We are looking for a proactive and resourceful Office Manager to oversee daily office operations and ensure the workspace runs efficiently. Based in Scottsdale, Arizona, this role involves managing facilities, supporting events, and providing administrative assistance to executive leadership. As a Contract to permanent position, this opportunity offers the potential for long-term growth within the utilities and infrastructure industry.<br><br>Responsibilities:<br>• Manage day-to-day office operations, including organizing supplies and maintaining a clean, functional workspace.<br>• Evaluate office needs, procure necessary items such as cabinets, and oversee setup and organization.<br>• Collaborate with building management and vendors to address maintenance issues and ensure timely resolution.<br>• Coordinate delivery services and manage incoming mail to keep operations running smoothly.<br>• Partner with vendors to set up systems for office snacks and other amenities.<br>• Plan and execute logistics for internal and external events, including catering, venue arrangements, and materials preparation.<br>• Provide administrative support to an executive leader, ensuring tasks are completed efficiently and accurately.<br>• Facilitate recordkeeping, filing, and scanning to maintain organized documentation.<br>• Create a welcoming front desk presence while managing visitor flow and meeting room schedules.<br>• Support special projects and cross-functional initiatives to enhance office functionality and engagement.
We are looking for a detail-oriented Contracts Administrator to join our team on a contract basis in San Diego, California. In this role, you will play a key part in managing and organizing contract-related documentation, ensuring compliance, and assisting with data migration into HubSpot. This position requires strong organizational skills and the ability to collaborate effectively with internal teams and external partners.<br><br>Responsibilities:<br>• Conduct thorough reviews of commercial vendor contracts to ensure accuracy and compliance.<br>• Facilitate the migration of contract data and documents into the HubSpot database.<br>• Draft and edit Memorandums of Understanding and Agreements, ensuring alignment with organizational standards.<br>• Prepare and draft new subcontracts using updated templates for county-approved subcontractors.<br>• Oversee the migration of grant award agreements to the designated database.<br>• Collaborate closely with the Director to execute assigned tasks and maintain project timelines.<br>• Ensure all documentation is properly scanned, compiled, and organized for easy access.<br>• Perform audits and quality checks on contracts to identify and resolve discrepancies.<br>• Provide support in drafting simple legal documents related to nonprofit operations.<br>• Maintain high attention to detail and accuracy in all administrative tasks.
<p>Our client, a leading property management organization, is seeking a detail-oriented and resourceful Human Resources Coordinator to join their team. This is an excellent opportunity to support HR functioning within a dynamic and growing real estate environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with recruitment processes, including posting job openings, screening resumes, coordinating interviews, and onboarding new hires.</li><li>Maintain employee records and ensure documentation is up-to-date and compliant with company policies.</li><li>Support benefits administration, including enrollments, changes, and communicating with providers.</li><li>Coordinate HR-related training, workshops, and compliance initiatives across the company’s property portfolio.</li><li>Respond to employee inquiries on policies, procedures, and HR programs with professionalism and confidentiality.</li><li>Track key HR metrics such as attendance, turnover, and performance reviews.</li><li>Assist with payroll processing and timekeeping support as needed.</li><li>Support HR Manager and broader team with projects and administrative tasks.</li></ul><p><br></p>
<p><strong>Office Manager</strong></p><p>Are you a proactive leader with a knack for organization and operational efficiency? Our company is seeking an Office Manager to ensure the smooth day-to-day functioning of our workspace and support our growing team.</p><p><strong>Key Responsibilities:</strong></p><p>· Oversee office operations, procedures, and administrative staff</p><p>· Maintain a well-organized, productive, and welcoming office environment</p><p>· Manage vendor relationships and supervise office supply inventory</p><p>· Coordinate meetings, events, travel, and facility arrangements</p><p>· Support budgeting, expense reporting, and invoice processing</p><p>· Implement and refine office policies and procedures</p><p>· Serve as primary point of contact for internal communication and problem-solving</p><p>· Assist with onboarding, training, and personnel management tasks</p><p><strong>Why Join Us?</strong></p><p>· Competitive compensation and benefits</p><p>· Opportunity to impact organizational effectiveness</p><p>· Supportive, collaborative team culture</p><p>· Career development and growth potential</p><p>If you’re ready to lead operational excellence and drive team success, we encourage you to apply today. Take the next step in your career and become a valued member of our company!</p><p>Please apply online or through our Robert Half app</p><p><br></p>
<p><br></p><p>1. Coordinates and performs a range of staff and/or operational support sales & catering activities for departments; serves as a liaison with other operation departments.</p><p>2. Provides administrative/secretarial support for the Sales Department such as answering telephones, assisting visitors/walk-ins, and resolving and/or referring a range of administrative problems and inquiries to the appropriate departments.</p><p>3. Operates personal computer to compose and edit hotel agreements, correspondence and/or memoranda, knowledge of established department policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.</p><p>4. Assists group sales managers with the preparation of group room weekly resumes reports.</p><p>5. Assists unit management and staff in problem solving, project planning, and ordering of all supplies utilized by catering & sales department.</p><p>6. Establishes, maintains, and updates files, guarantees, catering menus for sales kits,</p><p>7. Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of routine written inquiries.</p><p>8. Requisitions supplies through buy efficient.</p><p>9. Group Room coordination of obtaining advance deposits, rooming list, coordinating with Catering Manager for banquet event order forms to be sent out in a timely fashion.</p><p>10. Performs other duties and responsibilities as assigned or required.</p>
<p>Roseann Mabry from Robert Half is partnering with a small organization in O'Fallon , Illinois to place an Office Manager/ Administrative Assistant on a direct hire basis. The Office Manager/ Administrative Assistant will assist with the many events the organization attends on a national basis. The Office Manager/ Administrative Assistant will keep registration lists, create name tags, get signs for the golf tournament, for hole sponsorships, send out invitations, etc... This position will answer office phone, update Excel Spreadsheets with month dues and information for events, send out invoices and order office supplies. The Office Manager/ Administrative Assistant will prepare reports and PowerPoint presentations for the Board of Directors. The Office Manager/ Administrative Assistant will work onsite every day. The annual salary for the Office Manager/ Administrative Assistant will be up to 50K. Benefits are fully covered at no cost for employees.Send your resume directly to Roseann Mabry at Robert Half. Look me up on Linked In! </p><p><br></p><p>Responsibilities:</p><p>• Supervise and coordinate daily office operations to ensure seamless functionality.</p><p>• Manage procurement and inventory of office supplies, ensuring availability and cost-effectiveness.</p><p>• Oversee accounts payable processes, including accurate record-keeping and timely payments.</p><p>• Perform receptionist duties by welcoming visitors, handling incoming calls, and managing correspondence.</p><p>• Maintain organized filing systems for documentation and records.</p><p>• Collaborate with team members to support administrative needs and resolve operational challenges.</p><p>• Ensure adherence to company policies and procedures in all office activities.</p><p>• Monitor and manage budgets related to office expenses.</p><p>• Identify opportunities to improve office efficiency and implement solutions.</p><p>• Train and guide staff on administrative practices and office protocols.</p>
<p>Our client within the manufacturing industry has an exciting opportunity for a Property Accounting Manager with the proven ability to collaborate cross-functionally and work effectively in a dynamic, fast paced environment. This Property Accounting Manager will be responsible for managing and developing a team with expertise in the assigned area of concentration. The Property Accounting Manager role will oversee daily and monthly accounting activities for all operations within specified areas of expertise, focusing on ensuring the accuracy of financial information to safeguard the company's assets. If you hold a high level of financial modeling skills, have strong technical accounting abilities, and can safeguard company assets, this may be the role for you!</p><p><br></p><p>Responsibilities:</p><ul><li>Complete the month-end close process and reporting, ensure the accuracy and timeliness of all property and general & administrative (G& A) activities by maintaining experienced staff. </li><li>Develop and implement best practices and procedures. </li><li>Provide direction and support for the assigned team, guiding their training and development to increase competency and commitment. </li><li>Prepare ad-hoc reports, analyses, and special projects as needed by the Director of Shared Services. </li><li>Assist and support audit initiatives, and monitor, enforce, and test internal control systems. </li><li>Prepare the annual budget for respective areas. </li><li>Direct and review staff activities and other special projects as assigned.</li></ul>
<p><strong>BOOKKEEPER/OFFICE MANAGER</strong></p><p><strong>85K-100K + benefits</strong></p><p><br></p><p>Real estate investment/property management company is seeking a Bookkeeper/Office Manager to join their team. Ideally candidate would come from a small company where he/she can wear multiple hats, handle all office administrative but can also help with some accounting and HR functions. </p><p>Responsibilities:</p><p>•Oversees and manages the daily activities of office to ensure efficient operations, service delivery and expense control</p><p>•Manages record-keeping, databases and archives of relevant records, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/ scheduling, and other related internal operations</p><p>•Oversees the selection of and management of vendor and supplier relationships, purchase of products and services to ensure that they efficiently and effectively provide needed resources within budgetary limits</p><p>•Performs AR/AP tasks while tracking costs and monitoring budget</p><p>•Provides day-to-day oversight and assistance with carrying out various HR functions critical to company, including recruiting, onboarding, leave and attendance tracking, evaluation, employee relations, health and safety, compensation, benefits, coaching, training, diversity, employee engagement, payroll and employee records</p><p>•Provides administrative and clerical support, including word processing, spreadsheets, maintenance of office supply inventory and equipment maintenance, etc.</p><p><br></p>
Robert Half is seeking an Accounts Payable (A/P) Clerk to join a team of highly skilled professionals in a stimulating work environment. The candidate in this role will work closely with and report to the Accounting Manager. Other responsibilities include attending to the general administrative needs of the AP/Finance Department,. Matching and batching code, resolving A/P issues, processing expense reports, updating and reconciling sub-ledger to G/L and processing checks are integral functions for this position. Are you looking for a position that offers quick career growth? Contact us today to find out how you can scale the career leader on a flourishing team. Located in Ann Arbor, Michigan, the Accounts Payable Clerk will be a position.<br><br>What you get to do every single day<br><br>- Manage customer service tasks for internal business partners<br><br>- Help with internal and external audits as required<br><br>- Execute daily processes and controls accurately and in a timely manner; ensuring compliance with company policies<br><br>- Complete full-cycle A/P<br><br>- Handle administrative tasks for the AP/Finance Department<br><br>- Manage the process of verifying, logging, and mailing checks, including expediting special handling<br><br>- Handle daily department mail by opening, sorting, and distributing it<br><br>- Perform special projects as assigned<br><br>- Ensure invoices, checks, and other documents are properly sorted, logged, scanned, and filed
<p>We’re partnering with a trusted Quad Cities organization to hire a <strong>Service Center Coordinator</strong>! In this role, you’ll be at the heart of daily operations—supporting field technicians, coordinating schedules, and keeping communication flowing so projects run smoothly.</p><p>This is a great opportunity for someone looking to launch a career in an office environment and gain hands-on experience in operational coordination.</p><p><br></p><p>How to Apply</p><p>Submit your application today or call our office at 563-359-3995 to connect with one of our recruiters—Lydia, Christin, or Erin—who will be happy to answer your questions.</p><p><br></p><p>Key Responsibilities</p><p>Act as the primary support contact for field technicians, providing timely updates and accurate details.</p><p>Coordinate schedules, assignments, and service requests to keep operations running efficiently.</p><p>Document and update service records, work orders, and project details with accuracy.</p><p>Ensure smooth communication between customers, technicians, and office staff.</p><p>Assist with additional administrative and coordination needs as required.</p><p><br></p><p>Why Work with Robert Half?</p><p>At Robert Half, we do more than connect you with a job—we partner with you to find the right fit. From flexible placements to long-term career growth, we’re here to support you every step of the way. When you work with us, you’ll have a team in your corner, ready to advocate for your success.</p>
<p><strong>Responsibilities:</strong></p><ul><li>Oversee daily office operations and support team efficiency</li><li>Manage office supplies, equipment, and vendor relationships</li><li>Coordinate schedules, meetings, and travel arrangements</li><li>Support HR processes such as onboarding and recordkeeping</li><li>Assist with basic bookkeeping and expense tracking</li><li>Implement and improve office procedures and policies</li><li>Maintain a positive and organized workplace environment</li></ul><p><br></p>
<p><strong>Responsibilities:</strong></p><ul><li>Oversee daily office operations and support team efficiency</li><li>Manage office supplies, equipment, and vendor relationships</li><li>Coordinate schedules, meetings, and travel arrangements</li><li>Support HR processes such as onboarding and recordkeeping</li><li>Assist with basic bookkeeping and expense tracking</li><li>Implement and improve office procedures and policies</li><li>Maintain a positive and organized workplace environment</li></ul><p><br></p>
<p>My client is seeking a dynamic and strategic Director of Finance to lead the organization’s financial operations in Memphis. This senior leader will be responsible for overseeing all accounting and financial functions, ensuring regulatory compliance, and preparing financial strategies. The ideal candidate is an accomplished finance professional with a strong record in financial management and leading high-performing teams.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide visionary leadership to the finance, accounting, and billing departments, ensuring operational excellence and alignment with company standards.</li><li>Evaluate team performance, recommending promotions, corrective actions, and professional development opportunities.</li><li>Direct the recruitment, onboarding, and ongoing training of finance and administrative personnel to ensure a skilled and motivated team.</li><li>Oversee payroll operations, guaranteeing accuracy and compliance with internal policies and governmental regulations.</li><li>Design and implement best-practice workflows, procedures, and manuals to optimize financial processes.</li><li>Establish, monitor, and analyze key performance indicators (KPIs) and department metrics to improve productivity and cost effectiveness.</li><li>Prepare detailed financial statements, reports, budgets, and forecasts for executive leadership and board review.</li><li>Participate in strategic financial analysis, modeling, and project evaluation to inform organizational decisions.</li><li>Lead vendor, partner, and payer contract negotiations to maximize financial outcomes.</li></ul><p><br></p>
<p>We are looking for an organized and detail-oriented Account Coordinator for a contract basis in Spokane, Washington. This role supports increased workload during project surges, helping Account Managers and cross functional teams maintain deadlines, deliverables, and internal coordination.</p><p><br></p><p><strong>Role</strong>: Account Coordinator</p><p><strong>Company</strong>: Agency client</p><p><strong>Location</strong>: Spokane, Washington</p><p><strong>Duration</strong>: Variable, project-based</p><p><strong>Hours per week</strong>: Variable, project-based</p><p><br></p><p><strong>Responsibilities</strong>:</p><p>• Participate actively in account meetings, providing updates and ensuring alignment on goals.</p><p>• Record and organize detailed meeting notes for effective follow-up and action items.</p><p>• Assemble and maintain toolkits to support account operations.</p><p>• Input accurate data into Salesforce and maintain up-to-date records.</p><p>• Assist with administrative tasks, such as ordering office supplies and managing billing processes.</p><p>• Provide customer support through call center services, addressing client inquiries and resolving issues.</p><p>• Collaborate with collections teams to handle consumer accounts efficiently.</p>
<p>The Accounting Assistant supports by performing a range of financial and administrative duties for assigned property portfolios. This role works closely with property managers, assistants, and team members across multiple departments to ensure timely, accurate completion of tasks.</p><p>Key Responsibilities:</p><ul><li>Compile financial packages and special reports</li><li>Bill tenants and adjust tenant accounts as needed</li><li>Deposit and post cash receipts to tenant accounts</li><li>Record manual deposits and checks in Excel spreadsheets</li><li>Set up property and tenant accounts</li><li>Reconcile bank statements, post interest, and scan documents to Laserfiche</li><li>Prepare, copy, and distribute special financial reports</li><li>Enter property payroll checks into accounts payable and process payments</li><li>Manage stop payment/void checks and approve AP invoices when necessary</li><li>Track owner-signed checks and handle mailing</li><li>Create and maintain folders for mortgages, financials, and notes</li><li>Run reports and organize folders for CAM reconciliations; input CAM data into the system</li><li>Support miscellaneous accounting duties and assist with ad-hoc projects</li><li>Provide answers to manager and assistant inquiries</li><li>Meet deadlines with efficiency and accuracy</li></ul>
<p><strong>Front Office / Service Coordinator (Entry-Level Welcome!)</strong></p><p>We’re hiring a <strong>Front Office / Service Coordinator</strong> for a contract to hire position to help keep our team organized and running smoothly. This is a great opportunity for someone who’s eager to learn, enjoys working with people, and can juggle multiple tasks throughout the day.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Answer phones and help customers</li><li>Set up jobs, create work orders, and schedule service appointments</li><li>Keep in touch with customers and post schedule updates</li><li>Run the front office: receive deliveries, direct visitors, and take payments</li><li>Help with filing, mailings, and office organization</li><li>Order office supplies and assist with parts orders</li><li>Track service contracts and help with scheduling (generators, etc.)</li><li>Schedule inspections, disconnects/reconnects, and OUPS tickets</li><li>Type estimates and assist with HR items like uniforms</li><li>Help manage time-off requests and the on-call schedule</li></ul><p><br></p><p><strong>What We’re Looking For</strong></p><ul><li>Comfortable using computers and paying attention to details</li><li>Able to multitask and stay organized</li><li>Willing to learn and jump in where needed</li><li>Customer service experience over the phone is a plus</li></ul><p><br></p><p><br></p><p><br></p>
<p>Tammy Power, Recruiting Manager with Robert Half is partnering with a local agency to fill a key role in their finance department. The Finance Manager — driving operational efficiency, financial accuracy, and policy alignment across a major division. The ideal leader thrives in analytics, process improvement, and managing people with high expectations.</p><p><br></p><p>For immediate and confidential consideration contact Tammy Power via LinkedIn</p><p><br></p><p>Responsibilities:</p><p>• Oversee financial operations, including budgeting, forecasting, and monthly reporting, ensuring alignment with organizational objectives.</p><p>• Monitor and analyze revenue and expenditures to maintain adherence to approved budgets.</p><p>• Manage capital projects, grant allocations, contracts, and compliance with regulatory requirements.</p><p>• Lead and mentor a team of financial and administrative professionals to achieve high performance.</p><p>• Develop and implement policies, procedures, and operational standards that enhance department outcomes.</p><p>• Collaborate with senior leadership to align financial strategies with organizational goals.</p><p>• Ensure accurate and timely financial reporting to support decision-making and transparency.</p><p>• Identify opportunities for process improvement and implement solutions to optimize fiscal operations.</p><p>• Maintain strict confidentiality and compliance standards while managing sensitive financial information.</p>
<p>Our team is partnering with a company in Oklahoma City seeking a detail‑oriented Bookkeeper/Office Manager. This role is instrumental in maintaining accurate financial records, supporting day‑to‑day accounting functions, and ensuring smooth office operations. The ideal candidate will be organized, dependable, and comfortable managing a wide range of responsibilities.</p><p>Key Responsibilities:</p><ul><li>Manage accounts payable and accounts receivable, ensuring timely and accurate processing.</li><li>Perform bank reconciliations and maintain accurate financial records.</li><li>Oversee payroll processing, including payroll tax deposits and regulatory compliance.</li><li>Handle sales tax reporting and ensure accurate, timely submissions.</li><li>Support month-end close by preparing reports and reconciling accounts.</li><li>Maintain the general ledger, ensuring all journal entries are complete and accurate.</li><li>Monitor and manage collections to support positive cash flow.</li><li>Prepare and organize documentation for audits and financial reviews.</li><li>Analyze financial data to identify discrepancies and recommend solutions.</li><li>Provide office management support to maintain efficient day‑to‑day operations.</li></ul>
<p>We are looking for a success-driven and detail-oriented Weekend and Holiday Receptionist to join our team in Summerville, South Carolina. You will play a key role in supporting our Sales Consultants and Project Director in a dynamic and welcoming environment. This long-term contract position requires availability on weekends, holidays, and occasional weekdays to ensure smooth operations and excellent service.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist all visitors, ensuring they are properly registered and directed to the appropriate team member.</p><p>• Accurately record guest details, including first-time visitors, returning guests, buyers, and realtors, in both manual logs and company databases.</p><p>• Facilitate the handoff of guests to New Home Guides using established rotation systems.</p><p>• Manage appointments and maintain accurate documentation for all scheduled meetings.</p><p>• Restock and organize items in the snack bar and powder room to maintain cleanliness and availability.</p><p>• Assemble and distribute sales brochures and gift items as needed.</p><p>• Handle multiple visitors and inquiries simultaneously, maintaining a calm and organized approach.</p><p>• Ensure realtor visits are documented and registered appropriately using designated forms.</p><p>• Communicate effectively with visitors and the onsite sales team to provide seamless service.</p><p>• Use various software platforms, including Microsoft Office Suite and internal systems, to complete administrative tasks.</p>
<ul><li><strong>Position: Event Planner (Contract)</strong></li><li><strong>Location: 10410 Highland Manor Drive, Tampa, Florida, 33610, United States</strong></li><li><strong>Type: 100% ONSITE </strong></li><li><strong>Hourly Pay Range: $25 - $27 per hour</strong></li></ul><p><strong>Job Description: </strong></p><ul><li>Ability to plan events that can range from 10 to 500 people, with various degrees of complexity.</li><li>Monitor/manage the project including; creation of project plans and budgets (prepare, manage & reconcile).</li><li>Ability to lead team working on an event and direct many facets at one time.</li><li>Collaborate and interact effectively with Firm’s senior management, middle management and customers.</li><li>Provide strategic input and recommendations to business group on event development.</li><li>Maintain partnering relationships with internal business partners such as Food Services, Conference -Services, Audio Visual, Security and Facilities.</li><li>Manage all aspects of events including but not limited to: internal consulting, concept proposal development, site selection via RFP process, vendor negotiation, contract administration (including controlling risks associated with attrition and cancellation), hotel management, air/ground travel, total logistics coordination (menus, setup, decor, audio visual), creative writing for invitation, input on graphic design and website development, printing, registration management, coordination of speakers, giveaways, entertainment, activities, and travel staff.</li></ul><p><br></p><p><strong>Role and Responsibilities: </strong></p><p>Corporate Meeting Coordinator manages the front desk, provides light meeting planning support, assists clients with meeting needs, such as room assignments, printing of name badges, etc. Job Description:</p><p>• Cover reception desk essential functions; answering telephone calls, and returning emails promptly- within four hours or by the end of day</p><p>• Stand, Greet and direct clients when they arrive to the conference center</p><p>• Walk and inspect conference set up</p><p>• Detail pop up/small meetings as directed</p><p>• Assist Meeting Planner with high level meetings (right hand of the planner, buddy system)</p><p>• Interact with Central Reservation (internal meeting booking department), porters, audio visual and catering</p><p>• Submit facilities requests as directed by Planner</p><p>• Support Meeting Planning Managers, Meeting Specialists and other managers</p><p>• High touch approach, customer service focus</p><p>• Perform any other job related duties as assigned</p><p>• Handle all conference center guest room blocks, where it applies</p><p>• Manage space issues, escalate unresolved issues to the Lead Planner</p><p> </p><p>Adhere to conference center SOP’s Qualification:• Two years hospitality experience in 5 Star Hotels, Event Planning and Food & Beverage with high touch customer service</p><p>• Ability to follow written and/or verbal instructions</p><p>• Ability to stand and/or sit and continuously perform essential job functions for duration of shift with or without reasonable accommodations</p><p>• Ability to effectively deal with internal and external</p><p> </p>
<p>A growing real estate organization is seeking a Financial Administrator to manage day‑to‑day accounting functions, financial reporting, and operational finance tasks across a multi‑property commercial portfolio. This role will take on responsibilities currently handled at the leadership level and will work closely with internal teams and external financial partners. It offers high visibility, the ability to build structure within the department, and the opportunity to contribute to ongoing organizational growth.</p><p><br></p><p><strong>Property Accounting & Financial Operations</strong></p><ul><li>Maintain accurate property-level financial data in Yardi, including rent rolls, tenant ledgers, and chart of accounts.</li><li>Process all AP/AR transactions, post tenant payments, manage deposits, and monitor delinquencies.</li><li>Prepare journal entries, complete monthly reconciliations, and ensure proper coding.</li><li>Perform CAM and tenant recovery reconciliations and issue correct billing and adjustments.</li><li>Enter and update lease charges, escalations, abatements, breakpoints, renewals, and other lease-driven financial terms.</li><li>Review leases to ensure accurate financial interpretation and compliance.</li><li>Generate monthly financial statements and management reports using Yardi.</li><li>Audit financial data regularly to maintain accuracy and policy alignment.</li></ul><p><strong>Year-End & Financial Partner Support</strong></p><ul><li>Prepare year-end reconciliations and collaborate directly with external CPAs.</li><li>Assist with asset-level financial reporting, forecasting, and analysis.</li><li>Partner with the Property Manager to ensure operational activity matches financial records.</li></ul><p><strong>Systems & Process Improvement</strong></p><ul><li>Help streamline financial systems, improve reporting accuracy, and enhance internal workflows.</li><li>Assist with Yardi system updates, report customization, and troubleshooting.</li><li>Support ongoing efforts to strengthen scalability and efficiency within the finance function.</li></ul><p><strong>Administrative & Cross-Functional Support</strong></p><ul><li>Provide general administrative assistance to ensure smooth daily operations.</li><li>Support leadership with projects and requests tied to financial oversight and organizational growth.</li></ul><p><br></p><p><br></p>
We are looking for an experienced and detail-oriented Office Manager to join our team in Kansas City, Kansas. This role requires a proactive individual with strong organizational skills and solid accounting knowledge to ensure smooth office operations. You will play a key part in maintaining efficient processes while fostering a positive and collaborative workplace atmosphere.<br><br>Responsibilities:<br>• Oversee daily office operations to ensure efficiency and a productive work environment.<br>• Manage accounts payable and accounts receivable processes with accuracy and timeliness.<br>• Prepare and maintain journal entries, ensuring proper documentation.<br>• Handle purchase orders and monitor their progress.<br>• Assist with payroll tasks, utilizing automated systems to ensure accuracy.<br>• Support HR functions, including benefits administration, compliance, and open enrollment.<br>• Collaborate with other departments to streamline processes and improve communication.<br>• Supervise and provide guidance to one direct report, with potential for managing additional team members in the future.<br>• Utilize QuickBooks and other software tools to manage financial and administrative tasks effectively.<br>• Promote a positive office culture and ensure high morale through a supportive and engaging approach.
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Riverview, Florida. In this role, you will be responsible for managing essential accounts payable functions while contributing to additional administrative tasks as the position evolves. This is an excellent opportunity to grow within a small, collaborative office environment that values teamwork and flexibility.</p><p><br></p><p>Responsibilities:</p><p>• Process and match purchase orders, packing slips, and invoices to ensure accurate accounts payable records.</p><p>• Handle general ledger coding and maintain organized documentation of financial transactions.</p><p>• Manage invoice processing, including coding and preparing check runs.</p><p>• Address vendor discrepancies or missing information with professionalism and efficiency.</p><p>• Utilize QuickBooks for accounts payable tasks and data management.</p><p>• Billing </p><p>• Support project administration tasks, such as purchase order management and scheduling.</p><p>• Regularly use Microsoft Excel to download, manipulate, and analyze data.</p><p>• Maintain open communication with the accounting manager and contribute to department goals.</p><p>• Adapt to evolving responsibilities based on company needs and individual growth.</p><p><br></p><p>This is a permanent opportunity that will pay up to $55,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
<p>Our client in Murrysville, PA is hiring for an Administrative Assistant for a contract opportunity. No specific length, open ended. This position is expected to last at least 3 months in duration, possibly longer. They are looking to get someone started ASAP! This position is onsite at their corporate headquarters and the schedule is Monday thru Friday from 8am-5pm (40 hours per week). Pay: $18-20</p><p><br></p><p>Job Duties Include:</p><p><br></p><p>Provide direct administrative support to the manager, serving as a key organizational and operational resource</p><p><br></p><p>Make and receive calls with vendors and customers, answering questions and providing payment and shipping status updates</p><p><br></p><p>Open, sort, and distribute incoming mail daily; prepare and send outgoing mail and packages</p><p><br></p><p>Scan paid invoices, track vendor communications, and follow up on outstanding items</p><p><br></p><p>Maintain and organize electronic and paper filing systems</p><p><br></p><p>Assist with scheduling meetings, coordinating calendars, and managing appointments</p><p><br></p><p>Enter data into internal systems and spreadsheets accurately and efficiently</p><p><br></p><p>Prepare basic reports, documents, and correspondence as needed</p><p><br></p><p>Order office supplies and assist with inventory tracking</p><p><br></p><p>Support general office operations, assist other departments as needed, and complete special projects or ad hoc administrative tasks</p>
<p>Robert Half is looking for a highly skilled Administrative Assistant to provide dedicated support to the Executive Director and two boards within a non-profit organization in Frankfort, Kentucky. This position involves managing sensitive information, coordinating projects, and maintaining effective communication with members and external stakeholders. As this is a long-term contract role, we seek a detail-oriented individual who can thrive in a dynamic environment while ensuring confidentiality and adaptability.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate records and ensure timely documentation for the Executive Director and boards.</p><p>• Manage and protect confidential information in accordance with organizational policies.</p><p>• Provide reception coverage, including answering inbound calls and addressing inquiries promptly.</p><p>• Coordinate various projects, ensuring deadlines are met and quality standards upheld.</p><p>• Draft and manage written communications, including reports and correspondence.</p><p>• Interact with members and external stakeholders diplomatically to foster positive relationships.</p><p>• Assist other departments as needed during slower periods or after completing assigned tasks.</p><p>• Cultivate goodwill and teamwork within the organization and with external contacts.</p><p>• Adapt to changes in workload and priorities while maintaining professionalism.</p><p>• Perform additional duties as assigned by the supervisor to support organizational goals.</p>
