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156 results for Executive Assistant jobs

Executive Assistant

Philadelphia, PA
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
Robert Half is seeking an Executive Assistant to provide high-level administrative support and help keep daily operations running efficiently at our client in the Greater Philadelphia area. This Executive Assistant role requires strong judgment, excellent organization, and the ability to manage competing priorities while supporting leadership effectively. The ideal candidate is comfortable handling sensitive information, coordinating logistics, and maintaining clear communication across teams and external contacts. Responsibilities:<ul><li>Oversee leadership calendars by arranging appointments, organizing schedules, and preparing meeting logistics to support efficient time management.</li><li>Coordinate meetings from planning through follow-up, ensuring action items, priorities, and next steps are tracked accurately.</li><li>Arrange travel plans, compile supporting materials, and assist with special assignments that require careful organization and timely execution.</li><li>Monitor key deadlines, ongoing tasks, and operational updates to help leadership stay informed and on schedule.</li><li>Serve as a reliable point of contact for internal teams and external partners, helping maintain clear and effective communication.</li><li>Organize records, correspondence, and executive files so information is current, accessible, and well maintained.</li><li>Provide day-to-day administrative support to leadership, helping streamline office activities and maintain workflow continuity.</li></ul>
2026-06-19T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
110000 - 140000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to the Executive Director and Executive Office of a consulting firm in Washington, DC. This role is ideal for someone who excels at managing competing priorities, coordinating complex schedules, and handling confidential matters with professionalism. The position offers the opportunity to work closely with senior leadership in a fast-paced environment while helping keep executive operations organized and efficient. Responsibilities:• Manage the Executive Director’s calendar, coordinate appointments, and organize day-to-day scheduling with careful attention to shifting priorities.• Arrange domestic and international travel, develop detailed itineraries, and ensure all logistical plans are prepared in advance.• Create executive briefing materials by gathering background information, summarizing key details, and preparing supporting documentation.• Support meetings and board-related activities by assembling agendas, preparing materials, and helping maintain follow-up items.• Serve as a primary point of contact for the Executive Office, handling communications professionally and directing inquiries appropriately.• Assist with presentations, reports, and research assignments, including the preparation of PowerPoint materials and other documents.• Process and monitor expense reports for the Executive Office with accuracy and timeliness.• Handle sensitive information with discretion while helping prioritize projects and urgent requests on behalf of senior leadership. All interested candidates in this Executive Assistant role and other fulltime opportunities across the Washington D.C. area please send your resume to Justin Decker via LinkedIn.
2026-06-24T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
145000 - 165000 USD / Yearly
We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2026-06-12T00:00:00Z

Executive Assistant

Davenport, IA
onsite
Permanent / Full Time
72000 - 100000 USD / Yearly
Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company!Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We’re on the hunt for a proactive and organized Executive Assistant to directly support our President so they can focus on driving the business forward.As an integral member of our team, you’ll enjoy a collaborative, close-knit work environment where ideas and solutions flow freely. We also know the value of connecting outside the office—join us for annual company events, team-building activities, and celebrations that help you feel at home while developing rewarding relationships across the organization. Why You’ll Love It Here:<ul><li>Family-Owned Legacy: Be part of a company that has deep roots in the community and values integrity, tradition, and results.</li><li>Collaborative and Supportive Team: Work alongside talented professionals in an energetic, fast-paced office. </li><li>Company Activities: From community involvement to celebrating milestones, this company is not shy about appreciating their employees.</li><li>Opportunities for Impact: Assist the President directly and play a key role in organizational decision-making and outcomes.</li></ul>Responsibilities:In this role, you’ll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include:<ul><li>Proactively managing the President’s calendar, meetings, travel, and events.</li><li>Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks.</li><li>Drafting, editing, and sending professional communications on behalf of the President.</li><li>Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries.</li><li>Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics.</li><li>Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies.</li></ul>
2026-06-19T00:00:00Z

Executive Assistant

Las Vegas, NV
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
We are looking for an Executive Assistant to support senior leadership at a long-standing Las Vegas union training organization. This position plays an essential role in keeping executive operations organized, communications timely, and financial processes running smoothly. The ideal candidate brings strong judgment, discretion, and the ability to manage competing priorities while representing leadership with confidence. Responsibilities:• Oversee complex executive calendars, schedule meetings, and ensure leadership commitments are coordinated efficiently.• Arrange domestic and business travel logistics, including itineraries, reservations, and related planning details for executive staff.• Manage day-to-day administrative activities for the executive office, helping maintain organized workflows and responsive support.• Coordinate internal and external communications, preparing correspondence and ensuring timely follow-up with key stakeholders.• Support accounts payable activities by reviewing documentation, tracking invoices, and helping maintain accurate financial records.• Prepare materials for executive meetings, including agendas, supporting documents, and follow-up action items.• Serve as a detail-oriented point of contact for senior leaders, staff, vendors, and partner organizations, handling interactions with diplomacy and discretion.• Assist with departmental projects and special initiatives, ensuring deadlines, details, and deliverables remain on track.
2026-07-10T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leaders within a fast-paced financial services environment. This role blends executive coordination, communication support, and office administration, requiring someone who can stay ahead of priorities and keep operations running smoothly. The ideal candidate is organized, experienced, and confident managing shifting demands while maintaining strong relationships with investors and external business partners. Responsibilities:• Manage dynamic schedules for multiple executives, balancing competing priorities, safeguarding focused work time, and anticipating upcoming support needs.• Prepare leaders for meetings by gathering relevant materials, organizing background information, and ensuring they are equipped well before each engagement.• Support investor relationship activities by monitoring interaction timelines, identifying accounts that need renewed attention, and creating concise briefing materials for calls and meetings.• Arrange business travel, including air transportation, lodging, local transit, and detailed itineraries, while adapting plans as schedules change.• Draft and refine clear correspondence, presentations, and other communications on behalf of senior leadership.• Process expense submissions, coordinate vendor invoice handling, and provide day-to-day administrative support for office operations.• Serve as a point of contact for external stakeholders such as auditors, legal advisors, custodians, and fund administrators, driving follow-up actions through completion. The salary range for this position is $100,000 to $130.000. Benefits:M/D/V - 100% paid for employees401k with match15 days PTO7 holidays + 3 cultural days
2026-06-12T00:00:00Z

Executive Assistant

Alexandria, VA
onsite
Permanent / Full Time
100000 - 115000 USD / Yearly
Executive Assistant to CEO ~ Trade Association Washington, D.C. area$115, great benefits, plus bonus, hybrid work schedule My client is a global trade association seeking an Executive Assistant to the CEO. The Executive Assistant will support the CEO and the executive office at their headquarters just outside Washington, D.C. The Executive Assistant will be responsible for calendar management, travel arrangements, and assistance with event planning. Executive Assistants with travel coordination and board support experience are highly encouraged to apply. Executive Assistant candidates must have experience in heavy calendar management, scheduling, travel arrangement, and serving as a gate keeper to the Executive Office. The ideal Executive Assistant candidate will have BS/BA degree and experience supporting C-Suite leadership in a fast-paced environment. The Executive Assistant will be responsible for the following duties: Responsibilities:• Manage the executive’s complex calendar, coordinate appointments, and ensure daily schedules align with shifting priorities.• Arrange domestic and international travel, build comprehensive itineraries, and prepare supporting materials before each trip or meeting.• Serve as a primary point of contact for the executive office, handling communications effectively and directing inquiries appropriately.• Provide administrative support for board of directors and committee activities, including meeting logistics, preparation of materials, and coordination of related details.• Maintain confidentiality while handling sensitive information, special assignments, and matters involving senior leadership.• Prepare, submit, and monitor expense reports and related documentation for the executive office.• Assist with event planning and provide research support for strategic projects and leadership initiatives. All interested candidates in this Executive Assistant role and other fulltime opportunities across the Washington D.C. area please send your resume to Justin Decker via LinkedIn.
2026-06-23T00:00:00Z

Executive Assistant

Southfield, MI
onsite
Permanent / Full Time
90000 - 130000 USD / Yearly
We are looking for an experienced and resourceful Executive Assistant to provide high-level support to senior leadership in Michigan. This role is ideal for someone who thrives in a fast-moving corporate environment, communicates with confidence, and handles sensitive matters with professionalism. You will play a key part in keeping executive priorities organized, coordinating important activities, and helping leaders stay focused on strategic business objectives. Responsibilities: • Manage a demanding executive calendar, arranging meetings, resolving scheduling conflicts, and ensuring priorities are handled efficiently. • Coordinate travel plans from start to finish, including itineraries, reservations, and related logistics for business trips. • Prepare and track expense submissions while maintaining accuracy and supporting budget-conscious administrative practices. • Organize executive meetings and corporate events, overseeing logistics, materials, and timelines to support successful outcomes. • Serve as a reliable point of coordination between leadership and internal teams, helping communication move smoothly across the organization. • Use Microsoft Office 365 and related digital tools to create documents, support reporting needs, and improve day-to-day workflow efficiency. • Assist with annual strategic planning activities by maintaining key dates, supporting leadership schedules, and helping track important milestones. • Respond calmly to urgent requests and changing priorities, using sound judgment to solve problems in time-sensitive situations.
2026-06-17T00:00:00Z

Executive Assistant

Des Moines, IA
onsite
Permanent / Full Time
75000 - 89000 USD / Yearly
Are you an energetic, organized professional ready to be the backbone of a dynamic executive team? If you thrive in a fast-paced environment, anticipate needs before they arise, and consistently drive efficiency, we want to meet you!About the Role:As an Executive Assistant, you’ll partner directly with senior leaders—managing complex schedules, coordinating high-impact meetings and global travel, and delivering flawless administrative support that enables our executives to focus on strategic priorities. You’ll handle confidential information with discretion, act as a liaison to key stakeholders, and be central to maintaining our culture of trust, collaboration, and high performance.Key Responsibilities:<ul><li>Management of executive calendars, communication, and travel</li><li>Process expenses, timesheets, invoices, and administrative tasks with accuracy</li><li>Prepare and assemble polished presentations, reports, and materials</li><li>Organize and facilitate leadership team meetings including agendas and follow-up</li><li>Handle communication across leadership and departments </li><li>Assist with projects as requested</li><li>Display professionalism, reliability, and confidentiality in all interactions</li></ul>Why Join Us?This is your chance to play a pivotal role with our executive team, where your contributions will be valued and visible. We offer competitive compensation, growth opportunities, and a supportive culture focused on teamwork, excellence, and performance.
2026-06-19T00:00:00Z

Executive Assistant

Des Moines, IA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for a detail-oriented Executive Assistant to join our team in Des Moines, Iowa. In this role, you will provide high-level administrative support to senior executives while overseeing office operations and ensuring smooth day-to-day functionality. This position requires exceptional organizational skills, the ability to manage sensitive information, and a proactive approach to problem-solving. Responsibilities:• Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors.• Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event.• Prepare and submit accurate expense reports while maintaining compliance with company policies.• Assist with special projects by conducting research, compiling data, and preparing detailed summaries.• Organize and maintain confidential records and files in both physical and digital formats.• Handle sensitive information with professionalism and discretion at all times.• Screen incoming calls and visitors, directing high-priority matters to the appropriate executive.• Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed.• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.• Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management. If you are looking for a company that is innovative, shows appreciation to their employees, truly lives by their core values, offers ample growth opportunities, and many other perks then you don't want to miss out on this opportunity! Please apply today!
2026-06-19T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
We are looking for an Executive Assistant to support senior leadership with exceptional organization, sound judgment, and a proactive approach. This role is central to keeping day-to-day priorities on track by coordinating schedules, preparing executive materials, and ensuring important matters receive timely attention. The ideal candidate is experienced, highly discreet, and comfortable managing competing demands in a fast-paced environment. Responsibilities: • Oversee a demanding executive calendar, aligning appointments and commitments based on urgency, business impact, and leadership priorities. • Arrange travel plans, build detailed itineraries, process expense documentation, and handle meeting logistics from start to finish. • Review incoming requests and communications, elevate critical items appropriately, and help direct the executive’s attention to high-priority matters. • Develop presentations, summaries, reports, and other materials needed for internal and external leadership engagements. • Monitor open items, prompt follow-up actions, and help ensure initiatives continue moving forward without delay. • Organize leadership meetings, conferences, and special events, including scheduling, preparation, and coordination with participants. • Maintain orderly records, reference documents, and administrative files so information can be accessed quickly and accurately. • Work closely with cross-functional partners to support smooth communication, consistent execution, and evolving business initiatives. • Contribute to special assignments and additional administrative projects as organizational needs change.
2026-06-26T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Permanent / Full Time
90000 - 105000 USD / Yearly
Our O&G firm is in growth mode and we are looking for an experienced and resourceful Executive Assistant to support senior legal leadership in Dallas, Texas. This position plays a central role in keeping executive priorities organized, communications moving smoothly, and confidential matters handled with professionalism. The ideal candidate brings strong judgment, excellent coordination skills, and the ability to stay composed while managing competing demands in a fast-paced corporate environment. Responsibilities:• Coordinate executive calendars, schedule meetings, arrange travel, prepare expense submissions, and monitor next steps to keep leadership commitments on track.• Support senior members of the legal function by organizing day-to-day administrative activities and helping maintain efficient operations across the department.• Partner on high-priority initiatives by tracking deadlines, gathering updates, and ensuring action items are completed in a timely manner.• Act as a key point of contact among legal leadership, board-related participants, internal teams, and outside partners to facilitate clear communication.• Prepare, format, and organize business materials, including reports, presentations, and other documents used for strategic or operational review.• Maintain orderly electronic and physical records, ensuring important documents are properly stored, accessible, and followed through as needed.• Keep executives informed of urgent issues, shifting priorities, and emerging needs so they can respond effectively and make informed decisions.• Work closely with other executive support professionals to coordinate shared activities, including matters connected to board administration.• Take on additional assignments and special projects as business needs evolve.
2026-07-02T00:00:00Z

Executive Assistant

Wilmington, DE
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
In this role, the Executive Assistant will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, preparing reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications. HR /Payroll Background is a MUST-especially with onboarding, Healthcare, insurance, making appointments. What you get to do daily· Coordinate executive communications· Prepare internal and external corporate documents· Schedule meeting and appointments· Prepare weekly reports· Draft meeting agendas· Distribute incoming mail/packages· Travel Arrangements· Order and maintain inventory of office supplies· Assist with property management activities· Bank Reconciliations· Assist with accounts payable/receivable transactions· Special errands as needed
2026-06-30T00:00:00Z

Executive Assistant

Manchester, NH
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Robert Half is partnering with a respected nonprofit organization to identify an experienced Executive Assistant to support the CEO and executive leadership team. This is an excellent opportunity for a highly organized professional who enjoys working in a fast-paced environment and serving as a trusted partner to senior leadership. Position OverviewThe Executive Assistant will provide high-level administrative support to the CEO and executive team while helping ensure the smooth operation of executive office functions. The ideal candidate is detail-oriented, proactive, professional, and capable of managing multiple priorities while maintaining strict confidentiality.Key Responsibilities<ul><li>Provide administrative support to the CEO and executive leadership team</li><li>Manage executive calendars, meetings, appointments, and travel arrangements</li><li>Draft correspondence, reports, presentations, and other business documents</li><li>Maintain confidential records and sensitive information</li><li>Coordinate leadership, board, and committee meetings, including agenda preparation, meeting materials, and minutes</li><li>Organize and maintain contracts, files, and important organizational documents</li><li>Assist with special projects, grant submissions, and reporting requirements</li><li>Support internal communications, newsletters, and annual reporting efforts</li><li>Supervise and provide guidance to administrative support staff</li><li>Develop and improve office workflows and administrative processes</li><li>Serve as a professional point of contact for internal and external stakeholders</li></ul>
2026-06-18T00:00:00Z

Executive Assistant

Morristown, NJ
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Executive Assistant to support senior leaders in Morristown, New Jersey with high-level coordination across scheduling, travel, reporting, and business operations. This role requires sound judgment, strong organization, and the ability to manage shifting priorities with professionalism and discretion. The ideal candidate will bring a proactive approach to executive support while helping keep meetings, projects, events, and administrative processes running smoothly. Responsibilities:• Oversee complex executive calendars by arranging internal and external meetings, confirming priorities, and resolving schedule conflicts before they affect business plans.• Plan end-to-end travel itineraries for executives, including transportation, lodging, and related logistics, while adjusting arrangements quickly when plans change.• Maintain travel profiles, loyalty accounts, and related booking information to support efficient and accurate trip coordination.• Process executive expense submissions through Concur, ensuring entries are complete, timely, and aligned with company guidelines.• Partner with senior leaders and internal teams to coordinate meeting requests, prepare logistics, and provide dependable day-to-day administrative support.• Assist with team operations such as interview scheduling, candidate coordination, onboarding activities, and general departmental administration.• Support mergers and acquisitions activity by organizing due diligence sessions, managing document access, maintaining project files, and tracking workflow details.• Contribute to the planning and execution of meetings and special events by researching venues, gathering quotes, and coordinating event logistics.• Prepare, revise, and proofread reports, presentations, and other business documents using Microsoft Word, Excel, and PowerPoint, while keeping board and company visit materials current.
2026-06-23T00:00:00Z

Executive Assistant

Minneapolis, MN
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
A well-established, global professional services organization is seeking a Senior Executive Assistant to support top leadership in its Minneapolis office. This is a highly visible, newly created role designed to provide elevated, strategic support to senior executives. This position is ideal for a poised, proactive Executive Assistant who thrives in a fast-paced environment and has experience supporting C-level leadership. Position OverviewThis role sits at the center of leadership operations, partnering closely with senior executives to manage priorities, communications, and high-level initiatives. You will play a key role in keeping leadership organized, prepared, and focused on firm-wide goals. Key Responsibilities<ul><li>Manage complex, high-volume calendars; prioritize competing demands and safeguard executive time</li><li>Coordinate leadership and client meetings, including agendas, materials, and follow-up actions</li><li>Draft and edit executive communications, presentations, and briefing materials</li><li>Serve as a primary point of contact for internal and external stakeholders</li><li>Arrange domestic and international travel, including detailed itineraries and real-time adjustments</li><li>Track initiatives, deadlines, and deliverables; provide clear status updates</li><li>Manage expenses, records, and confidential information with discretion</li><li>Anticipate needs and proactively support day-to-day executive operations</li><li>Partner cross-functionally to improve processes and ensure seamless support</li></ul>
2026-06-12T00:00:00Z

Executive Assistant

Mandeville, LA
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to a busy executive in Louisiana. This role requires exceptional judgment, strong organizational ability, and the flexibility to manage both business and personal priorities in a fast-moving environment. The ideal candidate is experienced, resourceful, and confident handling sensitive matters while keeping schedules, travel, communications, and administrative operations running smoothly. Responsibilities: • Oversee a dynamic executive calendar by arranging appointments, balancing shifting priorities, and preventing conflicts before they affect planned commitments. • Prepare and coordinate meetings from start to finish, including scheduling attendees, confirming logistics, and ensuring materials are ready in advance. • Draft, review, and manage clear correspondence while handling confidential information with a high level of discretion and accuracy. • Monitor incoming messages and requests, determine urgency, and ensure timely follow-up or response based on business needs. • Organize domestic and international travel plans, including transportation, lodging, itineraries, and real-time adjustments when schedules change. • Serve as a point of coordination for technology-related needs by troubleshooting issues, working with vendors, and helping maintain connected home and office systems. • Manage renewals, registrations, memberships, and related administrative records while keeping time-sensitive items on schedule. • Support financial and operational tasks such as expense tracking, invoice handling, bill payments, record upkeep, and basic account reconciliation. • Track deliveries and shipments, follow up on delays or missing items, and resolve issues with carriers or service providers. • Handle research assignments, personal tasks, and ad hoc projects that improve the executive’s overall efficiency and day-to-day effectiveness.
2026-06-12T00:00:00Z

Executive Assistant

Southport, CT
onsite
Permanent / Full Time
130000 - 150000 USD / Yearly
We are looking for an experienced Executive Assistant to provide business and personal assistance to the President of a family office and investment arm in Fairfield Connecticut. This permanent opportunity is suited for someone who stays organized in a fast-paced environment, works confidently with minimal direction, and manages competing priorities with discretion. The role blends running all administration for a family office, executive scheduling, travel planning, meeting coordination, presentation development, and broad administrative support to help keep daily operations running smoothly. Responsibilities:• Manage a complex executive and personal calendar, prioritizing appointments and adjusting schedules as business needs evolve.• Coordinate travel arrangements, including itineraries, logistics, and related scheduling details.• Plan and organize meetings to ensure smooth execution and strong preparation.• Provide day-to-day administrative support, including correspondence handling, document organization, and follow-up on key items.• Act as a personal assistant and manage all daily, weekly and monthly family matters and scheduling.• Serve as a dependable point of coordination for internal and external stakeholders interacting with the President. This opportunity is a great role for someone who is looking for diversity, growth oriented, stability, and a supportive culture. Key qualities they look for are discretion, self starter, organized, proactive, strong work ethic, and self-structured. Brand new beautiful office right on the water, flexibility to a work hybrid work model, fantastic benefits and bonus opportunity. To be considered, please apply today or send your resume to Kelsey.Ryan@roberthalf(.com)
2026-07-02T00:00:00Z

Executive Assistant

New York, NY
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Growing Real Estate firm in Midtown New York is currently seeking an Executive Assistant. The role combines executive support, coordination, and project follow-through to help maintain smooth daily operations. Responsibilities:• Coordinate schedules by organizing meetings, resolving calendar conflicts, and adjusting priorities as business needs change.• Manage calls, appointments, and ongoing correspondence while ensuring timely follow-up on outstanding matters.• Keep business records, files, and important documentation accurate, accessible, and well organized.• Arrange travel plans and provide support for occasional business-related errands or logistical needs.• Track active initiatives, monitor deadlines, and help ensure action items are completed on schedule.• Contribute to special projects and recommend practical improvements to administrative processes and workflow efficiency.
2026-07-09T00:00:00Z

Executive Assistant

Humble, TX
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Our client is seeking a highly skilled Executive Assistant to provide comprehensive administrative support to the executives as well as designated family members. This position requires excellent organizational abilities, exceptional discretion, and the capacity to manage both business-related and personal tasks. A strict commitment to confidentiality is essential. Key Responsibilities: Provide high-level administrative support to executive leadership, including calendar management, travel arrangements, meeting coordination, and expense reporting. Assist family members with personal tasks, including appointment scheduling, travel logistics, reservations, etc. Screen and prioritize communications, ensuring sensitive information is handled securely and proactively. Coordinate special projects or events for business and/or family functions. Maintain detailed records, files, and databases for both business and family-related matters. Liaise with internal staff, external partners, vendors, and service providers on behalf of executives and family. Conduct research as needed to support executive or family requests. Run errands and manage deliveries or household needs as required. Manage and protect highly sensitive information in strict confidence at all times. Perform additional administrative and personal support tasks as requested. Qualifications: Proven experience supporting executives and/or families in a similar role. Exceptional organizational and project management skills. Demonstrated ability to handle confidential information with the highest level of discretion. Excellent verbal and written communication abilities. Proactive problem-solver with a flexible, “can do” attitude. Proficient with common office software and relevant technology platforms. Valid driver’s license and reliable transportation may be required. Confidentiality: Due to the highly sensitive nature of the information dealt with in this role, the utmost professionalism, integrity, and confidentiality are mandatory. Bachelor's degree highly desired
2026-06-26T00:00:00Z

Executive Assistant

Delano, CA
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
Tammy Power, Recruiting Manager with Robert Half is looking for an experienced Executive Assistant to provide comprehensive support to C-level executives within a dynamic agricultural environment. This role requires a highly organized individual with strong attention to detail who excels in managing executive operations, coordinating projects, and fostering effective communication across teams and external stakeholders. The ideal candidate will thrive in a fast-paced setting and demonstrate exceptional attention to detail. For immediate consideration contact Tammy Power via LinkedIn. Responsibilities:• Manage complex executive calendars, including scheduling meetings, planning domestic and international travel arrangements, and handling logistics.• Prepare and review confidential correspondence, board reports, presentations, and reconcile expenses.• Coordinate and oversee special projects, events, and agriculture-related initiatives, such as farm operations meetings and vendor relations.• Act as the primary liaison between executives, internal teams, growers, partners, and external stakeholders.• Supervise office operations, including document management and financial tasks such as budget tracking and vendor payments.• Ensure discretion and confidentiality when handling sensitive matters related to agriculture compliance, labor, and regulatory filings.• Support executives with ad-hoc operational tasks and maintain seamless communication across departments.• Facilitate investor updates and contribute to presentations and reports for leadership.• Monitor deadlines and prioritize tasks effectively during high-demand periods.• Collaborate with teams to ensure smooth coordination between field and office operations.
2026-06-25T00:00:00Z

Executive Assistant

Bakersfield, CA
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
Tammy Power, Recruiting Manager with Robert Half looking for an Executive Assistant to provide high-level support executive team in Bakersfield, California. This position suits someone who can manage competing priorities, communicate with professionalism, and protect confidential business information. The ideal candidate brings strong organizational judgment, follows through on important details, and helps keep daily operations running efficiently. For immediate consideration contact Tammy Power via LinkedIn. Responsibilities:• Manage schedules by arranging meetings, appointments, and time-sensitive commitments while balancing shifting priorities.• Serve as a central point of coordination to keep work moving smoothly across multiple activities.• Track assignments, deadlines, and program milestones, providing updates and follow-up to support timely completion.• Prepare client billing and related administrative records with attention to project status, accuracy, and completeness.• Support project workflow from intake through execution, including prioritization, planning, and communication with involved parties.• Draft routine correspondence, assemble reports and presentation materials, and prepare documents for review and signature.• Organize staff meetings by scheduling sessions, distributing agendas, and capturing notes, summaries, and action items.• Process expense submissions, maintain paper and digital files, and oversee mail and directory organization.• Handle confidential legal, personnel, and financial information with sound judgment, discretion, and professionalism.
2026-06-16T00:00:00Z

Executive Assistant

Bakersfield, CA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
Tammy Power, Recruiting Manager, with Robert Half is looking for a highly organized and proactive Executive Assistant to support C-Suite executive in Bakersfield, California. This role requires an individual with extensive experience in administrative operations and accounting, with a proven ability to manage multiple priorities effectively. As a key contributor to the team, you will play an essential role in ensuring seamless communication and efficient processes. Responsibilities:• Provide comprehensive administrative support including scheduling meetings, managing calendars, and coordinating travel arrangements.• Assist in the preparation of presentations, reports, and other materials to support team objectives.• Serve as a primary point of contact for internal and external communications.• Monitor and manage correspondence, files, records, and confidential documents. • Prepare agendas, meeting materials, and follow-up notes.• Handle expense reports, reimbursements, and basic budgeting. • Organize and maintain documentation, ensuring all files and records are up-to-date and easily accessible.• Act as a liaison between the executive and other departments to facilitate smooth workflow and communication.• Proactively identify opportunities to improve processes and enhance team productivity.• Handle confidential information with discretion and maintain a high level of professionalism at all times.
2026-06-12T00:00:00Z

Executive Assitant

Minneapolis, MN
onsite
Permanent / Full Time
75000 - 100000 USD / Yearly
We are looking for a highly organized individual to provide senior-level administrative support in Minneapolis, Minnesota. This role is ideal for someone who can keep executive operations running smoothly by coordinating schedules, travel, meetings, and communications across several departments. The position also plays an important part in event planning, onboarding coordination, and improving day-to-day processes through the thoughtful use of productivity tools and technology. Responsibilities:• Support senior leaders across creative, design, production, business development, and strategy functions by handling a wide range of administrative priorities.• Oversee demanding executive calendars, arrange meetings across teams and time zones, and address scheduling conflicts with sound judgment.• Organize domestic and international travel plans, including transportation, lodging, and detailed itineraries that align with leadership schedules.• Coordinate logistics for major industry events and leadership gatherings, including planning, scheduling, and assistance during key activities when needed.• Create, refine, and format presentations, reports, and executive communications with accuracy and a high-quality standard.• Submit and track expense reports for executives while ensuring compliance with internal guidelines and deadlines.• Arrange recurring department and leadership meetings and help maintain smooth coordination among cross-functional partners.• Assist with onboarding activities for new employees by managing orientation details and adding team members to meetings and communication platforms.• Use AI-supported tools and emerging technologies to improve efficiency, streamline administrative workflows, and enhance operational effectiveness.• Contribute to general office support and provide broader administrative assistance as business needs require
2026-07-07T00:00:00Z

Senior Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
130000 - 150000 USD / Yearly
Lead and supervise a team of Executive Assistants Executive Support: Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare meeting materials, agendas, and follow-up correspondence. Handle high-volume email management, including prioritization and delegation. Administrative Duties: Maintain and organize files and records, ensuring easy access to essential documentation. Process expense reports, invoices, and purchase orders accurately and on time. Monitor and manage special projects as assigned. Communication and Collaboration: Act as a liaison between executives and internal/external stakeholders. Facilitate communication and collaboration across departments and teams. Draft and proofread correspondence, presentations, and reports. Operational Efficiency: Anticipate executive needs and proactively address them. Prioritize and manage multiple projects with tight deadlines. Align work deliverables with broader strategic objectives.
2026-06-29T00:00:00Z