<p>We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced legal environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.</p><p>• Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.</p><p>• Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.</p><p>• Oversee travel arrangements and expense reporting using systems like Concur.</p><p>• Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.</p><p>• Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.</p><p>• Provide administrative support for special projects and events as needed.</p><p>• Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.</p><p>• Uphold confidentiality and attention to detail in handling sensitive information.</p><p>• Continuously identify opportunities to improve administrative processes and enhance operational efficiency.</p>
We are looking for a highly motivated and detail-oriented individual to join our Sales Support team in Greenville, South Carolina. In this Contract to permanent position, you will play a critical role in assisting sales operations and ensuring customer satisfaction through seamless coordination and communication. The ideal candidate will possess excellent organizational skills and a keen ability to handle both inbound and outbound sales tasks.<br><br>Responsibilities:<br>• Provide comprehensive support to the sales team by managing post-sales activities and ensuring customer satisfaction.<br>• Handle inbound sales inquiries and assist customers in navigating product options and order processes.<br>• Conduct outbound sales efforts to follow up with clients and identify potential opportunities for revenue growth.<br>• Process and manage order entries with accuracy and attention to detail, ensuring timely fulfillment.<br>• Collaborate with internal teams to address customer concerns and deliver effective solutions.<br>• Maintain detailed records of sales activities and client interactions to support reporting and analysis.<br>• Assist in the development and execution of sales strategies to meet organizational goals.<br>• Respond promptly to customer requests and inquiries, fostering positive relationships and trust.<br>• Provide administrative support to sales managers, including scheduling meetings and preparing sales documents.
<p>Our client in <strong>Fairfax, Virginia</strong> is seeking a <strong>full-time Seasonal Tax Support Associate</strong> to join their team during the upcoming busy season. This role is well-suited for someone with prior experience preparing individual and business returns who enjoys working in a fast-paced environment. The position focuses on tax data entry, document organization, and providing support to licensed tax professionals to ensure timely and accurate processing of returns.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Assist with preparing basic individual and business tax returns under supervision</p><p>• Enter tax data and supporting information into internal systems</p><p>• Review W-2s, 1099s, and other tax documents for completeness and accuracy</p><p>• Help maintain organized client files and workpapers</p><p>• Support senior tax staff with simple schedules and reconciliations</p><p>• Assist with department deadlines, extensions, and general administrative tasks</p>
<p>We are looking for a detail-oriented Executive Assistant/Bookkeeper to join our team in Nashville, Tennessee. In this role, you will handle essential financial tasks and administrative duties to ensure smooth operations within a dynamic environment. The ideal candidate will have a proactive approach and strong organizational skills to manage bookkeeping, scheduling, and client interactions.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate financial records, including tracking expenses.</p><p>• Oversee scheduling and calendar management to optimize workflows.</p><p>• Handle communication with clients and vendors, providing timely updates and support.</p><p>• Manage databases and ensure all documentation is properly organized and accessible.</p><p>• Coordinate with external partners, such as accountants or auditors, when necessary.</p><p>• Support administrative tasks, including preparing meeting agendas and recording action items.</p><p>• Assist with project tracking and ensure deadlines are met efficiently.</p><p><br></p><p>To learn more about this position, contact Frank Corrigan</p>
<p>A prestigious private estate and hospitality-focused organization in <strong>Rancho Santa Fe</strong> is seeking an experienced and polished <strong>Administrative Manager</strong> to oversee daily office operations, manage administrative staff, and support executive leadership across multiple high-end residential and service properties. This is an excellent role for someone with impeccable organizational skills, a high level of professionalism, and the ability to maintain confidentiality in a private, guest-centric environment.</p><p>The ideal candidate thrives in a role where no two days look the same and enjoys managing people, improving workflows, and supporting high-level leadership in a fast-paced, upscale setting.</p><p><br></p><p><strong>🔹 Key Responsibilities</strong></p><ul><li>Oversee day-to-day administrative operations including scheduling, correspondence, visitor coordination, office logistics, and staff support</li><li>Manage a small team of administrative and front-desk personnel, providing coaching, delegation, training, and performance oversight</li><li>Develop and maintain streamlined processes for communication, document control, recordkeeping, scheduling, and reporting</li><li>Support senior leadership with meeting prep, project planning, vendor management, and document creation</li><li>Coordinate with facilities, landscaping, security, and hospitality teams to maintain smooth communication across all departments</li><li>Maintain budgets for office supplies, equipment, routine administrative expenses, and vendor billing</li><li>Draft professional communications, proposals, reports, and internal updates</li><li>Handle sensitive information related to guests, residents, and executives with the highest level of discretion</li></ul>
We are looking for a dedicated Customer Service Representative to join our team in Hartland, Wisconsin. This role involves managing customer interactions, processing orders, and handling accounts receivable tasks while ensuring efficient communication with various customer classes. The ideal candidate will have experience in consumer goods and be comfortable performing diverse responsibilities, including social media marketing and front desk duties. This is a Contract to long-term position, offering an opportunity to transition into a lasting role.<br><br>Responsibilities:<br>• Process order receipts and confirmations for retail, corporate, and wholesale customers.<br>• Accurately enter and route orders for various customer categories, including wholesale, distributors, web, retail, donations, and exports.<br>• Handle accounts receivable tasks such as invoicing, deposits, and responding to inquiries.<br>• Address customer service needs, including complaints, product inquiries, and requests for purchasing information.<br>• Manage donation requests and set up new customer profiles in the database.<br>• Perform filing and maintain organization for front desk and reception duties.<br>• Monitor aged receivables on a weekly basis to ensure timely follow-up.<br>• Generate monthly customer statements and prepare salesperson commission reports.<br>• Assist with social media marketing efforts on platforms like Facebook, Instagram, and Pinterest.<br>• Conduct annual tasks such as trade show lead follow-ups and rotating stock in the showroom.
<p>The Town Clerk operates as the primary administrative support for local government operations. This role requires strong independence, attention to detail, and the ability to manage multiple responsibilities, including preparing agendas and minutes, maintaining official records, coordinating elections, supporting public inquiries, and handling various administrative functions. The Town Clerk must be able to attend evening meetings as needed.</p>
We are looking for a Front Desk Coordinator to join our team on a contract basis in Indianapolis, Indiana. In this role, you will be the first point of contact for visitors, ensuring a welcoming and attentive experience while managing essential front desk operations. This position is ideal for someone with strong organizational skills and a customer-focused mindset.<br><br>Responsibilities:<br>• Greet visitors and ensure they feel welcomed upon arrival.<br>• Manage the check-in process for contractors and other guests.<br>• Respond to phone inquiries using a multi-line switchboard system.<br>• Maintain accurate records of visitor logs and contractor check-ins.<br>• Assist with general administrative tasks to support front desk operations.<br>• Ensure the reception area remains clean, organized, and well-maintained.<br>• Communicate effectively with internal teams to relay visitor information.<br>• Follow established procedures for handling sensitive information.<br>• Provide timely support for any front desk-related issues or concerns.
Are you a detail-oriented and customer-focused detail oriented with experience in bookkeeping or financial administration? We are looking for a personable and highly skilled bookkeeper to provide tailored financial services to our valued clients. This hybrid role offers a dynamic opportunity for a dedicated candidate to make a meaningful impact. <br> What You’ll Do: Manage bill payments and reconcile client accounts Prepare monthly and quarterly financial reports using QuickBooks Communicate directly with clients and their advisors Support with administrative reporting
<p>The Town Clerk operates as the primary administrative support for local government operations. This role requires strong independence, attention to detail, and the ability to manage multiple responsibilities, including preparing agendas and minutes, maintaining official records, coordinating elections, supporting public inquiries, and handling various administrative functions. The Town Clerk must be able to attend evening meetings as needed.</p>
Robert Half is seeking an Administrative Assistant to support a client in the Ann Arbor MI area. In this role you will assist with handing a multi-line phone system, greeting guests, data entry, ordering office supplies, report generation and all clerical duties throughout the office that include email, fax, scan, copying, and filing. This role is onsite and a long term opportunity that pays up to $21/hr. Hours are 8am - 5pm Monday through Friday.<br><br>Responsibilities:<br>• Greet and welcome incoming guests<br>• Manage and organize filing systems to ensure easy access to documents and records.<br>• Create and process expense reports, ensuring compliance with company standards.<br>• Draft, edit, and manage emails and other correspondence in a timely manner.<br>• Assist with generating reports and maintain spreadsheets using Excel.<br>• Assist with copying and preparing materials for internal and external use.<br>• Coordinate administrative tasks to support team operations and project needs.<br>• Answering incoming calls and direct callers to appropriate team member<br>• Maintain office supplies and inventory, placing orders as needed.<br><br>Qualifications:<br>MUST HAVE 1+ years of administrative experience<br>Excellent communication skills with professional demeanor<br>Must be reliable and dependable<br>Microsoft Office<br>Strong data entry skills are required
<p>We are looking for a dedicated Bilingual Spanish Customer Experience Specialist to join our mission-driven team in San Diego, California. In this role, you will serve as a vital connection between individuals and the services they need, ensuring every interaction is handled with care and professionalism. This is a Contract to permanent position, offering the opportunity to grow within a supportive and impactful organization. This role has the opportunity to go hybrid 3 days per week on the permanent basis!</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Respond promptly to incoming inquiries, providing accurate information, referrals, or assistance based on client needs.</p><p>• Document all customer interactions thoroughly and efficiently using web-based systems.</p><p>• Stay updated on available resources and services to deliver reliable guidance.</p><p>• Collaborate with internal teams to address client concerns and ensure high-quality service delivery.</p><p>• Maintain exceptional customer service standards in every communication.</p><p>• Utilize various computer programs and platforms, including CRM systems, billing software, and chat tools, to support customer interactions.</p><p>• Assist customers with benefit-related inquiries and billing processes.</p><p>• Analyze and address customer issues effectively while adhering to company procedures.</p><p>• Handle inbound calls professionally, ensuring a positive experience for all clients.</p><p>• Leverage tools like Epic Software and Avaya CMS to manage and track client interactions.</p>
<p>Customer Service Specialist – Job Description</p><p>Essential Job Duties:</p><ul><li>Manage the end-to-end order life cycle using current enterprise resource planning (ERP) software.</li><li>Support sales and business development initiatives through accurate order, billing, and quoting processes.</li><li>Resolve billing issues and respond to customer inquiries in a timely manner.</li><li>Prepare and send quotes to customers and prospective clients.</li><li>Troubleshoot and resolve product or service concerns, expediting or escalating as needed to ensure prompt solutions.</li><li>Provide clear and accurate product or service information to existing and potential customers.</li><li>Maintain records of all customer interactions, process customer accounts, and update records as necessary.</li><li>Acquire and demonstrate a strong understanding of the company’s products and services.</li><li>Manage tasks related to price lists, credits, debits, and freight disputes.</li><li>Communicate effectively with internal teams—including sales, accounts receivable, production, quality, and shipping—to meet customer requirements and resolve complaints.</li><li>Notify customers proactively of any manufacturing delays affecting ship dates.</li></ul>
<p>Job Title: Customer Service Representative</p><p>Location: Remote (Must have a quiet, dedicated workspace)</p><p>Contract Length: 78-week contract</p><p>Schedule: Full-time; must work Mountain Time Zone hours; Overtime required, including blackout dates at month-end</p><p><br></p><p>Role Overview</p><p>We are seeking a detail-oriented and customer-focused professional to join our team as a Customer Service Representative. This role supports both internal and external customers in a high-demand environment, requiring strong organizational skills, adaptability, and a commitment to accuracy.</p><p><br></p><p>Key Responsibilities</p><p>Provide exceptional customer service related to sales, promotions, installations, and communications.</p><p>Respond promptly and professionally to inquiries from customers and internal teams.</p><p>Maintain accurate records of customer interactions, pricing, and contracts in ERP systems.</p><p>Collaborate with Accounts Receivable to resolve invoice disputes and ensure timely collections.</p><p>Prepare reports and support quality initiatives based on customer feedback and surveys.</p><p>Research and resolve customer claims and complaints in compliance with consumer laws.</p><p>Assist in developing initiatives to proactively inform and educate customers.</p><p><br></p>
<p>Do you possess excellent communication abilities and strong data entry skills? Robert Half is seeking personable Customer Service Representatives to assist our client’s ongoing needs in the area. The Customer Service Representative will receive and process incoming calls from customers in an accurate, efficient, and timely manner and maintain solid customer relationships by handling questions and concerns with speed. The Customer Service Representative will communicate with other departments within the company, respond to internal questions and issues, and review and process documents. This position also may require research skills to troubleshoot customer problems and will act as support for other teams within the company. </p>
<p>We are looking for a dedicated and detail-oriented Leasing Consultant to join our team on a contract to hire aspect in Amherst, New York. This role is essential for maintaining smooth administrative operations within a property management environment. The ideal candidate will possess excellent communication skills and a keen attention to detail while ensuring compliance with policies and procedures.</p><p><br></p><p>Responsibilities:</p><p>• Represent the community with a high level of professionalism and ensure adherence to Fair Housing Guidelines.</p><p>• Conduct property tours virtually or in person, showcasing units to prospective residents.</p><p>• Build positive relationships with potential tenants by understanding their needs and providing tailored solutions.</p><p>• Manage seasonal waiting lists and assist with lease commitments.</p><p>• Process applications efficiently, including credit and background checks, in compliance with company standards.</p><p>• Coordinate with the maintenance team to prioritize and address urgent work orders.</p><p>• Maintain resident files, ensuring accuracy and confidentiality.</p><p>• Handle rental payments and perform data entry for tracking prospects, parking permits, and building access.</p><p>• Prepare leases and move-in documentation for new residents.</p><p>• Monitor and provide feedback on marketing strategies to improve outreach and leasing efforts.</p>
We are looking for a dedicated and client-focused Trust and Estate Assistant to join our team in Doylestown, Pennsylvania. This Contract to permanent position offers an opportunity to work closely with high-net-worth clients, supporting attorneys and wealth advisors in complex trust and estate planning matters. The role emphasizes professionalism, exceptional interpersonal skills, and a commitment to providing outstanding service.<br><br>Responsibilities:<br>• Assist attorneys and wealth advisors with trust and estate planning, ensuring all documentation is accurate and timely.<br>• Manage client communications, fostering positive relationships with high-net-worth individuals.<br>• Handle e-filing and court filings for trust and estate matters with precision.<br>• Coordinate scheduling and maintain calendars for attorneys and advisors.<br>• Support civil litigation processes related to estate planning when required.<br>• Collaborate with team members to ensure seamless management of complex trust arrangements.<br>• Uphold the organization’s values of faith, service, and client care in all interactions.<br>• Provide administrative support within the office as needed, ensuring smooth operations.<br>• Adapt to additional tasks and responsibilities based on the needs of the team.<br>• Maintain confidentiality and professionalism in handling sensitive client information.
<p>We are looking for an <strong>engaging and highly organized Customer Service Representative</strong> to join a company that places a strong emphasis on client experience, professionalism, and teamwork. This role is perfect for someone who enjoys interacting with people, resolving concerns with patience, and helping clients navigate their questions with confidence. You’ll be working as part of a fast-moving environment where attention to detail and effective communication are key. If you take pride in staying organized, balancing several tasks at once, and maintaining a warm, approachable demeanor, this position offers an excellent opportunity to grow your customer service career in a supportive workplace.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Respond to customer calls, emails, and messages in a professional and timely manner.</li><li>Document all customer interactions and maintain accurate account information.</li><li>Troubleshoot basic issues and escalate more complex concerns to the appropriate department.</li><li>Provide product/service information and guide customers through processes.</li><li>Follow up on open tickets to ensure resolution and positive customer experience.</li><li>Support internal teams by relaying customer needs and feedback.</li></ul>
<p>Robert Half has great ongoing opportunities for professional Customer Service Representatives. In this role you will maintain solid customer relationships by handling their questions and concerns with speed and professionalism. Responsibilities include receiving and placing telephone calls, filing and some data entry. Email your resume for immediate consideration. </p><p>· Assist customers in Spanish and English over the phone </p><p>· Receiving and placing customer service telephone calls</p><p>· Maintaining solid customer relationships by handling questions and concerns with speed and professionalism</p><p>· Resolving customer complaints, managing database records, drafting status reports on customer service issues</p><p>· Data entry and research as required to troubleshoot customer problems </p><p><br></p>
<p>Our client in <strong>McLean, Virginia</strong> is seeking a <strong>full-time Seasonal Tax Support Associate</strong> to join their team during the upcoming busy season. This role is well-suited for someone with prior experience preparing individual and business returns who enjoys working in a fast-paced environment. The position focuses on tax data entry, document organization, and providing support to licensed tax professionals to ensure timely and accurate processing of returns.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Assist with preparing basic individual and business tax returns under supervision</p><p>• Enter tax data and supporting information into internal systems</p><p>• Review W-2s, 1099s, and other tax documents for completeness and accuracy</p><p>• Help maintain organized client files and workpapers</p><p>• Support senior tax staff with simple schedules and reconciliations</p><p>• Assist with department deadlines, extensions, and general administrative tasks</p>
<p>We are looking for a highly organized and personable Front Desk Coordinator to join our team. In this Contract to permanent position, you will play a key role in ensuring smooth operations by managing the front desk and providing exceptional administrative support. This role is ideal for someone who thrives in a fast-paced environment and is skilled in communication and multitasking.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Greet visitors and clients with professionalism and ensure their needs are promptly addressed.</p><p>• Manage incoming calls using a multi-line switchboard system, directing them to the appropriate departments.</p><p>• Oversee scheduling and calendar management using Outlook.</p><p>• Prepare and edit documents using Word to support administrative tasks.</p><p>• Maintain and update spreadsheets in Excel for tracking essential data.</p><p>• Ensure the reception area is organized and presentable at all times.</p><p>• Collaborate with team members to coordinate front desk activities effectively.</p><p>• Handle incoming mail and deliveries, distributing them to the correct recipients.</p><p>• Provide general administrative support to various departments as needed.</p>
<p>Our client in <strong>McLean, Virginia</strong> is seeking a <strong>full-time Seasonal Tax Support Associate</strong> to join their team during the upcoming busy season. This role is well-suited for someone with prior experience preparing individual and business returns who enjoys working in a fast-paced environment. The position focuses on tax data entry, document organization, and providing support to licensed tax professionals to ensure timely and accurate processing of returns.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Assist with preparing basic individual and business tax returns under supervision</p><p>• Enter tax data and supporting information into internal systems</p><p>• Review W-2s, 1099s, and other tax documents for completeness and accuracy</p><p>• Help maintain organized client files and workpapers</p><p>• Support senior tax staff with simple schedules and reconciliations</p><p>• Assist with department deadlines, extensions, and general administrative tasks</p>
<p>Our client in <strong>Manassas, Virginia</strong> is seeking a <strong>full-time Seasonal Tax Support Associate</strong> to join their team during the upcoming busy season. This role is well-suited for someone with prior experience preparing individual and business returns who enjoys working in a fast-paced environment. The position focuses on tax data entry, document organization, and providing support to licensed tax professionals to ensure timely and accurate processing of returns.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Assist with preparing basic individual and business tax returns under supervision</p><p>• Enter tax data and supporting information into internal systems</p><p>• Review W-2s, 1099s, and other tax documents for completeness and accuracy</p><p>• Help maintain organized client files and workpapers</p><p>• Support senior tax staff with simple schedules and reconciliations</p><p>• Assist with department deadlines, extensions, and general administrative tasks</p>
<p>The Executive Assistant provides high-level administrative and operational support to senior leadership, ensuring efficient day-to-day operations and seamless coordination across the organization. This role requires exceptional organization, discretion, and the ability to anticipate needs in a fast-paced, dynamic environment.</p><p>Key Responsibilities</p><ul><li>Manage complex calendars, scheduling meetings, travel, and logistics for executives</li><li>Act as a gatekeeper and liaison between executives and internal/external stakeholders</li><li>Prepare presentations, reports, correspondence, and meeting materials</li><li>Coordinate meetings, events, and off-sites, including agendas and follow-ups</li><li>Handle confidential and sensitive information with professionalism and discretion</li><li>Monitor and prioritize emails, action items, and deadlines</li><li>Support expense reporting, invoicing, and document management</li><li>Assist with special projects and cross-functional initiatives</li><li>Improve administrative processes to enhance efficiency</li><li>Provide backup support to other administrative staff as needed</li></ul><p><br></p>
We are looking for a dedicated Customer Service Representative to join our team in Greensboro, North Carolina. This is a Contract to permanent position, offering an excellent opportunity to showcase your communication skills and ability to assist customers effectively. The ideal candidate will excel in a fast-paced environment and demonstrate a commitment to delivering exceptional customer experiences.<br><br>Responsibilities:<br>• Respond promptly to inbound customer inquiries via phone, ensuring a high level of satisfaction.<br>• Manage order entry tasks accurately and efficiently to support operational needs.<br>• Provide clear and detail oriented communication to resolve customer issues and answer questions.<br>• Handle both inbound and outbound calls to address customer concerns or provide updates.<br>• Collaborate with team members to improve service delivery and meet performance targets.<br>• Maintain detailed records of customer interactions and transactions.<br>• Follow established protocols and procedures to ensure compliance and consistency.<br>• Identify opportunities to enhance customer satisfaction and recommend improvements.<br>• Assist in training new team members or sharing best practices when needed.<br>• Adapt to changing priorities and contribute to a positive team environment.
