249 results for Coordinator jobs

Administrative Coordinator

Edina, MN
onsite
Temporary
23 - 27 USD / Hourly
We are looking for an Administrative Coordinator to join our team on a long-term contract basis in Edina, Minnesota. This role requires a detail-oriented individual who excels at vendor research, data tracking, and maintaining relationships with service providers. The ideal candidate is tech-savvy, proactive, and comfortable using AI tools to enhance efficiency. Responsibilities: • Conduct thorough research to identify suitable vendors for various services, including plumbing, HVAC, landscaping, and electrical needs. • Utilize online tools such as Google Maps and other technologies to evaluate vendor options and compile data into organized trackers. • Develop and maintain strong relationships with vendors by ensuring contracts are updated annually and service quality is monitored. • Collaborate with internal teams to script processes and implement efficient workflows. • Apply creative problem-solving strategies to locate vendors in challenging geographical areas. • Stay updated on advancements in AI technology and leverage tools such as co-pilot to optimize vendor sourcing. • Handle administrative tasks such as scheduling, calendar management, and answering inbound calls. • Ensure all documentation and databases related to vendor contracts are accurate and up-to-date. • Provide consistent support in managing soft service lines to meet organizational needs. • Monitor and report on vendor performance to ensure compliance with service agreements.
2026-03-17T00:00:00Z

Administrative Coordinator

Fort Wayne, IN
onsite
Contract / Temporary to Hire
19 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team in Fort Wayne, Indiana. This role offers a contract-to-permanent opportunity, providing a pathway to long-term growth and stability with excellent benefits. The ideal candidate will thrive in a fast-paced environment, efficiently manage administrative tasks, and support decision-makers with precision and professionalism. Responsibilities: • Coordinate and manage administrative functions to support a team of technical professionals. • Schedule and organize meetings, trainings, and project timelines using tools like Webex. • Monitor and track project progress, ensuring deadlines and objectives are met. • Maintain and update databases with accurate and timely information. • Serve as a point of contact for customer service inquiries, providing clear and helpful communication. • Facilitate the completion of administrative tasks, ensuring compliance with internal processes. • Assist in planning and executing in-person and virtual trainings. • Adapt to evolving team needs, asking questions and seeking clarity when necessary. • Work collaboratively with individuals across diverse teams, ensuring smooth communication and workflow. • Handle tasks with consistency, flexibility, and attention to detail.
2026-02-26T00:00:00Z

Administrative Coordinator

Washington, DC
onsite
Contract / Temporary to Hire
22.8 - 26.4 USD / Hourly
Essential Job Duties: Create monthly invoices, process contributions and route contracts. Communicate with members regarding financial contributions and event registrations. Coordinate member retention and recruitment for special events. Create and maintain database records and departmental financial reports. Research prospects for fundraising. Curate and edit submissions for membership directory. Manage website content for the development department. Provide support to the development department on projects as needed. Qualifications High school diploma or G.E.D. required, bachelor's degree preferred. Minimum of 2 or more years’ work experience in an administrative position, preferably for a nonprofit or professional association. Excellent organizational, verbal, and written communication skills. Ability to maintain confidentiality, professionalism, composure, and discretion Ability to provide high-level customer service, respond quickly to requests, anticipate members’ needs, and maintain a positive attitude. Must be detail-orientated, mission-focused and the ability to work in a team. Project management with ability to manage multiple projects simultaneously and meet specified timelines. Proficiency in Microsoft Office Suite applications, especially Word and Excel. Prior database experience is preferred. Prior Netforum experience is strongly preferred. Prior financial experience is beneficial. Junior campaign fundraising experience preferred.
2026-03-17T00:00:00Z

Administrative Coordinator

Philadelphia, PA
onsite
Temporary
19 - 20 USD / Hourly
We are looking for an organized and detail-oriented Administrative Coordinator to join our team on a contract basis located in the Greater Philadelphia Region. In this role, you will provide essential administrative support, ensuring smooth daily operations and effective communication. The ideal Administrative Coordinator position requires excellent multitasking abilities and a proactive approach to managing schedules and tasks. What you get to do every single day:• Handle incoming calls and provide accurate, thorough responses to inquiries.• Manage and coordinate schedules, meetings, and appointments to optimize time and efficiency.• Maintain accurate records and documentation to support administrative functions.• Collaborate with team members to ensure seamless communication and workflow.• Assist with home health administrative tasks, ensuring compliance with processes and standards.• Organize and update calendars to reflect changes and priorities.• Monitor and prioritize tasks to meet deadlines effectively.• Provide general administrative support to maintain operational excellence.• Troubleshoot and resolve issues related to scheduling or administrative processes.• Uphold confidentiality and integrity in all communications and interactions.
2026-03-04T00:00:00Z

Administrative Coordinator

Muskogee, OK
onsite
Contract / Temporary to Hire
24.9375 - 28 USD / Hourly
Job Title: Administrative CoordinatorLocation: Tulsa, OK (Travel/Commute to Muskogee Required)Pay: $50,000–$60,000 (DOE)Schedule: Full-Time | Temp-to-HireEnvironment: Blue-Collar / Construction Setting Position OverviewA growing construction company is seeking a highly organized and detail-oriented Administrative Coordinator to support daily operations across multiple job sites. This role is ideal for a versatile professional who thrives in a fast-paced, hands-on environment and can confidently manage a variety of responsibilities. The position is based in Tulsa; however, regular commuting to Muskogee is required. Key Responsibilities<ul><li>Provide administrative support to operations, project management, and field teams</li><li>Maintain accurate records, reports, and project documentation</li><li>Track job-related data, expenses, and schedules using Microsoft Excel</li><li>Coordinate communication between office staff and field personnel</li><li>Assist with purchasing, invoicing, and general office functions</li><li>Support accounts payable tasks such as invoice entry, vendor communication, and tracking payments</li><li>Assist with special projects and step in wherever needed to keep operations running smoothly</li></ul>
2026-03-16T00:00:00Z

Administrative Coordinator

Waterloo, IA
onsite
Temporary
19 - 22 USD / Hourly
Administrative Coordinator – Contract Role (Waterloo, IA)Duration: 3–6 months (potential for extension)Hours: Full-time, on-siteIndustry: Professional/Corporate Office EnvironmentAbout the RoleWe’re partnering with a reputable organization in Waterloo that is seeking an Administrative Coordinator to support several ongoing initiatives and internal teams. This role is ideal for someone with strong administrative skills who enjoys organizing information, coordinating tasks, and helping keep projects moving forward.You’ll play a key part in keeping day-to-day operations running smoothly through documentation, scheduling, communication, and overall administrative support. Key Responsibilities<ul><li>Provide administrative support to leaders and project teams</li><li>Coordinate schedules, meetings, and calendars</li><li>Prepare agendas, meeting notes, and follow-up action items</li><li>Maintain and organize documentation, records, reports, and files</li><li>Assist with internal communications and status updates</li><li>Create and update spreadsheets, trackers, and various office documents</li><li>Monitor timelines and help ensure deadlines are met</li><li>Serve as a liaison between departments and support general office operations</li></ul>
2026-02-19T00:00:00Z

Administrative Coordinator

Grand Rapids, MI
onsite
Temporary
16.625 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team in Grand Rapids, Michigan. In this long-term contract role, you will play a key part in supporting administrative functions such as invoicing, data entry, and customer service. This position offers a great opportunity for individuals with strong organizational skills and a background in administrative assistance to contribute to the efficient operation of our team. This is 100% onsite, M-F 8am-4:30pm. Responsibilities:• Perform accurate data entry tasks, ensuring information is complete and error-free.• Manage and process customer invoices efficiently and in a timely manner.• Provide administrative support by organizing schedules and dispatching assignments.• Respond to inbound calls, addressing inquiries and providing excellent customer service.• Collaborate with team members to ensure accurate and prompt completion of assignments.• Review completed work for errors, duplicates, and omissions, obtaining additional information as needed.• Prepare and submit daily reports to maintain operational transparency.• Assist with documentation requests from corporate entities and maintain records effectively.• Support data migration efforts, integrating paper files into new systems.• Execute company procedures to optimize operational efficiency and system controls.
2026-03-17T00:00:00Z

Scheduling Coordinator

San Diego, CA
onsite
Temporary
23 - 26 USD / Hourly
About the Company: Our client is a reputable construction company committed to delivering high-quality projects safely and on schedule. They value organization, communication, and teamwork, and are looking for a Scheduling Coordinator to ensure efficient project planning and seamless field operations.Position Overview: The Scheduling Coordinator will manage and maintain project schedules, coordinating resources, subcontractors, and internal teams to ensure projects are completed on time and within scope. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with both office and field teams.Key Responsibilities:<ul><li>Develop, maintain, and update project schedules, ensuring alignment with project timelines and milestones.</li><li>Coordinate with project managers, field staff, subcontractors, and vendors to schedule work, deliveries, and inspections.</li><li>Track project progress and communicate schedule changes or delays to relevant stakeholders.</li><li>Maintain accurate scheduling records and reports, ensuring documentation is up to date.</li><li>Assist with resource allocation and planning to optimize productivity and minimize downtime.</li><li>Support project teams with administrative tasks related to scheduling, including meeting coordination and reporting.</li><li>Ensure compliance with company policies, safety standards, and project requirements.</li></ul>
2026-03-13T00:00:00Z

Program Coordinator

Princeton, NJ
onsite
Temporary
25 - 28 USD / Hourly
We are looking for an organized and detail-oriented Program Coordinator to join our team on a contract basis. Based in Princeton, New Jersey, this role involves providing essential administrative support to ensure smooth daily operations. This position is ideal for someone who excels in multitasking. Responsibilities:• Manage daily administrative tasks, including scheduling meetings and maintaining calendars.• Handle receptionist duties, such as greeting visitors and answering phone calls.• Process expense reports accurately using Concur Expense software.• Assist in drafting and editing documents, ensuring accuracy and professionalism.• Coordinate catering services for meetings and events.• Perform data entry tasks to maintain organized and up-to-date records.• Provide support for team projects and initiatives, ensuring timely completion.• Maintain office supplies inventory and place orders when necessary.• Collaborate with colleagues to improve operational efficiency.
2026-03-17T00:00:00Z

Program Coordinator

Baltimore, MD
onsite
Temporary
22 - 30 USD / Hourly
The Program Coordinator is responsible for supporting the planning, implementation, and evaluation of nonprofit programs and services. This role acts as a liaison between staff, volunteers, and community partners, ensuring smooth operations and alignment with the organization’s mission. The Program Coordinator manages program logistics, maintains records, monitors outcomes, and contributes to outreach efforts. Key Responsibilities:<ul><li>Collaborate with program managers and leadership to plan and execute program activities and events.</li><li>Coordinate daily program operations, including scheduling, communications, and resource allocation.</li><li>Maintain accurate records and prepare regular reports on program performance and impact.</li><li>Support recruitment, training, and supervision of volunteers and/or program participants.</li><li>Assist with budget tracking and ensure timely purchasing of supplies and services.</li><li>Develop and maintain relationships with community organizations, partners, and stakeholders.</li><li>Track program outcomes and gather feedback for continuous improvement.</li><li>Promote programs through outreach, social media, and participation in community events.</li><li>Uphold the organization’s values of diversity, equity, and inclusion across all program activities.</li></ul>
2026-02-24T00:00:00Z

Event Coordinator

Seattle, WA
onsite
Temporary
24 - 28 USD / Hourly
We are looking for a skilled Event Coordinator to support a busy nonprofit in Seattle, Washington. In this long-term contract role, you will play a pivotal part in planning and executing a major community health event. The position requires a hands-on approach to logistics, organization, and communication, ensuring the event runs smoothly while meeting its objectives. Responsibilities:• Secure and finalize an appropriate venue for the event.• Collaborate with internal teams, clients, and vendors to ensure seamless coordination.• Develop comprehensive project plans, including timelines, budgets, and resource allocations.• Organize catering, audiovisual requirements, and transportation for event attendees.• Manage communications and updates related to the event.• Oversee all logistical aspects of the event and address any issues that arise.• Act as the primary liaison between stakeholders and leadership throughout the planning process.• Ensure all activities align with the event's goals and objectives.• Monitor progress and provide regular updates to leadership to ensure transparency. This is an opportunity to make a direct impact on the community!
2026-03-11T00:00:00Z

Event Coordinator

Lincoln, RI
onsite
Temporary
23 - 26 USD / Hourly
We are looking for an Event Coordinator to join our team in Lincoln, Rhode Island. This is a long-term contract position ideal for someone with a keen eye for detail and a passion for organizing corporate events and ensuring seamless execution. The role involves managing all aspects of event planning and coordination, from guest list preparation to post-event documentation. Responsibilities: • Develop and manage comprehensive guest lists tailored for each event. • Distribute invitations, track RSVPs, and ensure all necessary documents such as visitor forms, NDAs, and agendas are collected. • Organize all logistical aspects of events, including room setup, signage preparation, printed materials, and facility readiness. • Welcome guests, support tours, and provide assistance to team members during event days. • Coordinate tours for various groups, including nonprofits, corporate partners, and community organizations. • Input or validate lead information in Salesforce and assign leads to the appropriate sales team members. • Document event details, including visitor information, notes, and actionable follow-ups. • Maintain a detailed event calendar and checklist system to ensure effective planning. • Offer attendee support or moderate webinars when required. • Assist in creating materials, presentations, or slides to support event objectives.
2026-03-17T00:00:00Z

Event Coordinator

Wilmington, MA
onsite
Permanent
55000 - 60000 USD / Yearly
Join our client's team as an Event Coordinator and play a key role in delivering engaging events. In this position, you will help plan, organize, and execute a variety of events—including tradeshows, expositions, summits, conferences, and workshops—ensuring an exceptional experience for attendees every time. You’ll collaborate with teams across marketing, content, engineering, and more, managing multiple projects in a dynamic environment. Starting with coordinating our exhibition and summit initiatives, you’ll also have the opportunity to expand into other event and marketing projects as your interests and experience grow. This is a full-time, fully onsite position in Wilmington MA. Salary is 55-60K. Looking for someone with 1+ years of corporate events experience. What You’ll Do:<ul><li>Manage several projects simultaneously and adapt to shifting priorities in a fast-paced setting</li><li>Partner with Marketing and Sales teams to define event goals and target audiences, ensuring alignment and consistency across all event activities</li><li>Support all aspects of event planning, from research and logistics to booking travel and accommodations for offsite participants</li><li>Assist in developing event agendas, schedules, and coordinating promotional materials such as email invitations and branded content</li><li>Oversee event registration and communication to guarantee a smooth and welcoming experience for attendees</li><li>Keep well-organized records and maintain resources related to event planning and execution</li><li>Build strong relationships with colleagues and external vendors to ensure event success</li></ul>
2026-03-17T00:00:00Z

Event Coordinator

Cincinnati, OH
onsite
Temporary
19 - 19 USD / Hourly
We are looking for a motivated and detail-oriented individual to join our team as a Customer Service Representative on a contract basis. This role involves supporting meeting services, event setups, and inspections across multiple venues in Cincinnati, Ohio. Ideal candidates will have a background in hospitality or banquet services, with the ability to work independently and handle physical tasks such as lifting and moving furniture and equipment. Responsibilities: • Conduct daily and weekly inspections of meeting rooms, accurately documenting results using mobile devices. • Print and display daily schedules for meeting rooms to ensure smooth operations. • Manage and update the inventory database for audiovisual equipment, tracking location and identification numbers. • Arrange, set up, and dismantle tables and chairs according to daily requirements for flexible meeting spaces. • Transport and set up portable audiovisual equipment across a campus consisting of three buildings. • Prepare special event venues by handling setups and teardowns, including tables, chairs, linens, AV equipment, and cabling. • Follow instructions provided by the supervisor and communicate effectively with team members and clients. • Adhere to departmental policies and safety standards during all tasks. • Take on additional duties as assigned to support the team. • Collaborate with team members to ensure efficient execution of event setups and inspections.
2026-03-13T00:00:00Z

Event Coordinator

Sunnyvale, CA
onsite
Temporary
33.25 - 38.5 USD / Hourly
We are looking for a skilled Event Planner to oversee the planning and execution of a high-profile annual Holiday Party. This large-scale event, hosted at a hotel venue, involves a significant budget and requires meticulous attention to detail from start to finish. As this is a long-term contract position, the selected candidate will be integral in managing logistics, vendor coordination, and ensuring the event meets the highest standards of quality and guest satisfaction. Responsibilities:• Plan and execute every aspect of the Holiday Party, utilizing existing project documentation as foundational resources.• Coordinate closely with the internal planning team to ensure knowledge sharing and alignment throughout the project.• Use Monday.com or similar project management tools to organize timelines, track deliverables, and communicate updates effectively.• Manage all logistical aspects of the event, including vendor negotiations, décor, entertainment, catering, AV requirements, and guest arrangements.• Maintain regular communication with the hotel to ensure all contractual agreements, including room bookings and food and beverage services, are fulfilled.• Monitor and control the event budget, addressing potential issues proactively and ensuring accurate financial reporting.• Ensure the event complies with company standards, procedures, and guest satisfaction expectations.• Oversee on-site execution during the event, ensuring seamless coordination and timely issue resolution.• Conduct post-event wrap-up activities, including debriefs and final reporting.• Collaborate across teams to ensure the event aligns with organizational goals and delivers a memorable experience.
2026-03-10T00:00:00Z

Collections Coordinator

Willingboro, NJ
onsite
Permanent
50000 - 70000 USD / Yearly
Robert Half has partnered with a thriving manufacturing company on their search for an experienced Credit & Collections Coordinator. The responsibilities for this role will consist of: evaluating credit applications, monitoring customer credit limits, collecting outstanding payments, resolving billing issues, assisting with charge backs, updating credit profiles, collaborating with sales and management on credit decisions and terms, review trial balance reports, analyze customer accounts, recommending accounts for third-party collections, arranging debt payoffs, and ensuring compliance with policies and applicable credit/collections laws and regulations. Ultimately, this Credit & Collections Coordinator will process payments and refunds, update account records, and provide assistance where collection efforts are needed. How you will make an impact:· Create and maintain credit history records· Set up new client accounts· Document daily collection activity· Complete collection effort calls· Reviewing and approving credit holds· Generate legal collections documents· Spreadsheet Maintenance· Perform payment reconciliations· Assist customer service department· Develop and schedule payment plans
2026-02-27T00:00:00Z

Workplace Coordinator

Austin, TX
onsite
Temporary
21.5 - 24.5 USD / Hourly
We are looking for a dependable and organized Part-Time Workplace Coordinator to oversee the daily operations and maintenance of our office in Austin, Texas. This contract position involves creating a welcoming and functional workspace for employees and visitors, as well as supporting company events and meetings. The role requires approximately 15-20 hours per week, with flexibility to adapt to site needs, and may extend up to 30 hours weekly. Responsibilities:• Ensure the cleanliness and upkeep of office spaces, including wiping surfaces, tidying common areas, and managing trash disposal.• Maintain kitchen and break areas by stocking supplies, preparing beverages, and managing dishwashing tasks.• Monitor office inventory levels and coordinate the ordering and replenishment of supplies, snacks, and cleaning products.• Provide an attentive and friendly reception for visitors, vendors, and new hires, assisting with sign-in procedures and guest directions.• Oversee access management by distributing employee badges, managing key cards, and facilitating contract access for contractors or visitors.• Coordinate parking permits and assignments for both employees and visitors.• Assist with planning and logistics for internal events such as team lunches, holiday celebrations, and milestone gatherings.• Arrange catering services for meetings and events, ensuring timely setup and cleanup.• Prepare meeting rooms and event spaces, including furniture placement, A/V equipment setup, and supply management.• Manage mail and shipments by sorting incoming items and preparing outgoing packages for courier pickup.
2026-03-13T00:00:00Z

Workplace Coordinator

Chicago, IL
onsite
Temporary
19.95 - 23.1 USD / Hourly
We are looking for a highly organized Workplace Coordinator to join our team on a contract basis in Chicago, Illinois. In this role, you will oversee key operational tasks, including scheduling, payroll management, and team coordination, to ensure workplace efficiency. The ideal candidate will thrive in a fast-paced environment and demonstrate excellent communication and leadership skills. Responsibilities: • Coordinate and manage schedules to optimize workflows and ensure team availability. • Handle dispatching responsibilities to support timely and efficient operations. • Lead and oversee various workplace initiatives, fostering collaboration and productivity. • Manage full-cycle payroll processes, ensuring accuracy and compliance. • Respond to inbound calls and inquiries, providing attentive and timely assistance. • Collaborate with team members and stakeholders to address workplace needs and challenges. • Maintain organized records and documentation for operational processes. • Identify opportunities for improving workplace efficiency and implement solutions. • Support overall workplace operations, ensuring alignment with organizational goals.
2026-03-17T00:00:00Z

Workplace Coordinator

San Diego, CA
onsite
Temporary
25 - 27 USD / Hourly
About the Role Robert Half is partnering with a dynamic technology company seeking a proactive and organized Workplace Coordinator to support day-to-day office operations and create a positive, productive workplace environment. This role will serve as a key point of contact for employees, visitors, and vendors while ensuring the office runs efficiently.The ideal candidate is highly organized, service-oriented, and enjoys supporting both people and workplace operations in a fast-paced environment.Key Responsibilities<ul><li>Support daily workplace operations to ensure the office environment runs smoothly</li><li>Serve as a point of contact for employees, visitors, and vendors</li><li>Coordinate office logistics, workspace setups, and meeting room scheduling</li><li>Manage office supplies, inventory, and workplace equipment</li><li>Assist with coordinating maintenance requests and vendor services</li><li>Support employee onboarding logistics, including workspace preparation and office access</li><li>Maintain organized records for vendors, workplace services, and office procedures</li><li>Assist with planning and coordinating office events, meetings, and team activities</li><li>Ensure the workplace remains organized, welcoming, and functional for employees and guests</li><li>Provide general administrative and operational support to internal teams</li></ul>
2026-03-06T00:00:00Z

Outreach Coordinator

Raleigh, NC
onsite
Contract / Temporary to Hire
19.95 - 22 USD / Hourly
We are looking for a dedicated Outreach Coordinator to join our team in Raleigh, North Carolina. As part of a non-profit organization, this role offers a unique opportunity to contribute to community-focused initiatives while supporting key administrative functions. This is a Contract position with the possibility of transitioning to a permanent role, providing potential for long-term career growth within the organization. Responsibilities:• Handle incoming calls professionally and direct inquiries to the appropriate departments.• Perform accurate data entry tasks to maintain organized and up-to-date records.• Provide administrative support to office operations, ensuring smooth day-to-day functioning.• Greet visitors and manage reception duties with a friendly and welcoming demeanor.• Coordinate and assist with community outreach programs and events.• Support fundraising activities, including event planning and marketing efforts.• Collaborate with team members to promote community-focused initiatives.• Organize and maintain office files, supplies, and documentation.• Assist with scheduling meetings and preparing reports for stakeholders.
2026-02-25T00:00:00Z

Operations Coordinator

Salem, MA
onsite
Permanent
65000 - 80000 USD / Yearly
We are looking for a detail-oriented Operations Coordinator to oversee and streamline various aspects of daily operations in production, logistics, facilities, and office management. This position requires strong organizational and communication skills to ensure efficient workflows in a dynamic and fast-paced environment. The ideal candidate will excel in managing vendor relationships, tracking inventory, and supporting cross-functional teams to maintain smooth operations. Responsibilities: • Coordinate daily production activities to ensure seamless workflows and schedules. • Monitor inventory levels, supplies, and raw materials to prevent shortages. • Maintain accurate operational records, logs, and production documentation. • Schedule equipment maintenance and liaise with vendors to ensure timely servicing. • Build and manage relationships with vendors and service providers to ensure consistent performance. • Support procurement processes by sourcing materials, obtaining quotes, and processing purchase orders. • Oversee shipping and receiving operations, including label preparation, documentation, and carrier communication. • Organize delivery schedules and provide updates to stakeholders on order statuses. • Manage office operations, including supply inventory, equipment maintenance, and facility upkeep. • Prepare operational reports and identify process improvement opportunities to enhance efficiency.
2026-02-12T00:00:00Z

Operations Coordinator

Edison, NJ
onsite
Permanent
50000 - 55000 USD / Yearly
50,000 - 55,000 benefits include:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li><li>401k</li></ul> We are looking for an organized and detail-oriented Operations Coordinator to join our client's team in Edison, New Jersey. In this role, you will play a key part in ensuring the efficiency of daily operations while supporting the sales team and managing critical administrative tasks. Candidates should have strong excel skills and the ability to work collaboratively in a fast-paced environment. Responsibilities:• Enter and manage data with precision to ensure accuracy across all platforms.• Utilize advanced Microsoft Excel functions, including VLOOKUPs and Pivot Tables, to analyze and organize data effectively.• Provide administrative support to the sales team by handling paperwork, generating reports, and managing documentation.• Oversee order entry processes using internal systems to maintain smooth operations.• Assist with import and export documentation, ensuring compliance with relevant regulations.• Collaborate with team members to address operational needs and provide assistance where required.
2026-02-18T00:00:00Z

Operations Coordinator

Green Island, NY
onsite
Permanent
70000 - 80000 USD / Yearly
We are looking for a dedicated and detail-oriented Operations Coordinator to join our team in Cohoes, New York. In this role, you will manage key aspects of daily operations, including scheduling, project coordination, and customer interactions, while ensuring efficiency and compliance with regulations. This position is ideal for someone who thrives in a fast-paced environment and enjoys solving complex logistical challenges. Responsibilities:• Coordinate multiple job schedules each day, ensuring accuracy and attention to detail.• Develop solutions to operational challenges with a proactive and urgent approach.• Prepare and submit oversized load permit applications, ensuring compliance with relevant regulations.• Assign and dispatch equipment and personnel to job sites for timely and efficient project execution.• Create and follow up on customer quotes to secure signed agreements and monitor project progress.• Organize equipment maintenance schedules and inspections to maintain operational readiness.• Monitor and document equipment deliveries to ensure accurate tracking and inventory management
2026-02-23T00:00:00Z

Operations Coordinator

San Luis Rey, CA
onsite
Temporary
28 - 32 USD / Hourly
Behind every efficient organization is a strong operational foundation. We are recruiting for an Operations Coordinator to join a fast-growing company in North County San Diego that is scaling its internal operations. This role sits at the center of daily business activity and helps ensure teams stay aligned, organized, and productive. The Operations Coordinator will help streamline workflows, coordinate projects across departments, and support leadership with key operational initiatives. This position is ideal for a highly organized professional who enjoys problem solving, improving processes, and helping teams work more efficiently.Responsibilities<ul><li>Coordinate cross-department projects and operational initiatives</li><li>Maintain internal reporting and documentation</li><li>Support scheduling and team coordination</li><li>Assist with process improvements and workflow tracking</li><li>Communicate with internal teams to ensure project alignment</li></ul>
2026-03-16T00:00:00Z

Logistics Coordinator

Cardiff-by-the-Sea, CA
onsite
Temporary
23 - 27 USD / Hourly
Supply chain efficiency has become one of the most critical drivers of business success, and organizations throughout San Diego are actively investing in professionals who can help streamline logistics operations. The Logistics Coordinator role is designed for individuals who enjoy solving operational challenges, improving processes, and ensuring that materials and products move seamlessly from origin to destination.This position plays a vital role in maintaining the reliability and efficiency of a company’s logistics network. The successful candidate will work closely with vendors, transportation partners, warehouse teams, and internal departments to coordinate shipments, track deliveries, and address any logistical challenges that may arise. This is an excellent opportunity for someone who enjoys a blend of analytical thinking, communication, and operational coordination. Professionals who are detail-oriented, highly organized, and capable of maintaining composure under pressure tend to excel in this environment. Key Responsibilities<ul><li>Coordinate inbound and outbound shipments</li><li>Track deliveries and maintain shipment documentation</li><li>Communicate with carriers, vendors, and internal teams</li><li>Monitor logistics performance and identify delays</li><li>Maintain accurate inventory and transportation records</li><li>Assist with process improvements within the supply chain</li></ul>
2026-03-05T00:00:00Z

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