<p>We are looking for a detail-oriented Administrative Assistant to support daily office operations in Richmond, Virginia. This long-term contract position offers an excellent opportunity for an individual with strong organizational and communication skills to contribute to a fast-paced environment. The role requires a proactive approach to managing tasks and ensuring efficiency in administrative processes. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].</p><p><br></p><p>Responsibilities:</p><p>• Respond to inbound calls and direct them to appropriate departments or individuals.</p><p>• Perform accurate data entry tasks to maintain and update office records.</p><p>• Manage receptionist duties, including greeting visitors and handling inquiries.</p><p>• Organize and maintain both physical and digital files for easy access.</p><p>• Coordinate schedules and appointments to optimize office workflows.</p><p>• Prepare and edit correspondence, reports, and other documents.</p><p>• Monitor office supplies and place orders as needed to ensure smooth operations.</p><p>• Assist with special projects and provide support for team members when required.</p><p>• Ensure adherence to company policies and procedures in all administrative tasks.</p>
We are looking for a detail-oriented Medical Scheduler to join our team in Monroe Township, New Jersey. In this Contract-to-permanent position, you will play a vital role in ensuring the seamless scheduling of patient appointments while maintaining high standards of accuracy and professionalism. This opportunity is ideal for someone who thrives in a fast-paced healthcare environment and is committed to delivering excellent service.<br><br>Responsibilities:<br>• Respond promptly to inbound calls and assist patients with scheduling needs.<br>• Coordinate and confirm appointments with patients, ensuring accuracy and clarity.<br>• Reach out to patients to provide updates or obtain additional information as needed.<br>• Utilize electronic medical record (EMR) systems, including Centricity Business, to manage patient data and scheduling.<br>• Maintain organized records of patient interactions and appointment details.<br>• Collaborate with healthcare staff to address scheduling conflicts or special requirements.<br>• Ensure compliance with healthcare regulations and patient confidentiality standards.<br>• Identify opportunities to improve scheduling efficiency and patient satisfaction.<br>• Provide exceptional customer service by addressing inquiries and resolving concerns.
<p>As an Administrative Assistant, you will provide vital administrative support to the organization, assisting with a wide range of tasks to enhance operational efficiency. Your excellent communication and organizational skills will contribute to the smooth functioning of the team and ensure professional interactions with clients, stakeholders, and colleagues.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform general administrative duties, including answering phones, managing emails, and scheduling appointments.</li><li>Prepare, edit, and format documents, reports, and presentations as needed.</li><li>Coordinate and schedule meetings while managing calendars for team members to avoid conflicts.</li><li>Maintain and organize both digital and physical filing systems.</li><li>Assist with office supply ordering and vendor management to ensure team needs are met.</li><li>Provide stellar customer service by handling queries efficiently and professionally.</li><li>Support special projects or events as needed.</li><li>Collaborate with other team members to troubleshoot administrative challenges and improve workflow processes.</li></ul><p><br></p>
<p>Are you a highly organized, detail-oriented professional with a knack for numbers? We are seeking an experienced <strong>Administrative Assistant</strong> to join our team on a <strong>contract-to-hire basis</strong>, with a focus on assisting in budgeting and financial planning tasks. This is a unique opportunity to contribute to a dynamic organization while developing your professional skills in a role that has the potential to transition into a permanent position.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to ensure efficient operation of the office, including managing schedules, handling correspondence, and coordinating meetings across departments.</li><li>Collaborate with finance teams to assist in budgeting tasks, including entering data, tracking expenses, and ensuring records are up to date and accurate.</li><li>Prepare and manage financial reports, spreadsheets, and presentations to support budgeting and forecasting efforts.</li><li>Monitor budget allocations, flag discrepancies, and ensure internal compliance with established financial processes.</li><li>Maintain organized filing systems for both financial and administrative documents, ensuring ease of access and data accuracy.</li><li>Greet and assist visitors, and professionally handle incoming calls and emails, occasionally addressing budget or expense inquiries.</li><li>Support procurement processes by coordinating with vendors, tracking invoices, and ensuring budget limits are adhered to.</li><li>Assist in the preparation of materials for planning, budgeting, and forecasting meetings.</li></ul><p><br></p>
<p>We are seeking a Property Administrative Assistant to provide critical support to its property management team during a transitional period. This role is ideal for a detail-oriented and organized individual who is ready to contribute to the smooth operations of affordable housing properties.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide administrative support to property management staff at multiple sites, ensuring seamless communication and coordination.</li><li>Assist with preparing, organizing, and maintaining property-related documentation, including contracts, lease agreements, and compliance paperwork.</li><li>Utilize the Yardi system for data entry and tenant management as needed (prior experience with Yardi is a plus).</li><li>Respond to tenant inquiries and concerns in a professional and timely manner, directing issues to the appropriate department.</li><li>Support any compliance or regulatory requirements for affordable housing properties.</li><li>Perform general administrative tasks, such as scheduling meetings, processing reports, and maintaining office files.</li></ul>
<p>Join a local travel and leisure company as an Administrative Assistant! Support the dynamic team with daily operations, ensuring excellent guest experiences and smooth business processes. Preference given to residents due to in-office and field interaction requirements with guests and staff. If you are interested in this role, please call us at 808-531-0800.</p><p><br></p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage guest bookings, reservations, and travel itineraries.</li><li>Coordinate schedules for events and tours.</li><li>Process payments and track inventory for tourism activities.</li><li>Assist with administrative and customer service tasks.</li><li>Prepare reports for management on guest satisfaction and metrics</li></ul><p><br></p>
Patient Registration,Patient Registration,Assist Patients,Patient Scheduling,Patient Registrar,Medical Here's a more detailed breakdown of the responsibilities:<br>Core Responsibilities:<br>Patient Registration: Accurately registering patients in the emergency department, including those admitted as inpatients or outpatients. <br>Data Entry: Entering patient demographic and financial information into the hospital's computer system. <br>Insurance Verification: Verifying patient insurance coverage and eligibility. <br>Co-pay Collection: Collecting co-pays and other patient payments. <br>Information Gathering: Interviewing patients and/or their families to obtain necessary information for registration. <br>Paperwork Management: Preparing and processing registration forms, admissions paperwork, and other related documents. <br>Communication: Answering phones, taking messages, and communicating with patients, families, and other healthcare staff. <br>Clerical Support: Performing other clerical and secretarial tasks as needed. <br>Additional Responsibilities (May Vary):<br>Escorting Patients: Assisting patients to different areas of the hospital. <br>Bed Availability Tracking: Keeping track of bed availability in the emergency department. <br>Transfer/Discharge Procedures: Assisting with the transfer or discharge of patients. <br>Medical Records: Assisting with medical records requests in accordance with HIPAA guidelines. <br>Emergency Response: Potentially assisting with emergency situations, such as CPR, and providing documentation. <br>Financial Clearance: Working with payers to ensure patients are financially cleared for treatment. <br>Required Skills and Qualifications:<br>Customer Service Skills: Excellent communication and interpersonal skills to interact with patients and their families in a compassionate and professional manner. <br>Data Entry Skills: Accurate and efficient data entry skills to input patient information into the system. <br>Medical Terminology Knowledge: Basic understanding of medical terminology is often preferred. <br>Insurance Knowledge: Familiarity with insurance verification and eligibility processes. <br>Ability to Work Under Pressure: The ability to remain calm and efficient in a fast-paced and sometimes stressful environment. <br>Teamwork: The ability to work effectively with other members of the healthcare team. <br>Basic Math Skills: For handling payments and other financial transactions. <br>High School Diploma: A high school diploma or equivalent is typically required. <br>Prior Experience: Prior experience in a medical setting, particularly in registration or admitting, is often preferred
<p>Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Calendar Management</p><p>· Prepare financial statements and reports</p><p>· Draft internal/external correspondence</p><p>· Generate travel arrangements & itineraries </p><p>· Perform clerical research</p>
<p>We are looking for a detail-oriented Part-Time Administrative Assistant to join our team in El Segundo, California. This long-term contract position offers the opportunity to work in a dynamic and fast-paced environment, supporting daily administrative and operational functions. The ideal candidate will excel in multitasking, communication, and organization while contributing to high-volume customer service and project coordination.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support, including data entry, document organization, and file management.</p><p>• Monitor and track expedited orders, ensuring schedules are updated accurately and promptly.</p><p>• Maintain and manage spreadsheets using Excel and Google Sheets for order tracking and reporting purposes.</p><p>• Create and edit formulas, filter data, and prepare basic pivot tables for efficient reporting.</p><p>• Deliver exceptional customer service by addressing inquiries professionally and coordinating with internal teams.</p><p>• Assist in the planning and coordination of graduation projects and apparel-related tasks.</p><p>• Contribute to various operational activities in a small-office setting, adapting to evolving priorities.</p><p>• Perform light physical tasks such as moving items upstairs and lifting objects up to 15 lbs when necessary.</p>
<p><strong>Robert Half </strong>is partnering with a leading <strong>Property Appraisal</strong> company in the <strong>Buffalo, NY</strong> area on their search for an <strong>Administrative Assistant</strong> with top-tier attention to detail. This <strong>in-office</strong> role will support both company leadership and the appraisal staff in a wide variety of critical tasks. The ideal candidate will have prior administrative experience, preferably in real estate, property management, or appraisal services. This role requires excellent communication skills and the ability to work efficiently in a fast-paced, deadline-driven environment. If you like an industry and position where every day can be different, this could be a great opportunity!</p><p><br></p><p><strong>Responsibilities include but not limited to:</strong></p><p><br></p><ul><li>Provide administrative support to appraisers, management, and other team members to ensure smooth daily operations</li><li>Prepare, format, and proofread appraisal reports and other documentation for accuracy and compliance with company and industry standards</li><li>Maintain and organize client files, property records, and confidential information in both physical and digital formats</li><li>Manage incoming calls, emails, and correspondence, ensuring prompt and professional responses</li><li>Enter data accurately into appraisal management systems and ensure timely submission of completed reports</li><li>Support compliance efforts by adhering to appraisal regulations, confidentiality protocols, and quality assurance procedures</li></ul><p><br></p><p><br></p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant on a part time basis to join our team on a contract basis in Stockton, California. This role involves providing administrative and office support to ensure smooth daily operations, including data entry, records management, and customer interactions. If you thrive in both independent and collaborative work environments and possess strong organizational skills, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Conduct fieldwork, such as riding buses, performing ride checks, counting passengers, and making detailed route observations, including on weekends.</p><p>• Provide directions to passengers using both online and paper-based bus schedules, demonstrating resourcefulness and proficiency with computers.</p><p>• Manage administrative tasks such as data entry, maintaining records, and creating specialized reports and files.</p><p>• Engage with customers to address inquiries and provide technical or administrative support.</p><p>• Work independently while also collaborating effectively within a team-oriented environment.</p><p>• Utilize Microsoft Office applications, including Excel, to complete tasks with accuracy and efficiency.</p><p>• Maintain a high level of organization, ensuring attention to detail and effective time management.</p><p>• Analyze data and information to support decision-making and improve processes.</p><p>• Perform receptionist duties, including answering inbound calls and handling inquiries professionally.</p>
We are looking for a detail-oriented Administrative Assistant to provide comprehensive support to our office in Richmond, Virginia. In this role, you will manage clerical tasks, maintain records, and assist with communication and information handling to ensure smooth operations. This is a long-term contract position offering an excellent opportunity to contribute to a dynamic team environment.<br><br>Responsibilities:<br>• Perform essential office tasks, including ordering supplies, maintaining records systems, and handling basic bookkeeping responsibilities.<br>• Prepare a variety of documents such as invoices, reports, memos, letters, and financial statements with accuracy and attention to detail.<br>• Organize and retrieve corporate files, records, and reports to facilitate efficient access to information.<br>• Conduct research and handle information requests as needed to support the office's operations.<br>• Manage correspondence, including photocopying, scanning, and distributing faxes, ensuring timely communication.<br>• Maintain confidentiality and organize sensitive information effectively.<br>• Assist with scheduling and time management for team members and office operations.<br>• Utilize computer applications such as Microsoft Word, Excel, and PowerPoint to complete tasks efficiently.<br>• Deliver excellent customer service and interpersonal communication within the office environment.
<p><em>The salary range for this position is $200,000-$210,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>The two biggest things on people’s minds right now: ‘sweater weather season is here!’ and ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. </p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Perform initial, detailed review of the quarterly NAV close process and quarterly financial statements prepared by the fund financial analysts inclusive of complex/illiquid assets accounting and valuation, fee and expense review and performance reporting.</li><li>Liaise directly with external auditors throughout the year on complex transactions and accounting conclusions through to the completion of the year-end audited financial statements.</li><li>Research technical accounting issues for compliance; ensure compliance with local, state, and federal government reporting requirements and tax filings.</li><li>Oversee and directly review the work of financial analysts, who perform day to day verification of portfolio transactions and accounting data, inclusive of accounting records, ledgers and reporting systems, ensuring compliance with appropriate GAAP standards and regulatory requirements.</li><li>Assist in the preparation and review of capital calls, distributions and in responding to investor questions and requests for information.</li><li>Work directly with fund controllers to monitor and project future fund cash flows for the treasury management process including capital calls, distributions, and fee calculations, as governed by fund agreements.</li><li>Opportunity to engage with Fund Administrator, traders, brokers, and custodians to the extent any liquid assets are purchased to ensure timely settlement of trades, loans, and monitoring of pending transactions.</li><li>Ensure quality control over financial transactions and financial reporting.</li><li>Active mentorship/coaching of accounting/finance team members; provide technical, hands-on knowledge and skills, as needed.</li><li>Assist with ad-hoc requests / projects within Finance department, from the CAO or CFO, and from the investment professionals, where applicable.</li><li>Work together across the Firm’s finance team in consolidation, management reporting and accounting policy development processes.</li><li>Additional duties and special projects as necessary.</li></ul><p><br></p>
<p>We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Woodbridge, New Jersey. This long-term contract position requires someone who thrives in a dynamic office environment and is adept at managing a variety of administrative tasks. The ideal candidate will contribute to seamless office operations and provide essential support to both the team and external stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors at the front desk, ensuring a positive and friendly first impression.</p><p>• Coordinate office operations, including maintaining organization and efficiency within daily workflows.</p><p>• Manage the inventory and ordering of office supplies to ensure the team has necessary resources.</p><p>• Restock the kitchen and maintain cleanliness in shared spaces.</p><p>• Prepare and mail invoices accurately and on time.</p><p>• Provide administrative support for invoicing processes, ensuring proper documentation and communication.</p><p>• Assist the Accountant with various administrative tasks, contributing to financial operations.</p><p>• Handle inbound and outbound calls professionally, addressing inquiries and directing calls appropriately.</p><p>• Undertake additional administrative duties as needed to support the overall functionality of the office.</p>
We are looking for a highly organized and proactive Administrative Assistant to join our team in Chester, New Jersey. This Contract-to-permanent position offers an opportunity to contribute to essential office operations while supporting a fast-paced environment in the mortgage industry. The ideal candidate will possess strong communication skills, attention to detail, and a willingness to grow within the company.<br><br>Responsibilities:<br>• Serve as the primary point of contact at the front desk, welcoming visitors and directing them to the appropriate areas.<br>• Manage daily office tasks such as printing, copying, scanning, and handling mail distribution.<br>• Coordinate and prepare documentation for real estate closings, ensuring all materials are organized and delivered on time.<br>• Maintain office supplies, restock snacks, and oversee kitchen organization to meet team needs.<br>• Handle travel arrangements and assist in planning for employees' in-office schedules.<br>• Deliver packages and mail to designated recipients promptly and accurately.<br>• Support social media efforts by creating posts related to real estate closings and other company events.<br>• Take initiative to learn and take on new responsibilities as they arise.<br>• Adapt quickly to new software systems with provided training, ensuring efficient workflow.<br>• Uphold professionalism and confidentiality when handling sensitive financial and legal information.
<p><em>The salary range for this position is $100,000-$110,000 plus bonus and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>Join the wave of young finance professionals who are swapping their mundane 9-5s for fresh opportunities with Chicago’s top companies.</p><p><br></p><p>The focus of this position will be on the delivery of financial services to a set of individual clients through accounting, operational activities, and reporting.</p><p><br></p><p><strong>Job Description: </strong></p><ul><li>Manage the personal accounting for a variety of the company’s clients, both individuals and trusts. This includes preparing journal entries and finalizing personal financial statements on a monthly basis. This also includes completing a quarterly reporting package with detailed financial analyses, for example, budget vs. actual spending summaries.</li><li>Within twelve months, recommend a new personal financial report, analysis, or graphic to be included with the quarterly reporting package for the individual or trust clients which you manage.</li><li>Manage the annual financial reporting, administration of grants, and recording of documentation for a private foundation. This includes preparation of federal and state tax filings and calculation of the required minimum charitable distributions.</li><li>Within six months, assume responsibility for the company’s cash management activities. This includes initiating weekly cash transfers on behalf of our business entities and individual clients, reviewing individual investor accounts for liquidity limitations, and coordinating monthly income distributions to individual clients.</li><li>Gather and organize all annual tax information necessary for the preparation of income tax filings for our clients.</li><li>Calculate quarterly estimated tax payments for individuals and trusts.</li><li>Prepare annual extension estimates of taxable income from underlying investments.</li><li>Participate in recurring calls with external service providers (public accounting firms).</li><li>Manage the tax compliance calendar and track the ongoing progress of annual tax returns for all entities.</li><li>Prepare tax returns to be reviewed and signed by the CFO (Individual x1, Trust x1, and a Private Foundation x1). Review tax returns prepared by external service providers (Corporations x2, Partnership x8, Individuals x4, and Trusts x27).</li><li>Work closely with CFO and President in any tax planning/modeling on behalf of our clients (e.g., estate planning, charitable tax planning, etc.)</li><li>Coordinate real estate tax payments, required annual state filings for LLCs, and draft responses to federal and state income tax notices, as needed.</li><li>Within six months, manage the annual calculation of after-tax investment returns for each of our underlying partnership investments (excluding private equity).</li><li>Complete a variety of ad hoc projects working directly with the company’s President, CFO, Client Service Manager, or other team members on an as needed basis. This might include projects related to Corporate and Partnership Accounting, Private Equity & Compliance, Payroll, Administration, Debt and Liquidity Planning, or other analyses requested by the company’s clients.</li></ul>
<p>We are looking for a skilled Bilinigual Administrative Assistant to join our team in Richmond, Virginia. In this role, you will play a key part in ensuring smooth day-to-day operations by providing clerical support and assisting with document translation between English and Spanish. This is a long-term contract position offering the opportunity to contribute to the local government sector.</p><p><br></p><p>Responsibilities:</p><p>• Translate written documents and verbal communications between English and Spanish to support effective communication.</p><p>• Handle sensitive client information with discretion and maintain strict confidentiality at all times.</p><p>• Assist caseworkers and other team members with administrative tasks, including filing, scheduling, and data entry.</p><p>• Respond to inbound calls and provide accurate information or direct inquiries to the appropriate department.</p><p>• Coordinate with various departments to ensure client requests are processed in a timely and efficient manner.</p><p>• Maintain organized records and ensure all documentation is accurate and up-to-date.</p><p>• Greet visitors and manage receptionist duties, creating a welcoming environment.</p><p>• Support the preparation of reports, presentations, and other business documents as needed.</p>
We are looking for a detail-oriented Office Assistant to join our team in Baltimore, Maryland. This long-term contract position is ideal for someone who thrives in a fast-paced environment and enjoys managing various administrative tasks to support organizational operations. The role is within the non-profit industry, offering an opportunity to contribute to meaningful work.<br><br>Responsibilities:<br>• Greet visitors and handle receptionist duties, ensuring a welcoming environment.<br>• Organize and scan documents to maintain accurate and efficient records.<br>• Manage inbound calls, directing them to the appropriate departments or staff.<br>• Perform general clerical tasks, including filing, data entry, and correspondence.<br>• Utilize Microsoft Outlook for scheduling meetings and managing calendars.<br>• Coordinate meetings, including booking rooms and preparing necessary materials.<br>• Order and maintain office supplies to ensure operational efficiency.<br>• Set up and clean conference rooms before and after meetings.<br>• Conduct asset inventory to track organizational resources effectively.
<p>Robert Half is currently working a client on their search for an Office Administrator with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. </p><p><br></p><p>· Coordinate office tasks</p><p>· Greet and assist visitors</p><p>· Order office supplies</p><p>· Maintain client records</p><p>· Calendar Management</p><p>· Process incoming mail and packages</p><p>· Answer and direct incoming calls</p><p>· Draft email and written correspondence</p><p>· Assist with billing and bookkeeping activities</p>
<p>Are you an experienced administrative professional with a heart for supporting impactful work? Can you navigate a fast-paced environment with ease while managing multiple priorities? Our client, a mission-driven organization in the nonprofit industry, is looking for a dedicated and detail-oriented Sr. Administrative Assistant to join their team. This role is ideal for someone who thrives on providing top-notch support and wants to make a real difference in the community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to leadership and teams within the organization.</li><li>Manage executive calendars, coordinate travel arrangements, and prepare detailed itineraries.</li><li>Serve as the central point of contact for internal and external stakeholders, including board members, donors, and community partners.</li><li>Assist with the preparation of meeting materials, presentations, and agendas, and ensure prompt follow-up on action items.</li><li>Manage incoming communications, including emails and phone calls, and respond on behalf of leadership where appropriate.</li><li>Coordinate and support special events, donor meetings, and community engagement initiatives.</li><li>Assist in organizing and maintaining organizational records, reports, and sensitive documentation.</li><li>Streamline office workflows by identifying opportunities to increase efficiency and implementing process improvements.</li><li>Research and gather data to support grant applications, fundraising initiatives, and strategic planning.</li><li>Provide mentorship or guidance to junior administrative staff as needed.</li></ul><p><br></p>
<p>Are you looking to grow your career in a fast-paced, professional setting? Our client is seeking a highly organized and motivated <strong>Office Assistant</strong> to support daily administrative operations and keep their office running smoothly. If you excel at multitasking, problem-solving, and attention to detail, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>As an Office Assistant, your duties may include:</p><ul><li><strong>Administrative Support:</strong> Perform clerical tasks such as answering phones, managing schedules, and maintaining office supplies inventory.</li><li><strong>Document Management:</strong> Prepare, file, and distribute documents while ensuring accuracy and confidentiality.</li><li><strong>Data Entry:</strong> Accurately enter and update information in company databases and spreadsheets.</li><li><strong>Communication Support:</strong> Route correspondence, create reports, and assist in drafting professional emails or letters.</li><li><strong>Customer Interaction:</strong> Greet visitors and provide exceptional customer service, whether in-person, over the phone, or via email.</li><li><strong>Meeting Organization:</strong> Coordinate meetings, conferences, and team events, including preparing agendas and taking meeting minutes.</li><li><strong>General Office Duties:</strong> Maintain a clean and organized workspace and take on various ad hoc tasks as needed. </li></ul><p><br></p>
<p>We are seeking an experienced <strong>Office Assistant</strong> to join a fast-paced and dynamic team environment. The ideal candidate will demonstrate a proactive attitude and a willingness to "roll up their sleeves" and dive into tasks, contributing to a collaborative and supportive workplace. If you thrive in a high-energy office with frequent teamwork and problem-solving, this role might be perfect for you!</p><p><br></p><p><u>Key Responsibilities:</u></p><ul><li>Handle daily administrative tasks such as answering phones, scheduling meetings, and maintaining office supplies. Ensure smooth operations across departments.</li><li>Act as a critical support team member, collaborating with colleagues and offering assistance whenever needed to maintain overall office efficiency.</li><li>Help streamline workflows and meet deadlines with accuracy and consistency, even in a fast-paced environment.</li><li>Perform data entry, update spreadsheets, and ensure proper filing and documentation techniques.</li><li>Identify gaps in processes or workflows and propose solutions to improve efficiency and effectiveness.</li><li> Professionally interact with staff, clients, and vendors to provide updates, resolve issues, and ensure tasks are completed on schedule.</li><li>Effectively manage competing priorities while maintaining high-quality standards.</li></ul><p><br></p>
<p>Position: Administrative Assistant </p><p>Location: Honolulu - 100% onsite position, O'ahu</p><p>Employment Type: Full-Time</p><p><br></p><p><strong>Robert Half</strong> is proud to partner with an innovative and growing company to help find an exceptional <strong>Administrative Assistant</strong> for their newly established department. This is a fantastic opportunity for a detail-oriented and proactive professional who thrives in a dynamic environment. If you’re highly organized, excel at multitasking, and ready to collaborate with top-tier leadership while supporting daily operations, this role is for you!</p><p><br></p><p><strong>What You’ll Be Doing:</strong></p><p>As the <strong>Administrative Assistant</strong>, you will be the backbone of the new department, ensuring that team members remain organized, operations run smoothly, and critical tasks are executed efficiently. Your support will play a vital role in the division's seamless operation and success. Key responsibilities include:</p><ul><li>Managing daily administrative tasks and providing operational support for the division.</li><li>Coordinating and maintaining schedules through seamless <strong>calendaring and scheduling</strong> for team members.</li><li>Scanning invoices and forwarding them to the CFO/CPA for review, ensuring accuracy and proper documentation.</li><li>Handling data entry and tracking financial information in internal systems, ensuring all records are up-to-date.</li><li>Documenting and maintaining thorough records of purchases and expenses for reporting purposes.</li><li>Assisting with job setup and tracking processes within operational systems to keep internal workflows on track.</li><li>Creating and updating spreadsheets in Excel to organize and analyze data critical to division operations.</li><li>Collaborating with key stakeholders, including the CFO, Controller, Sales Manager, and Construction Manager, to ensure alignment across workflows and team objectives.</li><li>Participating in scheduled meetings, documenting minutes, and supporting leadership discussions.</li></ul><p><strong>Tools and Software You'll Use:</strong></p><ul><li><strong>Excel:</strong> Create and manage spreadsheets; perform accurate data entry and reporting.</li><li><strong>QuickBooks Online:</strong> Perform financial data support tasks for invoice handling and expense tracking.</li><li><strong>Google Calendar:</strong> Manage schedules efficiently for effective time optimization.</li><li><strong>Estimating Software:</strong> No experience required; training will be provided.</li></ul><p><br></p>
<p>Our client, a well-established financial services firm in San Diego, is seeking a detail-oriented and professional <strong>Office Administrator</strong> to manage day-to-day office operations and provide administrative support to the leadership and financial teams. This role ensures the office runs efficiently while supporting staff and clients with professionalism and discretion.</p><p><strong>Responsibilities</strong></p><ul><li>Serve as the first point of contact for clients, vendors, and visitors, maintaining a professional and welcoming environment.</li><li>Manage office operations including mail, supplies, equipment, and vendor coordination.</li><li>Support leadership and financial teams with calendar management, travel arrangements, and meeting coordination.</li><li>Prepare reports, presentations, and documentation related to client accounts, meetings, and internal operations.</li><li>Assist with onboarding new employees, maintaining personnel records, and coordinating office-related HR activities.</li><li>Maintain filing systems, both digital and physical, ensuring confidentiality and compliance with regulatory requirements.</li><li>Organize and coordinate internal events, team meetings, and client-facing gatherings.</li><li>Provide general administrative support, including expense tracking, data entry, and ad hoc projects.</li><li>Ensure office policies and procedures are followed and identify opportunities for process improvements.</li></ul><p><br></p>
<p>We are currently seeking an exceptional Office Assistant to join our team. The ideal candidate will have excellent organization skills and the ability to handle a range of administrative tasks. They will have a strong sense of responsibility, with a focus on accuracy, discretion and teamwork.</p><p>Responsibilities:</p><ol><li>Answer and direct phone calls in a professional manner.</li><li>Organize and schedule meetings and appointments.</li><li>Write and distribute email, correspondence memos, letters, faxes and forms.</li><li>Develop and maintain a filing system.</li><li>Update and maintain office policies and procedures.</li><li>Order office supplies and research new deals and suppliers.</li><li>Provide administrative support to management and other staff.</li><li>Maintain the professional and clean appearance of office areas.</li></ol><p><br></p>
