<p>Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you!</p><p><br></p><p>Primary Duties</p><p>· Answer incoming calls</p><p>· Data entry of legal documents</p><p>· Schedule appointments/Calendar Management</p><p>· Timely email correspondence</p><p>· Handle incoming/outgoing mail</p><p>· Prepare and file internal documents</p><p>· Assist the Accountant with projects when needed</p>
We are looking for an Administrative Assistant to join our team in Cumming, Georgia. This long-term contract position is ideal for a detail-oriented individual with strong organizational and communication skills. The role offers an excellent opportunity to contribute to the smooth operation of office functions while showcasing expertise in administrative support.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure seamless daily office operations.<br>• Handle incoming calls professionally, delivering excellent customer service and accurate information.<br>• Organize and maintain office systems to enhance efficiency and accessibility of resources.<br>• Perform precise data entry and maintain the integrity of information systems.<br>• Utilize Microsoft Excel for data management, reporting, and analysis with intermediate to advanced proficiency.<br>• Manage multiple priorities effectively while maintaining high attention to detail.<br>• Protect sensitive information by adhering to confidentiality standards.<br>• Collaborate with team members to foster a positive and productive work environment.<br>• Assist with receptionist duties, including filing and document management.
<p>We are looking for a dedicated Legal Assistant to join a small, dynamic firm in Sunrise, Florida. Specializing in personal injury and workers' compensation cases, this role is fully in-office and involves supporting plaintiff-side legal work. The ideal candidate will have strong organizational skills, a client-focused mindset, and the ability to manage cases from intake through settlement. <strong> Please send your resume to Stacey Lyons via LinkedIn or call me directly at 561.288.9041. </strong></p><p><br></p><p>Responsibilities:</p><p>• Manage case files from initial intake through settlement, ensuring all documentation is accurate and up-to-date.</p><p>• Prepare and file legal documents with courts using e-filing systems.</p><p>• Request and organize medical records to support case development.</p><p>• Schedule mediations and other legal proceedings while coordinating with attorneys, clients, and external parties.</p><p>• Communicate professionally with clients to provide updates and address inquiries.</p><p>• Monitor and maintain calendars for court deadlines, appointments, and other key dates.</p><p>• Assist attorneys with civil litigation tasks, ensuring compliance with procedural requirements.</p><p>• Perform administrative duties such as organizing files and maintaining records.</p><p>• Collaborate with team members to ensure smooth case progression.</p>
<p>We are looking for a Junior Administrative Assistant who will be responsible for the management, organization, and maintenance of a company's documents and records. If you are looking to get your foot in the door with a great company this is the position for you.</p><p><br></p><p>Your duties include extensive Filing and Data Entry.</p><p>You will also be handling mailings</p><p>The position requires excellent organization and attention to detail, strong written and verbal communication skills, and a high degree of computer literacy.</p><p>Handling general clerical responsibilities</p><p>You will check mail and emails daily, respond to inquiries, forward communication, when necessary, </p><p>This position requires strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred.</p>
<p>We are looking for a detail-oriented part-time Administrative Assistant to join our team in Charlotte, North Carolina. In this long-term contract role, you will play a vital part in supporting our insurance operations and ensuring administrative tasks are completed efficiently. This position offers an opportunity to work in a dynamic environment while contributing to key business processes. This role will be 25 hours a week Monday-Friday ideally 9am-2pm or 10am-3pm. </p><p><br></p><p>Responsibilities:</p><p>• Perform administrative tasks such as faxing, filing, and scanning important documents to maintain organized records.</p><p>• Provide assistance with various insurance-related services, including property and casualty policies, church property claims, retirement plans, and life insurance.</p><p>• Utilize Microsoft Excel to update spreadsheets, manage customer accounts, and ensure data accuracy.</p><p>• Communicate effectively through written and oral channels to support team collaboration and customer inquiries.</p><p>• Answer inbound calls and address client concerns with professionalism and efficiency.</p><p>• Handle receptionist duties, including greeting visitors and managing phone systems.</p><p>• Assist in data entry tasks to maintain accurate and up-to-date information in company systems.</p><p>• Collaborate with team members to streamline administrative processes and enhance operational performance.</p>
<p><strong>Michelle Espejo with Robert Half Financial Services</strong> is recruiting for a <strong>Client Service Associate </strong>at a <strong>Multi Family Office</strong>. This is a full-time permanent role based in <strong>San Francisco</strong> with a <strong>Hybrid</strong> schedule.</p><p> </p><p><strong>Work with some of the Bay Area's most successful families.</strong> This multi-family office provides investment management, financial planning, lending strategies, and tailored family office services, all while building lasting client relationships that span generations.</p><p> </p><p>You’ll serve as the primary point of contact for assigned relationships, partner with senior leadership on customized strategies, and collaborate across teams to deliver seamless support. This role offers direct exposure to senior management, meaningful career growth, and the chance to make a daily impact.</p><p> </p><p>On top of competitive pay,<strong> 401(k) match, and comprehensive benefits</strong>, you’ll enjoy a hybrid schedule, flexible vacation, and <strong>sabbatical programs</strong> - because balance matters here.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Act as the main contact for UHNW clients, ensuring requests are handled promptly</li><li>Partner with senior leaders on strategies and initiatives</li><li>Build strong client relationships by anticipating needs</li><li>Collaborate with associates and analysts for seamless execution</li><li>Support clients with wealth transfer, philanthropy, and tax-efficient strategies</li><li>Maintain close ties with client teams (executive assistants, chiefs of staff, personal CFOs)</li><li>Partner with investment teams on portfolios and new assets</li><li>Contribute to firm-wide projects and initiatives</li></ul><p><strong>*Contact <u>Michelle Espejo via LinkedIn or email</u> for additional info and immediate consideration. </strong></p>
<p><strong>Michelle Espejo with Robert Half Financial Services</strong> is recruiting for a <strong>Client Service Associate </strong>at a <strong>Multi Family Office</strong>. This is a full-time permanent role based in <strong>San Francisco</strong> with a <strong>Hybrid</strong> schedule.</p><p> </p><p><strong>Work with some of the Bay Area's most successful families.</strong> This multi-family office provides investment management, financial planning, lending strategies, and tailored family office services, all while building lasting client relationships that span generations.</p><p> </p><p>You’ll serve as the primary point of contact for assigned relationships, partner with senior leadership on customized strategies, and collaborate across teams to deliver seamless support. This role offers direct exposure to senior management, meaningful career growth, and the chance to make a daily impact.</p><p> </p><p>On top of competitive pay,<strong> 401(k) match, and comprehensive benefits</strong>, you’ll enjoy a hybrid schedule, flexible vacation, and <strong>sabbatical programs</strong> - because balance matters here.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Act as the main contact for UHNW clients, ensuring requests are handled promptly</li><li>Partner with senior leaders on strategies and initiatives</li><li>Build strong client relationships by anticipating needs</li><li>Collaborate with associates and analysts for seamless execution</li><li>Support clients with wealth transfer, philanthropy, and tax-efficient strategies</li><li>Maintain close ties with client teams (executive assistants, chiefs of staff, personal CFOs)</li><li>Partner with investment teams on portfolios and new assets</li><li>Contribute to firm-wide projects and initiatives</li></ul><p><strong>*Contact <u>Michelle Espejo via LinkedIn or email</u> for additional info and immediate consideration. </strong></p>
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Phoenix, Arizona. This long-term contract position offers an excellent opportunity to support daily office operations and contribute to a collaborative work environment. The ideal candidate will have strong communication skills, a proactive attitude, and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Handle incoming calls professionally and ensure accurate routing or resolution of inquiries.<br>• Perform data entry tasks with precision and maintain organized records.<br>• Support day-to-day administrative office functions, including scheduling and correspondence.<br>• Assist in accounts payable processes, ensuring timely and accurate submissions.<br>• Maintain a welcoming reception area while managing receptionist duties.<br>• Coordinate and prioritize tasks to meet deadlines and ensure smooth office operations.<br>• Collaborate with team members to improve administrative workflows and efficiency.<br>• Prepare reports, documents, and presentations as needed.<br>• Manage office supplies inventory and place orders when required.<br>• Provide exceptional customer service to internal and external stakeholders.
We are looking for a skilled Administrative Assistant to provide comprehensive support to the Executive Director and executive staff of multiple state agencies. This long-term contract position requires exceptional organizational and communication skills to ensure smooth operations and alignment of priorities. Based in Atlanta, Georgia, this role involves managing schedules, coordinating workflows, and handling sensitive information with professionalism.<br><br>Responsibilities:<br>• Coordinate the Executive Director’s calendar by scheduling appointments, meetings, and travel arrangements, ensuring optimal time management.<br>• Prepare and organize materials for executive meetings, including agendas, reports, presentations, and follow-up correspondence.<br>• Act as a liaison between the Executive Director and internal or external stakeholders, responding to communications and ensuring timely resolutions.<br>• Track and manage administrative tasks and deadlines, ensuring action items are completed efficiently and accurately.<br>• Handle confidential information with discretion and professionalism, maintaining trust and security.<br>• Assist in drafting and editing correspondence, reports, and other documents as needed.<br>• Facilitate communication and collaboration between government officials, community leaders, and partner organizations.<br>• Provide administrative support to executive staff, including managing documents, filing systems, and office resources.<br>• Address inbound calls and inquiries, directing them appropriately or resolving issues as necessary.
<p>We are looking for a compassionate and dedicated helpline counselor to join our team in Miami, Florida. This is a long-term contract position where you will play an integral role in assisting individuals during challenging times. If you have a strong desire to help others and possess excellent communication skills, we encourage you to apply. For the first 90 days, the schedule will be Monday–Friday, 10 a.m.–6 p.m. After that, you will transition to an overnight shift.</p><p><br></p><p>Responsibilities:</p><p>• Respond promptly to incoming calls and provide support to individuals in need.</p><p>• Communicate effectively in Spanish to ensure clear and empathetic assistance.</p><p>• Accurately document and input call details into the system.</p><p>• Utilize crisis intervention techniques to assist callers during high-pressure situations.</p><p>• Maintain a calm and detail-oriented demeanor when handling sensitive situations.</p><p>• Participate in training sessions focused on suicide prevention and crisis management.</p><p>• Collaborate with team members to enhance the quality of service provided.</p><p>• Adhere to company policies and procedures while ensuring confidentiality.</p><p>• Offer translation services for Spanish-speaking callers when required.</p><p>• Actively contribute to creating a supportive and positive environment for callers and colleagues.</p>
We are offering a contract to hire employment opportunity for an Executive Assistant in Corpus Christi, Texas. This role is central to our operations, where you will provide high-quality administrative support, manage sensitive information and ensure smooth communication within our team. <br><br>Responsibilities: <br><br>• Handle, manage, and maintain sensitive and confidential information with utmost discretion and integrity<br>• Conduct thorough research, compile data, and create comprehensive reports for executive review<br>• Draft and manage professional documents on behalf of the CEO<br>• Efficiently manage incoming phone calls and direct them to relevant individuals<br>• Address visitor inquiries professionally and manage their access to specific individuals as necessary<br>• Attend board meetings, record minutes, and ensure compliance with board policies<br>• Review memos, submissions, and reports, analyze their significance, and distribute accordingly<br>• Coordinate events and meetings, paying attention to detail and ensuring proper hospitality<br>• Maintain, file, and retrieve company documents as needed and manage contact lists<br>• Arrange travel for executives and prepare and submit corresponding expense reports<br>• Respond to routine correspondence inquiries in a timely manner<br>• Prepare for and organize meetings, ensuring everything is in place beforehand<br>• Provide administrative support to other departments as needed<br>• Manage the CEO's schedule, keeping them updated about commitments and responsibilities<br>• Assist in project planning, execution, and monitoring<br>• Be available outside normal business hours as necessary<br>• Perform other duties as assigned.
We are looking for a skilled Administrative Assistant to join our team in Tuskegee, Alabama. In this contract role, you will play a pivotal part in supporting daily office operations and ensuring efficient administrative workflows. This position is ideal for a detail-oriented individual who excels in multitasking and thrives in a fast-paced environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the office staff, ensuring smooth daily operations.<br>• Handle inbound calls with care, directing inquiries to the appropriate departments or individuals.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Manage reception duties, including greeting visitors and maintaining a welcoming office environment.<br>• Assist with scheduling and coordinating meetings, appointments, and events.<br>• Prepare and distribute correspondence, reports, and other documentation as needed.<br>• Maintain office supplies and ensure equipment is functioning properly.<br>• Support the implementation of office procedures to improve efficiency and workflow.<br>• Collaborate with team members to address administrative challenges and find solutions.<br>• Uphold confidentiality and professionalism in handling sensitive information.
<p>We are looking for a skilled Administrative Assistant on a long-term contract basis. This role is based in Lititz, Pennsylvania, and offers an excellent opportunity to contribute to a dynamic and supportive workplace. The ideal candidate will excel in managing administrative tasks, handling inbound calls, and ensuring smooth office operations.</p><p><br></p><p>Responsibilities:</p><p>• Perform general administrative duties to support daily office operations.</p><p>• Answer and manage inbound phone calls efficiently and professionally.</p><p>• Maintain accurate and organized data entry records.</p><p>• Act as the first point of contact by greeting and assisting visitors.</p><p>• Coordinate schedules, meetings, and appointments as needed.</p><p>• Handle correspondence and communication within the office.</p><p>• Support management with various administrative projects and tasks.</p><p>• Ensure the reception area remains tidy and welcoming.</p><p>• Monitor and order office supplies to maintain inventory levels.</p><p>• Assist in preparing reports and documentation as required.</p>
We are looking for a skilled Legal Secretary to join our team in San Jose, California. In this role, you will provide essential administrative and legal support to attorneys, ensuring smooth operations and efficient case management. This position offers the opportunity to work in a dynamic legal environment, contributing to the success of the team.<br><br>Responsibilities:<br>• Prepare, proofread, and format legal documents, including pleadings, correspondence, and other filings.<br>• Manage attorneys' calendars, ensuring deadlines, court dates, and appointments are accurately scheduled.<br>• Coordinate the filing and service of legal documents, both electronically and physically, in compliance with court requirements.<br>• Organize and maintain client files in both electronic and paper formats for easy access and retrieval.<br>• Schedule meetings, hearings, and mediations, ensuring all logistics are arranged.<br>• Perform general administrative tasks, such as handling mail, scanning documents, and maintaining accurate data records.<br>• Assist attorneys and staff with additional administrative support as needed to facilitate day-to-day operations.
We are looking for a detail-oriented Administrative Assistant to join our team in Tempe, Arizona. This Contract-to-permanent position offers an excellent opportunity to contribute to the daily operations of a dynamic organization within the transport industry. The ideal candidate will excel in administrative tasks, communication, and organizational skills, ensuring the seamless functioning of the department.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the department, ensuring smooth day-to-day operations.<br>• Answer and manage inbound calls professionally, directing inquiries to the appropriate team members.<br>• Perform accurate data entry to maintain up-to-date records and documentation.<br>• Handle receptionist duties, including greeting visitors and maintaining a welcoming environment.<br>• Organize and maintain office files, ensuring easy access to important documents.<br>• Assist in scheduling meetings and coordinating calendars for team members.<br>• Prepare reports and presentations as needed, utilizing strong attention to detail.<br>• Collaborate with other departments to ensure efficient communication and workflow.<br>• Monitor and order office supplies to maintain adequate inventory levels.<br>• Support risk-related administrative tasks as directed by the supervisor.
<p>We are looking for a dedicated and detail-oriented Administrative Assistant to provide comprehensive support to company leadership and ensure the smooth operation of daily administrative tasks. This role is pivotal in managing schedules, coordinating travel arrangements, and preparing essential reports while fostering effective communication across teams and external partners. The ideal candidate thrives in a fast-paced environment and brings exceptional organizational skills and attention to detail to the table. This is a100% IN OFFICE position. </p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain executive calendars, ensuring all appointments and meetings are scheduled effectively.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare detailed agendas, reports, and presentations to support leadership and team meetings.</p><p>• Handle expense reports by tracking and reconciling costs accurately.</p><p>• Facilitate communication between internal teams and external stakeholders to ensure seamless collaboration.</p><p>• Manage office operations, including ordering supplies and overseeing vendor relationships.</p><p>• Greet and assist visitors, acting as a reliable liaison for guests and vendors.</p><p>• Plan and coordinate meetings, including logistics, scheduling, and material preparation.</p><p>• Perform data entry tasks with a high degree of accuracy and attention to detail.</p><p>• Utilize Microsoft Excel and Outlook to support administrative and operational needs.</p>
<p>A well-regarded San Francisco-based litigation firm is seeking an experienced Litigation Legal Secretary to support a busy team of 5–6 attorneys on a remote, long-term, contract-to-hire basis. This position is open due to the current secretary being on intermittent leave, with the potential to transition to full-time employment based on performance and fit.</p><p>The firm handles a wide range of complex civil litigation matters, including high-profile work for public and private clients such as the City of San Francisco and PG& E. The ideal candidate will be technically strong, highly organized, and experienced with Filevine, and must be comfortable stepping into a high-volume desk with limited onboarding and supporting multiple attorneys simultaneously.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, revise, and finalize litigation documents, including pleadings, motions, discovery, and appellate briefs</li><li>E-file documents in California state, federal, and appellate courts</li><li>Format filings in compliance with court-specific rules and procedures</li><li>Create and finalize TOAs/TOCs; perform cite checking and proofreading</li><li>Manage complex litigation calendars and court deadlines using Filevine </li><li>Monitor incoming case communications and intake new assignments via Filevine</li><li>Organize and maintain electronic case files; support ongoing trial preparation</li><li>Collaborate with attorneys across multiple litigation matters in a remote environment</li><li>No billing, transcription, or dictation required</li></ul><p> </p>
We are looking for a detail-oriented Administrative Assistant to join our team in Rochester, New York. In this position, you will play a key role in ensuring smooth day-to-day office operations while maintaining confidentiality and professionalism. This opportunity is ideal for someone with strong organizational skills and a proactive attitude.<br><br>Responsibilities:<br>• Coordinate and manage calendars, including scheduling meetings, conferences, and virtual events.<br>• Arrange travel plans and handle logistics to ensure seamless execution.<br>• Sort and distribute incoming mail and packages efficiently.<br>• Record and file meeting discussions accurately for future reference.<br>• Respond to inbound calls professionally and provide helpful assistance.<br>• Maintain confidentiality when handling sensitive customer information.<br>• Perform data entry tasks with precision and attention to detail.<br>• Support receptionist duties by welcoming visitors and managing front-desk operations.<br>• Assist with various administrative office tasks to ensure smooth workflow.
We are looking for a skilled Administrative Assistant to provide efficient support to three executives in a fast-paced office environment. This part-time, contract position is ideal for someone with excellent organizational abilities and a keen attention to detail. The role requires strong communication skills and the ability to multitask effectively.<br><br>Responsibilities:<br>• Provide administrative support to three executives, ensuring smooth day-to-day operations.<br>• Handle incoming phone calls with a detail-oriented approach, directing inquiries to the appropriate individuals.<br>• Perform accurate data entry tasks and maintain organized records.<br>• Manage office correspondence and assist with scheduling meetings.<br>• Greet and assist visitors in a courteous and attentive manner.<br>• Coordinate and prepare materials for presentations and reports as needed.<br>• Monitor and replenish office supplies to ensure availability.<br>• Maintain confidentiality when handling sensitive information.<br>• Collaborate with team members to improve administrative processes.
<p>We are looking for a Senior Administrative Assistant who will provide high-level administrative support to a nonprofit’s Board of Directors and executive leadership team. This role is essential for ensuring seamless communication, coordination, and the efficient functioning of the organization’s strategic initiatives and governance processes. The ideal candidate is highly organized, proactive, and adept at handling sensitive and confidential information with discretion.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Board Support (over 20 members):</strong></p><ul><li>Manage scheduling and logistics for board meetings, including venue arrangements, catering, and virtual meeting links.</li><li>Prepare and distribute board agendas, meeting materials, and minutes.</li><li>Coordinate communication between board members, executive leadership, and external stakeholders.</li><li>Track and organize documentation related to governance, bylaws, and committee charters.</li></ul><p><strong>Executive Support:</strong></p><ul><li>Provide administrative support to senior leadership, including calendar management, travel arrangements, and expense tracking.</li><li>Draft and edit correspondence, presentations, and reports for the board and executive team.</li><li>Handle high-level project management tasks, including deadlines, deliverables, and follow-up actions assigned during board meetings.</li></ul><p><strong>Event Coordination:</strong></p><ul><li>Plan and coordinate board retreats, annual meetings, and nonprofit-hosted events.</li><li>Work closely with vendors, event planners, and stakeholders to ensure smooth execution.</li></ul><p><strong>General Administrative Duties:</strong></p><ul><li>Maintain meticulous records for organizational reporting and compliance.</li><li>Support Environmental, Social, and Governance (ESG) initiatives or other corporate responsibility programs as needed </li><li>Stay up-to-date on nonprofit best practices and assist the leadership team in implementing them.</li></ul><p><br></p>
<p>Are you an experienced administrative professional with a heart for supporting impactful work? Can you navigate a fast-paced environment with ease while managing multiple priorities? Our client, a mission-driven organization in the nonprofit industry, is looking for a dedicated and detail-oriented Sr. Administrative Assistant to join their team. This role is ideal for someone who thrives on providing top-notch support and wants to make a real difference in the community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to leadership and teams within the organization.</li><li>Manage executive calendars, coordinate travel arrangements, and prepare detailed itineraries.</li><li>Serve as the central point of contact for internal and external stakeholders, including board members, donors, and community partners.</li><li>Assist with the preparation of meeting materials, presentations, and agendas, and ensure prompt follow-up on action items.</li><li>Manage incoming communications, including emails and phone calls, and respond on behalf of leadership where appropriate.</li><li>Coordinate and support special events, donor meetings, and community engagement initiatives.</li><li>Assist in organizing and maintaining organizational records, reports, and sensitive documentation.</li><li>Streamline office workflows by identifying opportunities to increase efficiency and implementing process improvements.</li><li>Research and gather data to support grant applications, fundraising initiatives, and strategic planning.</li><li>Provide mentorship or guidance to junior administrative staff as needed.</li></ul><p><br></p>
<p>We are looking for an experienced Executive Assistant to join our team in St. Pete, Florida. In this role, you will provide high-level administrative support to ensure the smooth operation of daily activities, while assisting with financial-related tasks and compliance functions. This position offers a flexible schedule and the opportunity to work in a collaborative, friendly environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage calendars, appointments, and meetings for executives.</p><p>• Prepare presentations, reports, and other well-organized documents.</p><p>• Handle client communication and maintain strong relationships.</p><p>• Organize travel arrangements and logistics for team members.</p><p>• Assist with compliance-related tasks to ensure adherence to company policies.</p><p>• Support financial-related tasks, including billing processes and company-specific functions.</p><p>• Provide administrative assistance to two executives, ensuring their schedules and priorities are managed efficiently.</p><p>• Collaborate with team members to ensure seamless operations in a hybrid work environment.</p><p>• Utilize Microsoft Office and other software tools to complete tasks effectively.</p><p>• Maintain a high level of confidentiality and professionalism in all aspects of the role.</p><p><br></p><p>This is a permanent opportunity. </p>
<p>Are you a resourceful, tech-savvy professional with exceptional organizational skills and a passion for providing high-level support to executive leadership? Robert Half is seeking experienced Executive Assistants for ongoing opportunities with our clients across various industries. If you thrive in fast-paced environments, enjoy managing complex schedules, and are adept at multitasking, we want to connect with you!</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Calendar Management:</strong> Oversee and maintain the executive’s schedule, including meetings, appointments, and conferences.</li><li><strong>Travel Coordination:</strong> Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.</li><li><strong>Communication Support:</strong> Serve as the point of contact for internal and external communications, manage email correspondence, and prioritize messages for timely responses.</li><li><strong>Meeting Preparation:</strong> Coordinate meeting logistics, create agendas, prepare materials, and record minutes.</li><li><strong>Workflow Management:</strong> Assist with workflow automation efforts, improve cross-functional processes, and help ensure operational efficiency in daily tasks.</li><li><strong>Document Management:</strong> Draft, format, edit, and manage confidential reports, presentations, and communications.</li><li><strong>Vendor and Relationship Management:</strong> Interface with vendors, clients, and stakeholders while maintaining professional relationships.</li><li><strong>Event Coordination:</strong> Plan and execute executive events, such as team retreats, client meetings, and networking forums.</li></ul><p><br></p>
<p>Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Calendar Management</p><p>· Prepare financial statements and reports</p><p>· Draft internal/external correspondence</p><p>· Generate travel arrangements & itineraries </p><p>· Perform clerical research</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Indianapolis, Indiana. This Contract-to-permanent position offers an excellent opportunity to contribute to a dynamic office environment while enhancing organizational efficiency. The ideal candidate will excel in administrative support tasks and foster smooth communication within the office.<br><br>Responsibilities:<br>• Manage incoming calls professionally, ensuring prompt and courteous responses.<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Provide administrative support to various office functions, including scheduling and correspondence.<br>• Act as the first point of contact for visitors, handling receptionist duties with a welcoming attitude.<br>• Organize and maintain office files and documentation for easy accessibility.<br>• Assist in coordinating meetings and preparing necessary materials.<br>• Ensure the office operates efficiently by addressing day-to-day administrative needs.<br>• Communicate effectively with team members to support collaborative efforts.<br>• Uphold confidentiality and professionalism when handling sensitive information.
