<p>Our client, a successful law firm based in Rochester, NY, is seeking a Paralegal for their busy litigation practice. In this role, you will be working alongside an administrative support team to ensure efficiency and accuracy in case management.</p><p><br></p><p><strong>Role: </strong>Paralegal/E-Discovery Specialist</p><p><strong>Location: </strong>Rochester, NY </p><p><strong>Salary: </strong>$55,000 - $85,000 (DOE)</p><p><strong>Schedule: </strong>In-Office</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Demonstrate a strong understanding of the end-to-end eDiscovery lifecycle, including the identification, collection, processing, review, and production of electronically stored information (ESI) for litigation and legal proceedings.</li><li>Organize and maintain electronic discovery files, ensuring accurate documentation of collected materials and tracking of all productions sent and received.</li><li>Coordinate with clients and eDiscovery vendors throughout the discovery process to ensure efficient workflows and timely delivery of results.</li><li>Manage data collection efforts from various sources in support of ongoing legal matters.</li><li>Support attorneys in reviewing electronic evidence for relevance, privilege, and responsiveness.</li><li>Leverage eDiscovery platforms and tools to review and manage large datasets, maintaining compliance with legal standards and optimizing efficiency.</li><li>Collaborate closely with legal teams to troubleshoot issues, resolve challenges, and ensure effective oversight of the eDiscovery process.</li><li>Draft, revise, and format legal documents, correspondence, and related materials as needed.</li><li>Prepare clear and concise transcript summaries to assist with case analysis and preparation.</li><li>File legal documents via NYSCEF, ECF, or other court-mandated electronic filing systems.</li><li>Maintain and update spreadsheets tracking financial data and other quantitative information relevant to legal matters.</li><li>Assist with preparation for depositions, mediations, arbitrations, and court hearings, including compiling exhibits and supporting materials.</li></ul>
<p>We are seeking a dependable and detail-oriented <strong>Accounts Payable (AP) Specialist</strong> to join our team. This role is responsible for handling vendor invoices, processing payments, reconciling statements, and maintaining accurate financial records. The ideal candidate will have excellent organizational skills, strong attention to detail, and a good understanding of accounting procedures.</p>
<p>Nick Pignato is looking for an experienced Bookkeeper to join our team in Henrietta, New York. This position will play a key role in managing accounting functions for multiple construction entities, with a primary focus on accounts payable and contract billing. The ideal candidate will thrive in a fast-paced environment and bring expertise in construction-related accounting processes.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts payable, ensuring timely and accurate payments to vendors and subcontractors.</p><p>• Oversee contract billing, including small time and material billings, while maintaining accurate records.</p><p>• Perform job costing and coding for construction projects to ensure proper financial tracking.</p><p>• Handle a high volume of invoices, processing between 600-700 per month efficiently.</p><p>• Issue purchase orders for subcontractors and ensure compliance with insurance certifications.</p><p>• Conduct time and material billing for various projects and maintain vendor compliance.</p><p>• Utilize Sage 300 (formerly Timberline) for all accounting functions and reporting.</p><p>• Collaborate with team members to maintain organized and up-to-date financial documentation.</p><p>• Ensure monthly accounts payable processes are completed within the designated timeline.</p>
We are looking for a skilled and driven Real Estate Attorney to become a part of our legal team in Rochester, New York. In this role, you will focus on handling real estate transactions, providing legal advice to clients, and ensuring adherence to relevant laws and regulations. This position is ideal for professionals with experience or a keen interest in real estate law.<br><br>Responsibilities:<br>• Prepare, review, and negotiate contracts, leases, and other real estate documents to safeguard client interests.<br>• Conduct detailed title examinations and resolve any title-related issues to ensure smooth transactions.<br>• Advise clients on zoning, property development, and land use matters, offering guidance through regulatory requirements.<br>• Facilitate property closings and oversee transactional processes with accuracy and efficiency.<br>• Collaborate with internal teams and external partners to streamline real estate deals and agreements.<br>• Stay informed on updates to real estate laws and regulations, ensuring compliance in all legal matters.
<p>We are looking for a highly motivated Controller to lead our accounting and financial operations in Avon, New York. This role is essential in ensuring accurate financial reporting, maintaining robust internal controls, and providing strategic guidance to optimize the company’s financial health. The Controller will oversee a team of five professionals, manage day-to-day accounting activities, and work closely with operations to support organizational growth.</p><p><br></p><p>For confidential consideration, please apply or email your resume to Dana Klier out of the Rochester, NY Robert Half office.</p><p><br></p><p>Responsibilities:</p><p>• Lead the monthly, quarterly, and annual financial close processes, ensuring timely and accurate financial reporting.</p><p>• Manage inventory processes, including coordinating month-end physical inventory counts and recording adjustments.</p><p>• Oversee accounts receivable and accounts payable functions, ensuring timely payments and proper reconciliation.</p><p>• Monitor daily banking activities, manage debt service, and prepare borrowing base reports to meet banking requirements.</p><p>• Develop and execute budgets, forecasts, and variance analyses to track financial performance and support decision-making.</p><p>• Supervise fixed asset accounting, including depreciation methods, asset additions and disposals, and compliance with policies.</p><p>• Ensure compliance with tax regulations by managing filings, estimated payments, and addressing tax notices.</p><p>• Collaborate with the payroll team to oversee payroll journal entries and confidential payroll processes.</p><p>• Continuously review and improve accounting systems and processes to enhance efficiency and accuracy.</p><p>• Provide strategic financial insights and analysis to support the company’s operational and growth objectives.</p>
We are looking for a detail-oriented Payroll Specialist to join our team in Scottsville, New York. In this long-term contract position, you will play a crucial role in managing full-cycle payroll processes for a large workforce. This is an excellent opportunity for professionals with multi-state payroll experience and expertise in payroll systems like ADP Workforce Now.<br><br>Responsibilities:<br>• Oversee and execute full-cycle payroll processing for over 500 employees on a regular schedule.<br>• Ensure compliance with federal, state, and local payroll regulations across multiple states.<br>• Utilize ADP Workforce Now to manage and process payroll efficiently.<br>• Handle payroll-related tasks such as deductions, garnishments, and adjustments with precision.<br>• Reconcile payroll accounts and prepare reports to maintain accuracy and transparency.<br>• Collaborate with HR and finance teams to address and resolve payroll discrepancies.<br>• Maintain up-to-date knowledge of payroll laws and regulations to ensure compliance.<br>• Use Sage 300 for job costing and payroll integration, ensuring accurate allocation of labor costs.<br>• Respond promptly to employee inquiries regarding payroll, taxation, and benefits.<br>• Implement best practices to improve payroll processes and enhance operational efficiency.
<p>We are looking for a reliable and detail-oriented <strong>Accounts Receivable (AR) Specialist</strong> to join our team. This role is responsible for managing the invoicing process, tracking incoming payments, and maintaining accurate financial records. The ideal candidate will have strong communication skills, excellent attention to detail, and a solid understanding of accounting processes.</p><p> </p><p><br></p>
We are looking for a detail-oriented and organized Accounting Clerk to join our team in Rochester, New York. This is a Contract-to-permanent position, offering the opportunity to grow within the company after an initial contract period. The ideal candidate will bring strong accounting expertise, excellent problem-solving skills, and the ability to thrive in a dynamic work environment. If you are passionate about accounting and enjoy working on a variety of financial tasks, this role is for you.<br><br>Responsibilities:<br>• Perform month-end close activities, including reviewing and reconciling general ledger accounts.<br>• Prepare and maintain trial balances and general ledger chart of accounts.<br>• Post journal entries and accruals on a monthly, quarterly, and yearly basis.<br>• Conduct account analysis and reconciliation, including bank statements and intercompany accounts.<br>• Assist in preparing financial statements and fixed asset schedules.<br>• Support tax return preparation for various categories such as sales, payroll, and corporate taxes.<br>• Provide audit support by gathering and organizing necessary documentation.<br>• Perform variance analysis and generate ad-hoc financial reports as needed.<br>• Reconcile sub-ledgers to ensure alignment with general ledger balances.<br>• Collaborate with the team to assess and improve internal controls and risk management processes.
<p>We are looking for an organized and detail-oriented Payroll/HR Clerk to join our team in Rochester, New York. In this role, you will manage payroll functions for one of our companies while providing HR support across multiple entities. This position offers a unique opportunity to contribute to both operational efficiency and employee satisfaction.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll for approximately 200-300 employees, depending on the time of year, ensuring accuracy and compliance with salary and hourly pay structures.</p><p>• Manage HR tasks for multiple entities, including overseeing the full onboarding process for new team members.</p><p>• Initiate and track background checks to ensure compliance with company standards.</p><p>• Handle unemployment claims and follow-ups as required.</p><p>• Prepare and manage new employee paperwork, ensuring all documentation is complete and accurate.</p><p>• Collaborate with the HR Manager to address employee concerns and support organizational needs.</p><p>• Maintain accurate payroll and HR records using Paychex systems.</p><p>• Ensure adherence to employment laws and regulations across all companies.</p><p>• Support additional administrative tasks as needed to enhance HR and payroll operations.</p>
<p>We are seeking an organized and detail-oriented <strong>Billing Clerk</strong> to join our team. This role is responsible for preparing and issuing invoices, verifying billing data, maintaining accurate records, and assisting with general accounting tasks. The ideal candidate will have strong attention to detail, excellent communication skills, and basic accounting knowledge.</p>
<p>We are seeking an experienced and highly organized <strong>Full Charge Bookkeeper</strong> to manage the full cycle of accounting duties for our business. This position is responsible for handling everything from accounts payable and receivable to payroll, general ledger management, bank reconciliations, and financial reporting. The ideal candidate will have strong accounting knowledge, excellent attention to detail, and the ability to work independently.</p>
We are looking for a friendly and organized Receptionist to join our team on a contract basis in Rochester, New York. In this role, you will serve as the first point of contact for visitors and provide essential administrative support to ensure smooth daily operations. This position requires excellent communication skills, attention to detail, and the ability to multitask efficiently.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring they have a positive experience and are directed appropriately.<br>• Answer and manage multi-line phone systems, including screening calls and taking accurate messages.<br>• Monitor and maintain security procedures, including issuing visitor badges and maintaining a logbook.<br>• Process incoming and outgoing mail and deliveries in a timely manner.<br>• Schedule appointments, coordinate meeting rooms, and manage event calendars.<br>• Provide administrative support, such as scanning, copying, filing, and organizing documents.<br>• Keep reception and common areas clean, stocked, and presentable.<br>• Order, organize, and distribute office supplies as needed.<br>• Update and maintain records and databases with accurate information.<br>• Perform additional clerical tasks, including faxing, data entry, and email correspondence.
<p>Dana Rodak from the Rochester, NY Robert Half office has been engaged by a local company to find their next Director of Finance based in Rochester, New York. This role will involve overseeing the financial operations of the organization, including budgeting, tax strategy, and cash flow management.</p><p><br></p><p>For confidential consideration, please apply or email your resume to Dana Klier directly.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and lead the annual budget process, ensuring accurate financial forecasting.</p><p>• Develop and present monthly financial reports to guide strategic decision-making.</p><p>• Manage and review tax compliance, optimizing tax strategies in accordance with local, state, and federal laws.</p><p>• Oversee liquidity management and manage banking relationships to maintain financial stability.</p><p>• Maintain relationships with financial institutions and manage credit facilities and banking agreements.</p><p>• Establish and oversee financial policies and procedures to mitigate financial risks.</p><p>• Provide strategic financial planning, making recommendations on cost-saving initiatives and investment opportunities.</p><p>• Analyze financial data, identify trends and develop strategic financial plans.</p><p>• Ensure the organization's financial stability and strategic growth by managing complex tax returns and banking relationships.</p><p>• Utilize skills in financial modeling, Microsoft Excel, and accounting software. Experience with ERP systems is a plus.</p>
<p>Nick Pignato is seeking a meticulous and experienced Bookkeeper/Office Manager to join our team based in Rochester, New York. In this role, you will play a crucial role in the financial management and integrity of our operations, ensuring accuracy in the processing of transactions and the maintenance of financial records. This role falls within the construction industry and is based in a traditional office setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage all aspects of bookkeeping including accounts payable and receivable, and bank reconciliations.</p><p>• Accurately enter data into relevant accounting systems.</p><p>• Ensure all financial records are maintained and updated as necessary.</p><p>• Handle monthly close processes and communicate any issues.</p><p>• Conduct account reconciliation activities to ensure accuracy and conformity with applicable policies.</p><p>• Utilize Microsoft Excel for data organization and financial tracking.</p><p>• Manage payroll processes, ensuring all employees are paid accurately and on time.</p><p>• Utilize QuickBooks for managing and processing financial data.</p><p>• Monitor customer accounts and follow up on any outstanding payments.</p><p>• Assist in the preparation and processing of financial reports</p>
<p>We are seeking a detail-oriented and organized <strong>Accounts Payable/Accounts Receivable (AP/AR) Clerk</strong> to join our team. This position is responsible for managing daily financial transactions, including processing invoices, payments, and incoming receipts. The ideal candidate will have strong attention to detail, excellent organizational skills, and a good understanding of basic accounting principles.</p>
<p>We are looking for a reliable and detail-oriented <strong>Payroll Specialist</strong> to manage and process payroll for our employees. This role ensures employees are paid accurately and on time while maintaining compliance with company policies and government regulations. The ideal candidate will have strong attention to detail, excellent organizational skills, and a good understanding of payroll processes and tax regulations.</p>
We are looking for a highly organized and proactive Sr. Administrative Assistant to join our team in Rochester, New York. This role requires an individual with strong attention to detail who can manage multiple responsibilities, ranging from scheduling to supporting financial services processes. This is a long-term contract position offering the opportunity to contribute to a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Coordinate and manage schedules, meetings, and appointments, ensuring efficient time management for team members.<br>• Facilitate the organization and execution of conference calls and virtual meetings using platforms such as Cisco Webex.<br>• Support financial services operations, including handling budget processes and expense reporting through systems like Concur.<br>• Assist in the preparation and management of marketing initiatives, including tasks related to banner ads.<br>• Maintain and update CRM systems to ensure accurate and up-to-date records.<br>• Handle communication and correspondence, ensuring clarity and professionalism in all interactions.<br>• Provide administrative support for team projects, ensuring deadlines and deliverables are met.<br>• Monitor and manage various tools and systems, such as About Time, to optimize workflow.<br>• Oversee the coordination of travel arrangements and expense reimbursements.<br>• Contribute to the smooth operation of daily office activities by addressing ad hoc administrative needs.
<p>We are looking for a meticulous and reliable Accounting Assistant to join our team in Rochester, New York. This Contract-to-permanent position is ideal for someone with a strong understanding of accounting principles who can manage financial transactions and support essential bookkeeping tasks. The role requires precision, organizational skills, and the ability to maintain accurate financial records.</p><p><br></p><p>Responsibilities:</p><p>• Accurately record and classify daily financial transactions for bookkeeping purposes.</p><p>• Manage accounts payable and accounts receivable processes, ensuring timely payments and collections.</p><p>• Perform bank and credit card reconciliations to maintain balanced accounts.</p><p>• Organize and maintain financial records to ensure compliance and accessibility.</p><p>• Generate and send invoices while tracking and following up on outstanding payments.</p><p>• Assist with payroll processing and maintain employee financial records.</p><p>• Support month-end and year-end closing procedures to ensure accurate reporting.</p><p>• Create basic financial reports to provide insights into company performance.</p><p>• Code invoices appropriately and review entries for accuracy.</p>
<p>We are seeking a motivated and detail-oriented <strong>Staff Accountant</strong> to join our accounting team. This position is responsible for assisting with daily accounting operations, maintaining financial records, preparing reports, and supporting month-end and year-end closing processes. The ideal candidate will have strong analytical skills, excellent attention to detail, and a solid understanding of accounting principles.</p>
<p>We are looking for an experienced Engineering Project Manager III to lead critical initiatives with our team. This long-term contract position is based in Skaneateles, New York, and requires a hybrid work schedule, with onsite presence three times per week. The role involves managing cross-functional projects with minimal supervision, ensuring compliance with medical device industry standards.</p><p><br></p><p>Responsibilities:</p><p>• Define project scope and identify key team members and milestones necessary for successful execution.</p><p>• Collaborate with internal departments and external stakeholders, including R& D, technical communication teams, and suppliers, to drive project progress.</p><p>• Provide regular updates on project status and ensure timely communication of any changes.</p><p>• Manage projects from initiation to completion, ensuring deliverables align with the intended objectives.</p><p>• Maintain detailed documentation of project decisions, milestones, and evidence to ensure auditability and compliance with industry regulations.</p><p>• Ensure project outputs meet quality standards and fulfill project intentions upon closure.</p><p>• Negotiate and coordinate effectively across functions to address challenges and maintain project momentum.</p><p>• Utilize Microsoft Office tools to track progress and manage documentation effectively.</p>
• Maintain a documented system of accounting policies and procedures. <br>• Create an environment of controls to ensure the safeguarding of company assets, including, but not limited to cash, inventory, fixed assets, and investments. <br>• Understand the relationship of computer and process-driven systems, ensuring controls are in place. <br>• Consistently analyze financial data and present financial reports in an accurate and timely manner; communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep Group Leadership informed of the financial condition of Division. <br>• Perform month-end closing process, recording journal entries and preparing monthly financial statements. <br>• Review, analyze, and reconcile all balance sheet accounts and sub-ledgers on a timely basis. Ensuring accuracy and completeness. <br>• Maintain fixed asset ledger and generate depreciation entries. <br>• Prepare all supporting documents and requests for the completion of tax returns and owner distributions as required by an external CPA firm. <br>• Create cost accounting reports related to machine and spare parts pricing. <br>• Assist company leadership in the annual budgeting and planning process; administer and review all financial plans and compare to actual results to identify, explain, and correct variances as appropriate. <br>• Prepare reports to analyze vendor activity, salary, and benefits as part of the annual budget and forecasting. <br>• Conduct an inventory analysis, such as turnover, lead time, and profit margins for planning. <br>• Ensure timely processing of customer billing, an active collection of open accounts, recording and paying vendor debts. <br>• Monitor cash and manage payables to enhance cash flow and vendor relationships. <br>• Work with executive and sales staff to determine credit worthiness of potential and current customers. <br>• Perform analysis/review for reasonableness and accuracy to provide information to the Senior Management Team consisting of backlog, bookings, commissions, open purchase orders, and key performance indicators specific to the industry. <br>• Fiduciary responsibilities as it pertains to the company 401(K) and Pension Plans maintaining compliance with ERISA. <br>• Certification and filing annual 5500s. <br>• Continually strive to improve business processes by reviewing computer systems to evaluate current and potential functionality. <br>• Work with insurance broker/agent to determine acceptable coverage in all areas of insurance, not limited to property and casualty, umbrella, officer, etc. <br>• Provide leadership in strengthening internal communications, creating, and promoting a positive and supportive work environment with associates of all levels in the company. <br>• Coordinate all audit activity with banking and financial consultants. <br>• Comply with federal, state, and local legal requirements by filing financial reports and advising management on needed actions. <br>• Work with outside attorneys and consultants as needed.
We are looking for a dedicated Insurance Service Associate for Property and Casualty to join our team in Rochester, New York. In this long-term contract position, you will provide exceptional customer service to clients, ensuring their needs are addressed promptly and with attention to detail. Your role will involve handling client interactions, resolving complaints, and maintaining accurate documentation in alignment with company policies.<br><br>Responsibilities:<br>• Deliver outstanding customer service to clients by addressing inquiries and resolving claims in a timely and detail-oriented manner.<br>• Maintain accurate records of all client interactions, ensuring compliance with company policies and procedures.<br>• Utilize software tools, including Salesforce and Adobe Flex, to manage customer data and streamline processes.<br>• Develop a foundational understanding of Paychex products to better support client needs.<br>• Perform data entry tasks with a focus on prioritization and organizational accuracy.<br>• Handle complaints effectively, ensuring fair resolutions while maintaining positive customer relations.<br>• Collaborate with team members to provide quality service and support for property and casualty insurance clients.<br>• Scan, photocopy, and organize documents as needed to support administrative functions.<br>• Stay updated on industry best practices and internal procedures to enhance service delivery.<br>• Assist in claim administration and policy-related tasks to ensure seamless operations.
We are looking for a highly skilled Sr. Procurement Consultant to join our team on a long-term contract basis in Rochester, New York. This role requires expertise in procurement processes, compliance standards, and managing vendor relationships to ensure efficient operations. The ideal candidate will bring a strong background in global and government procurement, along with the ability to navigate complex systems and tools.<br><br>Responsibilities:<br>• Oversee procurement activities, ensuring compliance with government regulations and company policies.<br>• Manage vendor relationships to optimize service quality and cost-effectiveness.<br>• Utilize procurement tools such as Coupa, Concur, and Oracle to support purchasing processes.<br>• Coordinate contract administration tasks, including negotiation and renewal.<br>• Implement strategies for global and government procurement to streamline processes.<br>• Monitor material handling and inventory management to maintain operational efficiency.<br>• Provide guidance on compliance standards such as DCAA to ensure adherence.<br>• Collaborate with internal teams to improve procurement workflows and systems.<br>• Analyze procurement data to identify cost-saving opportunities and performance improvements.<br>• Deliver exceptional customer service to both internal and external stakeholders.
<p>Our client, a preeminent law firm based in Buffalo, NY, is seeking a Litigation Attorney for our general litigation team in Rochester, New York. Practice areas will include defense of a variety of personal injury and other tort claims, including auto, premises, products liability and municipal matters. </p><p><br></p><p>About the role: </p><p>Litigation Associate – Insurance Defense</p><p>We are seeking a motivated Litigation Associate with a focus on insurance defense to join our growing legal team. The ideal candidate will have at least 1 year of litigation experience, preferably in insurance defense, labor law, and asbestos litigation.</p><p><br></p><p>As a Litigation Associate, you will be responsible for handling all aspects of litigation, including court appearances, motion practice, depositions, discovery, client reporting, and trial preparation. You will work closely with partners and senior attorneys on a variety of complex matters and represent clients in both state and federal courts.</p><p><br></p><p>Responsibilities:</p><p>• Manage a caseload of insurance defense litigation matters from inception through resolution</p><p>• Draft and argue motions, including summary judgment and discovery motions</p><p>• Conduct and defend depositions, including expert and fact witnesses</p><p>• Prepare pleadings, discovery demands and responses, and legal correspondence</p><p>• Attend court conferences, hearings, arbitrations, and trials</p><p>• Communicate effectively with clients, insurance carriers, and opposing counsel</p><p>• Provide thorough analysis and timely reporting to clients and carriers</p><p>• Collaborate with partners and other team members on case strategy and client needs</p><p><br></p>
We are looking for a skilled HR Generalist to join our team in Rochester, New York. In this role, you will play a pivotal part in supporting our human resources operations, with a focus on employee engagement, benefits administration, and performance management. This position offers a hybrid work environment after an initial onboarding period, allowing for a balance of in-office and remote work.<br><br>Responsibilities:<br>• Take the lead on managing and executing various HR projects to ensure effective implementation.<br>• Oversee employee relations initiatives, fostering a positive and engaging workplace culture.<br>• Administer employee benefits programs, ensuring accurate and timely processing.<br>• Coordinate and support the performance review process, promoting continuous feedback and development.<br>• Act as a mentor and team lead to other HR team members, providing guidance and support.<br>• Ensure compliance with employment laws and company policies across HR functions.<br>• Collaborate with leadership to develop strategies that align HR practices with organizational goals.<br>• Utilize HR technology platforms to streamline processes and enhance efficiency.<br>• Address and resolve employee concerns with professionalism and confidentiality.
