We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis. In this role, you will provide essential support to ensure the smooth operation of our office and deliver exceptional service to both internal teams and external clients. This position is based in Miami, Florida, and offers the opportunity to contribute to a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Handle incoming calls with professionalism and direct inquiries to the appropriate team members.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Manage day-to-day administrative office tasks, including scheduling, filing, and correspondence.<br>• Greet and assist visitors, ensuring a welcoming and efficient front desk experience.<br>• Coordinate and organize meetings, including preparing materials and booking facilities.<br>• Maintain office supplies inventory by tracking stock and placing orders as needed.<br>• Support various departments with clerical tasks to ensure efficient workflow.<br>• Assist in creating and distributing internal and external communications.
<p>We are looking for a dedicated Office Assistant to join our team in New York, New York. This is a long-term contract position offering part-time hours on Monday, Tuesday, and Thursday. In this role, you will play a key part in ensuring the smooth day-to-day operations of the office, including administrative support and pantry management.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and stock the pantry, ensuring coffee, snacks, and supplies are readily available.</p><p>• Verify, unpack, and organize fresh direct orders upon delivery.</p><p>• Handle administrative tasks such as ordering office supplies and managing inventory.</p><p>• Assist with mail-related duties, including sorting, scanning, and sending physical documents.</p><p>• Prepare materials and count collateral for events, including ordering necessary supplies.</p><p>• Coordinate food orders and catering services for meetings and events.</p><p>• Collaborate with building management to register visitors in the system.</p><p>• Visit NJ office location 1-2 times per month to provide on-site support.</p><p>• Organize files and ensure documentation is properly scanned and stored.</p><p>• Support mailing list management and direct mail activities.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our client in the southwest Minnesota, metro. This long-term contract position offers an excellent opportunity to support daily operations and contribute to the smooth functioning of our organization. The ideal candidate will excel at multitasking and have a proactive approach to managing administrative tasks. Responsibilities:</p><ul><li>Organize and scan files to maintain accurate and accessible records.</li><li>Assist managers with file management and the distribution of notices.</li><li>Draft concise communications, including late letters and balance due notices, to support operational needs.</li><li>Execute assigned tasks independently, turning ideas into actionable results.</li><li>Generate correspondence that aligns with ledger entries to ensure accuracy.</li><li>Facilitate internal communication, occasionally liaising with vendors as required.</li><li>Perform routine data entry and administrative tasks to support team efficiency.</li><li>Take on additional responsibilities if familiar with industry-specific practices.</li><li>Utilize industry specific software to streamline processes.</li></ul>
<p>Our client is seeking an experienced and detail-oriented Senior Administrative Assistant to support our executives and department leaders by managing a variety of administrative and operational tasks. In this critical role, the Senior Administrative Assistant will ensure the efficient execution of office processes while providing high-level support for executive decision-making and project coordination.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support, including managing schedules, coordinating meetings, and preparing materials and reports for presentations.</li><li>Serve as the key liaison between executives and internal/external stakeholders, ensuring clear and effective communication.</li><li>Handle complex travel arrangements, logistics, and expense reporting for senior leadership.</li><li>Organize and maintain confidential records, files, and correspondence for executives.</li><li>Proactively manage and prioritize incoming tasks and requests based on urgency and importance.</li><li>Collaborate with teams to draft and proofread communications, reports, and project documentation.</li><li>Identify opportunities for improving office processes and implement solutions for efficiency.</li><li>Provide support for special projects, including data analysis, event planning, and vendor management.</li></ul><p><br></p>
<p>We have a client in the Central Valley seeking an Administrative Assistant. As an Administrative Assistant, your duties include:</p><p><br></p><p>1. Driver Scans: entire process involves printing, renaming, and sorting daily driver paperwork. This is a task that can happen throughout the day but is very critical first thing in the morning and mid to late afternoon as drivers scan their paperwork for the day.</p><p>2. Post Office run: mail pick up (around 10 am) and drop off (around 4:30 pm) daily. Utilize the Accounting Dept car to run these errands.</p><p>3. Customer Checks received by mail: process of opening, sorting, and scanning the checks from the mail pick up. The volume of checks will dictate how long this daily task will take, but it should start upon returning from the post office in the morning. Monday (or first business day of the week will include any mail delivered over the weekend).</p><p>4. Folding Machine & Postage Machine: administer mail projects to run through the folding machine and meter accordingly. </p><p>5. Mail Deliveries and distribution: Assist with packages that are delivered and then distributed to appropriate staff members. </p><p>6. USPS Mail: handle mail addressed to 152 FWC and pick up mail from French Camp Post Office. </p><p>7. Greeting Visitors: Be the first point of contact with visitors </p><p>8. Office Supplies: Weekly order of office supplies utilizing P-Card.</p><p>9. Outside Hauler Paperwork: Electronically move Outside Hauler paperwork from public folders to driver scans, prints, renames and sorts. </p><p>10. Misc. Filing: Support the AP team with filing of paperwork related to the accounts payable function. </p><p>11. Company Credit Card Envelopes: Monthly distribution of envelopes for accounts payables reconciliation related to PCard holders. </p><p>12. Vendor Invoice Scanning: Future project to be managed by Accounting Assistant in scanning all vendor invoices.</p><p>13. Exemptions: Entering exemption details to the State online. This is an annual task that is usually handled end of the year and beginning of the following year. </p><p>14. Executive Tasks: Supporting CFO with administrative and project-based duties.</p>
<p>We are currently seeking an exceptional Office Assistant to join our team. The ideal candidate will have excellent organization skills and the ability to handle a range of administrative tasks. They will have a strong sense of responsibility, with a focus on accuracy, discretion and teamwork.</p><p>Responsibilities:</p><ol><li>Answer and direct phone calls in a professional manner.</li><li>Organize and schedule meetings and appointments.</li><li>Write and distribute email, correspondence memos, letters, faxes and forms.</li><li>Develop and maintain a filing system.</li><li>Update and maintain office policies and procedures.</li><li>Order office supplies and research new deals and suppliers.</li><li>Provide administrative support to management and other staff.</li><li>Maintain the professional and clean appearance of office areas.</li></ol><p><br></p>
<p><strong>Join Our Team as an Administrative Superstar!</strong></p><p>Are you someone who thrives on organization, loves supporting teams, and enjoys being the go-to person that keeps everything running smoothly? We're looking for a <strong>skilled Administrative Assistant</strong> to join our team! This Contract-to-Permanent role is your chance to showcase not only your attention to detail but also your impeccable communication and multitasking skills in a fast-paced and collaborative environment.</p><p><br></p><p><strong>Why You'll Love Working Here:</strong></p><p>We value teamwork, innovation, and creating a workplace where you can grow and shine. Our culture is built around collaboration and mutual respect, ensuring that everyone feels like a vital part of the team. We offer professional development opportunities, recognize achievements, and make sure the work environment is as supportive and energizing as possible. If you're looking for a place where your contributions truly matter, this is it!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>As our Administrative Assistant, you'll take on varied and dynamic tasks that keep things organized and running efficiently:</p><ul><li><strong>Be the voice of the team:</strong> Handle incoming calls professionally and ensure they’re directed to the right departments with a smile.</li><li><strong>Master the details:</strong> Perform accurate data entry to ensure records are up to date and error-free.</li><li><strong>Be the first impression:</strong> Provide exceptional receptionist support by welcoming visitors and managing inquiries with warmth and professionalism.</li><li><strong>Leverage tech tools:</strong> Use essential platforms like HubSpot and VOIP systems to streamline communication and enhance workflow efficiency.</li><li><strong>Stay organized:</strong> Maintain office files and documentation, making sure nothing falls through the cracks.</li><li><strong>Manage schedules like a pro:</strong> Coordinate schedules and appointments for team members to keep the entire team on track.</li><li><strong>Assist with clerical tasks:</strong> Help prepare reports, correspondence, and other essential documents to support decision-making.</li><li><strong>Ensure productivity:</strong> Support various administrative tasks that help the team stay efficient, productive, and always moving forward.</li></ul><p><br></p>
<p><strong>Job Description: Contract Administrative Assistant </strong></p><p>Robert Half is seeking a proactive and detail-oriented <strong>Contract Administrative Assistant</strong> for a full-time, contract assignment, available for an immediate start. This role offers a fantastic opportunity to support a thriving organization while enjoying the flexibility and benefits of contract employment. The contract will run until <strong>November 2025.</strong></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support:</strong> Perform general administrative duties, including managing correspondence, scheduling meetings, and maintaining organized physical and digital records.</li><li><strong>Document Management:</strong> Create, format, and edit documents such as reports, presentations, and spreadsheets. Ensure consistent accuracy and adherence to guidelines.</li><li><strong>Calendar and Travel Coordination:</strong> Manage calendars, coordinate travel arrangements, and prepare expense reports as needed.</li><li><strong>Team Collaboration:</strong> Provide support to multiple departments or executives, fostering effective communication across teams.</li><li><strong>Data Entry and Reporting:</strong> Accurately input data into systems and generate reports to assist with operational tracking and decision-making.</li><li><strong>Customer Service:</strong> Serve as the first point of contact for internal and external stakeholders, ensuring prompt and professional communication at all times.</li><li><strong>Project Support:</strong> Assist with coordinating and tracking project tasks, timelines, and deliverables.</li></ul><p><br></p>
<p>Robert Half is seeking a talented <strong>Administrative Assistant</strong> to support daily operations, ensuring efficiency, organization, and professionalism in all tasks. This role is essential in providing excellent administrative support to teams and fostering a positive workplace culture.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and organize schedules, appointments, and meetings for team members or executives.</li><li>Handle incoming and outgoing correspondence, including emails, letters, and phone calls, ensuring appropriate follow-up.</li><li>Prepare and maintain documents, spreadsheets, reports, and presentations with accuracy and attention to detail.</li><li>Coordinate travel arrangements and itineraries when necessary.</li><li>Maintain filing systems, both electronic and physical, ensuring accessibility and confidentiality.</li><li>Assist with data entry, budget tracking, invoice processing, and other clerical tasks.</li><li>Serve as a point of contact for internal teams and external partners, representing the organization in a professional manner.</li><li>Support office supply inventory management, ordering necessary supplies when needed.</li><li>Help organize and execute special events, projects, or meetings as assigned.</li></ul><p><br></p>
<p>Are you a highly organized, detail-oriented professional with a knack for numbers? We are seeking an experienced <strong>Administrative Assistant</strong> to join our team on a <strong>contract-to-hire basis</strong>, with a focus on assisting in budgeting and financial planning tasks. This is a unique opportunity to contribute to a dynamic organization while developing your professional skills in a role that has the potential to transition into a permanent position.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to ensure efficient operation of the office, including managing schedules, handling correspondence, and coordinating meetings across departments.</li><li>Collaborate with finance teams to assist in budgeting tasks, including entering data, tracking expenses, and ensuring records are up to date and accurate.</li><li>Prepare and manage financial reports, spreadsheets, and presentations to support budgeting and forecasting efforts.</li><li>Monitor budget allocations, flag discrepancies, and ensure internal compliance with established financial processes.</li><li>Maintain organized filing systems for both financial and administrative documents, ensuring ease of access and data accuracy.</li><li>Greet and assist visitors, and professionally handle incoming calls and emails, occasionally addressing budget or expense inquiries.</li><li>Support procurement processes by coordinating with vendors, tracking invoices, and ensuring budget limits are adhered to.</li><li>Assist in the preparation of materials for planning, budgeting, and forecasting meetings.</li></ul><p><br></p>
<p> Greet guests upon their arrival and directs appropriately</p><p> Answer, screen and forward incoming phone calls</p><p> Maintain cleanliness of reception area, conference room, kitchen and restrooms, ensuring all areas are tidy and presentable, with all necessary materials and products</p><p> Provide basic and accurate information in-person and via phone/email</p><p> Receive, sort and distribute daily mail, faxes and deliveries</p><p> Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)</p><p> Order supplies, researching costs/suppliers, and keep inventory of stock</p><p> Assist/prepare regularly scheduled reports and contact lists</p><p> Keep updated records of office expenses and costs</p><p> Update and maintain office policies and procedures</p><p> Provide administrative support as needed on various human resources functions</p><p> Perform other clerical and administrative duties such as filing, photocopying, scanning and faxing</p><p> Liaise with Executive Assistant to handle requests and queries from leaders and employees Special projects as assigned Comply with company policies, procedures, and regulatory standards Additional duties as may be assigned</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in San Leandro, California. This is a long-term contract position offering an excellent opportunity to contribute to daily office operations. The ideal candidate will have strong organizational skills and the ability to multitask effectively in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including scheduling meetings and maintaining office records.</p><p>• Answer and direct inbound calls promptly and professionally.</p><p>• Perform accurate data entry to update and maintain essential documentation.</p><p>• Support office operations by handling receptionist duties such as greeting visitors and directing inquiries.</p><p>• Coordinate with team members to ensure deadlines are met and tasks are completed efficiently.</p><p>• Organize and maintain files, ensuring all records are easily accessible.</p><p>• Assist in preparing reports, presentations, and other business documents.</p><p>• Monitor office supplies and coordinate with vendors to replenish inventory as needed.</p><p>• Provide support to various departments to streamline workflows and enhance productivity.</p><p>If you are interested in the role, please apply and call us immediately at (510)470-7450. </p>
<p><strong>Job Posting: Administrative Assistant</strong></p><p><strong>Location:</strong> Turners Falls, MA</p><p><strong>Job Type:</strong> Full-time, Contract-to-Hire</p><p><strong>About the Role</strong></p><p>Our client in Turners Falls, MA, is seeking a highly organized and detail-oriented <strong>Administrative Assistant</strong> to join their team. This is a fantastic opportunity for someone who thrives in a fast-paced environment and enjoys supporting various administrative and office functions. If you are adaptable, resourceful, and enjoy collaborating with a team, we’d love to hear from you.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support such as scheduling meetings, answering phone calls, managing correspondence, and maintaining records.</li><li>Assist with data entry, file management, and document processing to ensure accuracy and organization.</li><li>Coordinate and communicate with internal and external stakeholders to ensure smooth operations.</li><li>Prepare reports, presentations, and other materials as needed.</li><li>Ensure office supplies are stocked and assist with inventory management.</li><li>Perform other duties as assigned to support the team’s success.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Previous experience in an administrative or office support role is highly desired.</li><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and familiarity with office equipment.</li><li>Strong organizational, multitasking, and time-management skills.</li><li>Excellent written and verbal communication abilities.</li><li>High level of attention to detail and ability to maintain confidentiality.</li><li>A team-oriented approach and a willingness to assist with varied tasks.</li></ul><p><strong>Why You Should Apply:</strong></p><ul><li>Be a part of a collaborative and supportive work environment.</li><li>Opportunity to grow your administrative skill set in a professional setting.</li><li>Gain valuable experience with potential for long-term placement.</li></ul><p><br></p>
<p>Robert Half is seeking a detail-oriented and proactive <strong>Administrative Assistant</strong> to join our client’s team in <strong>Nashua, NH</strong>. This role is essential for ensuring smooth day-to-day operations by providing high-level administrative support and maintaining an organized, efficient working environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact by handling phone calls, email correspondence, and in-person inquiries with professionalism.</li><li>Perform general administrative duties such as scheduling meetings, arranging travel, and maintaining calendars for leadership staff.</li><li>Prepare accurate and timely reports, presentations, and correspondence; manage incoming/outgoing mail and packages.</li><li>Maintain efficient office systems, including file management (both physical and digital).</li><li>Coordinate with internal departments and external partners as needed to facilitate smooth communication.</li><li>Support the onboarding process for new team members, including training on administrative procedures.</li><li>Act as a primary contact for office supply procurement, facility maintenance coordination, and general troubleshooting.</li><li>Take meeting minutes as requested and ensure timely distribution to team members.</li></ul>
<p>Are you an organized and detail-oriented professional seeking an opportunity to make a meaningful impact in a dynamic organization? We are looking for a talented <strong>Administrative Assistant</strong> to join our team on a <strong>contract-to-hire basis</strong>. This role offers the potential for long-term growth and the chance to contribute to a fast-paced and collaborative environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to ensure efficient operation of the office, including managing schedules, handling correspondence, and coordinating meetings.</li><li>Assist in the preparation of reports, presentations, and other materials as required.</li><li>Maintain organized filing systems, both physical and digital, ensuring accessibility and accuracy.</li><li>Greet and assist visitors, as well as handle incoming calls and emails in a professional and courteous manner.</li><li>Liaise with internal teams and external vendors to support day-to-day operations.</li><li>Track and manage office supplies, ensuring timely procurement as needed.</li><li>Support project management activities by tracking deadlines, coordinating deliverables, and ensuring follow-up action items are completed.</li></ul><p><br></p>
<p>Our client is seeking a professional and highly organized Administrative Assistant to provide vital support to our team. The ideal candidate will be detail-oriented, proactive, and adept at juggling multiple tasks in a fast-paced environment. This role is instrumental in ensuring day-to-day operations run smoothly, and it requires strong communication and organizational skills. If you thrive on multitasking while maintaining a high level of accuracy, we would love for you to join us!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for internal and external communications, including phone calls, emails, and inquiries </li><li>Manage schedules and appointments for team members, juggling conflicting priorities with efficiency.</li><li>Coordinate meetings, including preparing agendas, booking meeting rooms, and gathering necessary materials.</li><li>Assist with the creation, editing, and formatting of reports, presentations, and correspondence as needed.</li><li>Maintain and organize company files—both digital and physical—to ensure easy accessibility.</li><li>Track and order office supplies while managing inventory to support daily operational needs.</li><li>Prepare expense reports, track budgets, and submit necessary documentation for approvals.</li><li>Participate in special projects, research assignments, and ad-hoc administrative tasks to support the team.</li></ul><p><br></p>
<p>Are you a detail-oriented multitasker with a passion for supporting teams and driving organizational success? Our client is looking for an adept Administrative Assistant to join their dynamic organization. This is a fantastic opportunity to play a critical role in ensuring smooth operations while contributing to a supportive and collaborative team environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary point of contact for internal and external inquiries, ensuring a positive and professional experience for all.</li><li>Organize and maintain various office systems, including filing, correspondence, and records management.</li><li>Provide general administrative support, including scheduling meetings, preparing reports, and formatting documents.</li><li>Assist in coordinating company events, team projects, and special initiatives as needed.</li><li>Manage day-to-day office functions such as supply ordering, vendor communication, and equipment maintenance.</li><li>Handle travel arrangements and expense reporting for team members when necessary.</li><li>Collaborate with departments to ensure smooth inter-office communication and alignment on administrative tasks.</li><li>Maintain confidentiality while handling sensitive documents and information.</li></ul><p><br></p>
<p><strong>About the Company</strong></p><p>Our client, a reputable and growing wealth management firm, is seeking a detail-oriented and proactive Administrative Assistant to support their team of financial advisors and operations staff. This role is integral in ensuring the smooth functioning of the office, providing excellent client service, and supporting daily business operations.</p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Administrative Support:</strong> Manage calendars, schedule meetings, coordinate travel arrangements, and prepare correspondence, reports, and presentations.</li><li><strong>Client Interaction:</strong> Serve as the first point of contact for clients, handling phone calls, emails, and in-person visits with professionalism and discretion.</li><li><strong>Document Management:</strong> Assist with preparing and processing client documentation, account forms, and financial reports while maintaining compliance with company policies and industry regulations.</li><li><strong>Data Entry & Recordkeeping:</strong> Update CRM systems, maintain accurate client files, and ensure records are current and compliant.</li><li><strong>Meeting Preparation:</strong> Coordinate client meetings, prepare materials, and follow up on action items to ensure seamless client service delivery.</li><li><strong>Office Coordination:</strong> Order supplies, manage mail distribution, and assist with general office operations as needed.</li><li><strong>Special Projects:</strong> Support financial advisors and leadership team with ad hoc projects, research, and reporting.</li></ul><p><br></p>
We are looking for a skilled Administrative Assistant to join our team on a short-term contract basis in Old Mystic, Connecticut. This position offers an excellent opportunity to support the Building Official department with administrative tasks and ensure smooth daily operations. If you thrive in a fast-paced environment and have strong organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Provide administrative support to the Building Official department, ensuring all tasks are completed efficiently and accurately.<br>• Answer and manage inbound phone calls, offering attentive assistance and directing inquiries as needed.<br>• Perform data entry tasks to maintain and update records with precision and attention to detail.<br>• Handle receptionist duties, including greeting visitors and managing the front desk operations.<br>• Organize and maintain office documentation to ensure easy access and retrieval.<br>• Coordinate schedules and meetings for team members to support seamless departmental operations.<br>• Assist in preparing reports and documents as required by supervisors.<br>• Respond to email inquiries and manage correspondence effectively.<br>• Support other administrative functions as needed to contribute to the success of the department.
We are looking for a highly organized and proactive Sr. Administrative Assistant to join our team on a Contract-to-Permanent basis. In this role, you will provide vital support to senior management by coordinating schedules, managing travel arrangements, and facilitating efficient communication. Based in Houston, Texas, this position offers an opportunity to contribute to process improvements and ensure smooth administrative operations within a dynamic manufacturing environment.<br><br>Responsibilities:<br>• Manage and coordinate executive calendars, ensuring seamless scheduling and timely appointments.<br>• Handle inbound and outbound communications, including phone calls and emails, with professionalism and discretion.<br>• Arrange and oversee domestic and international travel plans, including flights, accommodations, and itineraries.<br>• Prepare and reconcile expense reports, ensuring accuracy and compliance with company policies.<br>• Support the preparation and distribution of reports, presentations, and other documentation for senior leadership.<br>• Assist in planning and organizing meetings, including preparing agendas and managing follow-up tasks.<br>• Collaborate with other administrative staff to provide cross-functional support as needed.<br>• Identify and implement process improvements to enhance administrative efficiency.<br>• Uphold and promote company safety standards in all administrative activities.<br>• Occasionally provide support outside standard business hours to accommodate urgent needs.
<p>Robert Half's client is looking for a few Administrative Coordinator's to assist with a 4-6 month engagement within the Medical space!</p><p><br></p><p>Responsibilities:</p><p>-Processing incoming/outgoing correspondence</p><p>-Review paperwork</p><p>-Tracking status of deliverables</p><p>-Handle medical records</p><p>-Follow HIPAA guidelines</p><p>-Proficient in MS Office / data entry</p><p>-Follow-up calls to clients</p><p><br></p><p>Start date: Asap!</p><p>Duration: ~4-6 months</p><p>Hours: M-F | 8:30am-5pm</p><p>Work type: Remote</p><p><br></p><p>*If interested, APPLY now!</p>
<p>Robert Half is offering an exciting opportunity for an Assistant Controller in the Greater Philadelphia area. In this Assistant Controller role, you will be responsible for overseeing the entire financial process as well as personnel. You will also work closely with other departments on improving efficiencies, cost reductions, and areas for growth. </p><p><br></p><p>Responsibilities:</p><ul><li>Manage and supervise financial processes, including accounts receivable, budgeting, and secondary tasks such as credit management, insurance, and banking.</li><li>Collaborate with other departments to identify opportunities for improving operational efficiency, reducing costs, and fostering growth.</li><li>Assess the organization's technology and information systems needs to align with business objectives.</li><li>Develop and oversee annual budgets to ensure they meet the company’s strategic goals.</li><li>Utilize construction-specific accounting tools, such as Textura and Procore, to streamline financial processes and reporting.</li><li>Work directly with company leadership to execute financial planning and provide actionable insights.</li><li>Ensure compliance with industry standards and regulations within the construction accounting domain.</li><li>Leverage Foundations Construction Software to manage financial data and reporting effectively.</li></ul>
<p>We are looking for an experienced Executive Assistant to join our team in Santa Barbara, California. This is a Direct Hire position that offers the opportunity to work closely with senior leadership while supporting various departments across the organization. The ideal candidate is highly organized, proactive, and skilled in providing top-notch administrative and client service support.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, scheduling appointments and coordinating meetings with precision.</p><p>• Arrange and oversee travel plans, including booking flights, accommodations, and transportation.</p><p>• Provide dedicated support to leaders and managers, ensuring their administrative needs are met efficiently.</p><p>• Serve as a confident and detail-oriented point of contact when communicating with clients.</p><p>• Organize and manage documents, both physical and electronic, to ensure accessibility and accuracy.</p><p>• Oversee and complete detailed projects, ensuring timely delivery and quality outcomes.</p><p>• Assist with general administrative duties as required, contributing to the smooth operation of the office.</p>
<p><strong>Exciting Opportunities in Administrative Support</strong></p><p>Are you ready to take your administrative career to the next level? Robert Half’s Administrative & Customer Support Contract Practice Group is actively seeking talented professionals who want to put their skills to work within leading organizations! With a variety of contract and consulting opportunities available—from short-term assignments to long-term projects—we provide the flexibility you need to grow your career, all while supporting meaningful work that makes an impact.</p><p><br></p><p><strong>Why Work With Robert Half?</strong></p><p>At Robert Half, we specialize in matching skilled professionals with great work opportunities. Whether you’re an experienced Executive Assistant, an organized Office Manager, or a detail-driven Administrative Coordinator, our dedicated recruiters will help you find roles aligned with your expertise and career goals.</p><p>• <strong>Flexible Opportunities:</strong> From short-term projects to extended engagements, we offer options that fit your schedule and lifestyle.</p><p>• <strong>Diverse Industries:</strong> Work with organizations ranging from small businesses to Fortune 500 companies.</p><p>• <strong>Skill Development:</strong> Build your experience by taking on projects that challenge and strengthen your administrative expertise.</p><p>• <strong>Ongoing Support:</strong> Our team is here to guide you with regular check-ins, career advice, and resources to help you succeed.</p><p>• <strong>Competitive Benefits:</strong> Enjoy weekly pay, access to health, vision, and dental insurance, 401(k) enrollment options, and online training resources.</p><p><br></p><p><strong>Roles We Staff For</strong></p><p>Our contract practice group focuses on a range of administrative and support roles, including but not limited to:</p><p>• Administrative Assistant</p><p>• Executive Assistant</p><p>• Office Manager</p><p>• Receptionist / Front Desk Coordinator</p><p>• Project & Operations Support Specialist</p><p><br></p><p><strong>How to Apply</strong></p><p>If you’re ready to explore a variety of administrative and executive support opportunities, we’d love to connect with you! Submit your updated resume today and join Robert Half’s network of skilled professionals.</p><p>At Robert Half, we can’t wait to help you find your next opportunity! Let’s build your future together.</p>
<p>We are looking for a detail-oriented Administrative Assistant to provide comprehensive support in a dynamic office environment. This Contract-to-Permanent position is based in Miami, Florida, and offers an excellent opportunity to contribute to the smooth operation of daily business activities. The ideal candidate will bring strong organizational skills and the ability to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming calls with care, directing them to the appropriate departments or individuals.</p><p>• Perform data entry and maintain accurate records to ensure smooth office operations.</p><p>• Support day-to-day administrative tasks, including scheduling, organizing, and managing documents.</p><p>• Greet visitors and manage front desk responsibilities with a welcoming and detail-oriented demeanor.</p><p>• Coordinate meetings and appointments, ensuring all logistics are in place.</p><p>• Assist in preparing reports, presentations, and correspondence as needed.</p><p>• Maintain office supplies inventory and place orders when necessary.</p><p>• Collaborate with team members to ensure efficient communication and workflow.</p><p>• Address and resolve administrative inquiries or issues promptly.</p><p>Looking for candidate that has strong experience with Marketing and Social Media</p><p><br></p><p>Please send your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
