<p><strong>Interested?</strong> Apply today and send your resume via LinkedIn to <strong>JC del Rosario</strong> — I’d love to connect!</p><p><br></p><p><strong>Fund Accountant</strong></p><p>Join a growing private equity firm dedicated to partnering with founder-owned businesses at pivotal growth stages. With <strong>$900M AUM and fundraising for its next core fund</strong>, this is an exciting opportunity to work in a collaborative environment that values strategic insight and operational excellence. Our focus spans technology and business services, including B2B software, industrial tech, managed solutions, and tech-enabled services.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Assist with wires for capital distributions, redemptions, and expenses</li><li>Support quarterly/annual close, including financial statements and valuation schedules</li><li>Shadow fund administrator books and records</li><li>Prepare quarterly investor reports and supporting schedules</li><li>Collaborate on analytical projects (valuations, liquidation waterfalls, public comps)</li><li>Monitor data collection from portfolio companies</li><li>Liaise with auditors and assist with audit/tax schedules</li><li>Produce capital call/distribution allocations and investor notices</li></ul><p><strong>Why Join Us</strong></p><ul><li>Competitive base salary + bonus</li><li>Comprehensive benefits</li><li>Collaborative, high-performance team environment</li><li>Exposure to complex deals and strategic growth initiatives</li></ul>
<p>Do you love wearing multiple hats and being the go-to person who keeps everything running smoothly? If QuickBooks is your happy place and you thrive in an environment where autonomy is the norm, this role is for you! Robert Half is partnering with a well-established company within the construction industry to find a <strong>dynamic Office Manager/Bookkeeper</strong> who loves variety and thrives in a role where independence and trust are key.</p><p><br></p><p><strong>Why You’ll Love This Role:</strong></p><p>You’ll be the heartbeat of the office—managing everything from bookkeeping and payroll to vendor communication and job costing. This is a chance to make a real impact in a small, tight-knit team that values hard work, autonomy, and a positive attitude.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Manage QuickBooks Desktop for AP/AR, job setup, billing, and reconciliations</li><li>Process invoices, monitor financial transactions, and resolve discrepancies</li><li>Handle payroll (including union payroll- training provided), prepare and submit union reports and dues</li><li>Maintain employee files, onboarding paperwork, and support HR-related tasks</li><li>Perform bank reconciliations and oversee accurate financial reporting</li><li>Partner with the CPA for year-end processes and assist with tax filings</li><li>Keep office operations running smoothly—filing, reporting, and light administrative tasks</li><li>Communicate with vendors and team members (primarily via email and text)</li></ul><p><br></p>
<p>Robert Half Legal is partnering with an international, AM100 law firm that's hiring a Trust & Estates Paralegal with at least 5-8+ years of experience to join their team. This Trust & Estates Paralegal is responsible for providing paralegal support to attorneys in the administration of all aspects of trusts and estates in probate within established administrative procedures. This position is paying between $95-130K+ plus bonus and phenomenal benefits including medical, dental, vision, generous PTO, 401k (plus match), LT/ST Disability, Life Insurance, and more. In addition, this firm a highly flexible hybrid WFH schedule. Yearly billable requirement is 1,700 hours. If you are looking to join one of the top law firms in the world, then this is the opportunity for you!</p><p> </p><p><strong><u>Trust & Estates Paralegal Responsibilities:</u></strong></p><ul><li>Oversee the entire process of trusts and estates in probate</li><li>Prepare, file, and manage probate documents associated with opening and closing estates</li><li>Handle the collection and distribution of estate or decedent’s assets</li><li>Establish and manage estate checking accounts</li><li>Prepare and file Illinois state and federal estate tax returns, including court inventory</li><li>Coordinate asset transfers and trust funding, communicating with relevant parties when necessary</li><li>Ensure compliance with the Corporate Transparency Act and firm policy in maintaining beneficial ownership information</li><li>Prepare for federal audits by compiling necessary information</li></ul><p> </p><p>For immediate consideration, please email your resume directly to Justin Rambert, AVP - Permanent Placement at <strong><u>justin . rambert @ robert half com</u></strong></p>
<p>Jenny Bour with Robert Half is working with a growing organization that is looking for an experienced <strong>Human Resources (HR) Manager</strong> to oversee all HR operations for a company with multiple locations. This HR Manager role involves managing recruitment, compliance, and employee engagement while fostering a culture centered on safety and excellence. The ideal Human Resources Manager candidate will play a key role in aligning HR strategies with business growth and employee development goals.</p><p><br></p><p>Responsibilities:</p><ul><li>Develop and implement recruitment strategies to attract skilled professionals across various roles, including technicians, sales representatives, and administrative staff.</li><li>Manage the complete hiring process, from sourcing candidates to onboarding, ensuring consistency across all locations.</li><li>Cultivate a positive workplace environment that prioritizes safety and aligns with company values.</li><li>Ensure adherence to federal, state, and local labor laws, while maintaining compliance with industry-specific regulations.</li><li>Standardize HR policies and procedures to create uniformity across all branches.</li><li>Coordinate and oversee employee performance reviews and mandated training programs.</li><li>Administer payroll and benefits programs, ensuring accuracy and efficiency for staff at multiple locations.</li><li>Collaborate with the leadership team to evaluate and renew employee benefits packages.</li><li>Prepare HR metrics and compliance reports for executive review.</li><li>Develop strategies to support employee retention and organizational growth.</li></ul>
<p>We are looking for a dedicated and organized Receptionist to join our team in St. Rose, Louisiana. This short-term contract to permanent position is ideal for someone who thrives in a fast-paced environment and enjoys providing exceptional administrative support. You will play a key role in ensuring smooth office operations and maintaining excellent communication within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Handle and process paperwork accurately and efficiently.</p><p>• Serve as the primary point of contact for visitors, ensuring they are welcomed and directed appropriately.</p><p>• Communicate directly with mortgage companies to manage inquiries and documentation.</p><p>• Perform essential office tasks such as word processing, filing, and faxing.</p><p>• Assist team members with various projects and administrative needs as required.</p>
<p>We are looking for an experienced IP Litigation Paralegal to join our team on a contract basis in Dallas, Texas. In this role, you will play a critical part in supporting litigation processes, including intellectual property cases and trial preparation. This position requires someone with a strong attention to detail and a solid background in civil litigation and discovery.</p><p><br></p><p>Responsibilities:</p><p>• Conduct thorough research and analysis related to discovery and litigation matters.</p><p>• Assist attorneys with trial preparation, including organizing exhibits, evidence, and legal documents.</p><p>• Manage case files and ensure all documentation is accurately maintained using case management software.</p><p>• Support intellectual property litigation by preparing reports, drafting correspondence, and gathering relevant information.</p><p>• Collaborate with legal teams to ensure deadlines are met and procedures are followed.</p><p>• Summarize depositions and legal findings for attorney review.</p><p>• Monitor case progress and provide updates to attorneys as needed.</p><p>• Handle administrative tasks related to court filings and document submissions.</p><p>• Communicate effectively with clients and external parties to facilitate case progress.</p><p>• Stay informed about changes in legal regulations and procedures to ensure compliance.</p>
<p>A real estate law firm is seeking a Litigation Secretary to join their team. This is a contract-to-hire opportunity supporting a dynamic litigation practice with responsibilities across secretarial, legal research, and administrative functions. The position will be primarily onsite in Encino, with the flexibility of one remote day per week.</p><p><br></p><p><strong>Responsibilities</strong></p><p>• E-filing with state and federal courts.</p><p>• Maintain attorney calendars, schedule deadlines, and coordinate hearings and meetings (experience with MyCase or similar systems preferred).</p><p>• Support a 3 to 1 desk.</p><p>• Draft, prepare, and format pleadings, motions, oppositions, briefs, and other legal documents.</p><p>• Create templates and standard forms based on attorney guidance.</p><p>• Assist with both litigation and transactional matters as needed.</p>
<p>Records Filing Assistant | Part-Time | Fridays Only</p><p> </p><p>Robert Half is partnering with a reputable insurance organization to hire a dependable and detail-oriented <strong>Records Filing Assistant</strong>. This is a long-term, part-time opportunity—one day per week (Fridays)—with an expected duration of at least one year, and the potential to extend.</p><p> </p><p>💼 Why This Role Is Open</p><p>The team is preparing for a transition to a new software system and is focused on that effort throughout the week. To support this transition, they need someone dedicated to handling filing work every Friday. All materials will be pulled, printed, and ready for you upon arrival!</p><p> </p><p>🗂 What You’ll Be Doing</p><ul><li>Filing insurance policy documentation, including updates and renewals</li><li>Organizing printed materials into vertical files by policy number and policyholder name</li><li>Ensuring documents are filed accurately and consistently</li><li>Supporting the team by maintaining organized and up-to-date records</li></ul><p>🕘 Schedule & Duration</p><ul><li>Fridays, 8:30a to 4p</li><li>Ongoing for at least one year, with potential to continue</li></ul><p>🌟 Why You’ll Love It</p><ul><li>Predictable, once-a-week schedule</li><li>Independent, low-distraction work environment</li><li>Ideal for someone seeking steady supplemental income</li></ul>
We are looking for a dedicated Service Specialist to join our team in West Henrietta, New York. In this role, you will focus on high-volume outbound calls, connecting with clients who have enrolled in Bill Pay powered by Bill but have not yet registered. You will play a critical role in guiding clients through the registration process, addressing questions, and ensuring they fully understand the product. This is a long-term contract opportunity, ideal for individuals who thrive in dynamic, client-focused environments.<br><br>Responsibilities:<br>• Conduct high-volume outbound calls to assist clients with registration for Bill Pay powered by Bill.<br>• Provide exceptional service and support to clients, addressing questions and resolving issues promptly.<br>• Follow up on outstanding items to ensure completion in line with established service level agreements.<br>• Develop a strong understanding of Paychex products, industry policies, and procedures to better support clients.<br>• Identify areas for improvement within processes and collaborate with leadership to implement changes.<br>• Utilize systems and software tools, including Salesforce and Adobe Flex, to document interactions and manage workflows effectively.<br>• Serve as a mentor to less experienced team members, offering guidance and support.<br>• Accurately input data while maintaining prioritization and organization to meet deadlines.<br>• Monitor and report on metrics to evaluate performance and ensure compliance with company standards.
<p><strong><em>Top California Transactional Firm Seeks Legal Document Proofreader</em></strong></p><p><br></p><p>Join a highly respected <strong>transactional law firm</strong> with a strong reputation for representing banking clients with banking compliance. The team includes 10 attorneys. This is a <strong>full-time onsite role in Irvine</strong> with a consistent schedule and minimal overtime.</p><p>We’ve worked with this firm for <strong>10+ years</strong> and have placed multiple staff members who are still there and thriving.</p><p><br></p><p><strong>Legal Document Proofreader Responsibilities:</strong></p><ul><li>Draft and format compliance manuals using attorney edits, ensuring accuracy in grammar, punctuation, and citation.</li><li>Incorporate redlines from attorneys into templates and maintain consistency across documents.</li><li>Proofread for clarity, passive voice, and technical compliance standards.</li><li>Assist with monthly newsletters and webinar outlines for banking clients.</li><li>Manage cyclical document production, including updates to 15+ compliance manuals (some exceeding 700 pages).</li><li>Utilize advanced Word features, including macros and specialized headings, to streamline formatting.</li></ul><p><strong>Hours:</strong></p><ul><li>8:30 AM – 5:00 PM, Monday through Friday</li><li><strong>37.5-hour workweek</strong> with very minimal overtime</li></ul><p><strong>Perks:</strong></p><ul><li>Long-tenured support staff (15+ years)</li><li>Friendly, collaborative attorneys</li><li>Predictable workload and schedule consistency</li></ul><p><strong>Benefits:</strong></p><ul><li>100% paid medical, dental, and vision for employee</li><li>401(k) with match</li><li>Generous PTO: 10 vacation days, 10 sick days, and 1 floating holiday</li></ul><p><strong>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p>
Position: Salesforce Administrator / Developer <br>Location: Des Moines, IA - Hybrid<br>Salary: up to $135,000 base annual salary<br><br>*** For immediate and confidential consideration, please send a message to MEREDITH CARLE on LinkedIn or send an email to me with your resume. My email can be found on my LinkedIn page. ***<br><br>Join a company and team where you can bring your skills and experience, with tons of upward mobility in a thriving industry. You will grow your career and be aligned with an organization that has purpose and adding meaningful services in all communities. This is hybrid role leaning heavily on Salesforce administration with some Salesforce development.<br>What You’ll Do:<br> · Configure and enhance Salesforce Sales & Marketing Cloud<br> · Lead CRM initiatives from planning to deployment<br> · Build and support integrations <br>What You Bring:<br> · 5+ years in Salesforce <br> · Strong admin and dev skills (Apex, Flows, LWC, SOQL)<br> · Salesforce certifications preferred<br> · Bonus: Architecture experience, Platform Builder, or exposure to Salesforce Data Cloud<br>Why This Role Stands Out:<br> · Strategic impact, cross-cloud exposure, and a clear path for growth in a collaborative, mission-driven environment.<br><br><br>*** For immediate and confidential consideration, please send a message to MEREDITH CARLE on LinkedIn or send an email to me with your resume. My email can be found on my LinkedIn page. Also, you may contact me by office: 515-303-4654 or mobile: 515-771-8142. Or one click apply on our Robert Half website. No third party inquiries please. Our client cannot provide sponsorship and cannot hire C2C. ***
<p>A fast-growing, family-owned <strong>automotive parts and fleet services company</strong> in Escondido is seeking a highly organized <strong>Accounts Payable Specialist</strong> to manage high-volume vendor transactions and support operational finance. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and is familiar with the unique demands of the automotive service industry such as part number verification, core returns, purchase orders, and vendor disputes.</p><p><br></p><p><strong>🔹 Key Responsibilities</strong></p><ul><li>Process <strong>200–300 invoices weekly</strong>, ensuring accuracy of part numbers, quantities, and pricing before entering into the accounting system.</li><li>Match invoices to <strong>POs, repair orders, work orders, and delivery receipts</strong> while resolving discrepancies with mechanics, service advisors, and vendor reps.</li><li>Maintain and organize <strong>vendor files</strong>, including W-9s, terms agreements, statements, and credit memos.</li><li>Prepare <strong>weekly check runs</strong>, ACH payments, and manage credit card/online vendor portals.</li><li>Track <strong>cores, RMAs, and returned parts</strong>, ensuring proper credits are issued by suppliers.</li><li>Reconcile vendor statements and follow up on open balances, aged items, and missing credits.</li><li>Support month-end closing with AP aging reports, accrual entries, and reconciliations.</li><li>Assist with fleet-related administrative tasks such as registration renewals and parts cost allocation.</li></ul>
We are looking for a detail-oriented Logistics Clerk to join our team in Jamaica, New York. In this Contract-to-permanent position, you will play a key role in managing shipping documentation and ensuring compliance with relevant regulations. This role requires strong organizational skills, adaptability, and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Review shipping documents, invoices, and bills of lading to ensure compliance with regulatory requirements.<br>• Verify the accuracy of shipment records and address any discrepancies as needed.<br>• Maintain organized file systems, both physical and digital, to support efficient record-keeping.<br>• Perform data entry tasks with attention to detail and accuracy.<br>• Collaborate with team members to ensure smooth workflow and positive outcomes.<br>• Follow established policies and procedures to maintain operational consistency.<br>• Manage copying and filing tasks to support administrative operations.<br>• Adapt to changing priorities and tasks as business needs evolve.<br>• Work independently to make informed decisions while staying assertive in your responsibilities.
We are looking for a highly organized and resourceful Executive Assistant to support senior leadership in Boston, Massachusetts. This is a Contract position where you will play a critical role in managing schedules, travel arrangements, and executive meetings while ensuring seamless daily operations. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional attention to detail.<br><br>Responsibilities:<br>• Manage and maintain executive calendars to ensure optimal scheduling and time management.<br>• Coordinate and arrange domestic and international travel plans, including booking flights, hotels, and transportation.<br>• Prepare and organize materials for executive meetings, ensuring all necessary documentation is available.<br>• Act as the primary point of contact for executives, addressing inquiries and resolving scheduling conflicts.<br>• Monitor and prioritize incoming communications, including emails and phone calls, to support efficient decision-making.<br>• Collaborate with internal teams to ensure smooth execution of administrative tasks and special projects.<br>• Draft and edit correspondence, reports, and presentations as needed.<br>• Ensure confidentiality and professionalism in handling sensitive information.<br>• Assist in planning and coordinating events or meetings, including logistics and catering.<br>• Provide general administrative support to senior executives to enhance productivity.
<p>We are looking for an organized and detail-oriented HR Assistant to join a team on a contract basis in Norristown, Pennsylvania. This position offers an opportunity to play a vital role in supporting various human resources functions, including administrative tasks, scheduling, and compliance efforts. The ideal candidate will have experience in HR processes and tools, as well as strong communication and organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize physical and digital employee files to ensure accessibility and compliance.</p><p>• Draft clear and concise correspondence, letters, and other HR-related documents.</p><p>• Coordinate and schedule interviews with candidates and hiring managers.</p><p>• Utilize spreadsheets to manage and track HR data and project progress.</p><p>• Support onboarding processes, including preparing necessary documentation and ensuring compliance.</p><p>• Perform background checks and other required clearances for new hires.</p><p>• Assist with HRIS systems to input, update, and maintain accurate employee information.</p><p>• Collaborate on special HR projects as needed to support team initiatives.</p><p>• Monitor HR compliance and ensure adherence to company policies and legal regulations.</p><p>• Provide administrative support to the HR team, including managing calendars and coordinating meetings.</p>
<p>We are looking for a detail-oriented Employee Benefits Paralegal to join a national law firm on its legal team in Center City, Philadelphia, Pennsylvania. In this role, you will provide essential support for an Employee Benefits and Executive Compensation practice, focusing on retirement plans such as defined benefit pensions, 401(k), and profit-sharing plans. This position offers an opportunity to contribute to compliance, research, and document preparation in a collaborative and dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Draft and review documents related to retirement plans, including plan amendments and summary plan descriptions.</p><p>• Prepare participant communications and ensure they align with compliance requirements.</p><p>• Conduct legal research and create concise summaries to support the practice.</p><p>• Submit determination letter applications and correction program documentation to the IRS and Department of Labor.</p><p>• Address inquiries related to plan operations and compliance, offering clear and accurate guidance.</p><p>• Collaborate with attorneys and other team members to ensure seamless execution of client needs.</p><p>• Maintain thorough knowledge of ERISA regulations and retirement plan compliance.</p><p>• Utilize software tools such as Adobe and Microsoft Office to manage documentation efficiently.</p><p>• Track billable hours and meet required targets while maintaining high-quality work.</p><p>• Support fiduciary duties and administrative processes related to retirement plans.</p>
<p>A prestigious AmLaw 200 law firm is seeking a Litigation Assistant to join their growing team. This Litigation Assistant must have experience in one of the following areas: bankruptcy, commercial, or family litigation, and should be fluent in eFiling in those corresponding courts.</p><p><br></p><p>Litigation Assistants who speak Spanish are strongly encouraged to apply! The top end of the pay range is reserved for bilingual Litigation Assistants. </p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>· Supporting three partners: one corporate bankruptcy, one commercial litigation, and one family law. </p><ul><li>E-filing in corresponding courts (directly, not with an attorney service - please do not apply if you've only eFiled using an attorney service)</li><li>Formating pleadings</li><li>Completing discovery shells</li><li>Drafting correspondence</li><li>Knowing civil rules well enough to double check docketed litigation deadlines and putting on attorney's calendars</li></ul><p>· Billable requirement: Litigation Assistants bill <strong>800 hours a year</strong>. Their work is mostly administrative, but they bill for things like discovery requests. A paralegal certification or attestation is preferred, but not required</p><p>· Software: Dictation in Big Hand. Document management in iManage. Entering time inTapp. Expense reports in Chrome River.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Size and prestige: they are AmLaw 200, so large enough to have tons of resources for practice growth, professional development, and have a wide variety of clients. Yet we “know everybody’s name on the email list!”</p><p>· The last legal assistant I placed has been there almost two years and loves it! </p><p>· This litigation assistant’s manager is in the SD legal secretary association board, super connected, and a great teacher.</p><p>· Parking is paid for in the building, beautiful suite. </p>
<p>We are looking for a dedicated Case Manager to join a reputable Personal Injury law firm located in North Seattle. This role focuses on managing pre-litigation cases while maintaining strong communication with clients and attorneys.</p><p><br></p><p>Responsibilities:</p><p>• Communicate regularly with clients and insurance companies to ensure case progress and address inquiries.</p><p>• Obtain, review, and organize medical treatment records, bills, balances, and liens.</p><p>• Conduct thorough research and analysis of case documents and information.</p><p>• Coordinate with third-party insurance carriers to manage claims and settlements.</p><p>• Ensure accurate documentation and tracking of case-related details.</p><p>• Collaborate closely with attorneys and staff to support case management.</p><p>• Prepare detailed reports and summaries for attorneys to facilitate case evaluations.</p><p>• Maintain up-to-date knowledge of personal injury laws and regulations.</p><p>• Handle administrative tasks related to pre-litigation processes effectively.</p><p><br></p><p>Firm offers full benefits including paid healthcare coverage, 401K with matching, 12 days PTO, paid court holidays, transportation stipend, quarterly bonus potential, and hybrid work options!</p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p>
<p>We are looking for an experienced and dynamic Paralegal Manager to join our team in Dallas, Texas. In this Contract to hirerole, you will oversee the paralegal team, ensuring efficient operations, high-quality legal support, and adherence to detail-oriented standards. This position offers a unique opportunity to lead and shape a skilled team while contributing to the firm’s overall success.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and guide the paralegal team to ensure high standards of work and compliance with legal and firm procedures.</p><p>• Monitor workloads and availability of paralegals, effectively allocating tasks and projects.</p><p>• Collaborate with attorneys to address special requests and ensure timely completion of both routine and complex assignments.</p><p>• Lead the recruitment process for paralegal roles, including interviewing and onboarding new hires.</p><p>• Conduct performance evaluations and identify training needs to support team development.</p><p>• Design and implement comprehensive training programs for new and existing paralegals.</p><p>• Prepare and deliver regular reports on paralegal productivity and administrative tasks to management.</p><p>• Oversee client procedures to ensure accuracy and adherence to established guidelines.</p><p>• Work closely with the Director of Administration to evaluate staffing levels and identify opportunities for promotions.</p><p>• Maintain punctuality and flexibility to meet the demands of the position, which may require extended or irregular hours.</p>
<p>A well-established organization in Encinitas is seeking a highly polished <strong>Executive Assistant</strong> to provide comprehensive administrative and strategic support to senior leadership. This role goes beyond calendar management — it requires discretion, strong judgment, and the ability to anticipate needs in a fast-paced executive environment. The Executive Assistant will act as a trusted partner, ensuring leadership can operate efficiently and remain focused on organizational priorities.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex executive calendars, scheduling meetings across multiple time zones</li><li>Coordinate internal and external meetings, including agendas, materials, and follow-ups</li><li>Prepare correspondence, reports, presentations, and executive-level documentation</li><li>Serve as a gatekeeper for executive communications, prioritizing emails and requests</li><li>Coordinate travel arrangements and detailed itineraries</li><li>Handle confidential and sensitive information with discretion</li><li>Support special projects and strategic initiatives as assigned</li><li>Liaise with senior leaders, clients, and external partners</li></ul>
We are looking for an organized and detail-oriented Accounting Clerk to join our team in Irvine, California. In this role, you will handle a variety of financial tasks, including accounts payable and receivable, payroll processing, and tax filings. The ideal candidate will have strong analytical skills and the ability to work collaboratively across departments.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes, including verifying invoices, journal entries, and deposits.<br>• Review purchase order requests and accurately enter information into the accounting system.<br>• Process semi-monthly check runs and prepare bi-weekly payroll.<br>• Perform bank reconciliations and assist in closing monthly accounts and preparing financial statements.<br>• Maintain inventory records within the accounting system and ensure data accuracy.<br>• Collaborate with cross-departmental teams and international affiliates on accounting matters.<br>• Gather and review data for state sales tax returns, ensuring compliance and data integrity.<br>• Conduct customer credit checks and vendor credit references as needed.<br>• Assist with filing annual property tax returns, quarterly sales tax returns, and year-end 1099s.<br>• Provide support for insurance renewals, audits, and other administrative accounting tasks.
We are looking for a detail-oriented Office Assistant to join our team in Ventura, California. This long-term contract position is ideal for someone with strong organizational skills and the ability to work independently in a fast-paced environment. The role requires excellent communication and problem-solving abilities to support daily office operations and administrative tasks.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks, including invoice processing, check deposits, and communication with property management.<br>• Ensure smooth daily operations by proactively addressing challenges and identifying solutions.<br>• Collaborate with the Front Desk Administrator when necessary, while maintaining independence in handling assigned duties.<br>• Manage clerical responsibilities such as document scanning, filing, and maintaining organized records.<br>• Answer inbound calls and provide attentive and courteous assistance to callers.<br>• Assist with receptionist duties, ensuring the front desk operates efficiently.<br>• Support office functions with adaptability and a proactive approach to workflow.<br>• Maintain a high level of accuracy and attention to detail in all administrative processes.
<p>We are looking for a detail-oriented Administrative Assistant for an opportunity in Carson City, Nevada. This long-term contract position involves providing essential administrative support while contributing to the digitization of important documents. The role is ideal for someone who thrives in a structured environment but is flexible with going from project to project and enjoys working with data entry and organizational tasks.</p><p><br></p><p>Responsibilities:</p><p>• Scan and digitize paper documents to ensure accurate digital recordkeeping.</p><p>• Enter data into systems with precision and verify the accuracy of uploaded information.</p><p>• Maintain organized filing systems to support document retrieval and management.</p><p>• Utilize Microsoft Office tools, including Excel, to cross-reference and manage data.</p><p>• Assist in grant entry processes and ensure compliance with established guidelines.</p><p>• Collaborate with team members to prioritize and complete various projects.</p><p>• Uphold confidentiality and handle sensitive information with discretion.</p><p>• Troubleshoot minor technical issues related to document scanning and data upload.</p><p>• Adapt to shifting priorities and manage multiple tasks efficiently.</p>
<p>We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to senior leadership within a dynamic and fast-paced environment. This long-term contract position offers the opportunity to contribute to high-level administrative operations while working closely with executives, clients, and internal teams. The role requires exceptional attention to detail, discretion, and the ability to manage multiple tasks effectively.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate executive calendars, schedule meetings, and ensure all appointments are organized efficiently.</p><p>• Arrange travel plans, including booking flights, accommodations, and transportation, while addressing any logistical needs.</p><p>• Prepare and review documents, presentations, and correspondence with a focus on accuracy and quality.</p><p>• Facilitate internal and external meetings by organizing agendas, taking notes, and ensuring follow-up actions are completed.</p><p>• Handle expense reporting and maintain accurate records for reimbursement and budgeting purposes.</p><p>• Support onboarding processes for new hires and assist with office operations, including vendor management and supplies.</p><p>• Collaborate with HR, Operations, and leadership teams on administrative projects and initiatives.</p><p>• Maintain confidentiality and discretion while managing sensitive information and communications.</p><p>• Ensure deadlines are met by prioritizing tasks and managing competing priorities effectively.</p><p>• Demonstrate a detail-oriented approach when interacting with clients, vendors, and internal stakeholders.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00416-0013349849 **</p>
We are looking for an experienced Executive Assistant to provide high-level administrative and executive support within our organization in Tucson, Arizona. This role requires exceptional organizational skills, a proactive mindset, and the ability to handle sensitive information with confidentiality. As a Contract-to-permanent position, this opportunity is ideal for someone seeking to grow within a dynamic and meticulous environment.<br><br>Responsibilities:<br>• Manage multiple executive calendars, ensuring optimal scheduling and prioritization.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Organize and prepare for meetings and conferences, including drafting agendas and setting up presentations.<br>• Maintain and organize office files, ensuring easy access and proper documentation.<br>• Process incoming correspondence and tasks, distributing them appropriately and ensuring timely follow-up.<br>• Create and revise PowerPoint presentations in collaboration with multiple stakeholders.<br>• Compile and analyze data to prepare reports and presentations for management.<br>• Draft clear and precise correspondence, memos, and meeting minutes, ensuring accuracy and clarity.<br>• Plan and manage appointments, events, and special projects as needed.<br>• Uphold compliance standards by safeguarding confidential information and managing secure healthcare transactions.
