<p>Client within the construction industry seeks a Construction Project Assistant with proven experience handling project billing, and bid preparation. This role will be responsible for generating project schedules, processing contractor billings, reviewing supplier invoices, maintaining supplier documentation, investigating project variances, assisting with change orders, preparing financial reports, analyzing project profitability, providing billing structures, and review project expenses. This Construction Project Assistant must have strong knowledge of construction-related accounting software, solid communication skills, and excellent time management abilities. </p><p><br></p><p>How you will make an impact</p><p>· Create and monitor project accounts</p><p>· Process subcontractor invoices</p><p>· Verify project budgets</p><p>· Provide profit analysis reports to management</p><p>· Compile monthly project reconciliations</p><p>· Audit change orders</p><p>· Maintain documentation for compliance</p><p>· Project Analysis</p><p>· Assist with month/quarter-end process</p><p>· Ad hoc projects as requested</p>
<p>State of the art company seeks an Admin/Project Assistant with human resources expertise. In this role, you will assist with data entry, drafting email correspondence, proofreading and formatting internal documents, assisting with maintaining vendor records, overseeing meeting coordination, assisting with providing human resource support, reconcile vendor invoicing, processing expense reports, maintaining office inventory, and assist with software troubleshooting as needed. In this Admin/Project Assistant role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail.</p><p><br></p><p>Responsibilities </p><p>· Assist with administrative support</p><p>· Data Entry/Scanning/Phones</p><p>· Organize office operations and procedures</p><p>· New Hire Onboarding Preparation</p><p>· Internal and external office events</p><p>· Building strong vendor relationships</p><p>· Maintain internal file/record keeping system</p><p>· Calendar Management</p><p>· Handle incoming and outgoing mail/packages</p><p>· Assist with marketing projects as needed</p>
We are looking for a detail-oriented Project Assistant to join our team in Irvine, California. In this long-term contract role, you will play a pivotal part in supporting project workflows, coordinating schedules, and ensuring seamless communication across teams. This position is ideal for someone who thrives in a dynamic environment and excels at managing organizational tasks.<br><br>Responsibilities:<br>• Maintain and update project plans, timelines, and schedules to ensure tasks are completed efficiently.<br>• Coordinate team meetings and communicate updates, changes, or issues to relevant stakeholders.<br>• Document meeting notes, distribute them to team members, and track progress on assigned tasks.<br>• Support construction project workflows by overseeing timelines and monitoring deliverables.<br>• Assist in creating and maintaining master schedules for project planning.<br>• Scan and organize project-related documents to ensure accurate record-keeping.<br>• Collaborate with team members to ensure project management processes are followed effectively.<br>• Identify potential challenges and contribute to solutions that optimize project success.
We are looking for a detail-oriented Project Assistant to join our team in Visalia, California. This long-term contract position requires someone with experience in administrative support or project coordination, ideally within the construction or architecture industry. The role involves supporting various aspects of construction administration, bidding processes, and government agency compliance, ensuring projects are completed efficiently and in line with organizational standards.<br><br>Responsibilities:<br>• Maintain accurate records and ensure proper distribution of documents, including drawings, specifications, meeting notes, and project forms.<br>• Provide administrative support to the Construction Administration team, including tasks such as typing, scanning, and copying.<br>• Assist with the preparation and organization of pre-bid agendas, sign-in sheets, and bid tabulations.<br>• Support all phases of the bidding process, including tracking plan holders and managing bid-related documentation.<br>• Create and issue transmittals to clients, contractors, and owners, ensuring timely communication.<br>• Update and annotate construction administration logs and project drawings with RFIs, ASIs, change orders, and other relevant updates.<br>• Coordinate with government agencies to process necessary forms and certifications, ensuring compliance with regulations.<br>• Pursue documentation and information required for project certification and closeout, maintaining thorough communication with relevant parties.<br>• Archive project materials according to firm standards, ensuring accessibility for future reference.<br>• Run project-related errands and attend off-site meetings as needed to support project timelines.
We are looking for a dedicated Project Assistant to join our team on a long-term contract basis in Oklahoma City, Oklahoma. This role involves a dynamic mix of administrative, technical, and creative tasks, including data management, product setup, and supporting store operations. Ideal candidates will excel in balancing routine tasks with project-based assignments, contributing to new store openings and remodels.<br><br>Responsibilities:<br>• Gather, organize, and maintain accurate product data, including dimensions, weights, and other relevant details.<br>• Capture photographs of product samples and edit images for marketing and system use.<br>• Prepare, print, and distribute store materials such as planograms, product tags, and cooler tags to support store openings and remodels.<br>• Coordinate the delivery of both printed and digital files to internal teams and store locations within defined timelines.<br>• Conduct file management and validation tasks to ensure data accuracy and consistency across systems.<br>• Provide administrative support for various projects, including ad hoc tasks as assigned.<br>• Collaborate with cross-functional teams to manage multiple deadlines and ensure project success.<br>• Assist in tracking and maintaining schedules for store-related projects and updates.
<p>A growing health technology organization is seeking a <strong>Project Assistant</strong> to support service implementation and ongoing client operations. This role will work closely with internal teams, vendor partners, and external clients to ensure smooth launches, updates, and management of healthcare-related services. The ideal candidate will be detail-oriented, organized, and passionate about improving healthcare access and delivery through technology.</p><p><br></p><p>Monday-Friday Eastern Standard Time (the rest of the team is on the east coast)</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support the implementation of new services and manage ongoing operations for existing employer and health plan clients.</li><li>Assist in launching additional services, conducting annual client maintenance, and processing change requests.</li><li>Maintain project documentation, including plans, deliverables, activities, and timelines.</li><li>Attend or facilitate implementation meetings and follow-up touchpoints with clients, health plans, and vendors.</li><li>Collect, document, and communicate client-specific implementation details to key stakeholders.</li><li>Coordinate data collection and integration efforts with client and vendor partners.</li><li>Partner with Client Success and other internal teams to manage implementations and ensure client satisfaction.</li><li>Identify, manage, and escalate risks or issues as needed.</li><li>Contribute to a positive client experience and maintain strong professional relationships.</li><li>Manage Timelines, Construction Projects, Master Scheduling, Scanning, Project Management</li></ul><p><br></p>
<p>We are looking for an Assistant Project Manager to join our team on a contract basis in Denver, Colorado. This role involves supporting the successful execution of construction projects, ranging from $2M to $5M, from preconstruction to closeout. As part of the Contracting Division, you will collaborate with Project Managers to ensure projects are delivered on time, within budget, and to the highest standards.</p><p><br></p><p>Responsibilities:</p><p>· Gain a clear understanding of the project and how it will be executed. </p><p>· Actively participates with the team during the preconstruction phase of the project to ensure all Pre-Construction tasks are completed. </p><p>· Verify Daily Production Reports (DPR’s) are created and received daily.</p><p>· Partner with Project Managers to ensure the customers’ project schedules are documented in CB’s project management system.</p><p>· Ensures that permits are obtained to facilitate the project schedule.</p><p><br></p><p>· Ensure material submittals and supporting documents are delivered to contractors by deadlines.</p><p>· Assist PM’s in ensuring all materials are available at the time he project begins. </p><p>· Prepares weekly, monthly, and quarterly Revenue, Cost, and margin analysis.</p><p>· Partner with Project Managers to keep project moving toward successful completion in face of aggressive schedules and discouraging developments.</p><p>· Ability to provide information regarding tasks, plans, schedule, strategies, and org structure to stakeholders.</p><p>· Partner with Accounts Receivable to ensure projects are paid in a timely manner.</p><p>· Partner with Project Managers and Operations Manager in managing projects, from beginning to end. </p><p>· Partner with Project Managers with creating, updating, adjusting DPR’s/TCR tickets and reviewing for accuracy for materials, equipment, and Labor. </p><p>· Track Actual quantities vs. Contract quantities. </p><p>· Prepare Weekly project reports for weekly meetings.</p><p>· Work with PM’s in reviewing plans in order to effectively order materials for the jobs.</p><p>· All other duties as assigned.</p>
We are looking for a dedicated Project Assistant to join our team on a contract basis in Newark, New Jersey. This role requires a well-organized individual who excels in customer service, data management, and administrative support to ensure projects are executed efficiently. If you thrive in fast-paced environments and have a keen eye for detail, we encourage you to apply.<br><br>Responsibilities:<br>• Provide exceptional customer service by addressing inquiries and ensuring smooth communication between team members and stakeholders.<br>• Perform accurate data entry tasks to maintain and update project records.<br>• Manage project timelines by tracking milestones and coordinating schedules.<br>• Utilize Microsoft Excel to create and maintain spreadsheets for data analysis and reporting.<br>• Organize and maintain files both digitally and physically to ensure easy access to project documents.<br>• Handle scanning and shipping tasks to support the timely delivery of materials.<br>• Use Microsoft Outlook to manage email correspondence and calendar scheduling.<br>• Prepare presentations and documents using Microsoft PowerPoint and Word.<br>• Assist in general administrative tasks to support the team’s overall efficiency.
<p>We are looking for a detail-oriented Project Assistant to support administrative and operational tasks for a construction project in Sparks, Nevada. This long-term contract position is ideal for someone with a strong background in office management and basic accounting functions. The role will involve working in a construction trailer and requires excellent organizational and multitasking abilities. Please note this role is located onsite out at USA Parkway, if interested please apply or call us at 775-828-1353</p><p>Responsibilities:</p><p>• Provide administrative support to ensure the smooth operation of daily project activities.</p><p>• Process invoices and assist with basic accounting tasks, ensuring accuracy and timely submission.</p><p>• Organize and maintain project files, documents, and records for easy accessibility.</p><p>• Coordinate shipping and scanning functions to support project needs.</p><p>• Utilize Microsoft Office tools (Excel, Outlook, Word, PowerPoint) to create reports, track timelines, and manage data.</p><p>• Maintain effective communication with team members and external stakeholders to support project goals.</p><p>• Assist in monitoring project timelines and deliverables to ensure deadlines are met.</p><p>• Handle data entry tasks with precision and attention to detail.</p><p>• Perform construction-specific administrative duties, such as preparing documentation and tracking progress.</p><p>• Support customer service functions by addressing inquiries and providing assistance as needed.</p>
<p><strong>Job Description:</strong></p><p>We are looking for a detail-oriented and proactive <strong>Project Assistant/Coordinator</strong> to join our team. In this role, you will support project management activities, streamline workflows, and ensure key tasks and deadlines are met. If you thrive in fast-paced environments and enjoy organizing and coordinating, this opportunity is perfect for you!</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in planning, scheduling, and tracking project timelines.</li><li>Coordinate meetings, prepare agendas, and document meeting notes.</li><li>Support tracking of deliverables, ensuring deadlines are met and project goals are achieved.</li><li>Communicate with stakeholders to provide project updates and clarify objectives.</li><li>Maintain project files and documentation, ensuring information is accurate and up to date.</li><li>Collaborate across teams to assist in resolving challenges and maintaining smooth project workflows.</li><li>Perform administrative tasks, such as data entry, report generation, and creating presentations.</li></ul>
<p>We are seeking a Project Coordinator to support our team in East Columbus on a contract basis. This dynamic role is ideal for someone with strong organizational skills and a technical mindset.</p><p><br></p><p>- Create submittals and track their progress to approval.</p><p>- Manage documentation and upload details to contractor platforms</p><p>- Review PDF files for accuracy and completeness.</p><p>- Match data to data for technical accuracy.</p><p>- Task Follow Up and tracking, including RFIs (Requests for Information).</p><p>- Proficient with Adobe and work efficiently with Microsoft Office tools, including Excel (basic spreadsheets) and Word.</p><p>- Familiar with outbound communication with vendors and distributors</p>
<p> Robert Half's construction client in Walnut Creek, CA is in need of a project assistant.</p><p><br></p><p>The Project Assistant will play a critical role in the day-to-day administration of our construction projects. This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate is proactive, resourceful, and excited to be part of a dynamic team where their work will make a direct impact.</p><p><br></p><p>Key Responsibilities Include:</p><p>• Project Coordination: Assist project managers in organizing, scheduling, and tracking construction projects to ensure they remain on time and within budget.</p><p>• Document Management: Maintain and update project documentation, including contracts, permits, blueprints, submittals, RFIs (Requests for Information), change orders, and other critical files.</p><p>• Communication: Serve as a liaison between project managers, subcontractors, suppliers, and clients to facilitate clear and efficient communication.</p><p>• Data Entry & Reporting: Input project data into internal databases and assist with creating weekly project updates, budget reports, and schedules.</p><p>• Invoice Tracking: Assist with managing invoices, purchase orders, and expense tracking, collaborating with accounting staff to ensure vendor payments are accurate and timely.</p><p>• Meeting Coordination: Schedule project meetings, take detailed meeting minutes, and ensure all follow-up actions are tracked and addressed.</p><p>• Permit Assistance: Help in preparing and submitting permit applications, ensuring compliance with local regulations, and coordinating inspections.</p><p>• Supplies Coordination: Assist in ordering and tracking materials for projects, ensuring timely deliveries and resolving any supply chain issues.</p><p>• Organization & Office Support: Handle general office duties as necessary, such as answering calls, organizing files, and maintaining a clean and efficient work environment.</p><p><br></p><p>If you are interested in this project assistant position, please submit your resume today!</p>
We are looking for a dedicated and detail-oriented Project Assistant to support our team in Chattanooga, Tennessee. In this role, you will handle critical enrollment processes, maintain organized records, and ensure the accuracy of data entry tasks. This is a long-term contract position offering an opportunity to work in a collaborative and fast-paced environment.<br><br>Responsibilities:<br>• Process incoming enrollment documentation with precision and efficiency.<br>• Utilize Microsoft Excel to manage, track, and update enrollment data.<br>• Ensure all records are meticulously maintained and free of errors.<br>• Prioritize and complete tasks within tight deadlines while adhering to established procedures.<br>• Collaborate with team members to optimize workflow and maintain high productivity.<br>• Demonstrate strong organizational skills to manage multiple priorities simultaneously.<br>• Review and audit enrollment data to ensure compliance and accuracy.<br>• Handle special projects as assigned, ensuring quality and timely completion.<br>• Actively contribute to a supportive team environment by sharing insights and assisting colleagues.
We are looking for a dedicated Project Assistant to join our team in Pilesgrove, New Jersey. This is a long-term contract position requiring consistent weekday availability, with occasional weekend shifts depending on weather conditions. The role involves a combination of administrative tasks and on-site coordination to ensure smooth operations.<br><br>Responsibilities:<br>• Monitor and manage the guard gate, ensuring continuous coverage and proper check-in procedures for all visitors and personnel.<br>• Create, issue, and track identification badges using specialized software and basic computer tools such as Word and Excel.<br>• Verify driver's licenses, scan badges, and maintain accurate records of site personnel.<br>• Collaborate with the safety team to assign protective equipment, including hard hats, to workers as needed.<br>• Utilize databases to confirm individuals' site access and maintain compliance with security protocols.<br>• Track daily activities and prepare reports using Excel, ensuring all data is accurately recorded and accessible.<br>• Assist in coordinating schedules, including adjustments due to weather-related changes, and support weekend coverage when necessary.<br>• Ensure adherence to the dress code, including proper attire such as collared shirts, leather shoes/boots, and safety gear.<br>• Facilitate lunch breaks and ensure seamless transitions between team members to maintain coverage at all times.<br>• Provide administrative support to the team, including communication and documentation tasks.
<p>We are looking for a detail-oriented Project Assistant for a one-day assignment in Oxford, Pennsylvania. In this role, you will support a Media/Advertising company by coordinating promotional efforts and ensuring project tasks are completed efficiently. This position offers an opportunity to contribute to a dynamic and creative environment.</p><p><br></p><p>Responsibilities:</p><p>• Arrange promotional materials, including banners and brochures, to support marketing initiatives.</p><p>• Track and log hours and travel details to maintain accurate project records.</p><p>• Capture high-quality photographs for use in promotional campaigns and documentation.</p><p>• Collaborate with team members to ensure projects are executed according to schedule.</p><p>• Provide administrative support to streamline project operations and communication.</p><p>• Assist in sales-related activities, including preparing materials and client follow-ups.</p><p>• Deliver exceptional customer service to internal and external stakeholders.</p><p>• Use Outlook and Word to manage correspondence and documentation effectively.</p>
We are looking for a detail-oriented Project Assistant to support marketing initiatives on a one-day contract basis in West Chester, Pennsylvania. This role involves executing specific project tasks with precision, including signage placement across multiple locations. If you thrive in fast-paced environments and enjoy hands-on work, this position offers an excellent opportunity to contribute to impactful projects.<br><br>Responsibilities:<br>• Install signage at three designated locations as part of a marketing campaign.<br>• Ensure all signage is securely placed and meets project guidelines.<br>• Follow provided schedules and timelines to complete tasks efficiently.<br>• Maintain clear communication with the project team to address any on-site concerns.<br>• Adhere to business casual dress code while representing the company professionally.<br>• Document completion of tasks through scanning or photographic evidence.<br>• Travel between locations, keeping track of mileage for reimbursement.<br>• Collaborate with team members to ensure all project objectives are met.
<p>We are looking for a Project Assistant to support marketing initiatives and installations across various locations in Lexington-Fayette, Kentucky. This is a Contract position, ideal for someone who thrives on organization, communication, and ensuring project success. You will play a pivotal role in overseeing the delivery and setup of marketing materials while coordinating with team members and clients to meet deadlines. Candidate must be located in the Lexington, KY area. Apply today to be cosidered! </p><p><br></p><p>Responsibilities:</p><p>• Oversee the distribution and installation of marketing materials, including banners, posters, and graphic clings, across designated locations.</p><p>• Ensure all project materials are accounted for and ready before installations begin.</p><p>• Maintain clear communication with team members and clients throughout the project to resolve issues and ensure smooth execution.</p><p>• Coordinate schedules and timelines to meet project deadlines effectively.</p><p>• Monitor installation processes at various locations, such as convenience stores, laundromats, and senior networks.</p><p>• Provide detailed updates and reports on project progress and completion.</p><p>• Assist in verifying that all signage is installed correctly and meets quality standards.</p><p>• Address logistical challenges, including reliable transportation and timing, to ensure project success.</p><p>• Uphold a demeanor aligned with business casual standards.</p><p>• Foster positive relationships with clients and team members to facilitate collaboration.</p>
We are looking for a dedicated Project Assistant to join our team in Kapolei, Hawaii. This is a Contract position ideal for someone who enjoys working in dynamic environments and contributing to the success of organized events. You will play a key role in ensuring the smooth execution of event logistics by managing tasks efficiently and interacting professionally with participants.<br><br>Responsibilities:<br>• Coordinate and oversee event packet distribution, ensuring all participants receive their race bibs and entry passes.<br>• Manage the check-in process by scanning entry passes and verifying participant information.<br>• Assist with event-day logistics, including setting up water stations and handing out medals to race finishers.<br>• Provide excellent customer service by answering participant inquiries and addressing any concerns promptly.<br>• Collaborate with team members to maintain a well-organized and streamlined event workflow.<br>• Ensure timelines are adhered to for pre-event and event-day activities.<br>• Monitor supplies and ensure all materials needed for the event are readily available.<br>• Support post-event tasks, including cleanup and inventory management.<br>• Communicate effectively with stakeholders to ensure expectations are met throughout the event.<br>• Troubleshoot any issues that arise during the event to ensure a seamless experience for participants.
<p>We are seeking a Assistant Project Manager who is eager to learn, contribute across multiple functions, and grow within a dynamic IT environment. This role is ideal for someone who enjoys solving problems, working with data, and collaborating with cross-functional teams. Candidates who are interested in pursuing PMP certification are strongly encouraged to apply. </p><p><br></p><p>This is not a traditional PMO role focused solely on status reporting. Success in this position requires active involvement in project execution, technical understanding (especially <strong>SQL</strong>), and the ability to wear multiple hats.</p><p><br></p><p><br></p>
We are looking for a highly organized and proactive Project Assistant to join our team in Plano, Texas. This Contract-to-permanent position offers an exciting opportunity to work closely with clients and sales teams, ensuring smooth operations and effective communication. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional problem-solving skills.<br><br>Responsibilities:<br>• Coordinate the onboarding process for new customers, ensuring a seamless experience.<br>• Manage client-facing activities, addressing workflow inquiries and troubleshooting issues as needed.<br>• Provide comprehensive support to the sales team, including weekly check-ins and updates.<br>• Administer and maintain multiple systems, including resetting passwords and managing profiles.<br>• Oversee updates to prospect activities and platforms, ensuring accurate reporting and dashboards.<br>• Perform pricing analysis and assist with sales data, supporting both East and West Coast teams.<br>• Collaborate with stakeholders to enhance reporting tools and dashboards for improved data visibility.<br>• Troubleshoot system-related questions and act as an administrator for various platforms.<br>• Adapt to evolving responsibilities and contribute to the growth of the team.<br>• Handle number-crunching tasks related to sales figures and performance metrics.
We are looking for a detail-oriented Administrative Assistant to support construction operations in Mesa, Arizona. This position offers the potential for long-term employment and is ideal for someone with strong organizational skills and a background in construction project administration. You will be an integral part of the team, assisting with project documentation and coordination to ensure smooth workflows.<br><br>Responsibilities:<br>• Assist the Project Manager and project team with administrative tasks to meet and exceed project goals.<br>• Organize, prepare, and manage project-related documents, including correspondence, change orders, submittals, drawings, and other materials.<br>• Coordinate and maintain accurate records for construction projects to ensure seamless operations.<br>• Manage multiple priorities effectively while adhering to deadlines and time constraints.<br>• Communicate professionally with both internal teams and external customers to foster positive relationships.<br>• Utilize advanced computer skills, including proficiency in Microsoft Word, Microsoft Project, Blue Beam, and Sage Construction software.<br>• Ensure attention to detail in all administrative tasks, demonstrating sound judgment in decision-making.<br>• Perform additional duties as needed to support overall project success.
<p>We are transitioning from Absorb LMS to Skilljar (now Gainsight) and are seeking an LMS Implementation Specialist to support our migration and implementation efforts. With approximately 25,000 learners and extensive transcript and data history, this is a critical role in ensuring a smooth transition and successful launch. Target Platform Launch: Early to Mid February</p><p><br></p><p>You’ll work closely with two internal team members managing the vendor relationship and migration strategy. Your focus will be on building courses, managing learner data, and supporting the education team with tooling and certification infrastructure.</p><p><strong> </strong></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist in the migration from Absorb to Skilljar, including learner data, transcripts, and course structures.</li><li>Build and configure courses within Skilljar.</li><li>Support project management tasks related to LMS implementation.</li><li>Collaborate with internal stakeholders to ensure platform readiness by launch.</li><li>Help establish tooling and processes for credentialing and certification programs.</li><li>Maintain high attention to detail in managing learner data and platform configurations.</li><li>Potential to grow into a broader role managing LMS tools, certification systems, and supporting the education team post-launch.</li></ul>
We are looking for a skilled and motivated Marketing Assistant to join our team in Plymouth, Minnesota. This long-term contract position offers an exciting opportunity to contribute to a variety of marketing and business development initiatives within the engineering industry. The ideal candidate will play a key role in supporting project managers and the marketing team through detailed coordination, research, and creative input.<br><br>Responsibilities:<br>• Organize and update project, employee, and client data within the marketing database to ensure accuracy and accessibility.<br>• Collaborate with the Marketing Manager and Project Managers on assignments such as editing, writing, and compiling materials for marketing proposals.<br>• Maintain and enhance project descriptions and photo libraries to support marketing efforts and database updates.<br>• Design graphics for proposals, brochures, and other marketing materials using tools like Photoshop or Illustrator.<br>• Create and tailor corporate and project-specific resumes for staff members and pursuits.<br>• Gather and compile information from subconsultants and project teams to support proposal development.<br>• Coordinate and prepare comprehensive proposals, qualifications, and subconsultant packages, including necessary certifications and graphics.<br>• Conduct research to support marketing efforts for public and private sector project pursuits.<br>• Develop or refine templates for reports, proposals, and other documentation as needed.<br>• Assist with social media content creation and communications to enhance brand visibility.
Are you an organized, detail-oriented detail oriented with a passion for supporting fast-paced construction operations? Robert Half is seeking a skilled Construction Administrative Assistant to join a growing team in Deerfield Beach, Florida. This pivotal role supports leadership and project managers with administrative tasks, ensuring smooth operations in a dynamic construction environment. Key Responsibilities: Manage day-to-day administrative tasks such as scheduling meetings, handling correspondence, and maintaining filing systems. Process, organize, and track essential project documentation, including RFIs, purchase orders, permits, and invoices. Assist with job costing, budgeting, and financial reporting for ongoing projects, liaising with finance teams as needed. Serve as a communication hub between project managers, contractors, clients, and vendors to ensure timely updates and information flow. Support compliance by maintaining accurate records for safety, inspections, and regulatory documentation. Use construction software tools (e.g., Procore, Buildertrend, or similar platforms) to track project timelines and documentation. Handle phone and email inquiries, providing detail oriented and prompt customer service to internal and external stakeholders.
We are looking for a meticulous Assistant Controller to join our team in West Long Branch, New Jersey. This role offers an exciting opportunity to work in the construction industry and contribute to the financial success of our projects. The ideal candidate will have a strong background in accounting and finance, with specific experience in construction-related financial operations.<br><br>Responsibilities:<br>• Oversee daily accounting functions, ensuring accuracy and efficiency in all operations.<br>• Manage billing processes and ensure timely submissions, adhering to industry standards.<br>• Analyze job costing data to monitor project profitability and identify areas for improvement.<br>• Supervise and guide accounting staff, fostering growth and skill development.<br>• Collaborate with project managers and company leadership to support financial planning and decision-making.<br>• Assist in preparing budgets, forecasts, and detailed financial reports.<br>• Ensure compliance with internal controls and applicable regulations.<br>• Support month-end closing activities and ensure accurate reporting of financial statements.<br>• Facilitate audits and provide necessary documentation to auditors as required.