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366 results for Personal Assistant jobs

Legal Assistant

Wilmington, DE
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
Our client is seeking dedicated Legal Assistant to join a rockstar team in Wilmington, Delaware. This role offers an excellent opportunity to support attorneys and clients in a collaborative and fast-paced environment. The ideal candidate will possess strong organizational skills, a proactive mindset, and the ability to efficiently handle multiple priorities while maintaining professionalism. A terrific opportunity to join an international law firm operating at the highest caliber. If you are interested in being considered immediately, please reach out to Kevin Ross at Robert Half in Philadelphia. Responsibilities:• Prepare, revise, and finalize legal documents, correspondence, and case-related materials with accuracy and attention to detail.• Organize and maintain both physical and electronic legal files to ensure accessibility and accuracy.• Manage case-related tasks such as updating databases, tracking documentation, and coordinating the delivery of executed materials.• Serve as a liaison between attorneys, clients, opposing counsel, and courts, ensuring clear communication and professionalism.• Handle administrative responsibilities including attorney time tracking, expense reporting, and travel arrangements.• Collaborate with paralegals, coordinators, and other team members to provide comprehensive legal support.• Assist with overflow work and special projects, applying problem-solving skills and adaptability.• Utilize e-filing systems and calendaring tools to manage deadlines and ensure compliance.• Format and edit documents for consistency and adherence to firm standards.
2026-07-23T00:00:00Z

Legal Assistant

Fort Myers, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support a busy legal practice in Fort Myers, Florida on a Contract basis with the possibility of going permanent on a hybrid schedule. This position combines administrative coordination with legal support, helping maintain organized case materials, client communication, and document preparation across personal injury and criminal defense matters. The ideal candidate brings strong follow-through, sound judgment, and the ability to manage routine legal tasks efficiently in a fast-paced office environment. Responsibilities:• Organize and upload discovery materials into firm file systems to keep case records accurate, accessible, and up to date.• Complete preapproved legal forms and straightforward contract documents, then distribute them to clients with payment links for review and signature.• Handle day-to-day office support such as printing, scanning, filing, mailing, and maintaining orderly legal documentation.• Assemble trial binders and supporting case materials so attorneys are prepared for hearings, meetings, and court proceedings.• Serve as a point of contact for clients by answering basic case-related questions and maintaining consistent communication when attorneys are unavailable.• Coordinate appointments related to personal injury matters, including contacting medical providers, arranging visits, and sharing insurance information as needed.• Assist with court-related documentation, including filing support and preparation of materials in accordance with legal and administrative requirements.• Manage scheduling and calendar updates to help track deadlines, meetings, and other case activities.
2026-07-22T00:00:00Z

Legal Assistant

Denver, CO
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
Litigation Paralegal Our client, a Malpractice firm recognized as one of the very best law firms in the United States and the top law firm in the state of Colorado for medical malpractice and personal injury has an opening for a 3 plus years litigation paralegal. This position requires 3 plus years litigation legal assistance/ paralegal experience, candidates have to have very strong Word and Outlook skills, the ability to take a case from start through trial, proficiency with Rules 16 and 26 , experience with state and federal filings, proficiency with depositions, and trial prep, docketing and electronic calendaring database, the ability to manage a heavy workload, ability to transcribe dictation, travel arrangement experience, and legal and medical terminology experience is highly preferred. Time Matters experience is preferred. The firm offers paid parking, excellent benefits, and a very competitive salary. Colorado state experience is required! If you are qualified for this position, please email your resume and professional references to Director at mala.saraogi@roberthalf [dot] [com] for immediate consideration!
2026-07-20T00:00:00Z

Legal Assistant

Northbrook, IL
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
Robert Half is partnering with a well-established suburban law firm in the North Shore area that is seeking an Administrative Assistant to support attorneys across multiple practice areas. This is an excellent opportunity for a detail-oriented professional who enjoys a collaborative office environment and wants to play a key role in supporting both attorneys and clients. The ideal candidate will have at least two years of law firm administrative experience, strong organizational skills, and the ability to manage multiple priorities in a fast-paced professional setting. Responsibilities<ul><li>Prepare, revise, and finalize legal documents for attorney and client review</li><li>Maintain and organize electronic and physical client files</li><li>Assist with court filings and litigation docket management</li><li>Utilize electronic filing systems, including Odyssey, PACER, and other applicable court platforms</li><li>Transcribe dictation and other attorney materials as needed</li><li>Process monthly client billing and related administrative tasks</li><li>Manage document execution and coordinate client signatures</li><li>Serve as a point of contact for clients, visitors, and incoming calls</li><li>Assist with office operations, supply ordering, and administrative projects</li><li>Provide general administrative support to attorneys and staff across multiple practice areas</li></ul>
2026-07-08T00:00:00Z

Legal Assistant

Dallas, TX
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for an experienced Transactional/Corporate Legal Assistant to support a busy legal practice in Dallas, Texas. This position focuses on corporate documentation, estate planning support, probate preparation, and day-to-day administrative coordination. The ideal candidate brings strong written communication, exceptional accuracy, and the ability to manage assignments independently in a client-facing environment. Responsibilities:• Prepare and update legal materials related to business entity formation, governance records, and foreign qualification filings for corporations, limited liability companies, and partnerships.• Draft, revise, and proofread a range of general corporate documents while ensuring accuracy, consistency, and proper formatting.• Support attorneys with the preparation of wills, estate planning materials, and probate-related filings as needed.• Coordinate in-person execution of legal documents by arranging signatures, notarizations, and related logistics.• Open, organize, and maintain case files in a structured manner using a cloud-based document management platform.• Manage billing activities across multiple client matters, including timely entry and coordination within the firm's billing system.• Communicate professionally with clients in person, by phone, and through written correspondence to gather information and provide updates.• Handle administrative support tasks such as scheduling, document organization, and other office needs assigned by the legal team.If you are an experienced transactional Legal Assistant, this job has your name on it. Plus attorneys are extremely nice. Email your resume to rosemarie.jones<at>roberthalf.<com>
2026-07-22T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
Robert Half is looking for a Litigation Legal Assistant to join a wonderful firm in Chicago, Illinois. In this role, you will provide vital support to attorneys by managing cases, coordinating communications, and ensuring the smooth flow of legal operations. The ideal candidate will have strong organizational skills and thrive in a fast-paced environment. Responsibilities:<ul><li>Manage a high volume of cases, ensuring all details are tracked and deadlines are met.</li><li>Serve as the primary liaison with clients, insurance adjusters, opposing counsel, and medical providers.</li><li>Coordinate with insurance adjusters and claim representatives to secure authorizations for treatments, medications, and surgeries.</li><li>Draft and edit legal documents, including motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special documentation for submission to insurance carriers.</li><li>Request and organize itemized bills and medical records from clients and healthcare providers.</li><li>Utilize case management software to maintain accurate and up-to-date records.</li><li>Support billing functions and calendar management to optimize workflow efficiency.</li><li>Assist in personal injury plaintiff and civil litigation matters.</li><li>Contribute to client relations by providing clear and precise communication</li></ul>
2026-07-07T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment. Responsibilities:<ul><li>Handle a high volume of case files and ensure all documentation is up to date.</li><li>Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</li><li>Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</li><li>Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special reports for insurance carriers to support claims.</li><li>Request and manage itemized bills and medical records from healthcare providers.</li><li>Maintain accurate records and ensure compliance with case management software.</li><li>Assist in billing functions and calendar management to keep schedules organized and deadlines met.</li><li>Stay updated on workers' compensation laws and procedures to provide accurate support</li></ul>
2026-07-07T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
A highly regarded mid-sized law firm in Orange County is seeking an experienced Litigation Legal Assistant to join its growing Business Litigation practice.This is an outstanding opportunity to work alongside a collaborative team of attorneys handling sophisticated commercial and business litigation matters in a professional, supportive environment. The firm offers long-term stability, excellent benefits, and a flexible hybrid work schedule. Qualifications:<ul><li>3+ years of litigation legal assistant experience in a law firm.</li><li>Experience supporting business, commercial, or complex civil litigation matters.</li><li>Strong knowledge of California state court procedures, e-filing, calendaring, and litigation deadlines.</li><li>Experience preparing pleadings, discovery, correspondence, trial binders, and other litigation documents.</li><li>Ability to manage multiple attorney calendars and competing priorities in a fast-paced environment.</li><li>Excellent organizational, communication, and client service skills.</li><li>Proficiency with Microsoft Office and legal document management systems.</li></ul>What the Firm Offers:<ul><li>Hybrid work schedule.</li><li>Competitive salary based on experience.</li><li>Employer-paid medical benefits.</li><li>Generous PTO and paid holidays.</li><li>401(k) with employer contribution.</li><li>Supportive, team-oriented culture with excellent attorney and staff retention.</li><li>Opportunity to work on sophisticated business litigation matters with a respected mid-sized firm.</li></ul>If you're an experienced litigation legal assistant looking to grow your career with a stable and well-respected Orange County firm, we'd love to hear from you. To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-07-08T00:00:00Z

Legal Assistant

Palo Alto, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
Be the First Impression of the Firm!We are seeking a friendly, professional, and organized Legal Receptionist to join a busy law firm in Palo Alto. This role is ideal for someone who enjoys working with people, thrives in a fast-paced office environment, and is interested in building a career in the legal field.As the first point of contact for clients, visitors, and callers, you'll play a key role in creating a positive experience while supporting attorneys and staff with day-to-day administrative operations. Responsibilities<ul><li>Greet clients, visitors, and vendors in a professional and welcoming manner</li><li>Answer and direct incoming phone calls</li><li>Schedule appointments, meetings, and conference rooms</li><li>Maintain and organize client files and office records</li><li>Assist with document preparation, scanning, filing, and data entry</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Coordinate office supplies and administrative requests</li><li>Support attorneys and legal staff with various administrative tasks</li><li>Maintain confidentiality of client and firm information</li><li>Help ensure the front office operates smoothly and efficiently</li></ul>
2026-07-24T00:00:00Z

Legal Assistant

Emeryville, CA
remote
Permanent / Full Time
31200 - 52000 USD / Yearly
Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. Responsibilities:• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.• Manage litigation calendars to track important deadlines and court dates effectively.• Coordinate and organize court filings to support attorneys in ongoing cases.• Maintain detailed documentation and records related to litigation processes.• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.• Provide administrative support in civil litigation matters, including document formatting and proofreading.• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.• Adapt to changing workloads and take on additional hours when necessary.
2026-07-07T00:00:00Z

Legal Assistant

Seattle, WA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is partnering with a busy litigation law firm based in Seattle, WA looking for a Legal Assistant to join a collaborative team. This role involves coordinating case activity, managing court filings across Washington jurisdictions, and partnering closely with attorneys to keep discovery, depositions, and trial-related work. Responsibilities:<ul><li>Prepare, file, and track legal documents through Washington state e-filing systems across multiple counties, ensuring deadlines and court requirements are met.</li><li>Coordinate depositions, attorney preparation sessions, and case-related meetings while maintaining organized calendars for litigation matters.</li><li>Work closely with attorneys to monitor discovery schedules and help ensure responses, requests, and related case materials are completed on time.</li><li>Use ProLaw for case management, document organization, calendaring, and time or billing-related administrative tasks.</li><li>Assist with trial preparation by organizing exhibits, maintaining case files, and supporting attorneys with logistics and documentation.</li><li>Manage competing priorities with professionalism and adaptability while maintaining accuracy in a fast-paced environment.</li></ul>
2026-07-08T00:00:00Z

Project Assistant

Pittsburgh, PA
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for a Project Assistant to support construction-related initiatives in Pittsburgh, Pennsylvania. This contract to permanent position is ideal for someone who can keep project activity organized, maintain scheduling accuracy, and help teams stay aligned with deadlines and documentation needs. The role combines administrative coordination with hands-on project support, requiring strong attention to detail and the ability to manage multiple priorities in a fast-paced environment. This position is fully on-site Monday - Friday, 6/7am-230-330pm. Pay range $23-$26/hr. Responsibilities:• Coordinate day-to-day project support activities to help construction work progress according to established milestones and priorities.• Maintain and update master schedules, tracking key deadlines, deliverables, and project status changes for internal stakeholders.• Monitor timelines across multiple active assignments and communicate scheduling risks or delays to the appropriate team members.• Organize, scan, and maintain project records so documentation remains accurate, accessible, and up to date.• Assist with project planning tasks, meetings, and follow-up actions to ensure next steps are clearly documented and completed.• Support project managers with administrative and coordination efforts related to construction project execution.• Prepare and distribute schedule updates, reports, and other project materials needed for ongoing team communication.
2026-07-24T00:00:00Z

Project Assistant

Castroville, TX
onsite
Temporary / Contract
23 - 24 USD / Hourly
Our client is in need of a Project Assistant to support day-to-day operations for a busy construction project team in Texas. This position is ideal for someone who thrives in a fast-paced site environment, enjoys keeping teams organized, and can balance administrative coordination with responsive support. The role will help maintain efficient office workflows, support meetings and travel planning, and ensure project staff, visitors, and vendors receive attentive assistance throughout the project lifecycle. Responsibilities:• Support daily office operations for the construction site team by handling administrative activities that keep project work moving efficiently.• Deliver courteous and attentive assistance to team members, clients, vendors, and visitors while responding to general questions and escalating issues when needed.• Prepare and submit expense documentation for project leadership, ensuring records are accurate and completed on time.• Coordinate project logistics such as calendars, meeting spaces, seating plans, parking or access credentials, and other site-based administrative resources.• Arrange travel plans, lodging, schedules, and related materials for project staff and leadership as required.• Organize meetings from start to finish, including scheduling, agenda support, room setup, note-taking, and distribution of meeting summaries.• Maintain orderly project files and records, support document retrieval, and help keep office supplies stocked for daily site needs.• Assist with onboarding, site orientation, visitor procedures, special events, and occasional technical support coordination for issues affecting workplace productivity.• Contribute ideas that improve administrative processes and provide flexible support for additional project-related assignments as needed.
2026-07-24T00:00:00Z

Project Assistant

Plymouth, MN
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Project Assistant to support fast-moving projects for large commercial clients in Plymouth, Minnesota. This Long-term Contract position offers the opportunity to work closely with project leaders on multi-site initiatives, helping keep timelines, documentation, and communication organized from kickoff through completion. The role is best suited for someone who enjoys detailed coordination, can manage multiple priorities, and is comfortable working in an onsite, team-driven environment. Responsibilities:• Coordinate pre-installation activities and support project setup to ensure work begins on schedule.• Communicate with field labor teams and follow up on open items to keep project tasks moving forward.• Assist with installation-related calls, document updates, and issue tracking throughout the project lifecycle.• Enter and maintain project information in internal order management systems with a high level of accuracy.• Prepare closeout documentation packets for customers and confirm all required records are completed.• Partner with the lead project manager during onboarding and training to learn project workflows and reporting expectations.• Monitor schedules, flag potential delays, and help maintain visibility into milestone progress across multiple locations.• Support administrative project tasks such as scanning, recordkeeping, and organizing documentation for active jobs
2026-07-24T00:00:00Z

Project Assistant

Dayton, OH
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Project Assistant to support a high-volume administrative workload for a Contract position based in Dayton, Ohio. This role focuses on behind-the-scenes coordination, spreadsheet tracking, and accurate handling of client-related data in a fast-paced environment. The ideal candidate brings strong organizational skills, a strong workplace presence, and the ability to manage multiple priorities while keeping projects on schedule. Responsibilities:• Maintain and update existing Microsoft Excel files with accurate client and project information.• Track incoming client records and monitor status changes using organized checklists and internal documentation.• Provide administrative support for project activities by handling large volumes of data with a high level of accuracy.• Assist with onboarding work related to a new servicing provider and support setup tasks within a new system environment.• Scan, organize, and file documents to ensure records are complete and easy to retrieve.• Coordinate timelines and follow up on outstanding items to help keep project milestones on target.• Support multiple concurrent tasks while adapting to shifting priorities and deadlines.• Deliver reliable behind-the-scenes assistance to team members and contribute to smooth daily operations. For immediate consideration, call 937.224.8326.
2026-07-24T00:00:00Z

Project Assistant

Atlanta, GA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for a Project Assistant to support a major Non-Profit event in Atlanta, Georgia as part of a Contract position. This opportunity is ideal for someone who enjoys hands-on work, stays organized under pressure, and wants to contribute to a high-attendance event environment. The role begins with preparation activities before the event and may continue into onsite support based on operational needs and individual performance. Responsibilities: • Prepare attendee materials by assembling welcome packages, event bags, and related distribution items with accuracy and consistency. • Unpack event supplies by removing protective coverings and sorting merchandise so materials are ready for use. • Reorganize products and supplies into designated containers, storage bags, and staging areas for efficient event setup. • Arrange and categorize event inventory to help ensure smooth distribution and easy access for the team. • Keep workspaces neat, safe, and productive while completing assigned tasks within established timelines. • Follow detailed directions and quality standards to maintain consistency across all prepared event materials. • Provide onsite event assistance for attendee check-in, registration activities, and general guest support when needed. • Support retail, payment, help desk, and broader event logistics functions during peak event operations as assigned.
2026-07-16T00:00:00Z

Project Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a Project Assistant to support an on-site event team located in the Greater Philadelphia Region for a contract position within the service industry. This role focuses on coordinating event-day logistics, helping attendees and candidates navigate the venue, and keeping activities organized according to schedule. The ideal Project Assistant candidate is dependable, detail-oriented in a business-casual environment, and comfortable assisting with administrative and project-based tasks in a fast-paced setting. What you get to do every single day:• Coordinate on-site support activities at the Pennsylvania Convention Center and help maintain an organized event experience.• Welcome and direct candidates and guests to the appropriate registration area on the 300-level outside Ballroom AB.• Provide clear guidance on meeting locations by using event signage and venue landmarks to assist arrivals.• Track timelines throughout the event and help keep scheduled activities moving efficiently.• Perform administrative support tasks such as document handling, scanning, and general project assistance as needed.• Communicate clearly with event staff, attendees, and stakeholders to address questions and resolve minor issues on site.• Support expense-related documentation for eligible parking or transportation costs after the event in line with established processes.
2026-07-09T00:00:00Z

Project Assistant

North Highlands, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Receptionist (Regular Temporary Opportunities)We are seeking friendly, professional individuals who are open to regular temporary reception assignments. These roles provide consistent temporary work supporting front-desk and administrative operations across various office environments.Key Responsibilities<ul><li>Greet and assist visitors, clients, and employees in a professional and welcoming manner</li><li>Answer, screen, and direct incoming phone calls using multi-line phone systems</li><li>Manage visitor check-in/check-out processes and maintain lobby/reception area</li><li>Provide general customer service support and handle basic inquiries</li><li>Perform light administrative tasks as needed (scheduling, data entry, mail handling, etc.)</li><li>Maintain a polished, organized, and professional front-desk presence</li></ul>
2026-07-23T00:00:00Z

Project Assistant

Shelbyville, KY
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for a highly organized Project Assistant for a company in Shelbyville, Kentucky. This contract to hire opportunity is ideal for someone who enjoys keeping work organized, shifting smoothly between priorities, and learning new processes in a collaborative setting. The role begins on a part-time schedule for training and is expected to grow into a 40 hour schedule, offering the chance to become a key resource for project coordination and administrative support. The Project Assistant role is onsite in a business casual office setting. Responsibilities of the Project Assistant:• Prepare and complete pre-qualification packages with a high level of accuracy, ensuring all information is organized, thorough, and submission-ready.• Provide administrative support to the sales team by tracking tasks, maintaining timelines, and helping keep project-related materials up to date.• Use Microsoft Word, Excel, and PowerPoint to create, edit, and format documents, spreadsheets, and presentations for business needs.• Assist with map lookups, document updates, scanning, and other office coordination tasks that support active construction/logistics/engineering-related projects.• Serve as backup support for travel coordination when needed, helping arrange itineraries and related logistics for team members who travel.• Maintain clear records and organized files so project documentation can be accessed easily and updated efficiently.• Manage multiple assignments at once while adjusting quickly to changing priorities and interruptions throughout the day.• Contribute to a well-organized, team-focused office environment by communicating effectively and supporting day-to-day operational needs.
2026-07-24T00:00:00Z

Project Assistant

Atlanta, GA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for dependable Project Assistants to support a Contract assignment at a job seeker event. In this role, you will serve as a key point of contact for attendees and employer guests, helping create an organized and welcoming experience throughout the event. This opportunity is well suited for individuals with strong customer service skills who are comfortable assisting visitors in a fast-paced, public-facing setting. Responsibilities: • Welcome employers and event attendees in a courteous and attentive manner upon arrival • Manage registration area activities to keep check-in lines moving efficiently and accurately • Verify attendee entry by scanning tickets and confirming event access as directed • Provide clear guidance to job seekers and employers regarding registration flow and event procedures • Answer basic questions and offer on-site support to help create a positive event experience • Maintain a neat, business-casual appearance and represent the event team effectively at all times
2026-07-23T00:00:00Z

Project Assistant

Pocono Lake, PA
onsite
Temporary / Contract
20 - 24 USD / Hourly
Robert Half is seeking a detail-oriented and proactive Project Assistant to support project teams with coordination, scheduling, documentation, and day-to-day administrative tasks. This role is ideal for someone who is highly organized, communicates effectively, and can manage multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Provide administrative support to project managers and team members</li><li>Coordinate meetings, calendars, and project timelines</li><li>Prepare, organize, and maintain project documentation, reports, and files</li><li>Track project tasks, deadlines, and deliverables</li><li>Assist with status updates and follow-up on outstanding action items</li><li>Communicate with internal teams, vendors, and stakeholders as needed</li><li>Support budgeting, invoice tracking, and expense reporting</li><li>Help ensure projects stay on schedule and aligned with established goals</li><li>Perform data entry and maintain accurate project records</li></ul>
2026-07-24T00:00:00Z

Project Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Project Assistant to support event operations for a university environment located in the Greater Philadelphia Region. This contract position is well suited for someone who stays organized under pressure, pays close attention to details, and helps keep schedules and logistics on track during a fast-moving campus event. The Project Assistant role will contribute to smooth day-of execution by coordinating tasks, monitoring timelines, and assisting the broader team wherever needed. What you get to do every single day:• Coordinate on-site event activities to help the program run according to plan and remain on schedule.• Track key milestones and communicate timing updates so tasks are completed in the proper sequence.• Provide hands-on administrative support, including document scanning and organization of event-related materials.• Assist with project coordination duties by monitoring assignments, following up on open items, and escalating issues when necessary.• Support setup, execution, and breakdown activities while maintaining an organized and efficient work environment.• Work closely with event staff and campus stakeholders to address operational needs in a timely manner.• Maintain accurate records of schedules, task lists, and status updates throughout the event lifecycle.
2026-07-22T00:00:00Z

Project Assistant

Beverly Hills, CA
onsite
Temporary to Hire
25 - 29 USD / Hourly
We are looking for a detail-oriented Project Assistant to support construction project operations in West L.A.. This contract position has the potential to become permanent and plays an important role in keeping documentation, scheduling, reporting, and field office coordination running smoothly for the project team. The ideal candidate is organized, responsive, and comfortable managing multiple administrative priorities in a fast-paced jobsite environment. Responsibilities:• Oversee the structure and upkeep of electronic project files so records remain accurate, accessible, and consistently organized.• Support the Superintendent by preparing and distributing union-related notices in alignment with applicable labor agreements.• Keep project contact lists and directories current to ensure team members and partners have reliable information.• Arrange team meetings by coordinating calendars, reserving space, sending invitations, and organizing meal or refreshment needs when required.• Coordinate travel plans and logistics for training sessions and offsite inspections.• Work with site leadership and safety personnel to process onboarding paperwork for union employees and submit required employment documents to payroll.• Maintain equipment tracking records and assist with scheduling the pickup or return of leased and rented assets.• Provide administrative support for site access, badging, security coordination, reporting, subcontractor compliance logs, weekly union hour collection, and end-of-project document archiving.
2026-07-16T00:00:00Z

Project Assistant

Snowmass, CO
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a friendly and organized Project Assistant to support a one-night culinary event in Snowmass, Colorado. This Contract position is ideal for someone who enjoys working in a fast-paced guest-facing environment and can help create a smooth, welcoming experience for attendees. The person in this role will assist with arrival coordination, guest communication, and on-site event support throughout the evening. Responsibilities:• Welcome attendees as they arrive and provide a positive first impression at the event entrance• Manage the check-in process efficiently and help confirm guest access upon arrival• Respond to attendee questions about event activities, timing, and general logistics• Offer clear directions to key event areas, including featured chef stations and dining spaces• Assist with crowd flow and help maintain an orderly guest experience during the event• Support event staff with on-site coordination needs to keep operations running smoothly• Address minor guest concerns promptly and escalate issues to event leads when needed
2026-07-22T00:00:00Z

Project Assistant

Midland, TX
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Project Assistant to support project administration activities in Midland, Texas. This Long-term Contract position is ideal for someone who excels in structured, deadline-driven work and can manage high-volume documentation with accuracy. The person in this role will help keep project records organized, monitor progress, and communicate updates clearly while adapting to new tools and processes as needed. Responsibilities: • Prepare, review, and submit project forms using both physical documents and online systems while ensuring a high level of accuracy. • Assemble and organize multi-page documentation packets according to established procedures and project standards. • Maintain tracking records for assignments, monitor completion status, and share timely progress updates with stakeholders. • Enter large volumes of information into spreadsheets, logs, and internal systems with strong attention to detail. • Identify missing information, processing issues, or schedule risks early and escalate concerns before they impact deadlines. • Support project coordination efforts by managing documentation flow, email correspondence, and administrative follow-up tasks. • Learn new software applications and digital platforms quickly to meet evolving project needs. • Assist with scanning, filing, and maintaining organized project records for easy retrieval and audit readiness.
2026-07-24T00:00:00Z

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