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261 results for Project Assistant jobs

Executive Assistant

Metairie, LA
onsite
Permanent / Full Time
60000.00 - 70000.00 USD / Yearly
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and personal support to senior leadership. This role requires exceptional multitasking abilities, strong communication skills, discretion in handling confidential information, and proficiency with QuickBooks. The ideal candidate is a self-starter who can manage business and personal priorities while maintaining professionalism and efficiency. Key ResponsibilitiesExecutive SupportManage complex calendars, appointments, meetings, and travel arrangements.Coordinate and prepare meeting agendas, presentations, reports, and correspondence.Screen calls, emails, and other communications, prioritizing matters requiring attention.Handle confidential information with the highest level of discretion.Maintain organized filing systems, records, and company documents.Monitor deadlines and follow up on action items to ensure timely completion.Assist with special projects and business initiatives as assigned.Personal Assistant DutiesCoordinate personal schedules, appointments, and travel arrangements.Manage household vendors, service providers, and personal errands as needed.Assist with event planning, reservations, and personal administrative tasks.Track personal expenses and organize receipts and records.Handle personal correspondence and maintain confidentiality at all times.Help balance and prioritize business and personal commitments.Accounting & QuickBooks ResponsibilitiesProcess accounts payable and accounts receivable transactions.Enter and maintain financial data in QuickBooks.Reconcile bank and credit card statements.Prepare invoices and monitor collections.Generate financial reports and assist with budgeting activities.Maintain accurate records and supporting documentation.Coordinate with external accountants, bookkeepers, or tax professionals as needed.Qualifications3+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or similar role.Proficiency in QuickBooks required.Strong knowledge of Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.Excellent verbal and written communication skills.Exceptional organizational and time-management abilities.Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.Strong attention to detail and problem-solving skills.Professional demeanor and ability to interact with executives, clients, and vendors.High level of integrity and discretion when handling sensitive information.
2026-08-24T14:54:09Z

Assistant General Counsel

New York, NY
remote
Temporary / Contract
80.00 - 100.00 USD / Hourly
Robert Half is partnering with a national nonprofit institution to identify an experienced Assistant General Counsel to join its in-house Legal Department. This attorney will play a key role in supporting lending, financing, and community development initiatives by providing strategic legal counsel on commercial lending transactions, loan portfolio management, workouts, credit risk matters, and related financing activities. This position offers the opportunity to work with a highly collaborative legal team while contributing to impactful projects that support affordable housing, economic development, small businesses, and underserved communities nationwide. Compensation & Work Arrangement<ul><li>Pay Rate: $80-$100/hour, commensurate with experience</li><li>Location: Remote or Hybrid</li><li>Travel: Candidates must be able and willing to travel to New York City for meetings, transactions, and other business needs as required</li></ul> Key Responsibilities<ul><li>Structure, draft, review, and negotiate loan documents and credit facility agreements.</li><li>Advise on secured and unsecured lending transactions, including loans, lines of credit, guarantees, and related financing arrangements.</li><li>Support affordable housing, small business, and other community development financing initiatives.</li><li>Provide legal counsel regarding loan amendments, modifications, restructurings, workouts, and portfolio risk matters.</li><li>Collaborate with Lending, Asset Management, and internal stakeholders on transaction structuring and Credit Committee matters.</li><li>Coordinate and oversee outside counsel on lending, financing, bankruptcy, foreclosure, workout, and related legal matters.</li><li>Develop and maintain lending templates, standard provisions, and legal resources.</li><li>Conduct legal research and advise on general corporate and compliance matters.</li><li>Deliver legal guidance and technical assistance to internal teams.</li></ul>
2026-09-01T19:53:48Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
25.00 - 28.00 USD / Hourly
Our client, a mission-driven organization in the nonprofit sector, is seeking a detail-oriented and professional Administrative Assistant to support daily office operations and help ensure organizational efficiency. This role will provide administrative support to leadership and staff, coordinate schedules and communications, and assist with special projects. The ideal candidate is organized, adaptable, and passionate about supporting a purpose-driven team. Key Responsibilities:<ul><li>Provide day-to-day administrative support to department leaders and staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Answer phones, respond to emails, and serve as a professional point of contact for internal and external stakeholders</li><li>Maintain filing systems, databases, and office records</li><li>Assist with meeting logistics, including agendas, materials, and follow-up notes</li><li>Support event planning, donor meetings, and community outreach activities</li><li>Order office supplies and help coordinate vendor services</li><li>Process expense reports, invoices, and other administrative paperwork</li><li>Assist with special projects and general office coordination as needed</li></ul>
2026-09-08T17:33:40Z

Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
25.50 - 27.50 USD / Hourly
A growing manufacturing company in Oceanside is looking for an Administrative Assistant to support its Operations and Production teams.This position is ideal for someone who is extremely organized and comfortable working with orders, inventory information, spreadsheets, vendors, production documentation, and multiple departments.The right person will be someone who can spot a missing number, follow up on an overdue request, and keep information organized without needing constant direction. YOUR DAY-TO-DAY<ul><li>Provide administrative support to Operations and Production leadership</li><li>Enter customer and production information into internal systems</li><li>Maintain spreadsheets, reports, and operational records</li><li>Assist with purchase orders and vendor documentation</li><li>Coordinate internal meetings and schedules</li><li>Track inventory-related information</li><li>Prepare production and operations reports</li><li>Assist with order documentation</li><li>Communicate with vendors and internal departments</li><li>Research discrepancies and missing information</li><li>Maintain digital and physical files</li><li>Assist with shipping and receiving documentation</li><li>Help coordinate office and production-related projects</li><li>Process routine administrative requests</li><li>Support special projects for Operations leadership</li></ul>
2026-09-07T00:18:34Z

Executive Administrative Assistant

Rancho Santa Fe, CA
onsite
Temporary / Contract
32.00 - 38.00 USD / Hourly
YOUR ORGANIZATION SKILLS ARE THE REASON EVERYTHING RUNS SMOOTHLY.A well-established wealth management and professional services firm in Rancho Santa Fe is looking for an Executive Administrative Coordinator to provide high-level administrative support to a small team of executives and advisors.This is an excellent opportunity for an experienced Administrative Assistant or Executive Assistant who enjoys working in a polished, professional environment and takes pride in anticipating needs before they're communicated. You'll be trusted with confidential information, complex scheduling, client communications, meeting preparation, and a variety of projects that keep the team operating efficiently.WHAT YOU'LL HANDLE<ul><li>Manage complex calendars and coordinate internal and external meetings</li><li>Schedule appointments with clients, executives, and outside partners</li><li>Prepare meeting agendas, presentations, and supporting materials</li><li>Coordinate domestic travel and detailed itineraries</li><li>Draft professional correspondence and communications</li><li>Maintain confidential client and company information</li><li>Assist with expense reports and invoice processing</li><li>Coordinate office and client events</li><li>Prepare documents and spreadsheets for leadership</li><li>Maintain organized electronic and physical records</li><li>Serve as a professional point of contact for clients and visitors</li><li>Coordinate follow-ups and action items after meetings</li><li>Assist with special projects and administrative initiatives</li><li>Research information and prepare summaries for leadership</li><li>Anticipate upcoming needs and proactively address administrative issues</li></ul>
2026-09-03T18:48:36Z

Administrative Assistant

Torrance, CA
onsite
Temporary to Hire
17.00 - 20.00 USD / Hourly
We are looking for an Administrative Assistant to provide day-to-day support for a product-focused team in California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys keeping projects organized, communicating with multiple partners, and ensuring materials are accurate and well prepared. The role combines administrative coordination, document review, vendor communication, and hands-on support for product-related tasks in a fast-paced onsite environment. Responsibilities: • Review packaging copy, instruction materials, and sales support documents to verify consistency, clarity, and accuracy before release. • Organize and maintain both electronic and hard-copy records so project files, samples, and supporting documents remain easy to access. • Correspond with suppliers about purchase activity, sample requests, delivery updates, and expected timelines. • Serve as a coordination point between internal departments and outside manufacturing or vendor partners to keep work moving forward. • Assist with product evaluations, basic quality checks, and research on competing items and market trends. • Handle routine administrative work such as data entry, document preparation, inbound call support, and general office assistance. • Support shipping-related tasks, including preparing, measuring, weighing, and moving packages of up to 25 pounds. • Contribute to special assignments and research projects as business needs evolve.
2026-09-17T23:53:45Z

Accounting Manager or Controller

Waianae, HI
onsite
Temporary / Contract
40.00 - 68.00 USD / Hourly
Interim Accounting and Finance Transformation Consultant (Project-Based) Location: Leeward Oahu, HawaiiSchedule: Full-time; onsite during the initial 2-4 week assessment period, transitioning to a hybrid schedule thereafter.Duration: 4-6 month engagement with potential extension. Project OverviewA respected Hawaii-based organization is seeking an experienced Accounting and Finance Transformation Consultant to provide hands-on leadership during a critical period of operational improvement and ERP modernization. This consultant will assess current processes, stabilize financial operations, improve reporting and controls, support audit readiness, and lead the successful implementation of a new cloud-based ERP platform. Scope of WorkAccounting Leadership<ul><li>Provide interim leadership, direction, and oversight of the accounting function.</li><li>Establish department priorities, accountability, and process consistency.</li><li>Coach and mentor accounting staff while evaluating team structure, workflows, and resource allocation.</li></ul>Financial Operations and Reporting<ul><li>Improve month-end and year-end close timelines and reporting efficiency.</li><li>Review general ledger activity, reconciliations, journal entries, and financial reporting processes.</li><li>Support preparation of financial statements and management reporting.</li><li>Develop sustainable reporting practices that improve organizational visibility and decision-making.</li></ul>ERP Implementation and Process Improvement<ul><li>Serve as a key advisor and project lead during implementation of a cloud-based accounting system.</li><li>Partner with stakeholders, implementation vendors, and department leaders to drive adoption and workflow alignment.</li><li>Identify process gaps and implement solutions that improve efficiency and reduce manual processes.</li><li>Support data validation, documentation, training, and post-implementation stabilization efforts.</li></ul>Internal Controls, Audit and Compliance<ul><li>Evaluate accounting procedures, financial workflows, and internal controls.</li><li>Recommend improvements that enhance compliance, financial accuracy, and risk management.</li><li>Lead audit preparation, including schedules, reconciliations, supporting documentation, and auditor requests.</li><li>Create process documentation and best practices to support long-term sustainability.</li></ul>Strategic Partnership<ul><li>Serve as a trusted advisor to executive leadership on accounting operations, financial reporting, and organizational priorities.</li><li>Provide actionable recommendations that strengthen financial management and support strategic decision-making.</li><li>Lead special projects and transformation initiatives as needed.</li></ul>
2026-09-01T19:53:48Z

Property Management Assistant

Woodbridge, NJ
onsite
Temporary to Hire
28.50 - 33.00 USD / Hourly
We are looking for a detail-oriented Part-Time Property Management Assistant to support daily property and office operations. This contract opportunity is ideal for someone who thrives in a busy environment, communicates confidently in English, Spanish, and Portuguese, and can manage competing priorities with limited oversight. The right candidate will bring strong property administration experience, advanced AppFolio knowledge, and a detail-oriented approach to tenant, owner, and vendor interactions. Responsibilities:• Manage day-to-day administrative activities for property operations, ensuring records, communications, and tasks are handled accurately and on schedule.• Support lease administration by maintaining files, tracking important dates, and assisting with documentation related to renewals, move-ins, and tenant occupancy.• Coordinate rent processing activities, including payment posting, account follow-up, and resolution of routine billing questions.• Serve as a point of contact for tenants, owners, and vendors by responding to inquiries, relaying updates, and helping resolve property-related issues.• Organize maintenance requests and work orders by assigning tasks, monitoring progress, and confirming completion with vendors and residents.• Maintain digital and physical property documentation, ensuring lease records, correspondence, and operational files remain current and accessible.• Assist with vendor administration by collecting paperwork, tracking service activity, and supporting repair or project coordination as needed.• Prepare office and property-related reports, correspondence, and supporting documents using AppFolio and standard business software.• Provide administrative support for legal, contract, or real estate documentation when required, while preserving accuracy and confidentiality.
2026-09-09T15:13:58Z

Office and Client Services Assistant

Encinitas, CA
onsite
Temporary / Contract
20.00 - 23.00 USD / Hourly
A LITTLE ADMIN. A LITTLE CUSTOMER SERVICE. A LOT OF PEOPLE SKILLS.A growing wellness and hospitality organization in Encinitas is looking for an Office & Client Services Assistant to become a key part of its front-office and administrative operations. This is a great position for someone who loves interacting with people but also enjoys the behind-the-scenes organization that keeps a business running. You'll split your time between client communication, scheduling, administrative support, records, and daily office coordination. WHAT YOUR DAY COULD LOOK LIKE<ul><li>Welcome clients and provide a warm, professional experience</li><li>Answer incoming calls, emails, and client questions</li><li>Coordinate appointments and schedules</li><li>Maintain accurate client records</li><li>Process basic forms and administrative documentation</li><li>Assist with invoicing and payment-related questions</li><li>Prepare daily schedules and internal reports</li><li>Coordinate supplies and office inventory</li><li>Communicate with vendors as needed</li><li>Support managers with administrative projects</li><li>Maintain organized digital files</li><li>Follow up with clients regarding appointments or outstanding information</li><li>Assist with events and special projects</li><li>Help identify opportunities to improve the client experience</li></ul>
2026-09-03T18:48:36Z

Assistant Manager, Network Infrastructure

Fairfield, CT
onsite
Permanent / Full Time
100000.00 - 110000.00 USD / Yearly
We are looking for an experienced Assistant Manager, Network Infrastructure to oversee the performance, reliability, and evolution of campus-wide network services in Fairfield, Connecticut. This role combines hands-on technical leadership with operational oversight, supporting wired, wireless, and data center connectivity across multiple environments. The ideal candidate brings strong Cisco-based networking expertise, a proactive approach to uptime and security, and the ability to coordinate effectively with internal teams, vendors, and project stakeholders. Responsibilities: • Direct the planning, implementation, and ongoing administration of network services across campus locations, ensuring dependable connectivity for both wired and wireless environments. • Evaluate, procure, and deploy networking hardware, tools, and supporting materials needed to maintain and expand infrastructure operations. • Oversee resilient internet and organizational network connections, with a focus on high availability, rapid incident response, and continuous service performance. • Supervise network troubleshooting efforts by guiding staff, contractors, and colleagues through diagnosis and resolution of infrastructure issues. • Track bandwidth consumption, device activity, and system behavior to identify risks early and reduce service disruptions or misuse. • Establish and maintain monitoring routines and preventive checks for switches, transmission systems, power components, environmental controls, generators, and related equipment. • Create and update physical and logical network documentation, including detailed topology maps and infrastructure standards for data centers and network closets. • Lead vendor and contractor coordination for active and passive network components while ensuring installation practices align with established technical standards. • Partner with construction and renovation teams to define network hardware, cabling, and wireless requirements and to uphold infrastructure standards throughout project delivery.
2026-09-15T02:24:07Z

Assistant Controller

Omaha, NE
onsite
Temporary / Contract
- USD / Hourly
We are looking for an experienced Assistant Controller to support accounting operations for a long-term contract assignment based in Omaha, Nebraska. This role is ideal for a hands-on, detail-oriented finance specialist who can lead the monthly close process, strengthen reporting accuracy, and provide financial insight to operational leaders in a contractor or field-services setting. The position offers the opportunity to contribute across core accounting functions while helping drive visibility into margins, cash flow, and project performance. Responsibilities: • Lead the monthly close cycle from start to finish, ensuring timely completion of journal entries, account analysis, and financial reporting. • Maintain the integrity of the general ledger by reviewing transactions, resolving discrepancies, and supporting accurate period-end results. • Prepare and reconcile balance sheet accounts, investigating variances and correcting issues as needed. • Oversee accounts receivable and accounts payable activities to promote strong cash management and accurate liability tracking. • Apply job costing principles and percentage-of-completion accounting to support reliable revenue recognition for project-based work. • Partner with operational leadership to evaluate margins, monitor financial performance, and provide insight into cash and project results. • Support audit readiness by organizing financial documentation, responding to requests, and assisting with reporting compliance. • Use Sage Intacct to manage accounting records, reporting processes, and day-to-day financial operations.
2026-09-11T15:53:38Z

Assistant Controller

College Park, MD
onsite
Permanent / Full Time
123000.00 - 135000.00 USD / Yearly
My client is a larger non-profit organization that is searching for an Assistant Controller. This person will report directly into the Controller and will manage 3 reports. They will want a candidate that exhibits longevity in their previous roles, proven management experience, and hands on operational accounting experience. Assistant Controller Nonprofit Organization | Multi-Entity EnvironmentWe are seeking a strong nonprofit Assistant Controller to support and oversee day-to-day accounting operations within a mid-sized to large, multi-entity organization. This role is ideal for a hands-on accounting leader with deep nonprofit experience, a proven ability to manage teams, and a stable career history demonstrating long-term commitment and progression. Position OverviewThe Assistant Controller will play a critical role in managing operational accounting functions while supporting accurate, timely financial reporting across multiple entities. This individual will work closely with senior finance leadership and serve as a hands-on manager responsible for maintaining strong internal controls, driving process improvements, and mentoring accounting staff. The position requires both technical strength and steady leadership within a complex nonprofit environment.Key Responsibilities<ul><li>Oversee and actively participate in day-to-day operational accounting, including general ledger management, journal entries, account reconciliations, and month-end and year-end close</li><li>Support consolidated reporting and accounting activity across multiple entities or affiliated organizations</li><li>Ensure compliance with GAAP and nonprofit accounting standards</li><li>Manage and review payroll, AP, AR, and cash management activities as applicable</li><li>This person will act as the backup to AP and Payroll; they will handle the processing. </li><li>Prepare or oversee audit schedules and serve as a key point of contact during annual financial audits</li><li>Maintain and strengthen internal controls, accounting policies, and procedures</li><li>Lead, develop, and mentor accounting staff, with responsibility for workload management, performance feedback, and team development</li><li>Partner with senior finance leadership on process improvements, system enhancements, and special projects</li></ul>
2026-09-04T15:08:38Z

Assistant Controller

Dallas, TX
onsite
Permanent / Full Time
- USD / Yearly
Robert Half Finance & Accounting and Kevin Sweet are partnering with a rapidly growing organization on a newly created Assistant Controller opportunity. This is an exciting chance to join a well-funded company with ambitious plans to triple in size over the next several years and the financial backing of investors with significant resources to support that growth. This is much more than a traditional accounting role. The Assistant Controller will play a critical role in strengthening the accounting infrastructure, improving processes and controls, and helping build a scalable finance organization capable of supporting the company’s continued expansion. For the right accounting professional, this position offers exceptional visibility, exposure to senior leadership, the opportunity to lead a team, and a clear path for continued career advancement. For additional information and confidential consideration, please contact Kevin Sweet directly at 682-499-1182 or via email at [email protected] Key Responsibilities<ul><li>Oversee accounting and financial reporting activities across multiple operating entities.</li><li>Lead and coordinate the monthly and year-end close process, ensuring timely and accurate results.</li><li>Review financial statements, account reconciliations, journal entries, and supporting schedules for completeness and accuracy.</li><li>Ensure financial reporting and accounting practices are consistent with GAAP and internal policies.</li><li>Lead, mentor, and develop a team of approximately 5–6 accounting professionals.</li><li>Analyze financial results and identify trends, variances, or inconsistencies requiring additional investigation.</li><li>Develop and monitor financial and operational reporting to provide leadership with meaningful business insights.</li><li>Evaluate accounting processes and implement improvements that increase efficiency, accuracy, and scalability.</li><li>Strengthen internal controls and accounting procedures as the organization continues to grow.</li><li>Coordinate with external auditors and provide requested schedules, documentation, and explanations.</li><li>Work closely with the tax function on sales tax and other regulatory compliance matters.</li><li>Assist with cash management, treasury functions, banking activities, and daily cash operations.</li><li>Participate in acquisitions, system enhancements, process improvements, and other strategic accounting projects.</li><li>Partner with leaders throughout the organization to support business growth and evolving financial needs.</li></ul>Why Consider This Opportunity?<ul><li>Newly created position with significant opportunity to make an impact.</li><li>Join a company positioned to triple in size over the next several years.</li><li>Strong financial backing from well-capitalized investors.</li><li>Opportunity to help build and scale the accounting infrastructure for a growing organization.</li><li>High visibility with leadership and meaningful exposure to the broader business.</li><li>Leadership responsibility over an established accounting team.</li><li>Significant opportunity for career advancement as the organization continues to expand.</li><li>An excellent opportunity for an ambitious accounting professional ready to take the next step toward a Controller-level leadership role.</li></ul>
2026-09-13T08:10:19Z

Legal Assistant

San Jose, CA
onsite
Temporary / Contract
25.00 - 25.00 USD / Hourly
National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in the legal field. Responsibilities: <ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul>
2026-09-09T20:43:40Z

Facilities Assistant

Palo Alto, CA
onsite
Temporary / Contract
22.00 - 28.00 USD / Hourly
Facilities AssistantPosition SummaryWe are seeking a reliable and detail-oriented Facilities Assistant to support the day-to-day operations of our office and facilities team. This role will assist with maintenance coordination, office setup, inventory management, and workplace support to ensure a safe, organized, and efficient environment.Key Responsibilities<ul><li>Assist with facility maintenance requests and work orders</li><li>Coordinate office moves, furniture setups, and workstation arrangements</li><li>Monitor and replenish office, breakroom, and facility supplies</li><li>Support vendor visits and building service requests</li><li>Conduct routine office inspections and report maintenance issues</li><li>Assist with mail distribution, shipping, and receiving</li><li>Support workplace safety initiatives and office operations projects</li></ul>
2026-09-11T19:48:36Z

Administrative Assistant

Holyoke, MA
onsite
Temporary / Contract
17.39 - 20.13 USD / Hourly
Our client in Holyoke, Massachusetts is seeking a detail-oriented Administrative Assistant for a contract opportunity. This role is ideal for a professional who enjoys keeping operations organized, supporting day-to-day office functions, and providing strong administrative support to a busy team.The Administrative Assistant will play a key role in maintaining efficient office operations by managing communications, scheduling, data entry, document preparation, and other administrative tasks as needed.Key Responsibilities:<ul><li>Provide general administrative support to staff and leadership</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, coordinate calendars, and manage appointments</li><li>Prepare, edit, and maintain documents, reports, and spreadsheets</li><li>Perform data entry and maintain accurate records and filing systems</li><li>Assist with ordering office supplies and supporting overall office organization</li><li>Greet visitors and provide professional front-office support as needed</li><li>Support special projects and additional administrative tasks as assigned</li></ul>
2026-09-18T15:33:46Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
A growing property management company is seeking an Administrative Assistant to support daily operations and tenant relations. The ideal candidate will be organized, customer-focused, and comfortable handling multiple priorities. This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, call us at 808.531.0800. Responsibilities:<ul><li>Answer incoming phone calls and respond to tenant inquiries</li><li>Assist with scheduling appointments and maintaining calendars</li><li>Prepare leases, reports, and correspondence</li><li>Maintain tenant and property records</li><li>Process invoices and perform data entry</li><li>Coordinate maintenance requests and vendor communications</li><li>Assist management with administrative projects</li><li>Provide excellent customer service to tenants and vendors</li></ul>
2026-09-17T21:23:38Z

Executive Assistant

Solana Beach, CA
onsite
Temporary / Contract
32.00 - 40.00 USD / Hourly
Executive Administrative Assistant – Healthcare OperationsA large healthcare organization is seeking an experienced Executive Administrative Assistant to support senior leadership and help keep a busy administrative operation running efficiently. This role is ideal for someone who is polished, extremely organized, proactive, and comfortable working with confidential information. Your Responsibilities<ul><li>Manage complex calendars and coordinate meetings</li><li>Schedule internal and external meetings across multiple departments</li><li>Prepare agendas, presentations, reports, and meeting materials</li><li>Coordinate executive travel and expense reporting</li><li>Prepare correspondence and internal communications</li><li>Maintain confidential files and records</li><li>Track action items and follow up with department leaders</li><li>Coordinate leadership meetings and special events</li><li>Assist with departmental projects and initiatives</li><li>Prepare recurring reports and presentations</li><li>Coordinate communications between leadership and internal teams</li><li>Manage competing priorities and shifting deadlines</li><li>Handle sensitive information with discretion</li><li>Serve as a professional point of contact for internal and external partners</li></ul>
2026-09-10T18:48:42Z

Administrative Assistant

Mountain View, CA
onsite
Temporary / Contract
25.00 - 40.00 USD / Hourly
Administrative AssistantPosition SummaryWe are seeking a professional and organized Administrative Assistant to provide administrative support and help ensure the smooth day-to-day operations of the office. The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, respond to emails, and greet visitors</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Maintain filing systems and accurate records</li><li>Coordinate office supplies, shipments, and vendor communications</li><li>Assist with data entry, expense reports, and special projects</li><li>Support leadership and team members with administrative tasks as needed</li></ul>
2026-09-11T19:53:36Z

Administrative Assistant

St. Louis, MO
remote
Temporary / Contract
- USD / Hourly
Administrative Assistant Are you a detail-oriented detail oriented with a passion for organization and supporting teams? Join our company as an Administrative Assistant and play a key role in our client’s daily operations. Key Responsibilities: Manage schedules, appointments, and meetings Prepare and edit correspondence, reports, and presentations Answer and direct phone calls; respond to inquiries promptly and professionally Maintain and organize files, both physical and digital Assist with data entry and database management Support event planning and coordination tasks Order office supplies and maintain inventory Collaborate with team members on special projects as needed Please apply online or through our Robert Half app
2026-09-04T13:23:39Z

Executive Assistant

Beverly Hills, CA
onsite
Temporary / Contract
40.00 - 48.00 USD / Hourly
A small real estate development company located in Beverly Hills is looking for an Executive Assistant to support two very busy entrepreneurs/executives. Job duties will be to answer the phones, schedule appointments and meetings, coordinate conference calls, respond to client emails and handle client follow up, and run errands. Additional duties will be to build PowerPoint presentations, organize the office, conduct research, reach out to vendors, and complete special administrative projects. Every day is different, so the ability to change gears and work independently is a must! This is an onsite position and hours are 8am-5pm Monday-Friday. Robert Half is looking for a tech savvy candidate who considers themselves very strong in Microsoft Office Suite. At least 5 years of administrative experience is required. The Executive Assistant position is starting out as a 6 month contract role, with the chance to turn permanent.
2026-08-24T17:28:39Z

Assistant Controller

Lansing, MI
onsite
Permanent / Full Time
110000.00 - 130000.00 USD / Yearly
Our client is a growing, private equity-backed manufacturing organization seeking an Assistant Controller to join its finance and accounting team. This is an excellent opportunity for an experienced accounting professional who enjoys being hands-on while also looking to expand their leadership responsibilities and business impact. The Assistant Controller will play a key role in the company's accounting and financial reporting functions, partnering closely with the Controller, CFO, operations leadership, and private equity ownership. This position will have broad exposure to the business and will be involved in financial reporting, month-end close, internal controls, process improvement, and a variety of strategic accounting initiatives. The ideal candidate brings strong technical accounting skills, a solid understanding of manufacturing finance, and the ability to move comfortably between detailed accounting work and higher-level business discussions. What You'll Do as Assistant Controller<ul><li>Assist in managing the company's accounting and financial reporting functions.</li><li>Lead and support the monthly, quarterly, and year-end close processes.</li><li>Prepare and review financial statements, management reporting packages, and supporting schedules.</li><li>Oversee general ledger activity, account reconciliations, journal entries, accruals, and other corporate accounting functions.</li><li>Support consolidated financial reporting across multiple entities, facilities, or business units.</li><li>Partner with plant accounting teams to ensure accurate and consistent financial reporting.</li><li>Review accounting results and investigate variances, unusual activity, and potential issues.</li><li>Ensure compliance with GAAP and company accounting policies.</li><li>Assist with technical accounting research and implementation of new accounting standards.</li><li>Maintain and strengthen internal controls and accounting policies and procedures.</li><li>Coordinate with external auditors and support annual audit activities.</li><li>Assist with budgeting, forecasting, cash flow analysis, and other financial planning initiatives.</li><li>Support financial reporting and analysis provided to senior leadership, lenders, and the private equity sponsor.</li><li>Partner with operations and finance leadership to improve visibility into profitability, working capital, inventory, and other key business metrics.</li><li>Identify opportunities to improve accounting processes, reporting, systems, and automation.</li><li>Participate in ERP enhancements, system implementations, acquisitions, integrations, and other finance-related projects.</li><li>Provide leadership and mentorship to accounting team members.</li><li>Serve as a key resource and potential backup to the Controller.</li></ul>For immediate consideration call Jimmy Tunney at 517-657-8054.
2026-09-18T11:53:45Z

Administrative Assistant

Dallas, TX
onsite
Temporary to Hire
18.00 - 20.00 USD / Hourly
We are looking for an Administrative Assistant to support a legal team handling business immigration matters in Dallas, Texas. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a detail-driven, high-volume environment and enjoys keeping records, communications, and daily operations organized. The person in this role will help maintain case-related documentation, update client information, and provide dependable administrative support to ensure work moves forward efficiently on site. Responsibilities:• Provide day-to-day administrative support to the legal team while following guidance from assigned staff leadership.• Build and maintain both digital and paper-based client records with a high degree of accuracy and organization.• Enter, review, and update client and case information in internal databases and computer-based tracking systems.• Prepare, sort, scan, copy, print, and file legal and administrative documents to support immigration case processing.• Monitor case progress, track key deadlines and expiration dates, and generate reports to assist with status oversight.• Draft routine written communications for clients and help manage outgoing correspondence.• Receive, organize, and distribute incoming mail according to established office procedures.• Take ownership of assigned independent administrative projects and complete them within expected timelines.
2026-09-18T17:24:10Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
Administrative AssistantWe are seeking an organized Administrative Assistant to support daily office operations, coordinate schedules, and assist with general administrative tasks.Responsibilities:<ul><li>Answer phones, emails, and greet visitors</li><li>Schedule meetings and maintain calendars</li><li>Prepare reports, correspondence, and documents</li><li>Organize filing systems and office records</li><li>Order office supplies and support team projects</li></ul>
2026-09-19T00:38:40Z

Administrative Assistant

Roseville, CA
remote
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are seeking a detail-oriented and organized Administrative Assistant to provide administrative support and ensure the efficient operation of the office. The ideal candidate will be proactive, professional, and capable of managing multiple priorities while providing excellent internal and external customer service.Key Responsibilities<ul><li>Answer and direct incoming phone calls, emails, and visitor inquiries.</li><li>Maintain calendars, schedule appointments, meetings, and conference rooms.</li><li>Prepare, edit, and distribute correspondence, reports, presentations, and other documents.</li><li>Organize and maintain physical and electronic filing systems.</li><li>Assist with data entry, record keeping, and database management.</li><li>Coordinate travel arrangements and expense reporting as needed.</li><li>Order and maintain office supplies and equipment inventory.</li><li>Support onboarding activities and general HR administrative tasks.</li><li>Assist with special projects and provide support to various departments.</li><li>Handle confidential information with professionalism and discretion.</li><li>Ensure office operations run smoothly and efficiently.</li></ul>
2026-09-09T17:04:30Z

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