We are looking for a highly organized and proactive Sr. Administrative Assistant to join our team in Rochester, New York. This role requires an individual with strong attention to detail who can manage multiple responsibilities, ranging from scheduling to supporting financial services processes. This is a long-term contract position offering the opportunity to contribute to a dynamic and collaborative work environment. Responsibilities: • Coordinate and manage schedules, meetings, and appointments, ensuring efficient time management for team members. • Facilitate the organization and execution of conference calls and virtual meetings using platforms such as Cisco Webex. • Support financial services operations, including handling budget processes and expense reporting through systems like Concur. • Assist in the preparation and management of marketing initiatives, including tasks related to banner ads. • Maintain and update CRM systems to ensure accurate and up-to-date records. • Handle communication and correspondence, ensuring clarity and professionalism in all interactions. • Provide administrative support for team projects, ensuring deadlines and deliverables are met. • Monitor and manage various tools and systems, such as About Time, to optimize workflow. • Oversee the coordination of travel arrangements and expense reimbursements. • Contribute to the smooth operation of daily office activities by addressing ad hoc administrative needs.

• Proven experience as an administrative assistant, with a strong ability to manage calendars and schedules. • Proficiency in using Cisco Webex for virtual meetings and collaboration. • Familiarity with financial services tools, including ADP and Concur, for budget and expense management. • Strong understanding of CRM systems and their role in maintaining client and project information. • Excellent communication skills, both written and verbal, to interact effectively with team members and stakeholders. • Experience in coordinating marketing-related tasks, such as banner ad management. • Ability to multitask and prioritize tasks in a fast-paced environment. • Detail-oriented and proactive approach to problem-solving and project management.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Rochester, NY
onsite
Temporary
19.79 - 25.00 USD / Hourly
We are looking for a highly organized and proactive Sr. Administrative Assistant to join our team in Rochester, New York. This role requires an individual with strong attention to detail who can manage multiple responsibilities, ranging from scheduling to supporting financial services processes. This is a long-term contract position offering the opportunity to contribute to a dynamic and collaborative work environment. Responsibilities: • Coordinate and manage schedules, meetings, and appointments, ensuring efficient time management for team members. • Facilitate the organization and execution of conference calls and virtual meetings using platforms such as Cisco Webex. • Support financial services operations, including handling budget processes and expense reporting through systems like Concur. • Assist in the preparation and management of marketing initiatives, including tasks related to banner ads. • Maintain and update CRM systems to ensure accurate and up-to-date records. • Handle communication and correspondence, ensuring clarity and professionalism in all interactions. • Provide administrative support for team projects, ensuring deadlines and deliverables are met. • Monitor and manage various tools and systems, such as About Time, to optimize workflow. • Oversee the coordination of travel arrangements and expense reimbursements. • Contribute to the smooth operation of daily office activities by addressing ad hoc administrative needs.
2025-10-14T14:14:20Z

Sr. Administrative Assistant Job in Rochester | Robert Half