<p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. This position is Monday to Friday 8 am to 5 pm onsite.</p><p><br></p><p>Responsibilities:</p><p>• Manage inbound calls and provide exceptional customer service</p><p>• Handling mailing, phone calls, catering, scheduling, calendar</p><p>• Maintain effective email correspondence with customers and team members</p><p>• Utilize Microsoft Office Suite extensively, using Goggle Suite</p><p>• Schedule appointments and manage calendars for team members</p><p>• Handling a busy multiline phone system</p><p>• Supporting C-level executives</p><p>• Will be responsible for catering orders</p><p><br></p><p><br></p><p><br></p><p><br></p>
<p>We are seeking a proactive and highly organized Executive Assistant to provide comprehensive support to a Menomonee Falls, WI area organization. The ideal candidate will excel in managing a variety of tasks such as scheduling meetings, expense reporting, booking travel, and overseeing social media accounts. This role demands a detail-oriented, tech-savvy professional with exceptional communication skills and the ability to anticipate needs in a fast-paced environment. </p><p><strong>Job Responsibilities:</strong></p><ul><li>Manage complex calendars, coordinate schedules, and ensure meetings are organized efficiently.</li><li>Prepare detailed expense reports and handle reimbursements in alignment with company policies.</li><li>Coordinate domestic and international travel arrangements, including itineraries, transportation, and accommodations.</li><li>Assist in managing the organization’s social media presence by scheduling posts, monitoring engagement, and providing analytics.</li><li>Handle confidential information and communications with discretion.</li><li>Serve as a point of contact between senior leadership, clients, and other internal or external stakeholders.</li><li>Create and edit correspondence, reports, spreadsheets, and presentations as needed.</li><li>Organize and maintain electronic files, contracts, and important documents.</li><li>Participate in planning and execution of special projects or events.</li><li>Continuously seek ways to enhance operational efficiency and prioritize key initiatives.</li></ul>
We are looking for a skilled Paralegal to join our team in Seattle, Washington. The ideal candidate will assist in managing workers’ compensation cases and provide vital support to attorneys in preparing and resolving legal matters. This role requires strong organizational skills, attention to detail, and the ability to handle complex legal tasks independently while collaborating effectively with clients and professionals.<br><br>Responsibilities:<br>• Conduct thorough investigations and analyses of workers’ compensation claims, identifying outstanding benefits and creating action plans to address them.<br>• Communicate directly with clients, attorneys, court staff, and other relevant professionals to facilitate case progress.<br>• Perform legal research and analysis, including reviewing applicable statutes, regulations, and judicial decisions.<br>• Draft demand letters and other substantive legal correspondence to support case resolution.<br>• Participate in client meetings, as well as discussions with medical providers and vocational rehabilitation counselors, to gather necessary information.<br>• Resolve routine legal matters under the guidance of attorneys, including negotiating settlements when appropriate.<br>• Maintain and organize a high volume of cases, ensuring accurate tracking and record-keeping.<br>• Utilize case management software to monitor case progress and ensure all deadlines are met.<br>• Assist in trial preparation, including the coordination of discovery materials and other litigation-related tasks.
<p>Our client, a successful law firm, is looking for a detail-oriented Legal Office Manager/Administrator to oversee administrative operations in a legal office setting.</p><p><br></p><p><strong>Role:</strong> Legal Office Administrator</p><p><strong>Location: </strong>Manchester, NH</p><p><strong>Salary:</strong> $70,000 - $90,000 (depending on experience)</p><p><strong>Schedule: </strong>In-Office with flexibility to work from home when needed (sick, personal reasons, appointments, etc.)</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage daily administrative and office operations to ensure a productive work environment.</li><li>Handle client billing, A/R, A/P, and other financial management duties.</li><li>Maintain and monitor office equipment, supplies, and vendor relationships.</li><li>Serve as a primary point of contact for clients, providing professional and courteous customer service.</li><li>Support attorneys and staff with administrative tasks, document management, and scheduling as needed.</li><li>Assist with data entry, filing, correspondence, and other clerical duties.</li><li>Ensure confidentiality and accuracy in handling sensitive client and financial information.</li><li>Identify and resolve administrative or operational issues efficiently.</li></ul>
<p>Exciting healthcare tech company in Bethesda, MD is hiring an experienced Executive Assistant/Chief of Staff to the CEO. The ideal candidate will bring exceptional organizational skills, attention to detail, and the ability to manage complex schedules, travel arrangements, and executive communications while contributing to the strategic advancement of company initiatives. If you're a dynamic Executive Assistant or Chief of Staff with at least 10 years of C-level support experience - consider applying!</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate CEO's calendar, ensuring seamless scheduling of meetings and events.</p><p>• Prepare and organize materials for CEO's meetings, including presentations and agendas.</p><p>• Arrange and oversee domestic and international travel logistics, including itineraries, accommodations, and transportation.</p><p>• Support Board activities by organizing quarterly meetings, preparing documents, and ensuring timely communication.</p><p>• Process and submit expense reports, ensuring accuracy and compliance.</p><p>• Create high-quality presentations using Microsoft PowerPoint and Canva to support executive communications.</p><p>• Draft and edit detailed correspondence and communications on behalf of leadership.</p><p>• Maintain confidentiality while managing sensitive information and documents.</p><p>• Collaborate with internal teams to ensure smooth operations and alignment with organizational goals.</p>
<p>We are looking for a skilled Paralegal to join our team on a long-term contract basis in Charlotte, North Carolina. In this role, you will provide essential support in civil litigation cases, working closely with attorneys to manage case files and ensure timely preparation of legal documents. This position is ideal for someone with keen attention to detail, a strong background in litigation processes, and proficiency in case management software.</p><p><br></p><p>Responsibilities:</p><p>• Assist attorneys in managing a caseload of approximately 50-55 litigation cases, ensuring all deadlines are met.</p><p>• Draft and file legal documents, including complaints, discovery requests, and interrogatories.</p><p>• Conduct legal research and compile relevant information to support ongoing litigation.</p><p>• Manage case files using Neos and other case management software to maintain accurate records.</p><p>• Coordinate and schedule meetings, hearings, and depositions as required.</p><p>• Review and organize discovery documents to prepare for trials and other legal proceedings.</p><p>• Maintain effective communication with clients, attorneys, and court personnel.</p><p>• Provide administrative support, including maintaining calendars and tracking important deadlines.</p><p>• Collaborate with team members to ensure seamless case management and workflow.</p><p>• Adapt quickly to the needs of the team and assist in various legal tasks as required.</p>
<p>Litigation Paralegal </p><p><br></p><p>Our client, a leading regional law firm located downtown Denver is looking for a 7 plus years experienced Litigation Paralegal to join its highly-respected litigation group. Responsibilities include drafting pleadings, discovery, and correspondence; assisting attorneys with deposition preparation and other discovery requests, preparing for client meetings, document productions, depositions, hearings and trials. Additional duties include routine handling of correspondence; and maintaining an electronic case management system to ensure all deadlines are met for assigned cases. Our client prefers candidates with a Bachelor's Degree and 7 plus years of complex commercial litigation paralegal experience from within a law firm setting. Experience should also include prior trial attendance and preparation for trial, case organization and management, calendaring, and excellence in performing all traditional paralegal activities related to bringing mid- to large-scale commercial litigation matters to trial. The litigation group utilizes Relativity and e-discovery programs including technology-assisted review and predictive coding. As such, the successful candidate will have experience with these, or similar, programs. In addition, the paralegal should possess the ability to work as part of a team with attorneys, paralegals, and secretaries and/or to work independently with little supervision; hold strong interpersonal communication skills; have the ability to follow through on multiple projects while continuing to be detail oriented; and be flexible to work overtime and under the pressure of deadlines as necessary. Limited travel is possible. This is a billable hour position with an annual billable requirement of 1500 hours. Our client offers a benefits package that includes medical, dental, vision, 401k + match, profit sharing, and vacation/sick/personal time off. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!</p>
We are looking for an experienced Paralegal to join our team in Fort Worth, Texas. This is a Contract-to-Permanent position offering an opportunity to contribute to complex legal proceedings and assist attorneys in all stages of litigation. The ideal candidate is detail-oriented, highly organized, and skilled in managing case files, drafting legal documents, and coordinating trial preparation.<br><br>Responsibilities:<br>• Support attorneys throughout all phases of litigation, including case preparation, discovery, trial, and post-trial activities.<br>• Conduct legal research and analyze information to develop case strategies.<br>• Organize and maintain comprehensive case files, ensuring all documents and records are accurate and accessible.<br>• Draft, review, and edit legal documents such as pleadings, motions, subpoenas, and settlement agreements.<br>• Coordinate deposition schedules, witness preparation, and logistics for trials.<br>• Manage electronic discovery databases, including document production and review processes.<br>• Communicate effectively with clients, court personnel, opposing counsel, and other stakeholders.<br>• Monitor deadlines, track court calendars, and ensure procedural requirements are met.<br>• Assist in trial preparation by creating trial binders, exhibits, and demonstrative materials.
<p>Robert Half is assisting a professional services firm in the recruiting for an Administrative Assistant to provide comprehensive administrative support within their organization. The ideal candidate will possess excellent communication skills, a professional demeanor, and the ability to effectively handle multiple deadlines in a fast-paced environment. This role focuses on delivering administrative support to enhance the efficiency of day to day operations while maintaining the highest standards of confidentiality and accuracy.</p><p><br></p><p>This is a permanent placement opportunity offering health insurance, paid time off, annual bonus eligibility and 401k match. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support:</strong></li><li>Manage calendars, schedule meetings, and coordinate travel arrangements </li><li>Prepare, edit, and format documents, correspondence, and presentations with a high degree of accuracy.</li><li>Assist in the preparation and filing of legal documents, contracts, and filings, ensuring filings align with deadlines</li><li>Handle sensitive and confidential legal correspondence.</li><li><strong>Client Interaction:</strong></li><li>Serve as a point of contact for clients and external stakeholders, managing communications professionally and efficiently.</li><li>Screen, route, and respond to incoming calls and emails, providing outstanding client service.</li><li><strong>File and Record Management:</strong></li><li>Maintain organized and up-to-date electronic and physical filing systems for documents.</li><li>Assist in tracking and logging billable hours for projects using timekeeping software</li><li><strong>Team Collaboration:</strong></li><li>Coordinate with other staff members to support projects and deliverables.</li><li>Assist with meeting preparations, agendas, and minutes when requested.</li><li><strong>Office Management Tasks:</strong></li><li>Oversee supply inventory and arrange procurement, ensuring smooth operation of the team’s workspace.</li><li>Manage incoming and outgoing mail, including deliveries and courier services.</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team in Hackensack, New Jersey. This Contract-to-permanent position is ideal for someone who thrives in a fast-paced environment and enjoys supporting operations through effective communication, organization, and multitasking. The role involves providing administrative and clerical support to ensure smooth day-to-day functioning of legal and office processes.<br><br>Responsibilities:<br>• Manage client communication and intake, including sending questionnaires, explaining consultation procedures, and following up with potential clients.<br>• Prepare and assemble retainer agreements and assist with setting up matters effectively.<br>• Monitor incoming calls, log daily calls into attorney time sheets, and return client calls to schedule appointments or provide necessary information.<br>• Maintain legal calendars by tracking court dates, mail deadlines, and ensuring compliance with scheduling commitments.<br>• Coordinate daily schedules for attorneys, ensuring they are informed of meetings, deadlines, and required actions.<br>• Process incoming mail by date stamping, scanning, and distributing it to the appropriate recipients.<br>• Scan assigned documents with attention to detail, ensuring proper settings for double-sided and multi-page files.<br>• Prepare outgoing mail, including daily mail drop-offs, obtaining date stamps, and using postage machines accurately.<br>• Track legal deadlines and ensure all case requirements are met in a timely manner.<br>• Support office operations by ordering supplies, managing logistics, and coordinating lunch deliveries when needed.
<p>Our client is seeking a highly professional Senior Administrative Assistant to support executives and senior leadership with advanced administrative tasks, organization, and operations management. The ideal candidate has extensive experience in high-level administrative work, possesses exceptional organizational and time-management skills, and is comfortable handling sensitive and confidential information. This role offers a unique opportunity to work closely with decision-makers and play an integral part in the success of the organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level administrative support, including managing complex calendars, coordinating meetings, and arranging travel logistics.</li><li>Serve as the primary contact for internal and external communications on behalf of executives, ensuring professionalism and accuracy.</li><li>Prepare, organize, and manage high-level reports, presentations, correspondence, and other documents with precision.</li><li>Act as a gatekeeper for executives, prioritizing tasks and scheduling to ensure efficient operations.</li><li>Organize and support company meetings and events, including handling logistics, materials preparation, and follow-ups.</li><li>Manage deadlines and assist with project coordination to ensure deliverables are met in a timely manner.</li><li>Handle confidential and high-priority information with discretion and integrity.</li><li>Maintain office efficiency by keeping records, filing systems, and communication channels organized.</li><li>Collaborate with other administrative staff to provide seamless operational support.</li><li>Proactively identify efficiencies and improvements in administrative processes.</li></ul><p><br></p>
<p>Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior executives and leadership. This role requires a professional who thrives in dynamic environments, has exceptional problem-solving skills, and can effectively handle multiple priorities. The Executive Assistant will act as a trusted right-hand to the executive team, ensuring their schedules and operational needs are managed seamlessly while maintaining the highest level of confidentiality and professionalism.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars and appointments, ensuring schedules are optimized and conflicts are resolved proactively.</li><li>Coordinate all aspects of meeting preparation, including agenda creation, materials, and follow-ups.</li><li>Arrange travel logistics, including booking flights, accommodations, transportation, and preparing detailed itineraries.</li><li>Serve as the primary point of contact between executives and internal/external stakeholders, including managing correspondence.</li><li>Assist executives with communications and drafting of presentations, reports, and other business-critical documents.</li><li>Maintain and organize sensitive and confidential information with utmost discretion.</li><li>Plan and execute company events or team activities as needed, managing logistics and ensuring smooth execution.</li><li>Track and reconcile expense reports promptly and accurately.</li><li>Research and analyze information as needed to support executive decision-making.</li><li>Identify opportunities for process improvements in administrative tasks and implement time-saving practices.</li></ul><p><br></p>
<p><strong>Position Overview:</strong></p><p>We are seeking an experienced and professional <strong>Executive Assistant</strong> to provide high-level administrative and operational support to senior leadership in a fast-paced and dynamic environment. The ideal candidate is highly organized, proactive, and capable of handling confidential information with discretion. If you excel in anticipating needs, have excellent communication skills, and thrive in a corporate setting, this position is for you.</p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the trusted point of contact for senior executives, contributing to seamless communication and operations.</li><li>Manage and coordinate executive calendars, schedules, and appointments, ensuring efficient use of time.</li><li>Arrange travel itineraries, accommodations, meetings, and events, both domestic and international.</li><li>Prepare and edit correspondence, reports, charts, presentations, and other documentation for executive review.</li><li>Facilitate and monitor deadlines, managing ongoing projects and ensuring timely delivery of objectives.</li><li>Act as a gatekeeper for executive communication, fielding phone calls, emails, and requests.</li><li>Support the development of presentations and materials for meetings, including board events.</li><li>Conduct research and assist with data collection, providing recommendations and insights as needed.</li><li>Maintain confidentiality for sensitive information and exercise discretion at all times.</li></ul>
<p>We are looking for a highly skilled Commercial Real Estate Paralegal to join our team in WPB, Florida. This role requires expertise in drafting lease agreements, managing legal processes, and handling rent escalations with precision. If you have a strong background in civil litigation and trial preparation, we encourage you to apply. <strong>Please send your resume to Stacey Lyons via LinkedIn for IMMEDIATE consideration!!</strong></p><p><br></p><p>Responsibilities:</p><p>• Draft comprehensive commercial real estate lease agreements from inception with accuracy and attention to detail.</p><p>• Review and analyze lease terms, amendments, and related legal documents to ensure compliance with applicable laws and regulations.</p><p>• Handle rent escalation procedures, including calculations and documentation.</p><p>• Utilize Yardi or similar case management software to maintain organized and accurate records.</p><p>• Conduct legal research and discovery to support civil litigation cases.</p><p>• Assist in trial preparation by organizing evidence, drafting pleadings, and coordinating with attorneys.</p><p>• Manage case files effectively, ensuring deadlines are met and all necessary documentation is up-to-date.</p><p>• Communicate with clients and stakeholders to address inquiries and provide updates on case progress.</p><p>• Collaborate with internal teams to streamline processes and improve efficiency in managing real estate legal matters.</p>
<p>We are seeking an experienced Non-Profit Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract-to-hire in St Paul, MN. </p><p> </p><p><strong>Description</strong></p><ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul>
<p>We are looking for a detail-oriented Junior Paralegal to join our client's team in Tolland, Connecticut. This Contract-to-Hire position offers an excellent opportunity for candidates eager begin their legal career by contributing to administrative and compliance tasks in a fast-paced environment. The ideal candidate will have strong organizational skills and the ability to support legal operations effectively.</p><p><br></p><p>Responsibilities:</p><p>• Input and update compliance-related data using Salesforce and other software tools.</p><p>• Verify and maintain the accuracy of customer information, including names and addresses, for record-keeping purposes.</p><p>• Conduct thorough reviews to ensure compliance documentation meets legal and administrative standards.</p><p>• Collaborate with team members on various administrative projects as assigned.</p><p>• Organize and manage legal documents and records to facilitate efficient access and use.</p><p>• Assist with compliance reviews by gathering necessary information and preparing reports.</p><p>• Provide support in the preparation and maintenance of legal correspondence.</p><p>• Address and resolve discrepancies in customer data promptly and effectively.</p><p>• Ensure adherence to organizational policies and procedures in all administrative tasks.</p>
<p><strong>International Law Firm seeks Trusts & Probate Paralegal</strong></p><p>Am Law firm in Century City is adding to their team!</p><p><br></p><p><u>Responsibilities</u>: • Serve as the primary agent to high-wealth clients, trustees, and family members • Prepare estate and gift tax returns • Direct dealings with financial institutions to collect estate assets • Handle administration of decedent's assets with the ability to resolve obstacles • Oversee preparation and filing of petitions and ongoing accountings related to guardianship and conservatorship proceedings</p><p><br></p><p><u>In Office</u>: 4 days per week in Century City</p><p><br></p><p><u>Hours</u>: 37.5 hour week with occasional overtime</p><p><br></p><p><u>Perks</u>: We've placed multiple candidates with the team over the years, who are happy and like this group!</p><p><br></p><p><strong>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p>
<p>We are seeking a highly organized, proactive Executive Assistant to support our executive leadership team. The ideal candidate will be a strong communicator, exceptional at managing schedules, and deeply organized. This role will ensure executives’ time is optimized, communications are handled smoothly, and administrative operations run seamlessly.</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage complex executive calendars, schedule meetings and travel, anticipate conflicts, and coordinate logistics for internal and external meetings.</li><li>Serve as primary point of contact for calls, emails, and correspondence. Draft and proofread communications while maintaining professionalism and confidentiality.</li><li>Prepare agendas and materials, take notes, track action items, and ensure timely follow-up.</li><li>Coordinate travel arrangements, itineraries, and expense reporting.</li><li>Maintain organized filing systems, contact lists, and record; perform research and data gathering as needed.</li><li>Assist with special projects, event coordination, and general administrative tasks to help executives meet deadlines and priorities.</li></ul>
We are looking for a skilled and detail-oriented Administrative Assistant to join our team in Oklahoma City, Oklahoma. This Contract-to-Permanent position offers the opportunity to work in a collaborative and organized environment while supporting essential back-office operations. The ideal candidate will bring expertise in administrative tasks and familiarity with life insurance, annuities, and IRAs.<br><br>Responsibilities:<br>• Process and verify applications for life insurance, annuities, and IRAs to ensure accuracy and completeness.<br>• Maintain and update detailed records of client policies and transactions in internal systems.<br>• Communicate with agents, clients, and carriers to gather missing information and resolve discrepancies in applications.<br>• Assist with policy servicing tasks, including updating beneficiaries, processing payments, and making policy changes.<br>• Prepare reports and track the progress of pending applications to ensure compliance with company and regulatory standards.<br>• Perform general administrative duties such as data entry, document preparation, and file management.<br>• Provide support to management and team members for day-to-day office operations.<br>• Handle inbound calls and inquiries in a courteous and efficient manner.<br>• Ensure all documentation is properly organized and compliant with company policies.
<p>We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in a fast-paced healthcare environment. This is a Contract to permanent position based in Memphis, Tennessee. The ideal candidate will thrive under pressure, demonstrate exceptional organizational skills, and possess advanced proficiency in Microsoft Office tools especially Excel. This role is fully onsite, offering the opportunity to work closely with executive leaders and contribute to important organizational initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex calendars, scheduling executive meetings and ensuring seamless coordination.</p><p>• Arrange and oversee travel plans, including booking accommodations and creating itineraries.</p><p>• Prepare detailed presentations and reports using advanced Microsoft Excel and PowerPoint skills.</p><p>• Extract and analyze data from various systems, compiling information into Excel spreadsheets with pivot tables and formulas.</p><p>• Serve as a key point of contact for the Chief, addressing inquiries and ensuring priorities are handled efficiently.</p><p>• Provide guidance and assistance on travel logistics for senior leadership.</p><p>• Collaborate with high-level executives to support patient care and safety initiatives.</p><p>• Maintain discretion while handling sensitive information and communications.</p><p>• Adapt to a fast-paced environment with heavy responsibilities, ensuring deadlines and expectations are met.</p><p>• Identify opportunities to ask critical questions and clarify tasks to improve workflow.</p>
We are looking for an experienced Paralegal to join our team on a contract basis in Chicago, Illinois. This role involves providing comprehensive support in managing legal cases, handling client communications, and preparing necessary documentation. Ideal candidates will possess strong organizational skills and an ability to work efficiently in a fast-paced legal environment. <br> Responsibilities: • Organize and maintain case files, including adding new cases to internal systems and updating relevant records. • Schedule and coordinate client meetings to discuss discovery processes, gather necessary documentation, and provide updates. • Assist in preparing and filing legal documents such as complaints, summons, affidavits, and cover sheets. • Manage service tracking by issuing summons, updating service lists, and preparing motions for default when necessary. • Handle lien-related tasks, including issuing lien letters, updating lien information, and requesting medical bills from clients and facilities. • Prepare summaries of medical expenses and engage experts for larger cases when required. • Develop and maintain treater lists based on client information and periodically update lien holders to ensure accurate records. • Draft and issue written discovery to defendants, including specialized discovery for cases involving agency allegations. • Coordinate with attorneys to prepare for court appearances, including organizing case materials and creating memos on case status. • Manage probate estates for wrongful death cases and schedule expert calls for case reviews. <br> The pay range for this position is $35 to $45 Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
<p>We are looking for a detail-oriented Administrative Assistant to provide essential support to our Litigation team in Winston-Salem, North Carolina. This role requires a candidate with strong organizational skills and prior experience in litigation paralegal work. Ideal candidates will thrive in a fast-paced environment and demonstrate exceptional attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Offer administrative support to the sales team, ensuring smooth operations and effective communication.</p><p>• Handle legal documentation and assist with litigation-related tasks as needed.</p><p>• Coordinate schedules, meetings, and appointments to maximize efficiency.</p><p>• Maintain organized records and ensure accurate data management.</p><p>• Prepare reports, presentations, and correspondence to support team goals.</p><p>• Respond to inquiries promptly and effectively, representing the company in a detail-oriented manner.</p><p>• Collaborate with other departments to streamline processes and improve workflow.</p><p>• Monitor deadlines and ensure timely completion of tasks and projects.</p><p>• Perform general office duties such as filing, scanning, and managing supplies.</p><p>• Assist in tracking and updating key sales metrics and client information.</p>
<p>A fast-growing tech start-up in Santa Monica is hiring an Executive Assistant on a contract-to-hire basis. The role requires an onsite presence, where the chosen candidate will support several executives by managing administrative tasks, ensuring efficiency in the day-to-day operations, and handling high-priority responsibilities with professionalism and discretion.</p><p><br></p><p>Key Roles and Responsibilities:</p><p>• Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements to optimize their time and ensure smooth workflows.</p><p>• Prepare and manage expense reports, meeting materials, and correspondence on behalf of the executives, maintaining a high level of accuracy and confidentiality.</p><p>• Act as a liaison between executives and both internal teams and external stakeholders, ensuring timely and clear communication.</p><p>• Anticipate the needs of executives by identifying ways to improve efficiency, streamline workflows, and proactively manage challenges before they arise.</p><p><br></p><p>The ideal candidate will have 4+ years of Executive Assistant experience, ideally in a fast-paced or high-growth environment. Proficiency with tools such as Google Workspace, Slack, and Zoom is required. A bachelor’s degree is preferred but not mandatory for candidates with strong organizational skills and demonstrated expertise in supporting high-level executives. This onsite role that can pay $80-90k once permanent.</p>
<p>Robert Half is seeking a dynamic Executive Assistant to support senior executives or leadership teams in a fast-paced environment. The ideal candidate is highly organized, proactive, and capable of independently managing projects, coordinating complex schedules, and handling sensitive information. This pivotal role requires excellent communication and problem-solving skills to ensure seamless support and contribute to the organization’s success. </p><p><br></p><p>Key Responsibilities</p><ul><li> Calendar Management: Maintain detailed executive calendars, prioritize appointments, and schedule meetings. </li><li>Travel Coordination: Arrange domestic and international travel itineraries, including flights, accommodations, and logistics. </li><li>Document Preparation: Draft, edit, and finalize correspondence, presentations, and reports with high attention to detail. </li><li>Stakeholder Communication: Act as a liaison between executives and internal/external contacts, managing sensitive and timely communication. </li><li>Event Planning: Coordinate events, conferences, and team-building engagements with precision. </li><li>Administrative Support: Handle multitasking responsibilities such as expense reporting, filing systems, and general office coordination. </li><li>Project Management: Oversee or assist in special projects by managing timelines, deliverables, and stakeholders. </li><li>Confidentiality: Manage sensitive and confidential information, ensuring discretion and compliance with company policies.</li></ul>
Proposal Coordinator - 3+ Months, Potential for permanent, On-Site, 40 hours a week in North Dallas! Robert Half, Marketing & Creative is looking for a Proposal Coordinator to bring on for the next 3+ months, on-site in the North Dallas area, long-term is probable. Proposal Coordinator will be overseeing proposal and grant assets and elements, routing internal approvals and gathering content from multiple departments and managers. Proposal Coordinator will act as the liaison and home base for gathering, organizing, and delivering proposal-related requirements, Proposal Coordinator will be reading and interpreting technical and legal documents, to ensure details align with requirements supporting the compliance and risk assessment processes. Proposal Coordinator will work with all levels in the organization, ensuring communication and smooth transition throughout the proposal and grant process.
