<p>Tyler Houk (Practice Director) with Robert Half is looking for a dedicated and experienced Human Resources Manager to join our team in Fresno, California. In this role, you will have the opportunity to lead HR operations within a dynamic manufacturing environment, fostering a workplace culture that promotes safety, engagement, and growth. Your expertise will be critical in ensuring compliance, overseeing payroll, and supporting the development of a strong workforce.</p><p><br></p><p>Responsibilities:</p><p>• Manage bi-weekly payroll processing for approximately 150 employees, ensuring accuracy and timeliness.</p><p>• Provide guidance and support to supervisors and employees regarding company policies, performance management, and workplace concerns.</p><p>• Ensure compliance with federal, state, and local labor laws, as well as company safety and HR policies.</p><p>• Coordinate and implement training programs focused on safety, compliance, and employee development.</p><p>• Maintain employee records and data within HR systems, preparing reports as needed and streamlining administrative processes.</p><p>• Assist employees with benefits-related inquiries, leave administration, and related programs.</p><p>• Develop and support initiatives aimed at fostering a positive and high-performance workplace culture.</p><p>• Collaborate with plant leadership to address workforce needs and enhance employee engagement.</p><p>• Handle sensitive information with confidentiality and discretion, ensuring HR processes align with company values.</p>
<p>We are looking for an experienced Corporate Paralegal to join an inhouse legal team in Greensboro, North Carolina. This role involves managing legal operations, ensuring compliance across multiple jurisdictions, and supporting corporate governance activities. The ideal candidate will have a strong background in international trademark law, contract review, and data privacy regulations.</p><p><br></p><p>• Oversee corporate governance processes, including entity formation, dissolution, and annual filings across multiple jurisdictions.</p><p>• Maintain and update legal charts, track deadlines, and ensure timely submission of reports and filings.</p><p>• Conduct international legal research and compliance reviews for contracts, marketing materials, and product documentation.</p><p>• Draft and review legal documents, including contracts, agreements, and compliance-related materials.</p><p>• Coordinate with multinational teams and external counsel to navigate cross-border legal processes.</p><p>• Manage trademark applications, including filing, renewal, and tracking.</p><p>• Ensure compliance with data privacy regulations and advise on related legal matters.</p><p>• Act as a liaison between internal stakeholders and external legal teams to address legal inquiries and requirements.</p><p>• Support visa applications, entity creation/dissolution, and other administrative legal tasks.</p><p>• Monitor and ensure accuracy in all legal documentation and processes.</p>
<p><strong>Job Posting: Contract Administrative and Fulfillment Coordinator – Robert Half</strong></p><p><strong>Location:</strong> San Mateo Region</p><p><strong>Assignment Type:</strong> Contract</p><p>At Robert Half, our mission is to bring great companies and skilled talent together, helping build successful businesses and rewarding careers. As the world's largest specialized talent solutions and business consulting firm, we pride ourselves on innovation, integrity, and a commitment to our clients and candidates.</p><p>We are currently seeking a detail-oriented and proactive Contract Administrative and Fulfillment Coordinator. In this vital role, you will play a key part in ensuring seamless operational processes and delivering outstanding administrative and fulfillment support to our clients and internal teams.</p><p><strong>Responsibilities:</strong></p><ul><li>Coordinate administrative tasks relating to contract and temporary staffing assignments.</li><li>Support fulfillment operations by managing assignment onboarding, timesheet processing, and compliance documentation.</li><li>Maintain accurate records of candidate placements, client agreements, and billing information.</li><li>Serve as a point of contact between candidates, clients, and internal team members, addressing inquiries professionally and promptly.</li><li>Ensure timely and accurate completion of onboarding steps, background checks, and other pre-assignment screenings.</li><li>Collaborate with recruiters and sales teams to facilitate successful candidate placements and assignment fulfillment.</li><li>Assist with reporting, database updates, and related administrative projects.</li></ul><p><br></p><p><br></p>
<p>We are looking for an experienced HR Director to join a collaborative and close-knit team in King of Prussia, Pennsylvania. In this role, you will oversee various HR functions while mentoring entry level staff and ensuring smooth daily operations. This is a Contract to permanent opportunity, offering flexibility and a chance to make a significant impact in an educational environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage and lead human resources operations, including employee relations and compliance initiatives.</p><p>• Administer comprehensive benefit programs and address employee inquiries related to compensation and benefits.</p><p>• Serve as a mentor to HR team members, providing guidance and support to entry level staff.</p><p>• Collaborate with leadership to align HR strategies with organizational goals.</p><p>• Ensure compliance with employment laws and regulations policies.</p><p>• Coordinate recruitment efforts, including interviewing candidates and assisting with onboarding processes.</p><p>• Oversee administrative HR functions such as maintaining records and documentation.</p><p>• Partner with other departments to foster a positive and inclusive workplace culture.</p><p>• Conduct and manage background checks and required clearances for new employees.</p><p>• Assist with HR system implementations and process improvements as needed.</p>
<p>Legal Assistant</p><p><br></p><p>Our client, leading Rocky Mountain law firm is seeking a 3 plus years litigation legal assistant for their fast growing and dynamic office in Salt Lake City. In coordination with the commercial litigation legal team, this position will provide advanced legal and administrative support to attorneys, paralegals, peers and other colleagues as needed and requested. Duties may vary based upon location and practice group.</p><p>Essential Duties/Responsibilities:</p><p>Manages the business intake process – runs adversary searches, drafts screening memos and engagement letters and opens new files.</p><p>Prepares, revises and formats legal documents and correspondence using various software applications and according to instructions; proofreads documents/correspondence for content, spelling, grammar, language usage and punctuation and puts into final form.</p><p>May transcribe digital audio files to create written transcripts of recorded information.</p><p>Supports client activities and provides direct contact client assistance and support.</p><p>Maintains and manages attorney/paralegal calendars – docket court deadlines, conferences, teleconferences, depositions, other meetings as requested.</p><p>3 plus years of litigation legal secretarial experience at a law firm is required to be successful in this position. The firm offers an excellent pay, fabulous benefits, time off, a hybrid work schedule, and profit sharing. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!</p>
We are looking for an organized and detail-oriented Executive Assistant to provide high-level administrative support to executive staff and physicians. This long-term contract position is based in Fort Worth, Texas, and requires a proactive individual with excellent communication skills and the ability to manage multiple priorities. The role involves working in a dynamic environment where confidentiality and attention to detail are essential.<br><br>Responsibilities:<br>• Maintain and organize calendars for physicians, including scheduling internal meetings and interviews.<br>• Coordinate and arrange travel plans, ensuring all details are accurately handled.<br>• Assist with the preparation and review of contracts and other written documentation.<br>• Perform secretarial tasks such as printing checks, setting alarms, and deploying technology equipment.<br>• Create and edit presentations using PowerPoint to support executive staff.<br>• Handle confidential information with discretion.<br>• Generate and analyze reports using Excel, including pivot tables.<br>• Manage office operations and provide support for executive meetings.<br>• Demonstrate critical thinking and a proactive approach to problem-solving.<br>• Perform other duties as assigned to ensure smooth office operations.
<p>The HR Coordinator supports the Human Resources department by assisting with employee relations, benefits administration, and recruitment. </p><p> This role requires strong communication, organization, and interpersonal skills.</p><p> </p><p> </p><p> </p>
<p>The HR Coordinator supports the Human Resources department by assisting with employee relations, benefits administration, and recruitment. </p><p> This role requires strong communication, organization, and interpersonal skills.</p><p> </p><p> </p>
<p>Robert Half is hiring a temporary <strong>Office Assistant </strong>for a student-focused department at a local college to support event coordination, assist with daily operations, and help guide student workers during a busy spring semester. This role is perfect for someone who enjoys a vibrant campus atmosphere and thrives in a mix of administrative, logistical, and people-focused work.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Assist with the coordination and execution of pre-planned campus events and programs</li><li>Handle logistics such as room reservations, marketing tasks, supplies, and budget tracking</li><li>Collaborate with other campus departments on shared programming</li><li>Provide oversight and guidance to student workers to ensure tasks are completed accurately</li><li>Track expenses and credit card reconciliations</li><li>Support orientation activities and various departmental initiatives</li><li>Occasionally adjust hours for special events (pre-planned)</li></ul><p><strong><u>What a Typical Day Looks Like</u></strong></p><ul><li>Work in a busy, student-facing hub with steady foot traffic</li><li>Direct students to the appropriate staff member as needed </li><li>Complete necessary planning and preparation for events</li></ul><p><strong><u>Schedule & Duration</u></strong></p><p>Monday–Friday, 8:00 AM–4:30 PM</p><p>Start date: January 5th</p><p>Temporary role anticipated to run through late spring</p>
<p>Are you detail-oriented, analytical, and passionate about supporting underwriting operations? We are partnering with a leading organization in the insurance sector to find a talented <strong>Underwriting Analyst</strong> to join their team. This is an exciting opportunity to work in a dynamic environment while contributing to the success of a global leader.</p><p><br></p><p>The Underwriting Analyst will provide comprehensive support to the underwriting team, including research, data analysis, and preparation of policy documentation. This role is critical in ensuring accurate and timely servicing of new and existing policyholders.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare underwriting analysis packs, including risk research and historical data review.</li><li>Load underwriting models with endorsements and coverages.</li><li>Compare insured values with industry benchmarks and highlight discrepancies.</li><li>Generate policy history reports and renewal packs.</li><li>Peer review analyst packs for accuracy and completeness.</li><li>Issue quotes, binders, and policy documents as directed.</li><li>Assist with credit control, proofreading, and administrative tasks.</li><li>Communicate with brokers and internal teams to resolve discrepancies.</li></ul><p><br></p><p><br></p>
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
<p>Are you passionate about making a difference in your community while using your bilingual skills? Our client, a respected nonprofit organization in San Diego, is seeking a Spanish Call Center Representative to join their mission-driven team. This position offers the opportunity to provide essential support and resources to individuals and families across the local community.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Handle inbound and outbound calls, providing compassionate assistance to callers in both English and Spanish.</li><li>Listen actively to understand caller needs, answer questions, and deliver accurate information regarding community services and programs.</li><li>Document calls and update client information in the organization’s database.</li><li>Collaborate with team members to support outreach initiatives and improve overall service delivery.</li><li>Maintain a professional, empathetic demeanor while assisting individuals from diverse backgrounds.</li><li>Adhere to confidentiality and nonprofit compliance standards at all times.</li></ul><p><br></p>
We are offering an exciting opportunity for a Compliance Administrator in the financial services industry. The selected individual will play a crucial role in the company's compliance operations, assisting the Compliance Officer in various tasks to ensure adherence to regulations and to minimize risk related to the company's business.<br><br>Responsibilities:<br>• Develop and manage a comprehensive compliance calendar <br>• Contribute to the completion of diverse regulatory filings<br>• Assist in conducting self-assessments as per the Compliance Officer's design<br>• Participate in the preparation of the annual insurance application<br>• Conduct detailed compliance monitoring reviews<br>• Compile and deliver compliance monitoring reports<br>• Aid in revising company policies and procedures<br>• Research and provide answers to compliance-related inquiries from team members<br>• Assist in responding to compliance audit and examination requests<br>• Conduct thorough reviews of customer accounts and activities<br>• Ensure clear and detail oriented communication, both internally and externally<br>• Handle additional duties as assigned within the scope of the compliance function.
<p>We are looking for a detail-oriented and organized Business Manager to join our team in Richmond, Virginia. This role is integral to the administrative operations, combining financial management, human resources oversight, and executive support to ensure seamless functionality. The ideal candidate will demonstrate integrity, confidentiality, and exceptional interpersonal skills while maintaining a collaborative approach to team management.</p><p><br></p><p>Responsibilities:</p><p>• Manage all aspects of bookkeeping, including processing invoices, tracking accounts payable and receivable, reconciling bank statements, and maintaining the general ledger.</p><p>• Oversee payroll functions, ensuring accuracy and timeliness in bi-weekly processing.</p><p>• Assist with hiring, onboarding, evaluating, and supporting employees, as well as maintaining personnel records and implementing policies.</p><p>• Prepare financial reports and statements, including budget versus actual comparisons, for internal review and decision-making.</p><p>• Coordinate volunteers to count and verify weekly contributions, ensuring proper handling and deposits.</p><p>• Provide administrative support, ensuring efficient office operations and attentive interactions with vendors.</p><p>• Collaborate on annual budget preparation and ensure compliance with financial policies.</p><p>• Represent the organization in public interactions, maintaining a courteous and respectful demeanor.</p><p>• Offer supervisory guidance to staff as needed and assist with performance evaluations.</p><p>• Ensure confidentiality in financial and personnel matters while adhering to organizational standards.</p>
<p><em>The salary range for this position is $80,000-$85,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. </em></p><p><br></p><p>The holiday season is here! Want to be with a company that will ensure you get to enjoy it? You don't have to be a 'people person' to want to work for a company that prioritize cultivating a healthy work environment for their employees while emphasizing the importance of a work-life balance. </p><p><br></p><p><strong>Job Description:</strong></p><ul><li>Participates in the execution of Sarbanes-Oxley 404 testing and other compliance-related procedures and activities. </li><li>Assists with operational and financial audits of company operating units and support functions.</li><li>Prepares documentation to support audit work performed.</li><li>Drafts audit findings and recommendations for issues identified and validates these with business and internal audit management.</li><li>Monitors and follows through on findings discovered in audit process to final resolution.</li><li>Identifies business risks to evaluate and improve the underlying business processes and internal controls, as well as ways of increasing the effectiveness and efficiency of operations.</li><li>Assists in the development of a comprehensive program of audit coverage for assigned areas.</li><li>Assist with special projects, investigations, and department administrative tasks as necessary.</li></ul><p> </p>
We are looking for a dedicated and detail-oriented Accounting Assistant to join our team in Bella Vista, Arkansas. This part-time role is ideal for candidates with experience in QuickBooks Online and a strong understanding of Accounts Receivable processes. As a Contract to permanent position, this opportunity offers potential for long-term growth within the organization.<br><br>Responsibilities:<br>• Record and apply daily Accounts Receivable payments and receipts in QuickBooks Online with accuracy.<br>• Generate, review, and distribute basic Accounts Receivable statements to customers.<br>• Perform monthly and quarterly account reconciliations to ensure financial records are correct.<br>• Maintain up-to-date and accurate AR records in alignment with company policies.<br>• Provide courteous and attentive communication with customers regarding payment inquiries and outstanding balances.<br>• Collaborate with the finance team on ad hoc reporting and administrative tasks.<br>• Assist in identifying and resolving discrepancies within financial records.<br>• Support the preparation and coding of invoices for efficient processing.
<p>Our client, a robust and rapidly expanding restaurant franchise, is seeking an experienced District Manager to oversee 11 locations in the Panama City region. This is an exciting leadership opportunity for a hands-on operator who excels at developing teams, driving operational excellence, and creating a people-first culture.</p><p><br></p><p>Key Responsibilities</p><ul><li>Lead and support General Managers and teams across 11 stores, fostering a positive, people-first culture.</li><li>Conduct regular site visits, performance evaluations, and food safety/quality audits.</li><li>Train, coach, and develop managers and staff while ensuring strong staffing levels.</li><li>Review P& L results, identify operational opportunities, and implement improvements.</li><li>Oversee onboarding, training progress, compliance, and administrative tasks.</li><li>Maintain safe working conditions and safeguard company assets.</li><li>Work 50+ hours per week with full availability, including nights/weekends; travel required.</li></ul><p><br></p>
<p>A reputable healthcare organization in Vista is hiring a <strong>Billing Specialist</strong> to support accurate medical billing, insurance follow-up, and revenue cycle operations. This role is well-suited for someone who enjoys analytical work, problem-solving, and ensuring claims are billed correctly and reimbursed timely. You will play a critical role in the financial health of the organization by managing claims, resolving billing issues, and collaborating with internal clinical and administrative teams. The ideal candidate is detail-focused, patient, and knowledgeable about healthcare billing processes.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and submit insurance and patient claims accurately and timely</li><li>Review billing data for accuracy, coding alignment, and payer requirements</li><li>Follow up on unpaid or underpaid claims with insurance companies</li><li>Resolve billing discrepancies, denials, and rejections</li><li>Post payments, adjustments, and remittances</li><li>Maintain accurate patient billing records and documentation</li><li>Communicate with patients regarding billing questions and payment options</li><li>Support month-end billing reports and audits</li></ul>
<p><em>The salary range for this position is $160,000-$175,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected].</em></p><p><br></p><p>The holiday season is almost here! Want to be with a company that will ensure you get to enjoy it? You don't have to be a 'people person' to want to work for a company that prioritize cultivating a healthy work environment for their employees while emphasizing the importance of a work-life balance. </p><p><br></p><p><strong>Responsibilities/Accountabilities: </strong></p><ul><li>Responsible for direct supervision of accounting and financial functions, compliance with accounting principles and established company’s policies and procedures</li><li>Responsible for the month-end, quarterly and annual close of the accounts including preparation, review and recordation of journal entries to reflect monthly activity or necessary adjustments, preparation of supporting the month-end close reports and annual work-papers; distribution of the financial reports to the regional and executive teams; reviews, analyses and provides explanations to variances to the budget as requested</li><li>Responsible for preparation of monthly financial statements and related notes, performs analytical review of the monthly operating results to ensure accurate accounting records are maintained</li><li>Coordinates annual field work of the engaged auditing firms to assure timely compliance</li><li>Responsible for providing all the documentation and back up to assist auditing firms to file Medicaid capital reports</li><li>Responsible for inter-company bank transactions, ST advances and repayments, and proper reflection of the above on balance sheets of the organizations</li><li>Responsible for management fees calculations and proper presentation on the books of operating entities</li><li>Responsible for escrow statements reconciliations of all real estate entities</li><li>Assists CFO in preparation of annual budgets for all organizations</li><li>Reviews and closes bank reconciliations for all organizations, reconciles and processes bank related transactions for parent companies</li><li>Coordinates the work of accounts payable team, approves proper coding of all capital improvements</li><li>Establishes new organizations and new general ledger accounts as they become necessary</li><li>Administers accounting software and is responsible for user maintenance</li><li>Reviews expenses incurred on behalf of multiple entities such as marketing, acctg services, phone or copy machines to assure proper expense coding</li><li>Maintains adequate and effective internal control</li><li>Responsible for compliance with all applicable laws, regulations and rules</li></ul>
<p>Our client is seeking a dynamic and experienced Total Rewards Analyst for a to join a high-performing team within an established organization. The ideal candidate will play a pivotal role in designing, analyzing, and maintaining compensation structures that align with business objectives, promote equity, and ensure compliance. This is a contract-to-permanent opportunity. </p><p><br></p><p>Key Responsibilities: </p><ul><li>Develop, implement, and oversee compensation frameworks, including salary ranges, pay bands, and job leveling strategies, to support organizational goals and ensure competitiveness </li><li>Conduct analysis of internal and external compensation data to maintain competitive and equitable salary structures. </li><li>Assess job descriptions for proper job leveling, classification, and alignment with established compensation frameworks. </li><li>Execute core aspects of the annual compensation planning processes, including merit, bonus, and market adjustments, with a focus on effective design, communication, and administration. </li><li>Collaborate with HR business partners to ensure consistent application of the organization's compensation philosophy across departments. </li><li>Evaluate internal pay equity and provide compensation recommendations during hiring, promotions, and performance reviews. </li><li>Assist with administrative duties related to incentive and variable pay programs. </li><li>Stay abreast of industry trends and propose compensation program enhancements as needed. Utilize analytical tools and data insights to evaluate compensation trends, conduct pay equity analyses, and inform strategic compensation decisions. </li><li>Participate in compensation benchmarking by contributing to surveys and analyzing roles across the organization. </li><li>Monitor compliance with pay transparency laws, wage/hour regulations, and internal policies to ensure adherence to legal requirements. </li><li>Develop and implement compensation policies, guidelines, and procedures to ensure alignment with organizational values and compensation goals.</li></ul>
<p>We are looking for a detail-oriented Entry Level Accountant to join our team in San Francisco, California. This long-term contract position offers an excellent opportunity to gain hands-on experience in tax compliance and financial reporting while working in a dynamic, fast-paced environment. If you have strong organizational skills, proficiency in Excel, and a willingness to learn, this role could be a great fit for you.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and submit monthly sales and use tax returns, property tax filings, and business license applications.</p><p>• Reconcile accounts and assist with month-end financial close processes.</p><p>• Analyze and organize raw data to determine appropriate tax jurisdictions and rates.</p><p>• Utilize advanced Excel functions, including pivot tables, formulas, and macros, to manage and interpret financial data.</p><p>• Support tax preparers by uploading data into specialized software and ensuring accurate filings.</p><p>• Maintain electronic filing systems and organize records for audit and compliance purposes.</p><p>• Assist with filing extensions, e-filings, and miscellaneous administrative projects as needed.</p><p>• Collaborate with team members to ensure deadlines are met and reporting is accurate.</p><p>• Provide support for multi-state tax compliance and reporting activities</p>
We are looking for a skilled Executive Assistant to join our team in North Carolina. This Contract to permanent position requires a highly organized and detail-oriented individual who can efficiently manage administrative and operational tasks to support our leadership team. If you have a passion for providing executive-level assistance and thrive in a fast-paced environment, this role is an excellent opportunity to showcase your talents.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling meetings and coordinating travel arrangements.<br>• Organize and oversee logistics for events, conferences, and team meetings.<br>• Handle administrative tasks such as record-keeping, document preparation, and correspondence.<br>• Support onboarding processes for new team members.<br>• Assist with operational reporting, including tracking budgets and reviewing data.<br>• Maintain clear and effective communication with internal and external stakeholders.<br>• Ensure timely delivery of detailed messages and updates to the executive team.<br>• Monitor and improve operational procedures to enhance efficiency.<br>• Collaborate on cross-functional projects to support organizational goals.<br>• Provide remote and telephone support as needed.
We are looking for an organized and customer-focused individual to join our team as a Greeter in Syracuse, New York. In this long-term contract position, you will play a crucial role in assisting customers by providing guidance and support at one of our key offices. This opportunity offers a chance to work in a dynamic environment where your attention to detail and interpersonal skills will make a meaningful impact.<br><br>Responsibilities:<br>• Welcome and assist customers promptly upon their arrival.<br>• Review and validate customer documents to ensure accuracy and completeness.<br>• Manage the flow of visitors by overseeing the queuing system.<br>• Administer vision tests and record results accurately into the computer system.<br>• Provide guidance to customers on using kiosks for self-service options.<br>• Capture high-quality photos for driver's licenses and other official documents.<br>• Maintain an organized workspace to ensure efficient operations.<br>• Deliver exceptional customer service by addressing inquiries and resolving issues effectively.
<p>Our client in the New Providence area is looking to hire an experienced Executive Assistant to support their C-Suite executives. This role is on-site, Monday-Friday and is requiring a minimum of 4 years+ of executive assistant experience. This role requires impeccable attention to detail, strong instincts for anticipating needs, and the ability to manage both verbally expressed requests and the unspoken priorities that keep our executives moving efficiently.</p><p><br></p><p>Salary is 90,000 - 95,000.</p><p><br></p><p>Benefits include health insurance, 401k, and PTO.</p><p><br></p><p>Key Responsibilities</p><p>• Anticipate needs and manage both spoken and unspoken requests with sound judgment and discretion.</p><p>• Oversee complex calendar management, ensuring accuracy, prioritization, and seamless scheduling.</p><p>• Coordinate travel arrangements, including itineraries, accommodations, and logistics.</p><p>• Prepare, track, and submit expense reports with accuracy and timeliness.</p><p>• Maintain oversight of email correspondence, ensuring key communications are flagged, drafted, or responded to promptly.</p><p>• Create and support PowerPoint presentations and other executive-level materials.</p><p>• Manage incoming mail, including scanning, organizing, and routing documents appropriately.</p><p>• Demonstrate quick reaction time and a proactive approach to solving issues before they arise.</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. This position involves providing essential administrative support, managing data systems, and ensuring smooth operational processes. Ideal candidates will have excellent organizational skills and the ability to work efficiently in a fast-paced environment.<br><br>Responsibilities:<br>• Perform data entry tasks and maintain accurate records in Salesforce.<br>• Generate and manage reports to support organizational decision-making.<br>• Assist with reconciliation processes to ensure accuracy in financial and operational data.<br>• Create and oversee acknowledgments and communications, including newsletters and other correspondence.<br>• Support database administration by organizing and updating information effectively.<br>• Collaborate with team members to streamline administrative processes and workflows.<br>• Provide general administrative assistance to ensure the smooth functioning of daily operations.<br>• Monitor and manage email communications, ensuring timely responses and proper follow-ups.<br>• Coordinate with leadership and other departments to address operational needs.<br>• Maintain confidentiality and handle sensitive information with discretion.
