We are looking for a highly organized and proactive Executive Assistant to provide dedicated support to senior leadership. This Contract to permanent position offers an opportunity to contribute to the smooth operation of executive-level tasks while working in a dynamic and detail-oriented environment. The role is based in Cordova, Tennessee.<br><br>Responsibilities:<br>• Manage executive calendars, ensuring appointments, meetings, and deadlines are effectively scheduled and prioritized.<br>• Arrange and book travel accommodations, including flights, hotels, and transportation, to meet the needs of executives.<br>• Coordinate complex travel itineraries and ensure all travel plans align with organizational goals.<br>• Prepare and organize materials for executive meetings, including agendas, presentations, and detailed notes.<br>• Serve as a point of contact for internal and external communication, ensuring timely responses and efficient handling of inquiries.<br>• Maintain confidentiality while handling sensitive information and executive correspondence.<br>• Monitor deadlines and follow up on tasks to ensure timely completion of executive commitments.<br>• Assist in planning and coordinating events or meetings, including logistics and vendor management.<br>• Provide general administrative support, including document preparation and record management.<br>• Collaborate with other departments to streamline executive operations and resolve scheduling conflicts.
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior management within the healthcare industry. This role requires exceptional organizational abilities and interpersonal skills to ensure the efficient operation of the office for the Chief Nursing Officer. As a contract-to-permanent position based in Memphis, Tennessee, this opportunity is ideal for professionals seeking to contribute to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Manage complex calendars, schedule meetings and appointments, and coordinate travel arrangements for senior executives.<br>• Prepare and proofread correspondence, reports, presentations, and other documents with attention to detail and accuracy.<br>• Create and maintain effective workflows and communication channels to facilitate the completion of various projects and tasks.<br>• Act as an administrative liaison, making informed decisions in the executive's absence while maintaining discretion and professionalism.<br>• Monitor and control office budgets, tracking expenditures related to supplies, subscriptions, and travel.<br>• Organize and manage meeting materials, including agenda planning, note-taking, and follow-up on action items.<br>• Establish and maintain efficient filing systems for departmental and confidential materials.<br>• Operate standard office equipment and utilize Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook.<br>• Handle confidential information with discretion, applying tact and diplomacy in all interactions.<br>• Perform additional administrative tasks as required to support the executive team.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Memphis, Tennessee. This is a contract position that offers the opportunity to support the operations of multiple departments while contributing to the organization’s overall efficiency. The ideal candidate will possess strong organizational skills and a proactive approach to handling administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support across three departments.</p><p>• Maintain and organize departmental records and filing systems, ensuring easy access to important documents and information.</p><p>• Monitor inventory levels, purchase office supplies, and maintain an organized workspace to meet departmental needs.</p><p>• Coordinate and schedule meetings, events, and room reservations, ensuring seamless planning and execution.</p><p>• Assist the Director with application processes, orientation, and recruitment activities.</p><p>• Process invoices and maintain accurate records for departmental and program-related transactions.</p><p>• Serve as a communication liaison by disseminating important information, publishing schedules, and updating the department’s web content.</p><p>• Operate and maintain office equipment, including computers and copiers, while utilizing relevant software to support departmental functions.</p><p>• Ensure consistent attendance to effectively perform essential job duties and contribute to the team’s success.</p>
We are looking for an experienced Administrative Assistant to join our team in Memphis, Tennessee. This is a fully onsite, long-term contract position within the healthcare industry, offering an excellent opportunity to support a diverse and collaborative team. The role involves managing administrative tasks for a group of team members, ensuring seamless daily operations.<br><br>Responsibilities:<br>• Coordinate and manage calendars for multiple team members, ensuring schedules are optimized and conflicts are avoided.<br>• Arrange travel accommodations and process reimbursement requests for staff members.<br>• Provide administrative support to approximately 35 team members, with a primary focus on eight key personnel.<br>• Handle inbound calls and ensure prompt and attentive communication with internal and external stakeholders.<br>• Organize and maintain records, ensuring accuracy and accessibility for the team.<br>• Assist with scheduling meetings and appointments, ensuring all logistics are handled efficiently.<br>• Support the team by performing data entry tasks and maintaining updated information in relevant systems.<br>• Act as a receptionist when needed, greeting visitors and managing front desk responsibilities.<br>• Foster a friendly and cooperative work environment by collaborating effectively with team members.<br>• Ensure all administrative tasks are completed in a timely and thorough manner.
We are looking for a detail-oriented Administrative Assistant to join our team in Collierville, Tennessee. This Contract to permanent position offers an excellent opportunity for someone who thrives in organizational tasks and enjoys contributing to the smooth operation of an office environment. You will play a key role in supporting daily administrative functions and ensuring efficient communication within the organization.<br><br>Responsibilities:<br>• Manage incoming calls, providing prompt and attentive responses to inquiries.<br>• Perform accurate data entry to maintain organized records and databases.<br>• Coordinate daily administrative functions to support office operations.<br>• Greet and assist visitors, ensuring a welcoming and organized atmosphere.<br>• Handle scheduling and calendar management for meetings and appointments.<br>• Prepare and distribute documents, reports, and correspondence.<br>• Maintain office supplies inventory and coordinate orders as needed.<br>• Support team members by addressing administrative needs and troubleshooting minor issues.<br>• Ensure compliance with company policies and procedures in all administrative tasks.<br>• Collaborate with other departments to facilitate smooth communication and workflow.
