We are looking for a detail-oriented Project Assistant to join our team on a contract basis in Atlanta, Georgia. This role involves supporting the management of construction projects and ensuring timelines are met efficiently. The ideal candidate will contribute to project organization, scheduling, and documentation processes, enabling smooth operations across various initiatives.<br><br>Responsibilities:<br>• Coordinate and manage project timelines to ensure deadlines are consistently met.<br>• Support the planning and execution of construction-related projects.<br>• Create and maintain master schedules for tracking project progress.<br>• Organize and scan documentation to ensure accessibility and proper record-keeping.<br>• Assist in project management tasks, including status updates and resource allocation.<br>• Communicate effectively with team members and stakeholders to address project needs.<br>• Monitor project milestones and report on progress to relevant parties.<br>• Facilitate the resolution of issues that arise during project execution.<br>• Collaborate with team leads to streamline workflows and improve project outcomes.<br>• Ensure compliance with project guidelines and company standards.
We are looking for a skilled and detail-oriented Project Assistant to join our team on a contract basis in Santa Clara, California. This role requires a motivated individual to support project managers with administrative tasks while ensuring smooth operations within the construction industry. The ideal candidate will excel in organization, communication, and problem-solving, with a keen ability to manage payroll and job cost processes effectively.<br><br>Responsibilities:<br>• Coordinate with the human resources team to update and manage employee information.<br>• Maintain detailed job cost and payroll expense spreadsheets to ensure accuracy.<br>• Generate reports for audits and compliance purposes.<br>• Set up new projects and manage change order requests, including tracking their progress.<br>• Handle the application and renewal of business licenses to ensure regulatory compliance.<br>• Request, send, and track certificates of insurance for project needs.<br>• Organize weekly safety meetings and compile safety data sheets efficiently.<br>• Support project managers with ordering materials such as glass, windows, and doors.<br>• Monitor and manage administrative tasks related to construction projects.<br>• Provide assistance with other duties as required to streamline project operations.
<p>State of the art company seeks an Admin/Project Assistant with human resources expertise. In this role, you will assist with data entry, drafting email correspondence, proofreading and formatting internal documents, assisting with maintaining vendor records, overseeing meeting coordination, assisting with providing human resource support, reconcile vendor invoicing, processing expense reports, maintaining office inventory, and assist with software troubleshooting as needed. In this Admin/Project Assistant role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail.</p><p><br></p><p>Responsibilities </p><p>· Assist with administrative support</p><p>· Data Entry/Scanning/Phones</p><p>· Organize office operations and procedures</p><p>· New Hire Onboarding Preparation</p><p>· Internal and external office events</p><p>· Building strong vendor relationships</p><p>· Maintain internal file/record keeping system</p><p>· Calendar Management</p><p>· Handle incoming and outgoing mail/packages</p><p>· Assist with marketing projects as needed</p>
<p>Construction company in the Ronkonkoma area seeks an experienced Assistant Project Manager / APM to join their growing PM team. This role offers plenty of career upside in working with an established and team-oriented department. Your job will have you supporting project managers and ensuring the successful execution of projects from start to finish. As part of a collaborative and dynamic team, you will play a vital role in maintaining efficiency, building client relationships, and contributing to the overall profitability of the company.</p><p><br></p><p>Responsibilities:</p><p>• Assist project managers in coordinating schedules, materials, and resources to ensure timely project completion.</p><p>• Monitor and update project schedules to reflect the status of ongoing activities and milestones.</p><p>• Facilitate communication between departments, vendors, and clients to align project expectations and deliverables.</p><p>• Support the management of change orders, including documentation, tracking, and status updates.</p><p>• Oversee material procurement and coordinate with vendors to meet project requirements and deadlines.</p><p>• Maintain accurate records of project activities and ensure all documentation is organized and accessible.</p><p>• Collaborate with estimating and drafting teams to streamline processes and meet project deadlines.</p><p>• Help manage project close-out activities, including final documentation and ensuring client satisfaction.</p><p>• Build and nurture client relationships to promote future business opportunities and sales.</p>
<p>We are seeking a proactive and organized Project Assistant to support our team at a leading construction company in Honolulu. This is an onsite role and, due to in-person work and interview requirements, preference will be given to Hawaii residents. If you are interested in this opportunity, please call 808-531-0800.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist project managers and construction teams with administrative tasks such as project documentation, scheduling, and tracking progress.</li><li>Coordinate meetings, site visits, and communicate project updates to stakeholders.</li><li>Maintain project records, prepare reports, and ensure documentation is current and organized.</li><li>Support procurement processes, track supply deliveries, and liaise with vendors and subcontractors.</li><li>Help monitor construction timelines and assist with compliance to safety and quality standards.</li><li>Perform general office duties to support daily operations within the project team.</li></ul>
<p>We are looking for a detail-oriented Project Assistant to join our team on a contract basis. In this role, you will provide essential administrative support to a construction site project team, ensuring operations run smoothly and efficiently. This position requires strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide daily administrative support to the construction site team, ensuring all tasks are completed efficiently.</p><p>• Coordinate travel arrangements, including reservations, itineraries, and agendas for team members.</p><p>• Organize and facilitate project-related meetings by preparing agendas, scheduling, and recording minutes.</p><p>• Maintain and update project-specific tools such as calendars, seating charts, and access cards.</p><p>• Process expense reports for project executives and managers promptly and accurately.</p><p>• Address general office inquiries, escalating issues as needed to maintain productivity.</p><p>• Assist with technical issues, including internet access and office equipment, and liaise with the Information Systems team when necessary.</p><p>• Manage project filing systems, ensuring documents are organized and accessible.</p><p>• Order and maintain office supplies to support the needs of the project team.</p><p>• Contribute ideas to improve administrative processes and support special projects or events as required.</p>
<p>Several leading clients in Suffolk County are seeking Project Management team members. Roles range from Project Coordinator, Assistant Project Manager through Sr Project Manager and each will have you contributing to the successful completion of complex and impressive projects. Great career opportunity for self-starters with solid mathematical, computer, and communications who enjoy working as part of a team.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with project managers to ensure timely tracking and reporting of project finances.</p><p>• Assist in preparing, reviewing, and submitting bid proposals for various construction projects.</p><p>• Manage contract documentation, ensuring compliance with company and industry standards.</p><p>• Support the estimation process by analyzing project requirements and preparing cost projections.</p><p>• Maintain accurate records of project expenditures and budgets.</p><p>• Coordinate with vendors and subcontractors to ensure timely delivery of services and materials.</p><p>• Monitor project timelines and identify potential delays or risks.</p><p>• Communicate regularly with stakeholders to provide updates on project progress.</p><p>• Ensure adherence to safety and quality standards throughout the project lifecycle.</p><p>• Contribute to process improvements to enhance project efficiency and outcomes.</p>
<p>We are looking for a dedicated Project Assistant to support marketing initiatives at various pharmacy locations in Des Moines, IA. In this Contract position, you will play a key role in organizing and executing tasks to ensure projects are completed efficiently and effectively. This role requires strong organizational skills and keen attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Visit pharmacy locations to distribute and display promotional materials.</p><p>• Ensure all information is correctly placed and adheres to project guidelines.</p><p>• Maintain accurate records and documentation throughout the project.</p><p>• Collaborate with team members to ensure timelines and schedules are met.</p><p>• Conduct scanning and data collection as needed for project tracking.</p><p>• Monitor progress and report updates to supervisors regularly.</p><p><br></p><p>If you are looking for a one-day project next week to help out with marketing and project initiatives please apply today! Please call 515.706.4974 or go to our Robert Half website.</p>
<p>We are looking for an experienced Senior Project Administrator to join our team. This role involves leading and mentoring a team of Project Assistants while collaborating with key stakeholders to ensure the financial and operational success of various projects. The ideal candidate will demonstrate strong leadership abilities, organizational skills, and a solid understanding of construction processes and financial management.</p><p><br></p><p>Responsibilities:</p><p>• Lead and provide guidance to the Project Assistant team, fostering growth and productivity.</p><p>• Assign and manage tasks to ensure balanced workloads and adherence to project deadlines.</p><p>• Conduct performance evaluations and offer constructive feedback to support team development.</p><p>• Promote a collaborative work environment that encourages innovation and teamwork.</p><p>• Work closely with project managers to address financial concerns and enhance project profitability.</p><p>• Coordinate with senior leadership to assist in developing project budgets and achieving defined goals.</p><p>• Supervise the preparation and submission of accurate project invoices in compliance with contract terms.</p><p>• Review and approve subcontractor and vendor invoices to ensure consistency with contracts and budgets.</p><p>• Monitor and manage project cash flow, ensuring timely payments and financial stability.</p><p>• Collaborate on financial reporting and project-specific outcomes with internal stakeholder</p>
<p>In this role, you will provide essential administrative support to a fast-paced construction project team, ensuring smooth day-to-day operations and effective communication across all stakeholders. Your organizational abilities and proactive mindset will be key to keeping projects on track.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily office functions for the project team, including document organization, mail processing, invoice handling, and maintaining updated contact records.</li><li>Deliver professional and approachable support to team members, clients, and partners.</li><li>Oversee scheduling and calendar management, coordinate meetings, and maintain accurate logs of project communications.</li><li>Prepare and submit financial documentation such as expense reports for leadership staff.</li><li>Set up project-specific resources, including meeting spaces, access credentials, and parking arrangements.</li><li>Draft correspondence, presentations, and reports to support project initiatives.</li><li>Update project organizational charts, seating layouts, and related documentation.</li><li>Coordinate travel plans, accommodations, and meeting itineraries for team members.</li><li>Facilitate meeting logistics, assist during sessions, and ensure detailed minutes are recorded and distributed.</li><li>Serve as a primary point of contact for inquiries from staff, clients, and visitors, escalating issues when necessary.</li><li>Collaborate with leadership to manage visitor protocols and site orientation procedures.</li><li>Maintain a professional, organized environment in communications with external partners and internal teams.</li><li>Assist with technical or IT-related challenges on-site by coordinating with the appropriate support teams.</li><li>Support onboarding and transitions for project personnel.</li><li>Maintain and organize filing systems, and assist with document retrieval processes.</li><li>Monitor inventory and order office or on-site supplies as needed.</li><li>Recommend improvements to workflows and contribute to process enhancement initiatives.</li><li>Assist with event planning and special project activities.</li><li>Perform additional tasks and responsibilities as assigned.</li></ul><p><br></p>
<p>We are looking for an Assistant Project Manager with expertise in ornamental metal, glazing, and exterior façade systems to join a dynamic construction team in New York, New York. This role offers an exciting opportunity to collaborate on innovative projects and contribute to the successful execution of high-quality architectural designs. If you are passionate about construction management and thrive in a fast-paced environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Work closely with design and project teams to coordinate installations of storefronts, curtainwall systems, panel systems, and glazing.</p><p>• Review and interpret blueprints and shop drawings to ensure precision during project planning and execution.</p><p>• Prepare and oversee submittals, RFIs, and ensure compliance with project specifications.</p><p>• Utilize software tools such as Bluebeam and Procure to manage project documentation and streamline coordination.</p><p>• Maintain accurate project schedules and records using Microsoft Excel and Microsoft Project.</p><p>• Ensure all procurement activities, including purchase orders, align with project timelines and budgets.</p><p>• Collaborate with stakeholders to address challenges and facilitate efficient communication throughout the project lifecycle.</p><p>• Monitor progress to ensure timely delivery and adherence to quality standards.</p><p>• Conduct regular reviews of specifications to ensure alignment with design and construction goals.</p><p><br></p><p>If this person is you, please apply to victoria.iacoviello@roberthalf</p>
<p>We are looking for a Project Assistant with Customer Service and Administrative experience to join our team in the Mechanicsburg area. In this role, you will be responsible for providing exceptional support to customers, project management, data entry and administrative support. This position requires a motivated and detail-oriented individual who excels in communication and thrives in a dynamic work environment.</p><p><br></p><p>Responsibilities:</p><p>• Respond promptly and professionally to customer inquiries.</p><p>• Prepare accurate quotations and process sales orders, purchase orders, and invoices efficiently.</p><p>• Coordinate with suppliers and manufacturers to obtain product details, pricing, and availability.</p><p>• Maintain and update customer records to ensure accurate documentation and seamless follow-up.</p><p>• Perform order entry.</p><p>• Collaborate with manufacturers to expedite orders and meet customer deadlines.</p><p>• Support the sales team by tracking orders, managing delivery schedules, and addressing customer requests.</p><p>• Provide technical support, product recommendations, and detailed information to customers.</p><p>• Handle additional administrative tasks to support both sales and service departments.</p>
We are looking for a dedicated Project Assistant to join our team in Little Rock, Arkansas. This is a long-term contract position offering the opportunity to contribute to impactful initiatives focused on land management and environmental sustainability. The ideal candidate will thrive in a dynamic environment, efficiently managing multiple tasks while working independently and collaborating with remote teams.<br><br>Responsibilities:<br>• Respond promptly to inquiries and communications related to the program, ensuring all stakeholders receive accurate information.<br>• Coordinate and maintain connections with partners and community members to support program goals.<br>• Organize and participate in virtual meetings with collaborators, including forestry programs and other organizations.<br>• Support field staff by ensuring they have necessary resources, including tree orders and logistical support.<br>• Develop and implement action plans to achieve program objectives, including community outreach and engagement.<br>• Establish relationships with local organizations such as schools and churches to facilitate tree planting initiatives.<br>• Oversee logistics for both in-state and out-of-state partners, ensuring seamless operations.<br>• Collaborate with horticultural contractors to guarantee the proper allocation of trees to designated locations.<br>• Monitor vendor payments and liaise with the finance team to ensure timely and accurate transactions.
We are looking for a detail-oriented Project Manager Assistant to join our team in Raleigh, North Carolina. In this contract-to-permanent position, you will play a pivotal role in supporting project management activities within the metal fabrication industry. This role requires excellent organizational skills, a proactive attitude, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Organize and establish new job setups, ensuring all required documentation is complete and accurate.<br>• Handle vendor onboarding processes, including approvals and data entry.<br>• Draft and distribute subcontract agreements, purchase orders, and related modifications.<br>• Process and manage change orders, including potential and prime contract adjustments.<br>• Review general contractor contracts for signatures, verify contract amounts, and coordinate tax exemption certificates and bonds.<br>• Input budgets and recaps into systems to maintain accurate financial records.<br>• Verify invoices for accuracy, including vendor details and billing requirements, and submit them for approval.<br>• Request and manage vendor lien waivers and notarize documents when necessary.<br>• Prepare and send warranties to general contractors to ensure compliance.<br>• Assist with annual insurance certificate updates, prequalification processes, and project closeout activities.
<p>We are looking for an organized and detail-oriented Project Management Administrative Assistant to support the operations of a commercial construction firm in Franklin, Tennessee. This role involves handling diverse administrative tasks, including data entry, purchase order documentation, and collaboration with project management teams. This is a Contract to permanent position, for apx 30 hours/wk (or five 6-hour days), offering the opportunity to contribute to a dynamic and detail-oriented small-office environment.</p><p><br></p><p>Responsibilities:</p><p>• Perform extensive data entry and maintain accurate records from various sources.</p><p>• Review purchase orders and gather required documentation for project management.</p><p>• Manage and organize large spreadsheets using Microsoft Excel for data tracking and analysis.</p><p>• Utilize Sage 100 Contractor software to support administrative and project management tasks.</p><p>• Assist the project management team with day-to-day operations and administrative support.</p><p>• Ensure all documentation and forms are completed with high attention to detail.</p><p>• Communicate effectively with team members and vendors to maintain workflow efficiency.</p><p>• Adapt to working independently some days and collaboratively in a bustling office environment.</p><p>• Provide receptionist duties, including answering inbound calls and directing inquiries.</p><p>• Support commercial construction projects by maintaining familiarity with industry-specific documentation and processes.</p>
We are looking for a detail-oriented Administrative Assistant to support our project management team in Piedmont, South Carolina. In this role, you will handle a variety of administrative tasks to ensure smooth operations and effective team collaboration. This is a contract position with the potential for long-term employment, offering an excellent opportunity to grow within the construction industry.<br><br>Responsibilities:<br>• Organize and manage schedules, appointments, and meetings for project managers.<br>• Perform accurate data entry to maintain records and project documentation.<br>• Create and distribute correspondence, ensuring timely communication within the team.<br>• Maintain organized filing systems for easy access to project-related information.<br>• Assist in coordinating project timelines and deliverables.<br>• Provide back-office support to enhance the efficiency of project workflows.<br>• Monitor and track project progress, updating managers as needed.<br>• Handle general administrative tasks to ensure smooth daily operations.<br>• Collaborate with team members to resolve administrative challenges.<br>• Support the preparation of reports and presentations for project reviews.
We are looking for an Operations Processor to join our team in Lexington-Fayette, Kentucky. This Contract-to-Permanent position offers an exciting opportunity to support key operational functions within the wholesale distribution industry. The ideal candidate will excel in managing proposals, ensuring compliance, and maintaining accurate documentation while contributing to process improvements.<br><br>Responsibilities:<br>• Coordinate cross-functional teams to develop high-quality, strategically aligned proposals that meet client needs and company goals.<br>• Execute and oversee contract reviews, bid evaluations, and monitor critical milestones to ensure processes are completed accurately and on time.<br>• Analyze bids and RFPs against legal and company standards, recommending alternative solutions and identifying potential risks.<br>• Lead the preparation and submission of comprehensive bid responses that adhere to company and client requirements.<br>• Manage document signature processes to ensure timely and accurate submissions.<br>• Generate detailed reports on bid submissions, outcomes, and strategic insights to support decision-making.<br>• Maintain and organize bid responses and related documentation within the Contract Management System.<br>• Identify and implement process improvements to enhance the efficiency and effectiveness of proposal and bid functions.<br>• Collaborate with key departments to tailor proposals that showcase competitive advantages.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Hackensack, New Jersey. This role is essential in supporting project coordination, travel arrangements, and administrative tasks, ensuring smooth operations across various activities. As this is a Contract to permanent position, it offers an excellent opportunity to demonstrate your skills and grow within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate domestic travel arrangements, including flights, accommodations, and transportation for team members.</p><p>• Address last-minute travel changes and resolve any issues promptly.</p><p>• Ensure all travel plans comply with company policies and budget guidelines.</p><p>• Support the planning and tracking of project timelines, deliverables, and milestones.</p><p>• Collaborate with Project Managers to facilitate project execution from start to finish.</p><p>• Maintain and organize project documentation, reports, and meeting notes.</p><p>• Act as a liaison between internal teams and clients to ensure effective communication.</p><p>• Manage calendars, schedule meetings, and handle logistics for project-related activities.</p>
<p>We are looking for an entry-level Legal Assistant to join our team in Juno Beach, Florida. This role will focus on supporting legal workflows and acting as a day-to-day point of contact for CLM-related questions and activities.</p><p>Responsibilities:</p><p>- Serve as a primary user and functional subject matter resource for the Luminance CLM platform.</p><p>- Support legal teams with contract intake review workflows and CLM-related processes.</p><p>- Assist with onboarding and training users on Luminance through group sessions and one-on-one support virtual and in-person.</p><p>- Coordinate with internal stakeholders and vendors to support CLM usage and enhancements.</p><p>- Help document CLM processes workflows and best practices.</p><p>- Support ongoing optimization and potential future deployment phases of the CLM platform.</p><p>- Perform other related duties as assigned.</p>
<p>125,000 - 130,000</p><p><br></p><p>benefits:</p><ul><li>paid time off</li><li>health insurance</li></ul><p><br></p><p>We are looking for a meticulous Assistant Controller to join our team in West Long Branch, New Jersey. This role offers an exciting opportunity to work in the construction industry and contribute to the financial success of our projects. The ideal candidate will have a strong background in accounting and finance, with specific experience in construction-related financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily accounting functions, ensuring accuracy and efficiency in all operations.</p><p>• Manage billing processes and ensure timely submissions, adhering to industry standards.</p><p>• Analyze job costing data to monitor project profitability and identify areas for improvement.</p><p>• Supervise and guide accounting staff, fostering growth and skill development.</p><p>• Collaborate with project managers and company leadership to support financial planning and decision-making.</p><p>• Assist in preparing budgets, forecasts, and detailed financial reports.</p><p>• Ensure compliance with internal controls and applicable regulations.</p><p>• Support month-end closing activities and ensure accurate reporting of financial statements.</p><p>• Facilitate audits and provide necessary documentation to auditors as required.</p>
<p><strong>Job Title:</strong> Part-Time Office Assistant – Construction Operations (20 Hours/Week)</p><p><strong>Overview:</strong></p><p>Our team is seeking a proactive Part-Time Office Assistant to provide vital internal operational support for a client in the construction industry. This role will work onsite for approximately 20 hours per week and is ideal for someone detail-oriented, organized, and interested in helping construction projects run smoothly behind the scenes.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general administrative duties including filing, data entry, scheduling, and mail distribution</li><li>Assist with document management, including the preparation, organization, and archiving of project files and contracts</li><li>Support internal teams with the coordination of meetings, travel, and appointments</li><li>Handle incoming calls, emails, and correspondence, route messages to appropriate personnel</li><li>Help maintain inventory of office supplies and reorder as needed</li><li>Prepare reports and spreadsheets related to construction operations and job tracking</li><li>Assist in processing invoices, purchase orders, and other basic accounting documents</li><li>Interface professionally with subcontractors, vendors, and internal project teams</li><li>Ensure accuracy, confidentiality, and integrity of all records</li><li>Proactively look for opportunities to improve administrative processes</li></ul>
Executive Assistant Excellent opportunity for a detail-oriented Executive Assistant (Executive Administrative Assistant) Robert Half is looking to permanent a detail oriented, highly-skilled Executive Assistant to maintain various administrative duties for the executive management team in a large, dynamic downtown law firm. How you will make an impact · Screening calls · Making travel and meeting arrangements · Preparing reports and financial data · Training and supervising other support staff and customer relations Please apply online or through our Robert Half app
<p>We are seeking a detail-oriented Administrative Assistant to support operations at our thriving construction company in Honolulu. This is an onsite role, with a preference for candidates who reside in Hawaii due to in-person requirements. Call 808-531-0800 to become part of our growing team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to project managers and site supervisors, including preparing reports, permits, and construction documentation.</li><li>Manage schedules, coordinate subcontractor meetings, and assist with logistics for job site activities.</li><li>Track purchase orders, invoices, and materials deliveries, working closely with vendors and suppliers.</li><li>Maintain organized electronic and paper files for multiple ongoing construction projects.</li><li>Support compliance efforts with safety protocols and regulatory paperwork.</li><li>Assist with basic accounting support, including timesheet collection and expense tracking.</li><li>Communicate professionally with clients, crew members, and external partners.</li></ul><p><br></p>
<p>We are looking for a dedicated Administrative Assistant to join our team in Morris County, New Jersey. In this Contract to permanent position, you will play a pivotal role in supporting daily operations, ensuring efficient communication with clients, and assisting in project coordination. If you excel in organization and thrive in a fast-paced environment, this opportunity is ideal for you.</p><p><br></p><p>Responsibilities:</p><p>• Maintain consistent and detail-oriented communication with clients on a daily basis to address inquiries and provide updates.</p><p>• Assist in the preparation, production, and distribution of customer invoices.</p><p>• Collaborate with the contract manager to coordinate projects and order necessary materials.</p><p>• Create and organize proposals and reports for clients to ensure smooth project execution.</p><p>• Provide general administrative support to the contract manager, including scheduling and documentation.</p><p>• Scan, file, and maintain work logs, maintenance records, and employee time sheets.</p><p>• Manage incoming calls and direct them appropriately while addressing client needs.</p><p>• Ensure accurate data entry and maintain organized records for administrative tasks.</p><p>• Perform receptionist duties, including greeting visitors and handling correspondence.</p>
<p>We are looking for a dedicated Administrative Assistant to join a boutique interior design firm based in Aliso Viejo, California. This Contract to permanent position offers a unique opportunity to contribute to the operational efficiency of creative design projects while supporting key administrative and financial processes. The ideal candidate will excel in organization, communication, and multitasking, ensuring smooth project and office workflows.</p><p><br></p><p>Responsibilities:</p><p>• Communicate professionally with clients, vendors, and contractors to confirm orders, delivery schedules, and payment arrangements.</p><p>• Assist in the creation of proposals, formatting documents, and preparing presentation materials for design projects.</p><p>• Coordinate schedules for meetings, site visits, and client calls to ensure seamless project management.</p><p>• Provide administrative support to the design team, organizing files, correspondence, and documentation for easy access.</p><p>• Work closely with accounting and design teams to resolve billing discrepancies and keep records up to date.</p>
