We are looking for a dedicated Medical Front Desk Specialist to join our team in Saint Paul, Minnesota. In this Contract to permanent position, you will provide essential front office support to mental health units, ensuring seamless service for patients experiencing behavioral health crises or seeking urgent care. This role involves interacting with both adults and children, delivering crucial administrative assistance while maintaining a welcoming and organized environment.<br><br>Responsibilities:<br>• Welcome and assist patients arriving for scheduled appointments or walk-ins, ensuring a positive experience.<br>• Manage patient check-in processes and promptly notify providers of their arrival.<br>• Verify insurance details, confirm eligibility, and make reminder calls for upcoming appointments.<br>• Provide accurate resource information and assess patients’ immediate needs for urgent assistance.<br>• Coordinate services between mental health urgent care locations to ensure smooth operations.<br>• Handle incoming faxes and lab results, ensuring proper documentation and processing.<br>• Participate in regular supervision sessions and staff meetings to address administrative needs and updates.<br>• Maintain a clean and sanitized reception and lobby area to ensure a safe environment.<br>• Process payments for client services and accurately record data in relevant systems.<br>• Scan patient information into NextGen and manage patient scheduling efficiently.
<p>Join a leading healthcare organization as a Medical Front Desk Specialist. We’re seeking a detail-oriented professional to serve as the first point of contact for patients, visitors, and vendors. This is a prime opportunity for candidates who thrive in fast-paced environments and possess outstanding communication skills.</p><p><br></p><p><strong>Hours</strong>: Monday - Friday 8am - 5pm</p><p><br></p><p><strong>Key Responsibilities: </strong></p><ul><li>Greet and check in patients and visitors with professionalism and warmth</li><li>Schedule appointments, manage patient flow, and confirm insurance details</li><li>Answer and route phone calls; respond to general inquiries</li><li>Maintain accurate electronic and paper records</li><li>Collect patient documentation and co-pays</li><li>Coordinate between clinical staff and patients for seamless office operations</li><li>Support administrative tasks as needed</li></ul>
We are looking for a dedicated Medical Front Desk Specialist to join our team in Saint Paul, Minnesota. This role involves providing essential front office support for our Mental Health Urgent Care and Crisis Units, serving both adult and pediatric patients in need of immediate assistance. As a Contract to permanent position, it offers the opportunity to grow within the organization while making a meaningful impact on individuals facing behavioral health challenges.<br><br>Responsibilities:<br>• Welcome and check in patients arriving for scheduled appointments or walk-in services.<br>• Notify healthcare providers of patient arrivals and ensure smooth coordination.<br>• Verify insurance details and eligibility, and handle reminder calls for upcoming appointments.<br>• Offer resource information and assess patients' needs for urgent services or assistance.<br>• Facilitate coordination between Mental Health Urgent Care locations to ensure seamless service.<br>• Manage incoming faxes and lab results, ensuring proper processing and documentation.<br>• Maintain a clean and organized front desk and lobby area to uphold a detail oriented environment.<br>• Accurately scan patient information into NextGen and ensure proper record-keeping.<br>• Handle client payments for services and manage data entry tasks.<br>• Participate in regular staff meetings and supervision sessions to address administrative needs.
We are looking for a dedicated Medical Front Desk Specialist to join our team in Beverly Hills, California. In this long-term contract position, you will play a vital role in ensuring smooth front desk operations while delivering outstanding service to patients. The role requires strong organizational skills and a commitment to maintaining a detail-oriented and welcoming environment.<br><br>Responsibilities:<br>• Welcome patients warmly and courteously to create a positive first impression.<br>• Schedule, confirm, and adjust patient appointments using scheduling software while coordinating follow-ups.<br>• Communicate office policies and procedures clearly to patients to ensure understanding and compliance.<br>• Verify and process patient forms and insurance details with accuracy and confidentiality.<br>• Update patient records and manage data entry tasks to maintain compliance with medical regulations.<br>• Follow up with patients and leads via calls to schedule appointments and address inquiries.<br>• Coordinate scheduling of follow-up visits with patients and staff to optimize workflow.<br>• Provide administrative support to medical personnel and office management as required.
<p>We are seeking a welcoming and professional Medical Front Desk Administrator to join our healthcare team. In this essential role, you will be the first point of contact for patients and visitors, supporting both administrative operations and a positive care experience.</p><p>What You'll Be Doing:</p><ul><li>Greet and check-in patients with professionalism and a caring attitude</li><li>Answer and route incoming phone calls, schedule patient appointments, and respond to inquiries</li><li>Verify patient information, insurance details, and collect co-pays</li><li>Maintain accurate records using electronic health record (EHR) systems</li><li>Assist with registration and check-out processes</li><li>Coordinate communication between patients, providers, and clinical staff</li><li>Perform general administrative support and front office tasks as needed</li></ul><p>Ready to take the next steps in your career? Apply today or call 612-656-0250.</p><p><br></p>
<p>We are looking for a dedicated Bilingual Spanish Medical Front Desk Coordinator to join a non-profit organization in Wilmington, California. The Medical Front Desk Coordinator is requiring bilingual proficiency in Spanish and English, along with flexibility to work weekends and varied shifts. The ideal candidate will play a crucial role in ensuring smooth front desk operations while delivering exceptional service to the community.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors and patients as the first point of contact at the clinic.</p><p>• Handle incoming phone calls using a multi-line phone system, addressing inquiries and routing calls appropriately.</p><p>• Provide concierge-style support to ensure a welcoming and detail-oriented environment.</p><p>• Manage scheduling and appointment coordination for clinic staff and patients.</p><p>• Maintain accurate records and update systems as necessary.</p><p>• Collaborate with team members to ensure seamless daily operations.</p><p>• Address patient and visitor concerns promptly and courteously.</p><p>• Uphold confidentiality standards while handling sensitive information.</p><p>• Support administrative tasks, including filing, data entry, and correspondence.</p><p>• Ensure the front desk area remains organized and presentable at all times.</p><p>• Shifts will include some Saturdays.</p>
<p>We are looking for a dedicated Bilingual Spanish Medical Front Desk Coordinator to join a non-profit organization in Wilmington, California. The Medical Front Desk Coordinator is requiring bilingual proficiency in Spanish and English, along with flexibility to work weekends and varied shifts. The ideal candidate will play a crucial role in ensuring smooth front desk operations while delivering exceptional service to the community.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors and patients as the first point of contact at the clinic.</p><p>• Handle incoming phone calls using a multi-line phone system, addressing inquiries and routing calls appropriately.</p><p>• Provide concierge-style support to ensure a welcoming and detail-oriented environment.</p><p>• Manage scheduling and appointment coordination for clinic staff and patients.</p><p>• Maintain accurate records and update systems as necessary.</p><p>• Collaborate with team members to ensure seamless daily operations.</p><p>• Address patient and visitor concerns promptly and courteously.</p><p>• Uphold confidentiality standards while handling sensitive information.</p><p>• Support administrative tasks, including filing, data entry, and correspondence.</p><p>• Ensure the front desk area remains organized and presentable at all times.</p><p>• Shifts will include some Saturdays. </p>
<p>We are looking for a dedicated Medical Front Desk Coordinator to join a non-profit organization in Wilmington, California. As the first point of contact for visitors and callers, you will play a key role in delivering excellent customer service and ensuring smooth operations at the clinic. This is a long-term contract position that requires bilingual proficiency in Spanish and English, along with flexible availability, including some weekends.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors with professionalism and courtesy.</p><p>• Manage incoming calls efficiently using a multi-line phone system.</p><p>• Schedule and confirm appointments while maintaining accurate records.</p><p>• Provide information and address inquiries in both English and Spanish.</p><p>• Maintain a clean and organized reception area to ensure a welcoming environment.</p><p>• Coordinate with staff to facilitate smooth communication and operations.</p><p>• Handle administrative tasks such as data entry and filing.</p><p>• Monitor and respond to emails promptly to ensure timely communication.</p><p>• Support the clinic's concierge services by assisting patients with their needs.</p><p>• Perform other front desk duties as required to ensure the clinic runs efficiently.</p>
<p>A Healthcare Company in Torrance is looking for a skilled and compassionate Medical Receptionist. The Medical Receptionist will serve as the first point of contact for patients and visitors, ensuring a welcoming and efficient experience. This is a Contract to permanent position offering an excellent opportunity to grow within a supportive environment dedicated to patient care.</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients and visitors with professionalism and courtesy, creating a positive first impression.</p><p>• Verify insurance details, collect copayments, and ensure all necessary documentation is accurately completed.</p><p>• Facilitate patient intake and check-out processes, maintaining precise data entry in the system.</p><p>• Collaborate with clinical staff to ensure seamless office operations and smooth patient flow.</p><p>• Manage medical record requests, including scanning, filing, and maintaining organized documentation.</p><p>• Perform administrative duties such as handling correspondence, faxing, and managing office supplies inventory.</p><p>• Uphold patient confidentiality and adhere to all healthcare regulations and standards.</p><p>• Address patient inquiries and provide clear communication regarding office procedures and services.</p>
<p>Medical Receptionist</p><p> </p><p>Are you a people person with a passion for healthcare? We’re looking for a friendly, organized, and proactive Medical Receptionist to join a thriving healthcare team. In this role, you’ll be the welcoming face and voice for patients, ensuring every interaction is positive and professional. If you’re ready to grow your career in the medical field, this is your opportunity!</p><p> </p><p><strong>What You’ll Do:</strong></p><ul><li>Create a great first impression by greeting patients and visitors warmly, in person or over the phone.</li><li>Manage appointments efficiently and accurately, following established scheduling procedures.</li><li>Handle calls like a pro -answering promptly and providing helpful, courteous responses.</li><li>Support patients and providers with compassion and professionalism.</li><li>Process payments and provide receipts with attention to detail.</li><li>Keep the reception area inviting and report any maintenance needs.</li><li>Verify insurance and assist with patient medical records management.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Medical Receptionist to join our team in Minneapolis, Minnesota on a part-time basis. As a Patient Care Coordinator, you will play a pivotal role in ensuring a seamless experience for patients while supporting clinic operations. This is a Contract position within the healthcare industry, offering a dynamic and collaborative work environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and check in patients for clinic and radiology appointments, ensuring a friendly and efficient experience.</p><p>• Provide clear instructions to patients regarding required forms and documentation.</p><p>• Collect and verify demographic and insurance information, entering details accurately into the NextGen system for billing purposes.</p><p>• Process patient payments, including co-pays, swiftly and accurately.</p><p>• Prepare daily charts for scheduled appointments to maintain efficient clinic operations.</p><p>• Assist patients in scheduling follow-up appointments and provide guidance on the patient portal.</p><p>• Coordinate interpreter services for patients requiring language assistance.</p><p>• Update and maintain the provider database within NextGen to ensure accurate tracking of referring providers.</p><p>• Keep the front office area tidy and organized, including restocking supplies and maintaining a welcoming environment.</p><p>• Collaborate with clinic staff to support smooth workflows and continuity of care for patients.</p>
<p>A well-respected <strong>family medical practice in Oceanside</strong> is seeking a warm, professional, and highly organized <strong>Front Office Medical Receptionist</strong> who is fully bilingual in <strong>Spanish and English</strong>. This role serves as the first point of contact for patients and plays a crucial part in creating a positive, seamless experience for diverse families and individuals receiving care. This position requires exceptional customer service abilities, strong medical terminology familiarity, and proficiency with healthcare software systems. The ideal candidate thrives in a fast-paced clinic environment, communicates clearly, and approaches patient care with empathy and professionalism.</p><p><br></p><p><strong>🔹 Key Responsibilities</strong></p><ul><li>Greet patients, verify appointments, and check in/out with accuracy and courtesy.</li><li>Answer high-volume incoming calls, triage patient questions, schedule appointments, and route calls to medical staff as needed.</li><li>Maintain updated patient demographic information, insurance details, and required forms.</li><li>Handle co-pays, deposits, and payment collections while following HIPAA and clinic confidentiality policies.</li><li>Translate between English and Spanish for patient inquiries, instructions, and documentation when needed.</li><li>Enter patient notes, referrals, authorizations, and updates into the EMR system.</li><li>Coordinate with medical assistants, nurses, and providers to ensure flow throughout the day.</li><li>Maintain reception area cleanliness, manage patient paperwork, and distribute forms.</li></ul>
As a Medical Receptionist, you play a vital role in ensuring the smooth and efficient operation of a healthcare facility. You are the first point of contact for patients and are responsible for providing excellent customer service while managing front office tasks. This position requires strong communication skills, attention to detail, and the ability to handle sensitive information with professionalism and confidentiality. Key Responsibilities Greet patients and visitors in a friendly and detail oriented manner Answer incoming calls, direct inquiries, and relay messages appropriately Schedule and confirm patient appointments, manage provider calendars Register patients, verify insurance information, and collect necessary forms Manage patient check-in and check-out processes, including co-payment collection Maintain patient records and ensure accurate data entry into electronic health systems Coordinate with clinical staff to ensure efficient patient flow Respond to patient questions and provide general information about the practice Maintain a tidy reception area and monitor office supplies inventory Adhere to HIPAA privacy regulations and organizational policies
<p>We are seeking a patient-focused professional who excels in communication, organization, and delivering excellent service as a Medical Front Office Specialist. The location for this doctor's office is located near Community North Hospital.</p><p><br></p><p><strong>Hours</strong>:</p><p>Monday 8:15a – 5:30</p><p>Tuesday 8:15a – 5:30</p><p>Wednesday 9:30a – 5:00p</p><p>Thursday 9:30a – 5:30</p><p>Friday 8:15a – 4:00p</p><p><br></p><p>Responsibilities for the position include the following:</p><ul><li><strong>Patient Reception & Communication:</strong> Greet all patients warmly, manage patient sign-in, and keep them informed of any delays.</li><li><strong>Patient Flow Coordination:</strong> Maintain communication with clinical staff to ensure efficient patient flow and provide updates to waiting patients.</li><li><strong>Insurance & Documentation Management:</strong> Copy/scan and verify insurance cards, ensure medical record and referral accuracy, and organize patient charts.</li><li><strong>Scheduling & Appointment Management:</strong> Schedule patient appointments, medical tests, X-rays, and office procedures; manage rescheduling and no-shows.</li><li><strong>Financial Transactions:</strong> Collect co-payments and outstanding balances, update patient records, and verify demographics.</li><li><strong>Telephone & Team Support:</strong> Answer and transfer calls professionally, rotate late shifts, and provide relief support across front office functions.</li><li><strong>General Administrative Duties:</strong> Assist with new patient chart completion, cover other offices as needed, and perform other assigned tasks.</li></ul>
<p>47,000 - 52,000</p><p><br></p><p>benefits:</p><ul><li>paid time off</li></ul><p><br></p><p>Our client is looking for a meticulous and approachable Medical Receptionist to join their team in the Cranford, New Jersey area. This role blends administrative and clinical responsibilities, offering an opportunity to work closely with patients and families while supporting the pediatric care team. The ideal candidate thrives in a collaborative environment and brings excellent organizational and interpersonal skills to the role.</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients and families warmly, ensuring a positive and efficient experience.</p><p>• Handle patient check-in and check-out processes, including insurance verification and collecting payments.</p><p>• Maintain and update electronic health records with accuracy and confidentiality.</p><p>• Organize and manage patient flow to optimize efficiency in the office.</p><p>• Assist the pediatric care team with various administrative tasks.</p><p>• Escort patients to examination rooms and prepare them for visits.</p><p>• Record vital signs such as height, weight, temperature, and blood pressure with precision.</p><p>• Gather essential patient information, including medical history updates and allergy confirmations.</p><p>• Ensure examination rooms are cleaned and restocked promptly between appointments.</p><p>• Follow infection control and safety protocols to maintain a secure environment.</p>
<p>We are looking for an organized and personable Front Desk Coordinator to join our team at a cosmetic plastic surgery center located in Monmouth County, New Jersey. This is a Contract to permanent position with the opportunity to transition into a long-term role offering a competitive salary and full benefits. The ideal candidate will play a pivotal role in creating a welcoming environment while efficiently managing front desk operations.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact for patients and visitors, ensuring a detail-oriented and friendly experience.</p><p>• Manage a multi-line phone system to answer inbound calls and direct them to the appropriate department.</p><p>• Coordinate appointment scheduling and maintain an organized calendar for the practice.</p><p>• Provide concierge-level services by assisting patients with inquiries and ensuring their needs are met.</p><p>• Handle administrative tasks such as maintaining patient records and processing necessary paperwork.</p><p>• Collaborate with team members to support daily operations and uphold the practice’s standards.</p><p>• Maintain the cleanliness and organization of the front desk area.</p><p>• Assist with patient check-in and check-out procedures, ensuring accuracy and efficiency.</p><p>• Uphold confidentiality and compliance with HIPAA regulations.</p><p>• Represent the practice with attention to detail and maintain an appropriate appearance, adhering to the office attire guidelines.</p>
<p>We are looking for a Front Desk Coordinator to join a team in Brooklyn Park, Minnesota. In this role, you will serve as the first point of contact for visitors, ensuring an attentive and welcoming experience. This is a long-term contract position where you will play a key role in supporting daily operations and assisting various city departments.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, providing a friendly and attentive first impression.</p><p>• Direct individuals to the appropriate departments or personnel based on their needs.</p><p>• Offer general information about city services, policies, and procedures.</p><p>• Handle utility bill payments, including processing both drop-box and walk-in payments.</p><p>• Manage scheduling for public conference rooms and city appointments.</p><p>• Update and maintain lobby information screens with relevant city updates.</p><p>• Assist with mailroom tasks, such as sorting mail and operating mailroom equipment.</p><p>• Address sensitive or complex inquiries by routing them to the appropriate staff members.</p><p>• Complete administrative tasks and projects for various city departments.</p>
We are looking for a Medical Office Assistant to join our team in Hyattsville, Maryland. In this long-term contract position, you will play a vital role in supporting the administrative needs of our healthcare facility, contributing to the smooth operation of both patient and office processes. If you have a background in clerical tasks and enjoy working in a collaborative environment, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Handle receipt and deposit entries to ensure accurate financial records.<br>• Assist in managing the Resident Fund System, maintaining compliance and organization.<br>• Process and review statements, invoices, and insurance verifications with attention to detail.<br>• Oversee census management, billing operations, and collections efforts.<br>• Track Medicaid statuses and maintain updated patient files.<br>• Perform receptionist duties, such as answering inbound calls and greeting visitors.<br>• Scan and organize essential documents to streamline office workflows.<br>• Provide clerical support to ensure efficient daily operations.<br>• Collaborate with team members to maintain a welcoming and detail-oriented environment.
<p>We are looking for a skilled and bilingual Medical Receptionist to join our dedicated cardiology team in Connecticut. In this long-term contract position, you will play a vital role in ensuring exceptional patient care by managing front-office operations, facilitating communication, and supporting administrative tasks. This opportunity is ideal for someone who pays close attention to detail, thrives in a fast-paced medical environment, and enjoys interacting with a diverse patient community.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist patients during check-in and check-out, ensuring accurate collection of co-pays and verification of insurance details.</p><p>• Schedule patient appointments and follow-ups while coordinating referrals and pre-authorizations with other healthcare providers.</p><p>• Communicate effectively in English and a second language, such as Spanish, to address patient inquiries and provide translations when necessary.</p><p>• Maintain patient charts and documentation in compliance with office and regulatory standards.</p><p>• Answer and route phone calls, messages, and requests promptly and accurately.</p><p>• Support office operations through filing, scanning, and performing general administrative tasks.</p><p>• Ensure patients understand instructions for medical procedures, tests, and follow-up visits.</p><p>• Uphold confidentiality and privacy standards in accordance with practice guidelines.</p><p>• Collaborate with clinicians and staff to promote a smooth workflow and enhance patient satisfaction.</p>
<p>We are seeking a Patient Registration/Intake/Admissions Specialist to join our client's team. The ideal candidate will welcome and process patients efficiently while ensuring accurate collection of information in a fast-paced healthcare environment.</p><p><em>Key Responsibilities:</em></p><ul><li>Greet and register patients upon arrival</li><li>Collect and verify personal, insurance, and billing information</li><li>Input data into electronic health record (EHR) systems</li><li>Answer questions regarding forms, procedures, and appointments</li><li>Coordinate with clinical and administrative teams to facilitate patient flow</li><li>Maintain confidentiality and comply with HIPAA and other healthcare regulations</li></ul><p><br></p>
<p>We are looking for a meticulous Medical Receptionist to join our OB/GYN healthcare team in San Francisco AND Sausalito California. This role is pivotal in providing exceptional support to patients and clinicians, ensuring smooth administrative operations in a fast-paced medical environment. As a Contract-to-long-term position, it offers an excellent opportunity for growth and skill development within the healthcare industry.</p><p><br></p><p>8:30AM-5PM Monday-Friday onsite in Sausalito and trains for the first few months in SF </p><p><br></p><p>Responsibilities:</p><p>· <strong>Greet patients professionally, both in person and over the phone</strong></p><p>· <strong>Knowledge of Obstetrical and Gynecological appointment protocol. </strong></p><p>· <strong>Answers incoming phone calls promptly and provides triage concerns efficiently </strong></p><p>· <strong>Collects copayments and past due balances at time of phone call and when checking in patients.</strong></p><p>· <strong>Handles scheduling and rescheduling appointments; calls no shows, bumped appts, and cancellations; modifies schedules for clinicians as needed. </strong></p><p>· <strong>Scanning: scans insurance cards, consents and other patient paperwork.</strong></p><p>· <strong>Liaise with medical staff to provide patient access to care</strong></p><p>· <strong>Comforting patients by anticipating anxieties and effectively answering questions. Provide liaison support when ap</strong></p><p>· <strong>Sort through mail</strong></p><p>· <strong>Post payments sent through USPS</strong></p><p>· <strong>Handles front office technical and maintenance issues. </strong></p><p>· <strong>Weekly office upkeep: laundry, kitchen, storage and personal spaces.</strong></p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013332338**</p>
<p>Are you a caring and compassionate individual who enjoys helping others? Robert Half is looking for dynamic Medical Receptionists with healthcare specific experience to assist our clients in the area. These important care positions frequently become available and we’re looking for vibrant individuals to grow our talent pool. The ideal Medical Receptionist will have experience working in a community health center and have medical insurance knowledge. The Medical Receptionist will enter and review referrals and prior authorization requests, including researching and obtaining additional information as necessary or returning to sender, per standard policies and procedures. The Patient Access Specialist will also review claims for appropriate billing and correct payment, identify and route claims for advanced or clinical review, and assist in providing coordinated care. </p>
We are looking for a detail-oriented Administrative Assistant to join our team in Miami Beach, Florida. In this long-term contract position, you will play a vital role in ensuring efficient front desk operations while providing exceptional support to both staff and patients. This role requires strong organizational skills and the ability to handle administrative tasks with professionalism and discretion.<br><br>Responsibilities:<br>• Welcome patients upon arrival and assist them with the check-in process.<br>• Maintain an organized and tidy reception and front desk area.<br>• Address patient inquiries regarding appointments and instructions with clarity and professionalism.<br>• Collect payments and ensure patient information is accurately updated.<br>• Manage patient files, perform basic record-keeping, and support staff with administrative tasks.<br>• Prepare charts and collaborate with the team on various office tasks.<br>• Keep track of office supplies and ensure medical inventory is well-organized.<br>• Adhere to organizational policies to safeguard patient confidentiality and privacy.
<p>Robert Half is seeking a friendly and detail-oriented Medical Receptionist to join a leading healthcare organization. This frontline role is critical for delivering an exceptional patient experience and ensuring efficient office operations.</p><p><br></p><p><strong>Hours</strong>: </p><p>Monday: 6:30a - 4pm</p><p>Tuesday: 7:30am - 4pm</p><p>Wednesday: 8am - 5:45pm</p><p>Thursday: 11:30am - 5:45pm</p><p>Friday: 6:30a - 3:30pm</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet all patients upon arrival with eye contact and a kind, enthusiastic, and helpful demeanor; request patients to sign in and collect required information; communicate any delays and expected wait times.</li><li>Maintain communication with clinical staff to ensure smooth patient flow and proactively update waiting patients regarding their status.</li><li>Copy, scan, and verify patient insurance cards; cross-check insurance details with medical records and obtain/update patient signatures as needed.</li><li>Schedule appointments and medical tests, including appropriate X-ray studies; coordinate with patients regarding referrals and instruct them to contact their primary care provider if necessary.</li><li>Answer all incoming calls promptly and courteously, transferring calls as needed and adhering to professional telephone etiquette standards.</li><li>Organize new patient charts prior to visits, place completed charts in designated files, and print/distribute daily patient lists.</li><li>Collect co-payments and balances, obtain encounter forms, and schedule follow-up appointments; thank patients for choosing the healthcare provider and inquire if additional assistance is needed.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Chattanooga, Tennessee. This direct hire, permanent position is ideal for someone with strong organizational skills and the ability to manage multiple tasks efficiently. You will play a key role in supporting office operations and ensuring smooth communication within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming calls professionally and direct inquiries to the appropriate department.</p><p>• Provide administrative support by managing schedules, coordinating meetings, and organizing documentation.</p><p>• Prepare expense reports with accuracy and ensure timely submission.</p><p>• Generate detailed reports and maintain records to support operational efficiency.</p><p>• Create well-designed presentations tailored to business needs.</p><p>• Assist with general office tasks, including filing, data entry, and correspondence.</p><p>• Monitor and restock office supplies as needed to maintain a functional workspace.</p><p>• Collaborate with team members to streamline administrative processes.</p><p>• Ensure confidentiality and accuracy when handling sensitive information.</p>
