278 results for Project Assistant

Administrative Assistant We are in search of an Administrative Assistant for a contract to permanent opportunity in Tampa, Florida. This role is situated within a dynamic environment where you'll be supporting various project teams and liaising with clients. The job function entails a range of duties including coordinating project documentation, maintaining job files, and assisting in the preparation of technical reports. Responsibilities: • Ensure accurate documentation by collaborating with project teams to gather necessary information. • Assist in the creation of team-specific documents for project tracking. • Conduct research on property information utilizing internet sources and internal documents. • Aid in setting up new projects, including the creation of file trees on the network and physical file folders. • Act as a point of contact between clients, agencies, and project managers to facilitate clear communication. • Support the creation of client proposals and compile reports, plans, and applications for submission to state and local agencies. • Prepare hearing folders and exhibits for use in public hearings. • Manage calendars for designated teams, ensuring seamless scheduling and time management. • Contribute to business development efforts by researching potential opportunities and clients, and coordinating meetings and presentations. • Provide general assistance to senior staff as required, demonstrating flexibility and initiative.

Assistant Controller We are on the lookout for an experienced Assistant Controller to be a part of our team in the construction industry, located in New Castle, Pennsylvania. In this role, you will be instrumental in supporting the financial management, reporting, and operational processes of our team. You will be leveraging Viewpoint software to optimize accounting and construction-specific workflows and will report directly to the Controller. Responsibilities • Support the creation of accurate financial statements and related reports, adhering to company policies and GAAP. • Manage daily accounting operations, including accounts payable, accounts receivable, general ledger, payroll, and job costing, using Viewpoint software. • Reconcile financial transactions, including bank and credit card accounts, and ensure accurate documentation within Viewpoint. • Use Viewpoint to manage multi-phase project budgets, including job costing, revenue recognition, and expense allocations. • Participate in monthly, quarterly, and annual financial close processes, including journal entry preparation and account reconciliations. • Assist in managing cash flow and forecasting by analyzing project billing cycles, vendor payments, and additional revenue streams. • Collaborate with project managers to ensure budgets, estimates, and change orders are accurately reflected in financial records. • Prepare construction-related financial reports, including Work in Progress reports, variance analysis, and compliance documentation. • Assist with tax return filing, issuing 1099s to vendors, and adhering to local, state, and federal regulations specific to the construction industry. • Serve as a resource for project audits and liaise with external auditors and stakeholders during financial reviews. • Assist the Controller in identifying and implementing process improvements to optimize financial workflows and enhance reporting accuracy. • Stay updated on construction accounting trends and ensure the organization utilizes the full capabilities of Viewpoint software to maximize efficiency.

Assistant Controller We are looking for an Assistant Controller to join our client's team, helping to drive financial accuracy and efficiency as they continue to grow. Position Summary: The Assistant Controller will support the Controller in managing the financial operations of the company, with a focus on financial reporting, budgeting, internal controls, and process improvements. This role is ideal for a Senior Auditor or Senior Accountant with experience in public accounting or industry accounting who is ready for a leadership position in the home building sector. Key Responsibilities:<ul><li>Assist in the preparation and review of financial statements and management reports.</li><li>Support month-end and year-end closing processes, ensuring accuracy and timeliness.</li><li>Oversee job cost accounting and project profitability analysis, ensuring proper cost allocations.</li><li>Maintain and enhance internal controls, ensuring compliance with GAAP and company policies.</li><li>Assist with budgeting, forecasting, and variance analysis to support business decisions.</li><li>Support cash flow management, bank reconciliations, and financial planning.</li><li>Partner with external auditors, preparing documentation for financial audits and tax filings.</li><li>Work cross-functionally with project managers, sales, and operations to provide financial insights.</li><li>Identify and implement process improvements to streamline accounting functions.</li><li>Assist in ERP system enhancements and implementation projects related to accounting and finance.</li></ul>

Accounting Assistant We are offering an exciting opportunity for an Accounting Assistant in the construction industry, based in Sunnyside, New York. The chosen candidate will work alongside our team, playing an integral role in maintaining financial records and processing transactions. Responsibilities • Accurately process invoices and ensure prompt payment to vendors • Assist in maintaining and reconciling accounts payable and receivable • Regularly upload certified payroll data into various portals • Utilize QuickBooks for various accounting tasks and data entry • Execute account reconciliation to ensure financial accuracy • Collaborate with the Office Manager, Project Managers, Estimators, and Payroll Administrator • Conduct audits to maintain financial integrity and accountability • Assist in billing processes to ensure timely payments • Utilize Microsoft Excel, Oracle, and SAP for various financial tasks.

Executive Assistant JOB TITLE: Executive AssistantDEPARTMENT: AdministrationEMPLOYMENT TYPE: Full-TimeLOCATION: Los Angeles, CAREPORTS TO: Senior Executive Assistant Position OverviewThe Executive Assistant plays a key role in providing administrative and operational support to executives while ensuring smooth daily operations. This position requires strong organizational skills, attention to detail, and the ability to handle confidential information. The role involves managing schedules, travel logistics, project coordination, event planning, and various administrative tasks while working collaboratively with both internal and external stakeholders. Key ResponsibilitiesThe following is a general outline of core duties:Administrative Support:<ul><li>Maintain and organize executive calendars by scheduling meetings and prioritizing appointments.</li><li>Coordinate meeting logistics, including preparing materials and ensuring readiness.</li><li>Process expense reports while adhering to company policies.</li><li>Act as a point of contact for meeting participants and provide communication support.</li></ul>Travel Planning:<ul><li>Arrange domestic and international travel, including transportation and accommodation.</li><li>Troubleshoot travel-related issues and ensure executives have necessary travel documents.</li></ul>Project & Event Coordination:<ul><li>Plan events, conferences, and meetings, managing logistics and details.</li><li>Track project timelines and provide regular updates to stakeholders.</li></ul>Data and CRM Management:<ul><li>Update and maintain accurate records in CRM platforms like Salesforce.</li><li>Incorporate meeting notes, client information, and perform routine data audits</li></ul>Other Duties:<ul><li>Develop professional reports, presentations, or materials, ensuring brand consistency.</li><li>Contribute to office operations as needed, including backup support for team members.</li></ul> Experience:<ul><li>5+ years as an Executive Assistant or in a similar administrative role supporting leadership.</li><li>Proven ability to manage complex schedules and travel arrangements.</li><li>Familiarity with CRM tools, preferably Salesforce.</li></ul>Core Competencies:<ul><li>Proficiency in Microsoft Office Suite (Outlook, PowerPoint, etc.).</li><li>Basic skills in graphic design or presentation software are a plus.</li><li>Strong organizational, multitasking, and time-management abilities.</li><li>Excellent verbal and written communication.</li><li>Ability to work independently and adapt in a fast-paced environment</li></ul>

Executive Assistant We are offering an exciting opportunity in Vienna, Virginia, for an Executive Assistant to join our team. In this role, you will be instrumental in coordinating, communicating, and facilitating the implementation and administration of various projects and initiatives. You will also be a key point of contact for management personnel, developing and maintaining relationships to ensure smooth business operations. Responsibilities: • Act as a communication channel between internal and external parties, responding to information requests on behalf of the corporation and its client portfolio. • Provide support to the executive team during meetings, including preparing agendas, making arrangements, and recording minutes. • Act as a project manager for special projects, including planning and coordinating multiple presentations, disseminating information, and organizing company-wide events. • Assist in the management of daily schedules and overall calendars, and maintain files and office for an effective work area. • Provide administrative support, including handling travel arrangements and expense report submittals using Concur and CRM tools. • Assist in the development and monitoring of department goals and objectives. • Create and complete various correspondences, including word processing/typing of letters, memos, forms, policies, and procedures. • Participate in the planning of executive retreats and staff development meetings. • Review and assess requests, inquiries, and calls submitted to the CEO for proper routing and handling. • Attend and participate in community outreach events and maintain public relations that serve the organization.

Administrative Assistant We are offering a contract-to-hire employment opportunity for an Administrative Assistant/Data Entry Clerk in the Engineering industry, based in Fort Lauderdale, Florida. The selected candidate will be tasked with supporting day-to-day operations, including data entry tasks, clerical duties, project coordination, and Responsibilities: • Efficiently process new projects into the system• Manage ongoing projects effectively• Handle data entry tasks and maintain accuracy• Utilize Microsoft Excel for spreadsheet management• Schedule appointments and maintain an organized calendar• Answer inbound calls and provide excellent customer service• Maintain detail oriented email correspondence• Use Microsoft Outlook, PowerPoint, and Word as needed• Assist with ad-hoc administrative tasks as required

Assistant Controller We are offering an exciting opportunity for an Assistant Controller in the Construction/Contractor industry, located in Phoenix, Arizona. The selected candidate will work closely with the Controller, driving and maintaining project accounting and financial systems that accurately represent our financial standing. This role will also involve leadership of the financial accounting and project accounting groups with a focus on continuous process and control improvements. Responsibilities: • Oversee the maintenance of accurate customer credit records and processing of credit applications. • Implement efficient and accurate financial statement development processes. • Provide leadership to the project accounting and financial accounting teams, driving strategic and tactical objectives. • Interpret and adhere to relevant laws and regulations to ensure organizational compliance. • Establish and upgrade control policies to ensure robust internal control measures. • Respond to audit queries and adjustments, providing supporting documents as required. • Work cross-functionally, building relationships across different teams. • Foster a culture of employee coaching, objective setting, and detail-oriented development. • Develop and implement innovative solutions to business problems, promoting out-of-the-box thinking. • Demonstrate a strong background in external and internal reporting. • Utilize exceptional analytical, quantitative, and statistical skills in all aspects of the role. • Master the use of Accounting Software Systems, Accounting Functions, Accounts Payable (AP), Accounts Receivable (AR), and Billing Functions. • Implement and oversee WIP - Work In Progress protocols and procedures.

Assistant Controller We are offering an exciting opportunity for an Assistant Controller to join our team. The role is primarily in the construction industry, located in Cohoes, New York. You will be tasked with specialized construction accounting, job costing, and financial reporting. You will work under the guidance of the Corporate Controller, with a focus on understanding contracts in process and maintaining accurate records of project revenue and expenses. Responsibilities:• Undertake specialized construction accounting tasks• Carry out job costing and financial reporting for the company• Develop a deep understanding of contracts in process• Classify, record, and maintain records of project revenue and expenses independently• Communicate routinely with project managers, employees, vendors, and subcontractors regarding accounting matters• Assist in compiling financial data for monthly, quarterly, and annual reports, filings, and audits• Reconcile monthly bank, credit card and vendor credit statements and address discrepancies• Maintain records of revenue, expenses, receivables, and payables• Analyze invoices and receipts to accurately charge expenses to appropriate accounts and jobs• Schedule and prepare weekly check runs and ACH payments• Verify vendor and subcontractor records, including W-9s, credit terms, contracts, proof of insurance• Record, deposit, and maintain customer payments• Coordinate and communicate accounting-related matters effectively with staff within the organization• Comply with federal, state, and company policies, procedures, and regulations.

Administrative Assistant Are you an Administrative Assistant looking to take your career to the next level - check out this opportunity! Join an exciting real estate development firm as the Lead Admin to their Bethesda office. This hybrid role grants the flexibility to work from home 2-3x per week. Work with a fantastic team invested in your professional development and career growth. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including calendar coordination, meeting planning, and travel arrangements</li><li>Serve as the first point of contact for internal and external communications, screening and directing inquiries as appropriate</li><li>Prepare, proofread, and edit documents, reports, and presentations related to real estate transactions and projects</li><li>Process invoices, expense reports, and other financial documentation while coordinating with the accounting team</li><li>Handle confidential information with integrity and discretion</li><li>Assist in creating marketing materials, presentations, and email correspondence for various real estate transactions or projects</li><li>Coordinate with vendors, clients, and stakeholders to facilitate efficient project and office management</li><li>Assist in onboarding new hires and maintaining office policies and procedures</li><li>Provide support for meetings, conferences, and office events, including logistics and documentation</li></ul>

Loan Services Assistant Manager Rachel Miller with Robert Half is partnering with a growing Financial Institution on a Loan Services Assistant Manager. In this role, you will be at the forefront of managing customer loan services, ensuring optimal efficiency and accuracy in the processing and recording of customer loan applications. This role is situated in the Queensbury/ Glens Falls Area and is a chance to be part of the fast-paced banking industry. Responsibilities: • Ensuring the accurate and efficient processing of customer credit applications• Supervising the team and assisting in project coordination for optimum efficiency• Collaborating with various departments to understand the impact and assure efficiency• Leading initiatives to achieve departmental and company goals• Overseeing daily operations, including projects and special assignments• Assisting in the execution of their programs and working with internal and external auditors• Researching and implementing changes to comply with regulatory requirements and directives• Facilitating customer escalation calls and situations to ensure resolution and customer satisfaction• Ensuring quality control review of designated work for timely and accurate reporting• Providing support to the call center as required

Legal Administrative Assistant We are offering an opportunity for a Legal Administrative Assistant with a busy non-profit, located in Los Angeles, California. This role involves supporting a busy and diverse legal team with a variety of administrative duties, client relations, and project management tasks. Responsibilities: • Accurately process and maintain client case files and other legal documents• Manage effective communication with clients, staff, volunteers, and other stakeholders• Assist in producing educational videos and organizing webinars for small business owners• Implement improvements to project processes and systems as needed• Ensure consistency of project data across all systems by preparing and organizing spreadsheets and reports• Perform data entry tasks and maintain legal database with up-to-date case, client, and community engagement information• Provide general administrative support as requested, including scanning and copying of documents• Assist in conducting intakes for potential clients when necessary• Coordinate multiparty events on various virtual platforms and in person• Handle other duties as assigned by the supervisor or directing attorney.

Executive Assistant Are you a highly organized, resourceful professional with a knack for keeping things running smoothly? Do you thrive in fast-paced environments and excel at anticipating needs? A leading organization in Cedar Rapids, IA, is seeking a Contract Executive Assistant (EA) to provide exceptional support to senior executives. If you’re a proactive problem-solver with outstanding communication skills, we want to hear from you! Position SummaryAs the Executive Assistant, you will play a critical role in ensuring the efficiency and effectiveness of the executive team. You’ll act as a trusted partner, handling a wide variety of administrative and operational tasks with precision and confidentiality. This is a contract position, perfect for a polished professional who enjoys making an immediate impact.Key Responsibilities<ul><li>Executive Support: Manage complex calendars, coordinate meetings, and schedule travel arrangements for senior leaders.</li><li>Communication Liaison: Serve as the primary point of contact for internal and external stakeholders on behalf of executives.</li><li>Project Coordination: Assist with preparing materials for presentations, reports, and meetings; facilitate project follow-ups.</li><li>Event Planning: Plan and organize executive-level meetings, conferences, and events, including logistics and catering.</li><li>Operational Efficiency: Handle confidential information with discretion, manage expense reports, and support day-to-day office operations.</li><li> Provide support for special projects and initiatives as needed</li></ul>

Assistant Controller Robert Half is partnering with a leading industrial services company based in New Orleans in search of a dynamic and detail-oriented Accounting Manager to play a critical role in managing its financial operations. This is an excellent opportunity for an experienced accounting professional to contribute to a fast-growing company in a thriving industry. The ideal candidate will have strong expertise in financial reporting, general ledger accounting, and technical accounting while also possessing a knack for process improvement and collaboration. This direct hire opportunity offers an excellent compensation package, fully paid company healthcare benefits, strong retirement plan, generous vacation package and hybrid, flexible scheduling in addition to future career growth potential. Key Responsibilities Financial Reporting and Compliance:<ul><li>Prepare and deliver timely and accurate financial statements in accordance with GAAP.</li><li>Support the month-end, quarter-end, and year-end closing processes, including adjusting journal entries, account reconciliations, and financial analyses.</li><li>Assist in ensuring compliance with all regulatory requirements, including local, state, and federal tax regulations.</li></ul>General Ledger Management:<ul><li>Oversee day-to-day general ledger operations, including reconciliations for significant accounts such as inventory, prepaid expenses, and fixed assets.</li><li>Ensure all financial data is accurate and up-to-date for internal and external users.</li></ul>Technical Accounting Support:<ul><li>Assist in implementing technical accounting standards, policies, and processes to meet industry requirements and company objectives.</li><li>Monitor and adapt to updates in accounting regulations with impacts on operations and reporting.</li></ul>Job Costing and Project Accounting:<ul><li>Collaborate with operational teams to ensure proper job costing and accurate allocation of expenses to projects.</li><li>Perform work-in-progress (WIP) reporting and analysis to monitor project profitability.</li></ul>Internal Controls and Audit Support:<ul><li>Maintain and improve internal control processes to ensure the integrity and accuracy of financial information.</li><li>Support external and internal auditors by providing documentation and analysis to fulfill audit requirements.</li></ul>Process Improvement and Technology Utilization:<ul><li>Identify opportunities to improve processes and efficiencies within the accounting function, including leveraging ERP software for automation and reporting</li><li>Utilize advanced Excel skills to analyze data and create reports to inform decision-making.</li></ul>Mentorship and Development:<ul><li>Act as a mentor to junior team members, sharing knowledge and assisting in their professional development.</li></ul>

Administrative Assistant Opportunity for an Administrative Assistant in the Construction industry in Suffolk, Virginia, United States. The Administrative Assistant will play a crucial role in managing customer interactions, handling data entry tasks, and ensuring the smooth operation of office activities. Responsibilities:• Answering inbound and outbound calls, providing excellent customer service.• Scheduling appointments and coordinating with the project managers.• Accurate data entry into Microsoft Excel and other software.• Maintaining and setting up files for project managers.• Ensuring the efficient scanning and filing of important documents.• Handling email correspondence with proficiency in Microsoft Outlook.• Utilizing Microsoft Word for various administrative tasks.• Independently managing tasks and responsibilities with minimal supervision.

Administrative Assistant We are offering a short-term contract to full time employment opportunity in the non-profit industry in New Orleans, Louisiana. The role is for an Administrative Assistant who will be vital in supporting the IT department's technical operations, procurement, and project coordination. Responsibilities:• Manage IT-related interoffice procurement tasks, including preparing purchase requests and coordinating with vendors• Assist in tracking orders and ensuring compliance with procurement policies• Provide administrative support for project coordination, including organizing resources and tracking deliverables• Answer the IT Help Desk phone line, address basic inquiries, and create detailed service tickets in the system for escalation to IT team members• Maintain the agency’s WordPress website by posting IT-related updates and ensuring accurate and timely content• Open and monitor IT service tickets, ensuring requests are properly documented and resolved in a timely manner• Act as the liaison between the IT department and agency staff, ensuring clear communication to maintain a high standard of customer service• Manage documents, spreadsheets, and correspondence using Microsoft Word and Excel, and other administrative duties as needed to support IT department operations

Administrative Assistant We are searching for a detail-oriented and proactive Administrative Assistant to support the daily operations of our energy company. The ideal candidate will assist with administrative functions, ensure effective communication within the team, and handle organizational tasks in a fast-paced, technical environment. This role will be instrumental in ensuring operations run smoothly while supporting key divisions such as operations, safety, compliance, and engineering. To submit your resume please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities:<ul><li>Administrative Support:</li><li>Manage and maintain calendars, schedules, and appointments for department leaders and team members.</li><li>Coordinate company meetings, training sessions, and conference calls, including arranging logistics and preparing materials.</li><li>Documentation and Reporting:</li><li>Prepare and review correspondence, reports, presentations, and other documents.</li><li>File and organize critical documents such as compliance reports, contracts, permits, and safety certifications.</li><li>Data Management:</li><li>Input, update, and maintain data in internal systems, ensuring accuracy and confidentiality.</li><li>Produce reports related to energy project tracking, safety performance metrics, and regulatory compliance when requested.</li><li>Communication and Coordination:</li><li>Act as the main point of contact for internal and external communications.</li><li>Collaborate with the operations and compliance teams to ensure timely submission of required regulatory documents (e.g., report filings to agencies such as OSHA or the Department of Energy).</li><li>Office Organization:</li><li>Manage inventory of office supplies, order replenishments, and ensure lobby/office areas are organized and professional.</li><li>Assist in onboarding new employees and provide administrative support for training programs.</li><li>Support for Special Projects:</li><li>Provide assistance with departmental special projects, such as tracking sustainability initiatives or preparing materials for shareholder meetings.</li><li>Assist leaders in gathering energy production, usage, or operational data, as needed</li></ul>

Accounting Assistant We are offering a long term contract employment opportunity for an Accounting Assistant in Avon, Massachusetts. This role is critical in the financial sector, providing support to our New Development team. You'll have the chance to work in a hybrid setting, balancing tasks between payment processing, project coordination, and CRM implementation preparation. Responsibilities: • Processing payments and ensuring they flow through the payment system correctly • Tracking data of payments in process • Monitoring dates and milestones of various projects • Collecting and organizing documents related to projects • Preparing files for CRM implementation • Utilizing accounting software systems to perform accounting functions • Handling tasks related to Accounts Payable (AP) • Gaining experience in using Acumatica and Procore software tools.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant based in Eagan, Minnesota. The role is in the industry and involves a variety of tasks that require strong attention to detail, excellent organizational skills, and a high level of proficiency in computer applications, particularly Microsoft Word, Excel, and PowerPoint. Responsibilities: • Accurately process customer credit applications in a timely manner. • Ensure the maintenance of precise customer credit records. • Resolve customer inquiries professionally and efficiently. • Monitor customer accounts and take necessary actions as required. • Handle the preparation of invoices, reports, memos, letters, financial statements, and other documents. • Manage the filing and retrieval of corporate documents, records, and reports. • Distribute incoming correspondence, including faxes and emails, in an organized manner. • Prepare responses to correspondence containing routine inquiries. • Perform general office duties such as ordering supplies, maintaining records management systems, and basic bookkeeping work. • Uphold confidentiality and organize information effectively.

Administrative Assistant Robert Half has partnered with a dynamic organization in search of a proactive and organized Administrative Assistant. If you thrive in a fast-paced environment, have exceptional organizational skills, and enjoy being at the heart of a team’s success, this could be the perfect role for you! Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments for team members and leadership.</li><li>Draft, edit, and proofread correspondence, reports, and presentations with accuracy and professionalism.</li><li>Handle incoming calls, emails, and inquiries, ensuring prompt responses and appropriate follow-ups.</li><li>Organize and maintain filing systems, office supplies, and records, both digital and physical.</li><li>Assist in planning company events, meetings, and travel arrangements as needed.</li><li>Support cross-functional teams with administrative tasks related to project management.</li><li>Address ad hoc administrative tasks to ensure smooth daily operations.</li></ul>

Administrative Assistant We are offering a contract to possible hire opportunity for an Administrative Assistant in a location in Pennsylvania. This role will be primarily focused on front desk duties, customer service, and accounts processing in a low traffic area. The Administrative Assistant will be integral in supporting various projects and maintaining efficient office operations. Responsibilities:• Answering inbound calls and transferring them to the appropriate department.• Handling customer service duties which include resolving inquiries and providing support.• Performing data entry tasks for customer applications and other required data.• Engaging in email correspondence with clients and staff.• Managing inbound and outbound calls effectively and professionally.• Utilizing Microsoft Excel, Outlook, and Word to perform various administrative tasks.• Scheduling appointments and meetings as required.• Handling Accounts Payable (AP) and Accounts Receivable (AR), including invoicing.• Ensuring a well-organized and efficient front desk operation.• Supporting various projects as needed.

Administrative Assistant We are actively searching for an Administrative Assistant to be part of our team in the Leasing Services industry, located in Hopewell, Virginia. This role offers a short-term contract employment opportunity, where the selected candidate will be involved in various administrative tasks, customer service, and data management related to our Housing Choice Voucher and Project Based Voucher programs. Key responsibilities: • Serve as the primary contact point for the Housing Choice Voucher Program Department, handling both inbound and outbound calls.• Manage and update the voucher wait list in both electronic and paper formats.• Assist with the preparation and execution of Briefings.• Perform Housing Quality Standard Inspections as needed.• Support the process of tenant approval, re-examination, interim examination, and inspections.• Maintain accurate and up-to-date program records, both electronic and paper.• Provide guidance to stakeholders regarding responsibilities and procedures.• Assist in the preparation of periodic reports and related documentation.• Conduct routine office duties such as scheduling appointments, answering telephones, screening calls, and filing.• Uphold and comply with Program policies and regulations as directed.• Perform other related tasks as assigned.

Executive Assistant We are in search of an Executive Assistant to join our team in Denver, Colorado. As an Executive Assistant, your main role will be to oversee the smooth operation of the Executive Director’s office, manage the Executive Director's calendar, and handle all related administrative tasks. This role is within the industry and provides a short term contract employment opportunity. Responsibilities: • Effectively manage the Executive Director's calendar, ensuring all inquiries, invitations, and requests are properly vetted. • Organize meetings and conference/virtual calls, prioritizing recurring meetings and resolving any conflicts. • Arrange travel plans, documenting all details, maintaining confirmations, and managing any cancellations. • Answer phone calls, relay messages, and respond to inquiries in a timely manner. • Provide administrative support, finalizing correspondence from the Executive Director and Deputy Executive Director. • Handle confidential assignments as requested. • Participate in event planning, assisting Department senior staff as needed. • Develop and maintain front desk staffing schedule. • Respond to general higher education inquiries, questions, and concerns. • Assist with maintenance requests in the office, serving as the primary contact with building management. • Work with the Department’s Morale and Employee Engagement Team to facilitate special events and projects, including coordination of annual staff appreciation event. • Plan and manage department-wide events, overseeing venue reservations, catering orders, speaker/presenter requests, invitations, RSVP management, program timing, and payment of expenses. • Oversee all meetings and events, including monthly meetings, special meetings, annual retreat, catering orders, speaker/presenter requests, staff presentation needs, recording and transcription of proceedings, agenda timing, invoice review, per diem requests, parking voucher requests, compiling meeting minutes, posting of public notices, website content management, and payment of expenses as appropriate.

Cost Accountant We are offering an exciting opportunity for a Cost Accountant in the civil construction industry, located in Houston, Texas. This key role involves overseeing financial data and cost tracking for ongoing projects, leaning heavily on your understanding of construction cost processes. Responsibilities:• Oversee the review of contracts to ensure project billings are accurate, using the Percentage of Completion (POC) method for efficient financial control.• Regularly monitor and control project costs, utilizing tools such as Sage 300 (Timberline), TimberScan My Assistant software.• Perform account reconciliations with detailed attention to recorded project expenses.• Conduct project reconciliations, verify the accuracy of billings to costs, and record cash applications to billings.• Communicate effectively with project managers, vendors, and clients to provide regular updates regarding project accounts and financial status.• Generate financial reports using Excel (including Power BI and Power Queries), and present clear and concise updates to the management team.• Leverage your understanding of the complexities of construction cost processes and your accounting acumen to ensure efficient project outcomes.

Accounting Assistant The salary range for this position is $80,000-$90,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected] Job description<ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off </li></ul>

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