Add your latest resume to match with open positions.
346 results for 1pp jobs
- Carlsbad, CA
- onsite
- Temporary / Contract
- 32.00 - 36.00 USD / Hourly
- <p>A growing organization is looking for a Staff Accountant to join its accounting team and support day-to-day financial operations. This is a great opportunity for someone who enjoys digging into the numbers, maintaining clean records, and getting involved in the full month-end close process.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare monthly journal entries and maintain general ledger accounts.</li><li>Perform bank, credit card, and balance sheet reconciliations.</li><li>Assist with monthly, quarterly, and annual financial reporting.</li><li>Review expenses, accruals, prepaid expenses, and fixed asset activity.</li><li>Research account variances and resolve discrepancies.</li><li>Support month-end and year-end close activities.</li><li>Maintain organized schedules and documentation for audits.</li></ul><p><br></p><p><br></p>
- 2026-11-06T19:44:07Z
- Glen Allen, VA
- onsite
- Permanent / Full Time
- 80000.00 - 100000.00 USD / Yearly
- <p>We are looking for a Financial Analyst to join a growing distributor in Glen Allen, Virginia. This role supports planning, reporting, and performance analysis across key areas of the business, helping leaders make informed financial decisions. The ideal candidate brings strong analytical judgment, works well in a dynamic environment, and communicates insights clearly to both cross-functional partners and senior leadership.</p><p><br></p><p>Responsibilities:</p><p>• Build, update, and refine financial forecasts for major statements, including profitability, financial position, and cash movement projections.</p><p>• Contribute to the yearly budget cycle and ongoing reforecasting efforts by gathering departmental assumptions and aligning submissions with broader financial objectives.</p><p>• Produce and circulate recurring reports covering financial results, inventory trends, supply chain performance, and operational metrics.</p><p>• Work closely with inventory and business partners to evaluate stock-related performance and provide actionable analysis.</p><p>• Support the administration of the Adaptive planning system and assist users with day-to-day questions and issue resolution.</p><p>• Perform variance analysis to identify key drivers behind results and highlight risks or opportunities for management review.</p><p>• Develop ad hoc analyses and financial models to support planning, decision-making, and business performance discussions.</p>
- 2026-11-06T18:04:21Z
- Carlsbad, CA
- onsite
- Temporary / Contract
- 26.00 - 33.00 USD / Hourly
- <p>Keep construction projects moving from kickoff through completion. A busy commercial contractor is looking for a detail-oriented Project Coordinator to support project managers, field supervisors, subcontractors, and vendors across multiple active jobs. This is an excellent fit for someone who understands construction timelines, enjoys juggling competing priorities, and can keep documentation organized while the field team focuses on execution.</p><p><strong>What You’ll Do:</strong></p><ul><li>Support project managers with scheduling, deadlines, status updates, and day-to-day coordination.</li><li>Maintain project files, plans, specifications, contracts, permits, and change-order documentation.</li><li>Track RFIs, submittals, purchase orders, and outstanding approvals.</li><li>Coordinate communication between field teams, subcontractors, suppliers, and office personnel.</li><li>Assist with subcontractor onboarding, insurance certificates, and compliance paperwork.</li><li>Update project trackers, schedules, and progress reports.</li><li>Help monitor material deliveries and follow up on outstanding orders.</li><li>Route invoices and assist with matching costs to the appropriate project budgets.</li><li>Prepare meeting agendas, take notes, and track action items.</li><li>Support closeout documentation, punch lists, and final project records.</li></ul><p><br></p>
- 2026-10-28T21:48:42Z
- Glen Allen, VA
- onsite
- Temporary / Contract
- 17.58 - 20.35 USD / Hourly
- <p>We are looking for a detail-focused Administrative Assistant to join an insurance organization in Glen Allen, Virginia on a Long-term Contract basis. This position supports underwriting operations through accurate data entry, organized file handling, and dependable administrative coordination across routine, high-volume workflows. The ideal candidate brings a service-minded approach, strong computer skills, and the ability to manage repetitive tasks with accuracy and consistency.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Enter application and policy-related information into company systems with a high level of speed and accuracy, ensuring records are complete and properly routed for processing</p><p>• Review incoming documentation for missing or inconsistent details and organize materials so they move efficiently through established underwriting workflows</p><p>• Provide responsive, attentive support to internal teams and external customers by handling inquiries with courtesy and follow-through</p><p>• Coordinate administrative underwriting activities such as arranging premium audits, ordering inspection reports, and tracking related scheduling needs</p><p>• Prepare and process legal notice documentation in accordance with required timelines and internal procedures</p><p>• Set up renewals across multiple product lines and maintain accurate records to support timely policy handling</p><p>• Assist with program-related business activities and contribute to day-to-day operational support as priorities shift</p><p>• Support ongoing process improvement efforts by identifying practical ways to strengthen efficiency and accuracy in routine administrative work</p><p>Shift is 10am - 6pm </p>
- 2026-11-05T15:48:43Z
- Portland, ME
- onsite
- Permanent / Full Time
- 50000.00 - 58000.00 USD / Yearly
- <p>Robert Half has partnered with an established renovation company to locate an <strong>Accounts Receivable Specialist </strong>in Portland, Maine for a full-time position with benefits.</p><p><br></p><p>This is an <strong>on-site role, must live in Maine.</strong></p><p><br></p><p>The ideal <strong>AR / Accounts Receivable </strong>candidate will have the following skills and experience:</p><p><br></p><ul><li>Some college accounting coursework</li><li>Entry level with degree, or 2+ years AR or AP experience.</li><li>Monthly billing</li><li>Positing invoices and cash receipts</li><li>Collections</li><li>Excel skills</li><li>AIA billing exposure a plus, not required (willing to train)</li><li>Sage software a plus, not required.</li></ul><p><br></p><p>Employer offers benefits including: Health plan, dental, 401k, paid vacation and holidays, free parking and more.</p><p><br></p><p>For consideration, please apply online with resume.</p><p>Jennifer Thomspon</p><p>Robert Half Finance & Accounting - Permanent Placement</p>
- 2026-10-14T14:33:43Z
- Carlsbad, CA
- onsite
- Temporary / Contract
- 20.00 - 25.00 USD / Hourly
- <p>A local government department is seeking a dependable Office Assistant to support daily clerical operations, document management, and internal service requests. This opportunity is ideal for someone who enjoys organized, detail-oriented work and wants to gain experience in a structured public-sector environment. The successful candidate will help maintain records, process incoming correspondence, assist with data entry, and provide general administrative support to department staff. Experience in a city office, public agency, school district, or other regulated administrative setting is a plus.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Sort, scan, file, and retrieve documents for electronic and physical recordkeeping.</li><li>Enter information into departmental databases and verify records for accuracy.</li><li>Route incoming mail, invoices, forms, and correspondence to the appropriate staff.</li><li>Assist with records requests by locating and organizing responsive documents for review.</li><li>Answer routine phone calls and direct inquiries to the appropriate department.</li><li>Maintain spreadsheets, filing systems, supply inventories, and office logs.</li><li>Prepare documents, labels, forms, and basic reports using Microsoft Office.</li><li>Assist with meeting preparation, room scheduling, and document distribution.</li><li>Track paperwork requiring signatures, approvals, or additional information.</li><li>Follow established procedures for document retention and confidential information.</li><li>Provide backup clerical support to other administrative staff as needed.</li></ul><p><br></p>
- 2026-10-26T23:28:41Z
- Carlsbad, CA
- onsite
- Temporary / Contract
- 27.00 - 34.00 USD / Hourly
- <p>A growing professional services organization is looking for a detail-oriented Payroll Specialist who enjoys keeping payroll organized, accurate, and running smoothly. This role is ideal for someone who understands the importance of deadlines, enjoys working with employee data, and can confidently troubleshoot payroll discrepancies.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process biweekly payroll for hourly and salaried employees across multiple states.</li><li>Review timecards, PTO, overtime, bonuses, commissions, and employee pay adjustments.</li><li>Maintain accurate payroll records and employee compensation information.</li><li>Research and resolve payroll discrepancies, missed punches, and wage inquiries.</li><li>Assist with payroll tax reporting, garnishments, deductions, and benefit-related changes.</li><li>Reconcile payroll reports and assist with month-end accounting support.</li><li>Partner with HR and accounting regarding onboarding, terminations, and employee changes.</li></ul><p><br></p>
- 2026-11-05T00:18:45Z
- Carlsbad, CA
- onsite
- Temporary / Contract
- 30.00 - 36.00 USD / Hourly
- <p>A growing life sciences organization is seeking an HR Specialist to support benefits administration, employee leave coordination, and day-to-day HR operations. This position is well suited to someone who enjoys detail-oriented work, handles confidential information carefully, and provides responsive support to employees and managers.</p><p>Working closely with the HR team, the specialist will help keep employee records accurate, coordinate benefits-related processes, and ensure leave requests and documentation are handled consistently. The role offers exposure to several areas of HR without requiring full ownership of an entire HR function.</p><p><strong>Key Responsibilities</strong></p><ul><li>Assist employees with benefits enrollment, qualifying life events, and routine plan questions.</li><li>Coordinate leave-of-absence documentation and track required forms and deadlines.</li><li>Support administration of FMLA, CFRA, pregnancy disability leave, and other applicable leave programs.</li><li>Maintain accurate employee records, HRIS data, and confidential documentation.</li><li>Process employee status changes, new-hire information, and separation paperwork.</li><li>Coordinate benefits-related updates with payroll and external providers.</li><li>Track leave balances, return-to-work dates, and pending employee documentation.</li><li>Assist with onboarding and employee orientation as needed.</li><li>Prepare HR reports and maintain trackers for benefits and leave activity.</li><li>Respond to routine employee questions and escalate complex matters to HR leadership.</li><li>Support audits and ensure personnel documentation is complete and organized.</li></ul>
- 2026-10-23T22:13:45Z
- Carlsbad, CA
- onsite
- Temporary / Contract
- 23.00 - 29.00 USD / Hourly
- <p>A busy specialty medical practice is seeking a dependable Medical Receptionist to support its front office and patient services team. The ideal candidate is personable, detail-oriented, and comfortable balancing patient interactions with scheduling and administrative responsibilities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Welcome patients and assist with check-in and check-out procedures.</li><li>Schedule appointments and coordinate provider calendars.</li><li>Verify patient demographics, insurance information, and eligibility.</li><li>Collect copayments and outstanding patient balances.</li><li>Answer incoming calls and respond to appointment inquiries.</li><li>Maintain accurate electronic patient records and scan documentation.</li><li>Coordinate with clinical staff regarding scheduling changes and patient needs.</li></ul><p><br></p>
- 2026-11-07T00:23:43Z
- Carlsbad, CA
- onsite
- Temporary / Contract
- 34.00 - 40.00 USD / Hourly
- <p>A growing organization is seeking a Senior Payroll Associate to support high-volume payroll processing and help ensure employees are paid accurately and on time. This role is ideal for an experienced payroll professional who can work independently, investigate complex pay discrepancies, and serve as a reliable resource for employees, managers, and HR partners. The successful candidate will bring strong technical knowledge, discretion, and a commitment to payroll accuracy and compliance.</p><p><strong>What You’ll Do:</strong></p><ul><li>Process and audit recurring payroll for hourly and salaried employees across multiple states.</li><li>Review timekeeping records, overtime, paid leave, bonuses, commissions, and other payroll adjustments.</li><li>Research and resolve pay discrepancies, retroactive payments, and payroll corrections.</li><li>Reconcile payroll registers and validate deductions, taxes, and employer contributions.</li><li>Support payroll tax filings, quarter-end reconciliations, and year-end activities, including W-2 preparation.</li><li>Maintain employee payroll records and ensure changes are processed with appropriate authorization.</li><li>Partner with HR and Finance on new hires, terminations, leave activity, and employee status changes.</li><li>Respond to payroll questions and explain pay calculations or deductions clearly.</li><li>Assist with payroll audits and compliance with applicable federal, state, and local requirements.</li><li>Identify recurring errors and recommend improvements to payroll controls and workflows.</li></ul><p><br></p><p><br></p><p><br></p>
- 2026-11-03T18:58:41Z
- Carlsbad, CA
- onsite
- Temporary / Contract
- 22.00 - 27.00 USD / Hourly
- <p>Robert Half is looking for a detail-oriented Accounts Receivable Clerk to join the accounting department of an established medical products organization. This position will support daily billing and cash application activities while helping maintain accurate customer account records. The ideal candidate is comfortable working with a steady volume of transactions, enjoys researching discrepancies, and understands the importance of timely and accurate payment posting. This is a great opportunity for someone looking to strengthen their accounting experience within a collaborative finance team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate and distribute customer invoices based on completed orders and service transactions.</li><li>Post incoming customer payments, including ACH, wire transfers, and check payments.</li><li>Apply cash receipts to the appropriate customer accounts and invoices.</li><li>Review account activity and investigate unapplied cash, short payments, and payment discrepancies.</li><li>Maintain accurate customer account information and supporting documentation.</li><li>Assist with daily cash reconciliations and accounts receivable reporting.</li><li>Research billing questions and coordinate corrections with customer service and sales teams.</li><li>Prepare customer statements and assist with month-end AR reconciliations.</li><li>Monitor outstanding balances and flag accounts requiring additional follow-up.</li></ul><p><br></p><p><br></p>
- 2026-11-11T19:23:46Z
- Carlsbad, CA
- onsite
- Temporary / Contract
- 45.00 - 50.00 USD / Hourly
- <p>Robert Half is looking for an experienced Senior Accountant to join a growing organization with an established finance department and an expanding portfolio of business operations. This is an excellent opportunity for an accounting professional who enjoys working beyond basic transaction processing and wants to take ownership of complex reconciliations, financial reporting, and month-end close activities. The Senior Accountant will play an important role in maintaining the integrity of the general ledger, identifying opportunities to improve accounting procedures, and providing meaningful financial information to leadership. The ideal candidate is analytical, highly organized, and comfortable balancing independent responsibilities with collaboration across departments.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Take ownership of assigned general ledger accounts and ensure all balances are accurate, properly supported, and reconciled on a monthly basis.</li><li>Prepare and review complex journal entries, including accruals, prepaid expenses, amortization, depreciation, and recurring adjustments.</li><li>Lead portions of the monthly, quarterly, and annual close processes, ensuring deadlines are consistently met.</li><li>Prepare balance sheet reconciliations and investigate unusual fluctuations, discrepancies, or account activity.</li><li>Assist with the preparation of monthly financial statements, management reporting packages, and supporting schedules.</li><li>Analyze income statement activity and provide explanations for variances against budget, forecast, and prior periods.</li><li>Maintain fixed asset schedules, including additions, disposals, depreciation, and related account reconciliations.</li><li>Support revenue and expense recognition procedures in accordance with applicable accounting standards.</li><li>Partner with accounts payable, accounts receivable, payroll, and operational teams to ensure transactions are accurately recorded.</li><li>Assist with annual financial audits and provide supporting documentation to external auditors.</li><li>Identify opportunities to streamline accounting workflows, strengthen internal controls, and improve reporting accuracy.</li><li>Assist with special projects, financial analysis, and process improvement initiatives as the business continues to grow.</li></ul><p><br></p>
- 2026-11-10T00:18:40Z
- Carlsbad, CA
- onsite
- Temporary / Contract
- 38.00 - 43.00 USD / Hourly
- <p>A growing engineering and environmental consulting firm is looking for an Office Manager to oversee daily office operations and provide administrative support across multiple departments. This is a great opportunity for someone who enjoys taking ownership, improving processes, and keeping a busy office organized and running efficiently.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee daily office operations, administrative procedures, and front-office activities.</li><li>Coordinate office schedules, supplies, equipment, and vendor relationships.</li><li>Support onboarding, employee records, and general HR administration.</li><li>Assist with invoice processing, expense tracking, and office budget monitoring.</li><li>Coordinate meetings, company events, and internal communications.</li><li>Maintain office policies, records, and administrative documentation.</li><li>Identify opportunities to improve workflows and streamline office processes.</li><li>Serve as the primary point of contact for building management and office-related needs.<strong>:</strong></li></ul><p><br></p>
- 2026-11-10T00:13:46Z
- Carlsbad, CA
- onsite
- Temporary / Contract
- 30.00 - 38.00 USD / Hourly
- <p>A growing property management company is seeking a hands-on Full-Charge Bookkeeper to take ownership of daily accounting and month-end financial activities across a portfolio of commercial properties. This role is ideal for someone who enjoys working independently, maintaining accurate financial records, and partnering with leadership to keep operations running smoothly.</p><p><strong>What You’ll Do:</strong></p><ul><li>Manage full-cycle bookkeeping, including accounts payable, accounts receivable, billing, and collections.</li><li>Maintain the general ledger and record monthly journal entries.</li><li>Perform monthly bank, credit card, and balance sheet reconciliations.</li><li>Track property-related income, expenses, vendor payments, and tenant charges.</li><li>Prepare monthly financial statements and property-level reporting.</li><li>Assist with month-end and year-end close activities.</li><li>Monitor outstanding receivables and follow up on past-due balances.</li><li>Process vendor invoices, verify approvals, and schedule payments.</li><li>Maintain organized financial documentation and support annual tax preparation.</li><li>Coordinate with property managers and ownership on budget variances and financial questions.</li></ul>
- 2026-10-29T18:28:46Z
- Glen Allen, VA
- onsite
- Permanent / Full Time
- 80000.00 - 110000.00 USD / Yearly
- <p>We are looking for an experienced Sr. Accountant to support core financial operations for a distribution organization in Glen Allen, Virginia. This position plays a key role in maintaining accurate records, strengthening month-end reporting, and providing meaningful analysis to support sound financial decisions. The ideal candidate brings strong technical accounting knowledge, attention to detail, and the ability to work across departments in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Lead monthly close activities by preparing schedules, coordinating timelines, and helping ensure financial results are finalized accurately and on time.</p><p>• Perform detailed reconciliations for balance sheet and other key accounts to maintain reliable financial reporting.</p><p>• Review departmental spending and compare actual results against expectations, identifying trends, discrepancies, and notable variances.</p><p>• Track budget performance and provide insight into areas requiring follow-up or adjustment.</p><p>• Prepare and examine journal entries to support accurate general ledger activity and proper period reporting.</p><p>• Complete bank reconciliations and investigate differences to ensure cash activity is recorded correctly.</p><p>• Partner with internal teams to gather financial information, clarify accounting issues, and improve reporting accuracy.</p><p>• Assist with maintaining organized supporting documentation and strengthening accounting processes and controls.</p>
- 2026-10-26T18:08:45Z
- Carlsbad, CA
- onsite
- Temporary / Contract
- 28.00 - 35.00 USD / Hourly
- <p>A growing biotechnology organization is looking for an Accounts Payable Specialist to support vendor payments and expense management across its research and corporate operations. This role is ideal for someone who enjoys detailed financial work, can manage a steady invoice volume, and understands the importance of accurate documentation in a regulated business environment.</p><p>Working alongside accounting and procurement, you’ll help ensure invoices are processed correctly, expenses are assigned to the right departments, and vendor accounts remain current.</p><p><strong>Responsibilities</strong></p><ul><li>Process invoices for laboratory supplies, research services, equipment, facilities, and general operating expenses.</li><li>Match invoices to purchase orders, receiving documentation, and approval records.</li><li>Verify general ledger coding, department allocations, and supporting documentation.</li><li>Prepare payment batches and monitor invoice due dates.</li><li>Reconcile vendor statements and resolve missing invoices, duplicate charges, and unapplied credits.</li><li>Maintain vendor records and required tax documentation.</li><li>Review employee expense reports and corporate card transactions.</li><li>Communicate with vendors and internal stakeholders regarding payment status and discrepancies.</li><li>Assist with month-end accruals, AP reconciliations, and audit requests.</li><li>Maintain organized digital records and follow established financial controls.</li></ul>
- 2026-10-27T21:23:44Z
- Richmond, VA
- onsite
- Permanent / Full Time
- 155000.00 - 180000.00 USD / Yearly
- <p>Senior Financial Reporting Manager - Richmond VA</p><p>We are looking for an experienced financial reporting leader to guide critical external and internal reporting activities for an established company based in Richmond, Virginia. This role will oversee the delivery of accurate financial statements and regulatory filings while partnering across finance and corporate functions to address complex accounting matters. The position offers strong visibility with senior leadership and calls for a detail-oriented individual who can combine technical expertise, sound judgment, and team development. Hybrid work schedule and relocation assistance available!</p><p><br></p><p>Responsibilities:</p><p>• Oversee the creation, review, and timely issuance of monthly, quarterly, and annual financial reports, including external filings, earnings materials, and proxy-related disclosures.</p><p>• Evaluate financial data, reconciliations, and supporting analyses to ensure accuracy, completeness, and alignment with reporting standards before final approval.</p><p>• Provide direction on technical accounting questions by researching emerging guidance, documenting conclusions, and advising stakeholders on appropriate reporting treatment.</p><p>• Collaborate closely with teams such as Investor Relations, Legal, Treasury, Tax, Audit, and executive leadership to support disclosure decisions and reporting requirements.</p><p>• Lead audit support efforts by coordinating requested documentation, reviewing schedules prepared for auditors, and maintaining financial reporting controls documentation.</p><p>• Manage and develop reporting staff through coaching, performance feedback, annual evaluations, and structured development planning.</p><p>• Review and approve journal entries connected to the reporting cycle and help strengthen overall reporting quality and consistency.</p><p>• Contribute to special initiatives and cross-functional projects that affect financial reporting, compliance, or disclosure practices.</p>
- 2026-10-14T18:28:47Z
- Portland, ME
- onsite
- Permanent / Full Time
- 68000.00 - 800000.00 USD / Yearly
- <p>We are looking for a Systems Engineer to support and enhance our client's technology environment. This role focuses on maintaining secure, reliable infrastructure while helping end users and internal teams resolve technical issues efficiently. The ideal candidate brings strong experience with Microsoft platforms, virtualization, and cloud services, along with a practical understanding of cybersecurity and regulated environments.</p><p><br></p><p>Responsibilities:</p><p>• Manage and support core infrastructure platforms, including Windows Server, Active Directory, Exchange, Microsoft 365, Azure, and endpoint protection tools.</p><p>• Maintain and optimize virtual environments, virtual desktop solutions, and storage systems to ensure performance, availability, and scalability.</p><p>• Diagnose technical issues across servers, user systems, and network-connected services, and deliver timely resolution with a strong service mindset.</p><p>• Partner with colleagues across departments to implement system improvements, monitor operational health, and reduce technology risk.</p><p>• Apply security best practices and support compliance efforts within a banking or highly regulated environment.</p><p>• Assist with administration of cloud-based identity and collaboration tools, including Azure Active Directory and Microsoft Copilot capabilities where applicable.</p><p>• Document configurations, procedures, and support activities to promote consistency and efficient issue resolution.</p><p>• Travel as needed to provide on-site technical support, project assistance, or infrastructure maintenance.</p>
- 2026-10-28T20:53:46Z
- Carlsbad, CA
- onsite
- Permanent / Full Time
- 90000.00 - 110000.00 USD / Yearly
- <p>The Operations Manager is responsible for overseeing the firm's operational infrastructure, human resources, compliance coordination, marketing execution, event management, technology, vendor relationships, systems administration, and strategic initiatives.</p><p>This role serves as the operational leader of the organization, ensuring that people, processes, technology, marketing, events, compliance, and projects are aligned with the firm's goals. The Operations Manager translates leadership vision into execution by driving accountability, improving operational efficiency, supporting team development, maintaining organizational systems, and managing firm-wide initiatives.</p><p>The Operations Manager serves as the central point of coordination between advisors, operations, client services, compliance partners, vendors, and leadership. This position is responsible for ensuring the firm operates efficiently, consistently, and in alignment with its strategic objectives.</p><p>The ideal candidate is highly organized, proactive, detail-oriented, and capable of balancing strategic planning with hands-on execution.</p><p><br></p><p><strong>The Operations Manager owns the health of the business.</strong></p><p>This role is responsible for ensuring the firm has the people, systems, processes, accountability, and operational infrastructure necessary to support growth while delivering an exceptional client and employee experience.</p><p><br></p><p><strong>Primary Responsibilities</strong></p><p><br></p><p><strong>Organizational Planning</strong></p><ul><li>Annual job description review and updates</li><li>Annual KPI review and alignment</li><li>Employee growth and development planning</li><li>Succession planning review and updates</li></ul><p><strong>Operational Audits</strong></p><ul><li>Technology audit</li><li>Vendor audit</li><li>SOP and Trainual audit</li><li>Compliance process audit</li><li>Employee file audit</li><li>Business continuity plan review</li></ul><p> <strong>Marketing & Event Planning</strong></p><ul><li>Annual event calendar development</li><li>Annual marketing review and planning</li><li>Budget planning and ROI analysis</li></ul><p><br></p><p>The Operations Manager is responsible for ensuring the firm's technology and vendor relationships remain effective, efficient, and aligned with business needs.</p><p><br></p>
- 2026-10-22T00:43:44Z
- Portland, ME
- onsite
- Temporary / Contract
- 23.75 - 27.50 USD / Hourly
- We are looking for a detail-oriented Legal Assistant to support a busy team in Portland, Maine in a Contract position. This opportunity combines executive support, office coordination, and legal administrative work, making it ideal for someone who is highly organized and eager to expand their skills. The role will provide direct assistance to senior leaders while also partnering with legal counsel on documentation, filings, and entity-related matters. Candidates who are adaptable, proactive, and comfortable balancing shifting priorities will be well suited for this position.<br><br>Responsibilities:<br>• Coordinate complex calendars, schedule meetings, and manage travel arrangements for senior leadership while keeping daily priorities organized.<br>• Provide broad office support by handling administrative tasks, maintaining smooth day-to-day operations, and responding quickly to team needs.<br>• Partner with legal counsel to assist with business entity setup, prepare formation documents, and track related filing deadlines.<br>• Draft, review, and organize agreements and other legal documents with close attention to accuracy and completeness.<br>• Submit filings to state agencies and support electronic filing activities in accordance with applicable requirements.<br>• Maintain legal and administrative records, ensuring documents are properly stored, updated, and easy to retrieve.<br>• Assist with court-related and civil litigation support tasks as needed, including filing coordination and document preparation.<br>• Take on additional office coordination and legal support duties as training is provided and responsibilities expand.
- 2026-10-08T14:18:44Z
- Portland, ME
- onsite
- Permanent / Full Time
- 55000.00 - 75000.00 USD / Yearly
- We are looking for an experienced and highly organized Executive Assistant to provide broad administrative and operational support. This position blends executive support, office coordination, and human resources assistance, making it a strong fit for someone who can shift smoothly between priorities while maintaining accuracy and discretion. The ideal candidate is confident managing sensitive information, communicating effectively with stakeholders at all levels, and keeping day-to-day activities running efficiently.<br><br>Responsibilities:<br>• Oversee daily administrative workflows by organizing office materials, maintaining filing practices, and supporting efficient internal operations.<br>• Coordinate schedules for leaders and teams, arrange meetings, prepare agendas, and keep calendars updated to reflect changing priorities.<br>• Create, revise, and format business documents such as correspondence, reports, presentations, and other business materials.<br>• Provide direct support to senior leadership by managing appointments, handling travel logistics, and anticipating scheduling needs.<br>• Prepare meeting packets, document discussion points, and monitor follow-up items to help key initiatives move forward on time.<br>• Review incoming communications, route requests appropriately, and help executives focus on urgent and high-value matters.<br>• Assist with talent acquisition activities by posting openings, scheduling interviews, and maintaining clear communication with candidates.<br>• Support employee onboarding and separation processes, maintain personnel records, and help administer HR documentation in line with company guidelines.<br>• Contribute to benefits coordination, time-off tracking, training logistics, employee engagement efforts, and routine performance review administration.
- 2026-10-08T23:48:45Z
- Glen Allen, VA
- onsite
- Temporary / Contract
- 18.00 - 18.50 USD / Hourly
- <p>We are looking for a detail-oriented Administrative Assistant to support insurance operations in Glen Allen, Virginia. This Long-term Contract position is well suited for someone who enjoys structured, process-driven work and can manage routine administrative tasks with speed and accuracy. The role will help keep underwriting support activities organized by handling application intake, coordinating workflow steps, and delivering responsive service to internal teams and external contacts.<strong> PLEASE NOTE: you must be available for a M-F, 10am-6pm, or M-F, 8:30-4:30 shift.</strong></p><p><br></p><p>Responsibilities:</p><p>• Enter application and policy-related information into company systems with a high level of accuracy and move files through established workflows.</p><p>• Review incoming documents for completeness, identify missing details, and help ensure records are ready for underwriting support processes.</p><p>• Provide prompt and timely assistance to internal departments, agents, and other external partners regarding administrative requests.</p><p>• Coordinate support activities such as ordering and scheduling premium audits, inspections, and other related follow-up items.</p><p>• Prepare and process legal notices and maintain organized documentation in accordance with business procedures.</p><p>• Set up renewal files across multiple product lines and help track submissions through required processing steps.</p><p>• Assist with program business administration and complete recurring operational tasks that support daily team productivity.</p><p>• Contribute to process improvement efforts by identifying practical ways to increase efficiency and maintain consistent administrative quality.</p>
- 2026-11-05T18:18:43Z
- Glen Allen, VA
- onsite
- Temporary / Contract
- 17.58 - 20.35 USD / Hourly
- We are looking for an Administrative Assistant to support insurance operations through consistent, detail-focused administrative work. This long-term contract position is ideal for someone who excels in structured, process-oriented tasks and takes pride in maintaining accuracy across high-volume workflows. The role will provide essential support to underwriting activities by organizing submissions, entering information into company systems, and helping ensure timely service for both internal teams and external clients.<br><br>Responsibilities:<br>• Enter application and policy-related information into internal systems with a high degree of speed and accuracy, ensuring records are complete and properly routed for next steps.<br>• Review incoming documents for missing or inconsistent details and organize files within established workflows to keep processing on schedule.<br>• Provide responsive and attentive service when assisting internal departments, policyholders, agents, and other business contacts.<br>• Coordinate routine underwriting support activities, including arranging premium audits and scheduling inspection-related requests.<br>• Prepare and process legal notice documentation in accordance with company procedures and required timelines.<br>• Set up renewal files across multiple product lines and confirm materials are ready for underwriting review.<br>• Support program-related administrative activities by maintaining organized records and assisting with recurring operational tasks.<br>• Contribute to process improvements by identifying efficient ways to manage repetitive administrative work while maintaining quality standards.<br>• Handle additional clerical and office support duties as needed to help the team meet daily business priorities.
- 2026-11-05T15:54:08Z
- Deer Park, IL
- onsite
- Permanent / Full Time
- 100000.00 - 120000.00 USD / Yearly
- We are looking for a Systems Engineer to support and enhance core enterprise infrastructure in Deer Park, Illinois. This position focuses on maintaining reliable identity, messaging, server, and virtualization environments while helping the organization strengthen performance, access, and security. The ideal candidate brings strong hands-on experience across Microsoft technologies and can troubleshoot complex issues in a fast-paced setting.<br><br>Responsibilities:<br>• Administer and optimize Active Directory and Azure Active Directory environments to ensure secure, reliable user access and identity management.<br>• Maintain Microsoft Windows Server systems, including configuration, patching, monitoring, and performance tuning across the infrastructure.<br>• Support Citrix-based platforms by resolving technical issues, improving end-user experience, and sustaining application availability.<br>• Manage Microsoft Exchange services, including mailbox administration, system health checks, and issue resolution.<br>• Investigate and resolve infrastructure incidents by performing root cause analysis and implementing preventative solutions.<br>• Partner with internal teams to plan, test, and deploy system improvements while minimizing disruption to business operations.<br>• Develop and maintain technical documentation for server configurations, access controls, support procedures, and environment standards.
- 2026-11-03T17:33:44Z
- Carlsbad, CA
- onsite
- Temporary / Contract
- 23.00 - 26.00 USD / Hourly
- We are looking for a detail-oriented Accounting Assistant to support day-to-day accounting and back-office operations for a growing team in Carlsbad, California. This is a Long-term Contract opportunity with a part-time schedule, offering hands-on exposure to core accounting processes and the chance to contribute to special projects. The role is best suited for someone who enjoys accurate, manual financial work, stays organized in a busy environment, and is eager to build experience across multiple accounting functions.<br><br>Responsibilities:<br>• Manage weekly accounts payable activity by entering and reviewing vendor invoices, including freight and manufacturer billing, while helping maintain accurate accounts receivable records.<br>• Support month-end accounting activities by assisting with reconciliations, reviewing financial data, and completing routine close-related tasks.<br>• Audit credit card transactions by downloading statements, checking expense details, assigning proper general ledger coding, and resolving manual sync or categorization issues.<br>• Assist with sales order administration by entering orders, monitoring fulfillment progress, and coordinating related vendor billing updates.<br>• Use NetSuite to maintain financial records, process transactions, and support reporting accuracy across accounting workflows.<br>• Contribute to back-office improvement initiatives by helping organize processes, strengthening separation of duties, and participating in special projects as needed.<br>• Work closely with accounting and operations stakeholders to keep financial and order-related information current and well documented.
- 2026-11-12T00:18:55Z