • Process incoming and outgoing mail, organize deliveries, and arrange courier or shipping pickups as needed. • Use desktop publishing and design tools to update, format, and produce high-quality materials such as brochures, invitations, and presentation handouts. • Operate digital printing, scanning, and finishing equipment while monitoring output quality and basic equipment performance. • Set up print jobs by selecting paper, loading materials, adjusting settings, and checking color consistency before production begins. • Review completed work carefully to confirm accuracy, visual quality, and readiness for distribution. • Partner with internal teams to understand production needs, improve document presentation, and maintain reusable print-ready templates.
2026-06-11T00:00:00Z

Office Assistant

Baltimore, MD
onsite
Temporary / Contract
19 - 22 USD / Hourly
Office Assistant needed for a student housing facility in Baltimore. The ideal candidate will have prior experience in leasing, and/or property management, along with strong administrative skills. The primary job duties include handling phones, collecting packages, returning mail to the appropriate sender, documenting packages, sign offs, communicating with residents, performing building walk-throughs, heavy data entry in Excel, and general clerical needs. Must have excellent communication skills!
2026-06-12T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a Part Time Office Assistant in New York, New York. This Contract position is 5 hours a week and ideal for someone who enjoys keeping an office organized, responsive, and well supplied while helping teams stay productive. The person in this role will manage incoming mail, coordinate routine office needs, and assist with weekly hospitality arrangements to maintain a detail-oriented and welcoming environment. Responsibilities:• Receive incoming mail, digitize documents when needed, and route materials to the appropriate departments in a timely manner.• Keep track of coffee, breakroom, and general office supply levels and restock essential items to support uninterrupted daily operations.• Arrange service requests for office maintenance issues and follow through to help ensure repairs are resolved efficiently with limited disruption.• Coordinate weekly catered lunch orders, confirming selections align with dietary needs and approved spending guidelines.• Prepare and organize the lunch setup each week so food and supplies are presented neatly and ready on time.• Restore shared spaces after catered events by cleaning, tidying, and returning the area to an orderly condition.• Provide general clerical support to assist with office workflow, administrative tasks, and day-to-day team needs
2026-06-12T00:00:00Z

Office Assistant

Burlington, MA
onsite
Temporary / Contract
17.1 - 18 USD / Hourly
We are looking for a dependable Office Assistant to support daily test center operations. This Long-term Contract position is ideal for someone who stays calm in a structured, fast-moving setting and takes pride in delivering a detail-oriented experience for every visitor. The role combines front-desk support, administrative coordination, and exam room oversight while following strict security and compliance standards. Candidates should be comfortable with a flexible schedule that may include weekday, Saturday, occasional evening, and possible Sunday hours. Responsibilities: • Welcome test takers and visitors, provide clear check-in guidance, and confirm identity documents in accordance with site procedures. • Supervise the testing environment throughout the day, ensuring rules are followed and irregular activity is addressed promptly and appropriately. • Carry out required security steps, which may include screening measures and biometric or digital record collection when applicable. • Support front-office operations by answering inbound calls, scanning documents, handling clerical tasks, and maintaining organized records. • Protect confidential testing materials and maintain a secure, orderly workspace at all times. • Document incidents, exceptions, and candidate concerns accurately, escalating issues quickly when needed. • Assist with basic equipment handling, including packing, unpacking, and moving materials or devices in line with safety expectations. • Help create a fair and comfortable experience for all candidates by providing attentive assistance and consistent policy enforcement. • Adapt to changing weekly schedules based on site operating hours and testing demand.
2026-06-10T00:00:00Z

Office Assistant

Hyattsville, MD
onsite
Temporary / Contract
21 - 25 USD / Hourly
Our company is seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help keep the office running efficiently. Responsibilities<ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul>
2026-06-10T00:00:00Z

Office Assistant

Monrovia, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-06-04T00:00:00Z

Office Assistant

Boston, MA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Coordinator to support daily administrative and front-desk operations in Boston, Massachusetts. This Contract to permanent position is ideal for someone who enjoys keeping an office organized, providing a welcoming first point of contact, and handling a range of clerical tasks with accuracy. The role combines reception support, document management, and general administrative coordination to help ensure smooth day-to-day business operations. Responsibilities: • Welcome visitors and serve as the first point of contact for incoming calls, directing inquiries to the appropriate team members with careful attention to detail. • Manage front-desk activities by answering phones, taking messages, and providing courteous assistance to internal staff and external contacts. • Scan, organize, and maintain physical and electronic documents to support accurate recordkeeping and easy file retrieval. • Perform a variety of administrative tasks such as data entry, filing, copying, and preparing routine office materials. • Support general office operations by keeping shared areas organized and helping maintain an efficient workflow throughout the day. • Assist with clerical coordination for correspondence, forms, and other business documents as needed. • Monitor incoming paperwork and ensure documents are processed, filed, or distributed promptly and accurately.
2026-06-10T00:00:00Z

Office Assistant

Cambridge, MA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an organized Part-Time Office Assistant to support daily workplace operations in Cambridge, Massachusetts. This Contract position is ideal for someone who enjoys keeping an office running smoothly, ensuring common areas are well supplied, and helping create a welcoming environment for staff and visitors. The role includes hands-on coordination of supplies, refreshments, and office equipment while providing dependable customer service across the site. Responsibilities:• Maintain inventory of office and kitchen supplies and replenish materials to keep the workplace fully stocked.• Coordinate food and beverage orders for the office and ensure items are received and arranged properly.• Support the upkeep of shared office equipment by identifying issues, arranging basic troubleshooting, and escalating service needs when necessary.• Organize common areas, including loading and unloading the dishwasher and refilling the coffee machine as needed.• Monitor the condition of office spaces and take action to promote a clean, orderly, and functional environment.• Assist employees and visitors with day-to-day workplace needs while delivering attentive customer service.• Help with general administrative and operational tasks that contribute to efficient office support.• Provide light technical assistance when possible; prior IT exposure is considered beneficial for this role.
2026-06-10T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations for a company in the drink and beverages industry in New York, New York. This is a Contract position suited for someone who is comfortable managing calls, greeting visitors, and keeping office records accurate and accessible. The ideal candidate brings a detail-oriented approach, strong attention to detail, and the ability to handle a range of clerical tasks in a fast-paced office setting. Responsibilities: • Welcome visitors, manage the reception area, and create a positive first impression for guests and staff. • Answer incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly. • Scan, organize, and maintain documents to ensure records are easy to retrieve and properly filed. • Perform a variety of administrative support tasks such as data entry, copying, sorting mail, and preparing routine paperwork. • Keep office materials, files, and shared spaces orderly to support smooth day-to-day operations. • Assist team members with general clerical needs and provide dependable support across office functions.
2026-06-12T00:00:00Z

Office Assistant

Rockville, MD
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are seeking a detail-oriented Office Assistant to support daily administrative operations and help ensure a smooth, organized workplace. This role is ideal for someone who is highly adaptable, organized and comfortable managing a range of office support responsibilitie Responsibilities<ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul>
2026-06-09T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Office Assistant to support daily workplace operations. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming office environment, coordinating front-desk activities, and keeping shared spaces running smoothly. In this role, you will assist employees, visitors, and candidates while helping with office services, events, and administrative support. You will also partner with workplace and cross-functional teams to maintain an organized, efficient, and detail-oriented onsite experience. Responsibilities:• Create a positive first impression by greeting employees, guests, and candidates with a service-focused approach.• Keep the reception area and common spaces tidy, stocked, and ready to support a welcoming office atmosphere.• Receive incoming packages and deliveries, monitor their arrival, and promptly alert employees when items are ready for pickup.• Coordinate daily lunch arrangements by managing vendor selections, welcoming couriers, and organizing meal setup for large onsite groups.• Use workplace tools to monitor desk usage and help maintain visibility into where teams are seated throughout the office.• Prepare recurring security-related reports, including summaries of metrics and patterns connected to workplace incidents.• Help organize in-office gatherings such as team events, social functions, and team socials by handling schedules, materials, budgets, and vendor communication.• Work closely with the Workplace team and internal stakeholders to support operational initiatives and ongoing office projects.• Provide administrative assistance for workplace processes, including offboarding tasks, expense-related coordination, visitor management, and ticket follow-up.
2026-06-12T00:00:00Z

Office Assistant

Gaithersburg, MD
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are seeking a detail-oriented Office Assistant to support daily administrative operations and help ensure a smooth, organized workplace. This role is ideal for someone who is highly adaptable, organized and comfortable managing a range of office support responsibilitieResponsibilities<ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul>
2026-06-09T00:00:00Z

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