We are looking for a dedicated Property Administrator to join our team in East Palo Alto, California. This is a contract position that offers an excellent opportunity to support property management operations in a collaborative and focused environment. The ideal candidate will bring organizational expertise and a proactive approach to managing administrative tasks.<br><br>Responsibilities:<br>• Oversee daily administrative operations for the property, ensuring compliance with company policies and procedures.<br>• Prepare, review, and maintain accurate tenant files and documentation related to move-ins and ongoing occupancy.<br>• Provide exceptional customer service by addressing tenant inquiries and resolving issues promptly.<br>• Utilize software tools such as Yardi and Microsoft Office to manage property data and generate reports.<br>• Assist in maintaining compliance with HUD regulations and tax credit requirements.<br>• Coordinate with the site manager and other team members to ensure smooth workflow during rehabilitation projects.<br>• Monitor and manage property-related correspondence, including emails and notices.<br>• Organize and maintain office records, ensuring accessibility and confidentiality.<br>• Support team-oriented initiatives in a small office setting to foster a collaborative work environment.<br>• Ensure adherence to the business-appropriate dress code, with casual Fridays as an exception.
<p>We are looking for a Client Services Representative to join our team in Palm Beach Gardens, Florida. In this role, you will play a pivotal part in building strong relationships with clients while managing account administration and ensuring efficient operations. The ideal candidate is detail-oriented, proactive, and passionate about delivering exceptional service in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain relationships with clients and team members, ensuring effective collaboration and positive outcomes.</p><p>• Serve as a knowledgeable resource in client account administration, introducing innovative processes to enhance experiences.</p><p>• Open new accounts and coordinate account transfers from various custodians.</p><p>• Process and monitor account contributions and distributions with accuracy and attention to detail.</p><p>• Master the organization’s tools, systems, and capabilities to optimize client services.</p><p>• Maintain organized records of client interactions and account information.</p><p>• Identify potential challenges, opportunities, or improvements during client interactions.</p><p>• Act as a key liaison between clients, custodians, and internal team members to ensure seamless communication.</p><p>• Manage office supplies, vendor relationships, and coordinate logistics for client events.</p><p>• Assist with special projects and perform additional tasks to support team success.</p>
<p>Robert Half Full-Time Engagement Professionals (FTEP) is HIRING within our Management Resources team!!! We are looking for dynamic individuals to add to our team across the Denver Metro area!</p><p><br></p><p><strong><u>Position Overview:</u></strong></p><p>This opportunity differs significantly from traditional contract or temporary accounting roles. At Robert Half, we employ full-time accounting professionals who serve as outsourced staff for our clients. Currently, we have approximately 80 full-time accountants based in the Denver/Boulder area. Unlike typical temporary assignments, this is a salaried, benefits-eligible, long-term position. Employees are compensated regardless of project status and are considered permanent members of our team. While this is not a contract-to-hire arrangement, consultants engage in project-based work and rotate between clients based on business needs and skill alignment. Our team includes professionals ranging from Sr. Associate's to Director's. Consultants do not report to a Robert Half office. Instead, they work on-site at client locations throughout the Denver Metro area, or in hybrid or remote capacities depending on client requirements. This role is ideal for individuals seeking to expand their skillsets, maintain a standard 40-hour workweek, and gain experience with a reputable organization.</p>
<p><em>The salary range for this position is $120,000-$140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>Is your current job giving “all-work-no-play” when it should be giving “work-life balance + above market pay rates”? </p><p><br></p><p><strong>Position Overview:</strong></p><p>The Accounting Manager plays a pivotal role in overseeing the day-to-day operations of the accounting department, with a focus on maintaining the integrity of financial processes and facilitating month-end close activities. This role involves managing a team, implementing process improvements, ensuring compliance, and providing valuable insights to internal stakeholders.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage and lead the accounting department, supervising basic accounting functions including Accounts Receivable (A/R), Accounts Payable (A/P), Payroll (P/R), General Ledger (G/L), and tax payments.</li><li>Drive process improvement initiatives within the accounting department to enhance efficiency and accuracy.</li><li>Prepare and review journal entries and monthly general ledger account reconciliations to ensure accurate financial reporting.</li><li>Assist in establishing and documenting internal controls to maintain a robust control environment, overseeing adherence to control procedures.</li><li>Monitor and assess departmental activities, optimizing procedures and resource allocation while upholding a high level of precision.</li><li>Lead the development and growth of the accounting team, providing coaching, performance management, and development planning.</li><li>Collaborate with cross-functional teams and Finance, Planning & amp; Analysis (FP& A) to provide analysis, support, and insights to internal stakeholders and executive leadership.</li><li>Generate supporting schedules for audits and tax-related activities, ensuring accurate and timely information.</li></ul>
<p>We are offering a contract employment opportunity for an <strong><em>Administrative Assistant</em></strong> for a Hotel located in Honolulu, Hawaii. The successful candidate will play a crucial role in ensuring smooth operations within the office, providing support to the general manager, and effectively managing communication with various stakeholders. To apply for this opportunity, please call us at <strong>808-531-0800.</strong> Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities</p><p>• Act as the first point of contact in the office, greeting and assisting visitors and guests as needed.</p><p>• Handle incoming calls and ensure efficient and courteous communication.</p><p>• Utilize association software to input and manage data, ensuring all information is up-to-date and accurate.</p><p>• Coordinate with various vendors.</p><p>• Assist the general manager with administrative tasks such as check requests, filing, and e-filing.</p><p>• Manage office mail and deliveries, ensuring all items are properly processed and delivered.</p><p>• Keep the office well-organized and stocked by managing office supplies.</p><p>• Ensure prompt scheduling and payment of performance vendors post each event.</p><p>• Maintain existing hard copy files while also ensuring an organized cloud-based system.</p><p><br></p>
<p>We are looking for a dedicated Account Manager to join our team in Beaverton, Oregon. This Contract-to-long-term position offers the opportunity to manage client accounts while leveraging technical sales expertise. The ideal candidate will excel in building strong relationships, managing workflows, and adapting to dynamic situations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee a portfolio of approximately 50 client accounts, with a focus on maintaining relationships and ensuring continuous activity for key accounts.</p><p>• Collaborate with technical teams to review client-provided prints, identify necessary steps, and coordinate with inside sales for quote generation.</p><p>• Convert purchase orders into sales orders and ensure accurate data entry for invoice generation.</p><p>• Monitor and manage scheduling changes, resolve issues, and track timelines to meet customer expectations.</p><p>• Utilize proprietary cloud-based software and Microsoft Office tools, including Word, Outlook, Excel, and Teams, for efficient account management.</p><p>• Apply critical thinking and adaptability to handle complex scenarios and provide effective solutions.</p><p>• Maintain effective communication with clients and internal teams to address inquiries and improve customer satisfaction.</p>
<p>We are looking for an experienced Senior Project Manager to oversee critical initiatives within our Global Finance Transformation roadmap. This long-term contract position is based in Burlington, Massachusetts, and will focus primarily on data governance projects, requiring a proactive approach to managing complex cross-functional teams and delivering results on time and within budget. The role involves working in a hybrid environment, with in-office days from Tuesday to Thursday and remote work on Mondays and Fridays.</p><p><br></p><p>Responsibilities:</p><p>• Lead and manage data governance projects within the Global Finance Transformation roadmap, ensuring successful execution from initiation to completion.</p><p>• Develop detailed work plans for each phase of a project and coordinate the recruitment or assignment of project personnel.</p><p>• Assign tasks, responsibilities, and scope of authority to team members to ensure project objectives are met.</p><p>• Monitor project progress, ensuring adherence to timelines and budgets, and address risks or issues promptly.</p><p>• Prepare and deliver regular status updates to working groups and finance leadership, highlighting progress and challenges.</p><p>• Review project proposals to determine resource allocation, funding needs, staffing requirements, and scheduling constraints.</p><p>• Populate and maintain the resource management system with accurate resource allocations.</p><p>• Apply best practices and methodologies in project management, such as those outlined by the Project Management Institute.</p><p>• Collaborate with cross-functional teams to ensure alignment and effective execution of finance transformation initiatives.</p><p>• Perform other duties as assigned to support the overall success of the finance transformation program.Bur</p>
<p>The Construction Office Coordinator will play a key role in supporting field operations and office administration. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Coordinate daily office operations and support project managers and field staff.</li><li>Maintain project documentation including contracts, permits, change orders, and RFIs.</li><li>Schedule and track inspections, deliveries, and subcontractor activities.</li><li>Assist with payroll processing, timesheet collection, and job costing.</li><li>Manage inventory and order supplies for job sites and office.</li><li>Communicate with clients, vendors, and subcontractors professionally and promptly.</li><li>Support accounting with invoice processing and expense tracking.</li><li>Ensure compliance with safety and regulatory requirements.</li><li>Maintain organized filing systems (digital and physical).</li></ul>
<p>We are looking for an experienced Banking Project Manager to oversee the execution of IT initiatives and ensure seamless collaboration between technical teams and business stakeholders. This role requires a proactive individual with a strong background in IT project management and a deep understanding of banking operations. </p><p><br></p><p>Responsibilities:</p><p>• Oversee the implementation of IT projects, ensuring alignment with business goals and timelines.</p><p>• Serve as the primary liaison between IT, functional teams, and third-party vendors to facilitate smooth project execution.</p><p>• Coordinate communication and engagement among stakeholders, addressing issues, risks, and dependencies to maintain project progress.</p><p>• Develop and manage detailed project plans, clearly defining responsibilities, tasks, and deadlines.</p><p>• Identify potential risks and implement mitigation strategies to minimize project disruptions.</p><p>• Ensure all business requirements, including regulatory and compliance considerations, are met during project execution.</p><p>• Transition completed projects or solutions to appropriate business areas for ongoing management.</p><p>• Utilize business intelligence tools like Tableau or Power BI to create insightful, actionable dashboards and reports.</p><p>• Lead the implementation of additional IT-driven initiatives as directed by leadership.</p><p><br></p><p><em>Position Qualifications</em></p><p> </p><ul><li>Bachelor’s degree in information technology, Business Administration, or a related field (or equivalent education/experience) preferrable. </li><li>5+ years of business experience involving project management, personnel management and vendor relations.</li><li>Strong understanding of banking IT operations and Digital Banking products and services.</li><li>Strong organizational and analytical skills.</li><li>Excellent knowledge of Microsoft Office tools (Excel, Word, PowerPoint) for documentation and reporting purposes.</li><li>Excellent verbal and written communication for stakeholder engagement and team collaboration.</li><li>Hands-on experience with Analytical tools such as Tableau, Power BI, or similar business intelligence platforms preferrable.</li><li>Certifications such as PMP (Project Management Professional) or ITIL (Information Technology Infrastructure Library) are advantageous.</li></ul><p><br></p>
<p> A cutting-edge technology company based in Honolulu, Hawaii, is looking for a proactive, detail-oriented, and tech-savvy <strong>Administrative Assistant</strong> to provide essential operational support and help the team stay organized. As a key member of our team, you will serve as the backbone of daily operations, assisting with administrative tasks, optimizing workflows, and promoting efficiency in our fast-paced, innovative environment. This is an exciting opportunity to work in the heart of Honolulu’s growing tech sector while contributing to a forward-thinking company that values collaboration, innovation, and excellence. The ideal candidate will possess strong organizational, analytical, and communication skills and a passion for contributing to a team-focused environment. They should be comfortable working across various technologies and platforms, thriving in a culture that leverages cutting-edge tools to drive success. Call us today at 808-531-0800 for next steps. <strong>Preference will be given to Hawaii residents</strong> due to local knowledge, as well as the nature of on-site responsibilities and collaboration with team members.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Operational Support:</strong> Serve as the primary administrative support for executives and team members, managing day-to-day tasks to ensure seamless office operations.</li><li><strong>Calendar and Schedule Management:</strong> Coordinate schedules, book meetings, organize conferences, and ensure team calendars align with organizational priorities.</li><li><strong>Document Creation and Management:</strong> Prepare reports, presentations, meeting agendas, and correspondence, ensuring accuracy and professionalism. Maintain an organized system for digital files and records.</li><li><strong>Communication:</strong> Act as a liaison between team members, clients, vendors, and stakeholders by managing correspondence via email, phone, and chat.</li><li><strong>Event Coordination:</strong> Take the lead in planning internal and external events, such as team-building activities, client luncheons, and tech expos, handling all logistical details.</li><li><strong>Office Technology and Supplies Management:</strong> Oversee procurement and inventory for office supplies, IT equipment, and software licenses. Ensure that all office systems operate smoothly and troubleshoot tech-related issues as needed.</li><li><strong>Process Optimization:</strong> Identify and implement improvements to administrative workflows, leveraging technology such as automation tools (e.g., Slack integrations, project management platforms) to enhance productivity.</li><li><strong>Travel Planning:</strong> Arrange travel for executives and team members, including airfare, hotels, transportation, and itinerary management.</li><li><strong>Support for Recruiting Efforts:</strong> Assist with onboarding new hires, scheduling interviews, preparing welcome documentation, and coordinating training schedules.</li><li><strong>Budget Tracking and Compliance:</strong> Monitor and manage office and departmental budgets, ensuring spending aligns with company policies. Assist in preparing monthly expense reports.</li><li><strong>Ad-Hoc Tasks:</strong> Handle various administrative projects that arise as part of supporting a fast-moving team in a tech-driven environment.</li></ul><p><br></p>
<p>We are looking for an experienced Operations Manager to join our team on a contract basis in Washington, District of Columbia. This role requires an organized and strategic individual to oversee key administrative, financial, and operational activities while ensuring the seamless execution of events and member-related functions. The position offers an opportunity to contribute to the organization's mission by ensuring operational excellence during a critical period. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day operations, ensuring all administrative and financial processes run efficiently.</p><p>• Partner closely with the Executive Director to align organizational goals with operational strategies.</p><p>• Oversee the planning and execution of events, conventions, and member convenings to maintain high-quality experiences.</p><p>• Implement and refine operational systems to support organizational continuity and growth.</p><p>• Monitor financial activities, including budgeting, reporting, and compliance with organizational policies.</p><p>• Enhance capacity-building initiatives to optimize team performance and resource allocation.</p><p>• Foster collaboration across departments to ensure alignment and effective communication.</p><p>• Identify areas for improvement and recommend solutions to strengthen operational infrastructure.</p><p>• Maintain high standards of performance and functionality during transitional periods.</p><p>• Ensure member services are delivered effectively and consistently.</p>
<p><em>The salary range for this position is $120,000- $140,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>Let’s get you into a job where you’re not under compensated for your hard work. How about one where the company values your time? A high-end firm that was just rated one of the top places to work in Chicago just created a new Accounting Manager position. Which may seem pretty standard…until you get to the best part: The perks.</p><p><br></p><p>1) The pay rates are above what their top competitors pay their employees</p><p>2) They have higher bonus structures</p><p>3) There’s work from home flexibility and prioritization for employee work/life balance.</p><p>4) The position is a fast-track career growth opportunity (as the company is expanding rapidly thru acquisitions)</p><p>5) And more…</p><p><br></p><p><strong><u>Position Summary</u></strong></p><p>The Accounting Manager manages most accounting activities, including P& L reviews, monthly close, integration and acquisition project work, and other management duties. This position leads significant business-facing matters including the reporting and driving of key performance metrics in finance and business case development. The Accounting Manager leads staff and seniors on the Finance Team. This position is a key contact with various other managers within the company’s shared service center.</p><p><br></p><p><strong>Position Responsibilities May Include, But Not Limited To</strong></p><ul><li>Lead change management process for staff and seniors on the Finance team</li><li>Function as the key developer of talent for the team</li><li>Manage the monthly close process including preparation of financial statements, etc.</li><li>Lead business initiatives and strategies i.e., system rollouts, integration of new acquisitions, and process improvements</li><li>Manage the governance over key systems in SAP i.e., fixed assets, treasury, leases, and other general ledger systems</li><li>Partner with the Controls department to ensure effective internal controls</li><li>Manage the external audit process</li><li>Support auxiliary audits i.e., Sales & Use Tax, Accounts Receivable Securitization, etc.</li><li>Other projects or duties as assigned</li></ul><p><br></p>
<p>We are looking for an organized and detail-oriented Receptionist to join our client's growing team in Woodbury, Minnesota. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and efficient office environment. This position also involves providing administrative support and assisting with office management tasks to keep operations running smoothly.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors and clients, ensuring a friendly and efficient front desk experience.</p><p>• Provide administrative support to the team, including scheduling appointments, managing correspondence, and coordinating meetings.</p><p>• Handle incoming and outgoing mail, deliveries, and packages with accuracy and efficiency.</p><p>• Maintain and organize office and client files in both electronic and physical formats.</p><p>• Perform data entry tasks to ensure accurate record-keeping and information management.</p><p>• Manage office supplies by placing orders and coordinating with vendors as needed.</p><p>• Utilize Microsoft Word and Outlook for correspondence, scheduling, and file organization.</p><p>• Deliver excellent customer service by addressing inquiries and supporting colleagues, clients, and guests.</p><p>• Foster a welcoming and efficient office atmosphere through proactive engagement and support.</p>
<p>We are looking for a dedicated Payroll Manager to oversee and ensure the efficient operation of our payroll department in Hyannis, Massachusetts. This role requires knowledge of payroll systems and regulations, as well as the ability to foster strong relationships across departments. If you have a keen eye for detail and thrive in a fast-paced environment, this position offers an opportunity to make a significant impact.</p><p><br></p><p>Responsibilities:</p><p>• Implement and maintain payroll systems to ensure accurate and timely processing of salaries, taxes, garnishments, and other deductions.</p><p>• Manage payroll updates, processing terminations, and adjusting pay rates or tax settings.</p><p>• Prepare and maintain detailed payroll records and generate reports upon request.</p><p>• Ensure compliance with federal, state, and local payroll regulations, wage laws, and best practices.</p><p>• Investigate and resolve payroll discrepancies promptly and efficiently.</p><p>• Audit and generate W-2 forms, ensuring accuracy for year-end reporting.</p><p>• Balance and submit monthly, quarterly, and annual tax filings for domestic and international locations.</p><p>• Stay informed on tax and garnishment laws across all operating regions, researching implications for payroll operations.</p><p>• Collaborate with HR, Benefits, Finance, and external vendors to build and maintain strong relationships.</p><p>• Provide exceptional customer service and support to employees and departments, addressing payroll-related inquiries.</p>
<p>We are looking for an <strong><u>experienced Contracts Manager/Paralegal </u></strong>to join our team on a contract basis. This position requires expertise in reviewing vendor contracts, legal documents, and privacy-related agreements. Based in New York, NY, this role offers the opportunity to work remotely, with potential for part-time hours depending on budget.</p><p><br></p><p>Responsibilities:</p><p>• Conduct thorough reviews of vendor contracts, including master service agreements (MSAs), software-as-a-service agreements (SaaS), work orders, statements of work (SOWs), amendments, and termination documents.</p><p>• Examine confidentiality and privacy agreements, such as non-disclosure agreements (NDAs), business associate agreements (BAAs), data-sharing agreements (DSAs), and data protection agreements (DPAs) to ensure compliance.</p><p>• Manage the contract lifecycle by coordinating signature processes and organizing finalized agreements within proper repositories.</p><p>• Collaborate with the Privacy Office to support privacy-related initiatives and maintain adherence to applicable regulations.</p><p>• Provide assistance in drafting and negotiating contracts and amendments to meet organizational standards.</p><p>• Ensure accurate documentation and filing of agreements to facilitate efficient retrieval and management.</p><p>• Offer guidance on legal matters related to vendor and client relationships.</p><p>• Participate in legal research and analysis to support litigation and compliance efforts.</p><p>• Work closely with the Legal Operations Specialist to streamline contract management processes.</p>
<p>We are seeking a skilled and versatile Executive Assistant to provide critical support within a dynamic and fast-paced environment in Pelham, New York. This position is ideal for a highly organized and detail-oriented professional with proven experience in bookkeeping and office management. In this role, the successful candidate will handle a variety of financial and administrative responsibilities, including managing accounts payable and receivable, overseeing payroll operations, performing bank reconciliations, and coordinating month-end close procedures. Additionally, the Executive Assistant will support leadership by scheduling meetings, preparing reports, and maintaining documentation while ensuring effective communication and smooth organizational workflow.</p><p><br></p>
<p><strong> </strong></p><p>Our client is a rapidly growing and very well financed global company in the emerging energy sector. They are recruiting for their Manager of Project Accounting to join their world class team. This is a ground floor opportunity for a talented Manager of Project Accounting to take their career to the next level quickly with a great amount of career runway as this company rapidly builds their finance team and overall infrastructure. This exciting position will report to a tenured Director and provide accounting support for the operations team and their cutting edge new global level projects. </p><p><br></p><p>Duties for this this exciting Manager of Project Accounting role will include the following:</p><p><br></p><ul><li>Work closely with field operations, project managers as well as the corporate accounting team and be a key contributor to the month end and year end accounting close as well as financial reporting </li><li>Ensure all aspects of the company's construction and capital projects and fixed assets are recorded accurately and timely as required by GAAP, </li><li>Prepare journal entries including monthly accruals, adjusting entries and complex entries to support complex projects and related transactions </li><li>Perform monthly balance sheet reconciliations for accounts assigned and related account schedules </li><li>Assist with the external audit process and provide supporting schedules and requested information to support the year end external audit and quarterly reviews </li><li>Support management with the development of key accounting processes as well as design of internal controls </li><li>As a part of a team, assist with system implementations and related technology projects </li><li>Work effectively between project operations teams and the corporate accounting team to maintain information flow and hit reporting deadlines</li><li>Perform ad hoc projects for management as assigned.</li></ul><p>Our client offers medical benefits as part of their overall compensation package in addition to other robust benefits.</p><p><br></p><p>Please submit your resume in confidence to Raj Khanna, Senior Vice President at Robert Half or directly via LinkedIn for immediate consideration for this or one of our other active career opportunities in the Washington Metro area.</p><p><strong> </strong></p><p><br></p><p><br></p>
<p><strong>IT Computer Operations Manager</strong></p><p><br></p><p><strong>Position Summary:</strong> This is a full-time, salaried <strong>IT Computer Operations Manager</strong> position that reports to the Chief Executive Officer. It's a hybrid role that typically requires three days in the office, with some evening and weekend hours as needed. The main goal of this role is to provide the highest level of service to both internal and external customers. You'll be responsible for hands-on leadership in technology strategy and operations, and you'll configure and maintain the organization's IT hardware, software, network, and retail systems.</p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><p><strong>Leadership and Management</strong></p><ul><li>Provide hands-on leadership and create a collaborative and inclusive workplace.</li><li>Supervise and guide IT Support Specialists and the Pricing Manager.</li><li>Manage IT-related projects, making sure they are on time, on budget, and meet quality standards.</li><li>Develop and manage the IT operating budget and help with capital planning.</li><li>Build and maintain relationships with external service providers and manage vendor contracts.</li><li>Ensure that all communication is clear and respectful, and that staff are treated consistently and fairly.</li><li>Keep up with technology and industry trends and advise leadership on their potential impact.</li></ul><p><strong>Information Technology</strong></p><ul><li>Administer and support business-critical software and cloud services, like Microsoft 365. You'll ensure these systems are secure, perform well, and are always available.</li><li>Direct the administration of all technology assets, including servers, desktops, laptops, handheld devices, and point-of-sale (POS) registers.</li><li>Maintain and support the network infrastructure, which includes firewalls, switches, and VPN.</li><li>Oversee helpdesk operations to provide timely support to internal customers.</li><li>Manage security awareness programs, data backups, and disaster recovery systems.</li><li>Direct the procurement, configuration, and lifecycle management of all IT assets.</li></ul><p><strong>Retail Technology</strong></p><ul><li>Act as the subject matter expert for the ECRS Catapult point-of-sale system, focusing on its configuration and process optimization.</li><li>Lead projects to improve the efficiency and accuracy of the Catapult system.</li><li>Manage Catapult data to ensure it is accurate, usable, and has integrity.</li></ul><p><br></p>
<p>We are looking for a highly organized Administrative Assistant to join our team in Tacoma, WA. In this role, you will provide essential support for two key projects involving digital file organization and project management tools. This is a contract position with opportunities to contribute significantly to the success of a small but dynamic business.</p><p><br></p><p>Responsibilities:</p><p>• Organize and restructure digital files within SharePoint to establish a clear and efficient file management system.</p><p>• Collaborate with an external IT department to manage employee permissions and address technical setup requirements.</p><p>• Perform data entry and optimize the use of SmartSheet for project timelines, office administration, and project management.</p><p>• Identify opportunities to enhance the functionality of SmartSheet to better meet organizational needs.</p><p>• Provide general administrative support to ensure smooth project execution and team collaboration.</p><p>• Utilize Microsoft Office Suite for creating reports and spreadsheets.</p><p>• Monitor and update electronic document management systems to ensure compliance and accessibility.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our client in the southwest Minnesota, metro. This long-term contract position offers an excellent opportunity to support daily operations and contribute to the smooth functioning of our organization. The ideal candidate will excel at multitasking and have a proactive approach to managing administrative tasks. Responsibilities:</p><ul><li>Organize and scan files to maintain accurate and accessible records.</li><li>Assist managers with file management and the distribution of notices.</li><li>Draft concise communications, including late letters and balance due notices, to support operational needs.</li><li>Execute assigned tasks independently, turning ideas into actionable results.</li><li>Generate correspondence that aligns with ledger entries to ensure accuracy.</li><li>Facilitate internal communication, occasionally liaising with vendors as required.</li><li>Perform routine data entry and administrative tasks to support team efficiency.</li><li>Take on additional responsibilities if familiar with industry-specific practices.</li><li>Utilize industry specific software to streamline processes.</li></ul>
We are looking for a dedicated Workplace Coordinator to join our team in New York, New York. This fully onsite role is ideal for someone who excels in managing administrative tasks, front desk operations, and office coordination in a dynamic environment. As a valued team member, you will play a key role in ensuring the smooth functioning of office activities and maintaining a welcoming atmosphere for staff and visitors. This is a Long-term Contract position.<br><br>Responsibilities:<br>• Serve as the first point of contact by greeting visitors and answering incoming calls professionally.<br>• Coordinate and schedule meetings, ensuring proper setup and organization of conference rooms.<br>• Oversee office supply inventory, including restocking items such as coffee and yogurt, and managing courier arrangements.<br>• Provide comprehensive administrative support to staff, assisting with various day-to-day office tasks.<br>• Maintain the cleanliness and orderliness of the kitchen by unloading dishwashers and replenishing essential items.<br>• Facilitate weekly office lunch arrangements, ensuring all components are organized and delivered timely.<br>• Support the team with ad hoc tasks and projects to enhance overall office efficiency.<br>• Ensure the office environment is welcoming and functional, addressing any operational issues promptly.<br>• Uphold high standards of organization and time management while multitasking in a fast-paced setting.
We are looking for a skilled Financial Project Manager to oversee and enhance financial operations within our organization. This long-term contract position is based in Rock Hill, South Carolina, and requires a proactive individual with a strong background in accounting and process documentation. If you have at least three years of experience and a passion for optimizing workflows, we encourage you to apply.<br><br>Responsibilities:<br>• Analyze and document existing financial processes to identify areas for improvement.<br>• Implement best practices to streamline operations across accounting, HR, purchasing, and customer service functions.<br>• Develop and maintain process documentation to ensure consistency and compliance.<br>• Collaborate with cross-functional teams to support operational efficiency.<br>• Oversee budgeting, billing, and auditing activities to maintain financial accuracy.<br>• Utilize accounting software systems and Microsoft Office tools to manage project tasks effectively.<br>• Ensure adherence to company policies and procedures while driving process enhancements.<br>• Monitor financial data to prepare reports and provide actionable insights to stakeholders.<br>• Conduct regular reviews of system workflows to optimize performance.
<p>Well respected investment firm seeks an Operations Manager with proven experience managing a real estate office. The Operations Manager will be responsible for overseeing and optimizing daily business operations within the office and support brokerage functions, property management, and real estate development tasks. In this Operations Manager role, you will have control over the fulfillment/receiving, overseeing contract management, maintaining positive vendor relationships, ensuring timely scheduling, developing and creating process improvement procedures, and reporting procedures and operations of the physical infrastructure. The ideal candidate should possess the ability create a plan to increase company revenue and proper operational controls. </p><p><br></p><p>Major Responsibilities</p><p>· Oversee daily office operations, ensuring efficient workflows across departments (sales, leasing, marketing, property management)</p><p>· Manage transaction coordination for real estate deals, including documentation</p><p>· Ensure regulatory and legal compliance for all transactions and property management activities</p><p>· Coordinate with accounting on budgeting/invoicing/financial reporting</p><p>· Build and manage vendor relationships (maintenance, legal, escrow, contractors)</p><p>· Analyze operational performance and prepare regular reports for senior management</p><p>· Assist in marketing and branding coordination for properties and the firm</p>
<p>We are looking for a detail-oriented Administrative Assistant to support daily operations in a dynamic and focused environment. This Contract-to-Permanent position requires a proactive individual with strong organizational skills and the ability to manage multiple tasks efficiently. Located in Miami, Florida, this role offers an opportunity to work closely with property management and administrative teams.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage day-to-day office operations, including handling incoming mail and maintaining inventory of supplies.</li><li>Organize and track invoice submissions to ensure prompt payment processing.</li><li>Operate property management software to facilitate rent collection and monitor daily banking activity.</li><li>Compile and deliver monthly financial reports with precision and clarity.</li><li>Maintain and update contracts, investment files, and tenant documentation.</li><li>Serve as the primary point of contact for vendors, service providers, tenants, and project teams.</li><li>Evaluate prospective tenants and oversee move-in and move-out procedures.</li></ul><p><br></p>
We are offering an exciting opportunity for an Executive/Admin Assistant to join our team in Denver, Colorado. In this role, you will be involved in a variety of tasks, including executive communication, meeting planning, and maintaining sales and statistical records. You will also be responsible for tracking franchise leads, assisting in office management, and performing clerical and administrative duties. <br><br>Responsibilities:<br><br>• Maintain and organize executive communications, both written and oral.<br>• Plan and organize meetings, ensuring all necessary arrangements are made.<br>• Produce and modify executive correspondence, memorandums, and meeting minutes.<br>• Manage franchise lead tracking, sales letters, brochure mailings, and travel arrangements for prospects.<br>• Prepare sales and statistical records as directed, and review corporate budgets and store-level profit-and-loss statements.<br>• Assist in office management tasks as directed, including vendor communications.<br>• Perform clerical and administrative duties such as answering phones, general filing, screening phone calls, distributing messages, arranging travel, and handling mail and overnight freight duties.<br>• Assist in human resources tasks as directed, utilizing skills in oral communication in a Human Resources setting.<br>• Handle any other duties and responsibilities as assigned.
