We are looking for a detail-oriented and welcoming Receptionist to join our team in Stamford, Connecticut. This is a long-term contract position ideal for someone who thrives in a front-facing role and enjoys interacting with clients and colleagues. The role requires excellent organizational skills and the ability to manage a multi-line phone system with ease.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a positive and detail-oriented first impression.<br>• Manage incoming calls using a multi-line phone system, directing them to the appropriate individual or department.<br>• Maintain the reception area, ensuring it is tidy and organized at all times.<br>• Provide administrative support, such as scheduling appointments and handling correspondence.<br>• Respond promptly to inquiries, both in person and via phone or email.<br>• Coordinate deliveries and manage incoming and outgoing mail.<br>• Assist with general office tasks, such as filing, data entry, and maintaining supplies inventory.
We are looking for an organized and detail-oriented Receptionist to join our team in Cedar Knolls, New Jersey. In this long-term contract role, you will be the first point of contact for visitors and callers, ensuring smooth day-to-day operations at our front desk. This position offers an excellent opportunity to develop your administrative and customer service skills in the water industry.<br><br>Responsibilities:<br>• Schedule and manage appointments to maintain an efficient workflow.<br>• Greet visitors and handle inquiries at the front desk in a courteous manner.<br>• Operate a multi-line phone system to answer calls and direct them appropriately.<br>• Respond to inbound calls while providing accurate information and assistance.<br>• Perform light filing tasks, ensuring records are accurately maintained in a mostly paperless environment.<br>• Participate in training sessions to master call handling and customer interaction techniques.<br>• Maintain a welcoming and organized reception area to create a positive first impression for clients and visitors.
We are looking for a detail-oriented and reliable Receptionist to join our team on a contract basis in Paterson, New Jersey. This role requires excellent communication skills and the ability to manage a busy switchboard effectively while maintaining a welcoming environment for visitors and staff.<br><br>Responsibilities:<br>• Answer and direct incoming calls using a multi-line switchboard system.<br>• Greet and assist visitors with courtesy and professionalism.<br>• Maintain an organized reception area and ensure all inquiries are addressed promptly.<br>• Coordinate communication between departments as needed.<br>• Handle administrative tasks such as scheduling appointments and managing mail.<br>• Monitor and respond to emails or other correspondence as required.<br>• Support staff with general office duties to ensure smooth operations.<br>• Uphold confidentiality and security protocols while managing sensitive information.
We are looking for a friendly and organized Receptionist to join our team on a contract basis in Brooklyn, New York. As the first point of contact, you will play a key role in ensuring smooth day-to-day operations by managing front desk responsibilities and providing excellent support to visitors and staff. This is a short-term opportunity with a focus on delivering exceptional service in a fast-paced environment.<br><br>Responsibilities:<br>• Answer and direct inbound calls promptly and professionally.<br>• Greet and assist visitors, ensuring a welcoming and organized reception area.<br>• Handle incoming and outgoing mail, including sorting and distributing correspondence.<br>• Maintain the front desk area, ensuring it is clean, presentable, and well-stocked with necessary materials.<br>• Assist with scheduling and coordinating meetings, including reserving conference rooms and preparing materials.<br>• Provide administrative support to the team as needed, such as data entry and document preparation.<br>• Respond to inquiries from staff and guests, offering accurate information and resolving issues as they arise.
We are looking for a detail-oriented and organized Receptionist to join our team in Port Washington, New York. This is a Contract to permanent position, offering an excellent opportunity for growth and long-term employment. In this role, you will be the first point of contact for visitors and callers, ensuring smooth day-to-day operations and supporting various office functions.<br><br>Responsibilities:<br>• Manage incoming calls using a multi-line phone system, ensuring prompt and courteous responses.<br>• Greet and direct visitors, maintaining a welcoming atmosphere for all guests.<br>• Receive and distribute mail and packages, logging deliveries accurately.<br>• Sort and organize accounts payable tickets, coordinating with the accounting department as needed.<br>• File processed documents systematically to ensure easy retrieval.<br>• Monitor and order office supplies, maintaining inventory and coordinating with departments.<br>• Set up and decorate the kitchen for monthly birthday breakfasts and other small office events.<br>• Ensure the reception area remains clean, organized, and detail-oriented.<br>• Provide general administrative support to the team when required.
We are looking for a dedicated Receptionist to join our team on a long-term contract basis in West Babylon, New York. In this role, you will provide essential office support, ensuring smooth day-to-day operations through a variety of administrative and clerical tasks. This position requires someone who is organized, personable, and capable of handling multiple responsibilities with attention to detail.<br><br>Responsibilities:<br>• Welcome and guide visitors to the appropriate areas within the company, ensuring a detail-oriented and friendly experience.<br>• Manage and distribute incoming mail and correspondence, as well as coordinate express mail services such as FedEx.<br>• Facilitate the ordering, receiving, and distribution of office supplies to maintain inventory levels.<br>• Assist with clerical tasks including photocopying, faxing, filing, and document collation.<br>• Support the Accounts Receivable department by scanning checks and posting payments accurately.<br>• Maintain effective communication with internal teams and external contacts to ensure smooth operations.<br>• Operate office machinery such as fax machines and photocopiers as needed.<br>• Perform additional administrative duties as assigned to contribute to the overall efficiency of the office.<br>• Ensure projects and assignments are completed with minimal supervision while maintaining high standards.
We are looking for a detail-oriented and approachable Receptionist to join our team in New York, New York. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and a welcoming environment. This is a long-term contract position, ideal for someone who thrives in a dynamic and client-facing setting.<br><br>Responsibilities:<br>• Greet visitors and guests courteously, ensuring they are directed to the appropriate person or department.<br>• Manage a multi-line phone system, answering inbound calls promptly and efficiently.<br>• Handle switchboard operations for 1 to 10 phone lines, ensuring seamless call routing.<br>• Maintain a tidy and organized reception area to create a positive first impression.<br>• Provide support with administrative tasks such as scheduling and data entry as needed.<br>• Respond to inquiries and provide accurate information to clients and colleagues.<br>• Coordinate with internal teams to facilitate smooth communication and workflow.<br>• Monitor and manage appointments for meeting rooms or other shared spaces.<br>• Ensure confidentiality and discretion in handling sensitive information.
We are looking for a detail-oriented Receptionist to join our team in New York, New York. This is a Contract-to-Permanent position, offering an excellent opportunity for career growth within the legal industry. The ideal candidate will be responsible for maintaining a welcoming office environment while efficiently handling administrative and clerical tasks.<br><br>Responsibilities:<br>• Manage a multi-line phone system, ensuring calls are answered promptly and directed appropriately.<br>• Greet clients and visitors with professionalism and provide excellent customer service.<br>• Perform accurate data entry tasks and maintain organized records.<br>• Handle email correspondence efficiently, ensuring timely responses.<br>• Coordinate and schedule appointments, meetings, and other events.<br>• Utilize Microsoft Word, Excel, and Outlook to prepare documents and manage communications.<br>• Organize and maintain files, ensuring easy access to important documents.<br>• Collaborate with team members to support office operations and address administrative needs.<br>• Uphold confidentiality and professionalism in a law firm setting.
We are looking for an organized and customer-focused Front Desk Coordinator to join our team on a contract basis in Forest Hills, New York. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and detail-oriented service in a healthcare environment. This is an excellent opportunity to contribute to a dynamic team while delivering exceptional front desk support.<br><br>Responsibilities:<br>• Greet and assist visitors with a welcoming and detail-oriented demeanor.<br>• Manage incoming calls using a multi-line phone system, ensuring timely and accurate responses.<br>• Coordinate concierge services to address patient and visitor needs efficiently.<br>• Handle general receptionist duties, including scheduling and maintaining records.<br>• Operate a switchboard system for up to 10 lines, directing calls appropriately.<br>• Provide clear and courteous communication to resolve inquiries or concerns.<br>• Maintain a clean and organized reception area to uphold a detail-oriented appearance.<br>• Collaborate with internal staff to support daily operational needs.<br>• Ensure confidentiality and accuracy when handling sensitive information.
<p>We are looking for a highly organized and meticulous Medical Receptionist to join our team in Piscataway, New Jersey. This is a long-term contract position offering an opportunity to support the efficient operations of a university department. The ideal candidate will excel in administrative tasks, possess strong communication skills, and demonstrate proficiency in Microsoft Office applications.</p><p><br></p><p>Responsibilities:</p><p>• Perform data entry tasks, generate reports, and ensure the accuracy of information within databases.</p><p>• Convert documents into editable PDF formats and manage e-files and paper filing systems.</p><p>• Prepare, complete, and route various paperwork such as reimbursement forms, purchase requisitions, and honorarium documents.</p><p>• Maintain accurate logs, records, and databases to support the smooth operation of the department.</p><p>• Handle internal and external mail correspondence, ensuring timely delivery and response.</p><p>• Serve as a liaison between the department and other internal or external agencies, fostering effective communication.</p><p>• Greet visitors and callers in a courteous and detail-oriented manner, directing them appropriately.</p><p>• Monitor inventory levels of office supplies, place orders as needed, and adhere to budgetary guidelines.</p><p>• Assist in the maintenance and repair of office equipment to ensure functionality.</p><p>• Contribute to the department’s goals and objectives by actively participating in meetings and initiative</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Ridgefield Park, New Jersey. In this role, you will provide vital support to ensure smooth office operations and maintain a high standard of excellence. This position requires excellent organizational skills, effective communication, and the ability to multitask in a dynamic environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to ensure the effective functioning of office activities.<br>• Answer incoming calls promptly and courteously, directing inquiries to appropriate team members.<br>• Perform accurate data entry tasks, maintaining organized and up-to-date records.<br>• Manage receptionist duties, including greeting visitors and handling front desk responsibilities.<br>• Coordinate and organize office supplies, ensuring availability and proper inventory management.<br>• Assist in preparing documents, reports, and correspondence as needed.<br>• Maintain a clean and organized workspace to uphold a high-quality office environment.<br>• Support scheduling and calendar management for team members and leadership.<br>• Collaborate with other departments to facilitate smooth communication and workflow.<br>• Handle confidential information with discretion and care.
We are looking for a detail-oriented Office Assistant to join our team in Ridgefield Park, New Jersey. This is a Contract position ideal for someone with strong organizational skills and a proactive attitude. In this role, you will perform a variety of administrative tasks to ensure smooth office operations.<br><br>Responsibilities:<br>• Greet visitors and provide receptionist support, ensuring a welcoming environment.<br>• Handle incoming phone calls professionally and direct them to the appropriate departments.<br>• Organize and scan documents for easy access and record-keeping.<br>• Perform general clerical duties such as filing, data entry, and maintaining office supplies.<br>• Assist in managing schedules and appointments as needed.<br>• Support team members with administrative tasks to enhance workflow efficiency.<br>• Maintain accurate records and ensure compliance with office procedures.<br>• Coordinate communication between departments to facilitate seamless operations.
<p>We are looking for a dedicated Office Assistant to join a team in the Woodbridge, New Jersey area. This is a long-term contract position, offering an opportunity to collaborate with a dynamic office environment and provide essential administrative support. The role requires attention to detail and a proactive attitude to meet the needs of a busy team.</p><p><br></p><p>Responsibilities:</p><p>• Provide front desk coverage, including greeting visitors and managing incoming calls.</p><p>• Assist in creating and distributing a weekly newsletter to ensure effective communication within the organization.</p><p>• Handle the processing of checks upon arrival and ensure accurate tracking.</p><p>• Facilitate the transfer of leads and deposits, typically one to two times a week.</p><p>• Deliver administrative support to a team of approximately 40 individuals, ensuring smooth operations.</p><p>• Maintain organized records and perform basic clerical duties as needed.</p><p>• Utilize Spanish language skills, if applicable, to enhance communication, though this is not a mandatory requirement.</p><p>• Uphold a business casual dress code while maintaining a detail-oriented demeanor.</p><p>• Coordinate parking arrangements in the designated lot for staff and visitors.</p>
<p>We are looking for a highly organized Administrative Assistant to join our team in Hamilton, New Jersey. This is a Contract position within the education industry, offering an opportunity to contribute to the smooth operation of administrative tasks. The ideal candidate will excel in multitasking and possess strong communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure efficient office operations.</p><p>• Respond to inbound calls professionally and direct inquiries to the appropriate departments.</p><p>• Perform accurate data entry tasks to maintain organized records and documentation.</p><p>• Manage reception duties, including greeting visitors and handling correspondence.</p><p>• Scan and organize documents for easy access and retrieval.</p><p>• Utilize Microsoft Office Suite to create, edit, and manage various documents and presentations.</p><p>• Coordinate schedules and appointments to optimize workflow.</p><p>• Assist in preparing reports and compiling data for projects or presentations.</p><p>• Maintain confidentiality while handling sensitive information.</p><p>• Ensure all office equipment and supplies are maintained and functional.</p>
We are looking for a dedicated Administrative Assistant to support daily operations and ensure a smooth experience for our team and clients. This long-term contract position is based in Chatham, New Jersey, and offers the opportunity to contribute to a dynamic work environment while honing your organizational and communication skills.<br><br>Responsibilities:<br>• Welcome visitors and clients warmly, creating a detail-oriented and friendly atmosphere.<br>• Provide accurate and timely information to prospective and current residents.<br>• Organize and maintain office files and documentation related to property management.<br>• Monitor office inventory and place orders for supplies as needed.<br>• Collaborate with the maintenance team to process and follow up on resident work orders.<br>• Manage and update the waitlist, including sending out relevant correspondence.<br>• Conduct daily property inspections to ensure cleanliness, organization, and proper upkeep.<br>• Handle inbound calls and direct inquiries to the appropriate departments.<br>• Perform additional administrative tasks as assigned to support overall operations.
<p>We are looking for a detail-oriented Administrative Assistant. This long-term contract position is based in Trenton, New Jersey and offers an excellent opportunity to contribute to the smooth operation of administrative processes. The ideal candidate will bring strong organizational abilities, excellent communication skills, and proficiency in office tools to ensure day-to-day activities run efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize daily office operations, ensuring all administrative tasks are completed accurately and on time.</p><p>• Answer and direct inbound calls, providing clear and helpful information to callers.</p><p>• Perform data entry tasks with precision, maintaining up-to-date and organized records.</p><p>• Greet visitors and manage receptionist duties, ensuring a welcoming and organized environment.</p><p>• Handle the scanning and filing of documents to maintain an efficient and accessible digital archive.</p><p>• Use Microsoft Office Suite to create, edit, and manage documents, spreadsheets, and presentations.</p><p>• Monitor and order office supplies, ensuring the team has the necessary resources.</p><p>• Collaborate with team members to support various projects and administrative needs.</p><p>• Assist in scheduling meetings and maintaining calendars for staff and management.</p>
We are looking for a Workplace Experience Ambassador to join our team in New York, NY on a contract basis. In this role, you will be responsible for ensuring that building spaces are optimally prepared and maintained to create a seamless experience for employees and visitors. This position involves providing exceptional customer service and collaborating with various teams to support day-to-day operations and events.<br><br>Responsibilities:<br>• Deliver outstanding customer service to both internal employees and external visitors, addressing their needs promptly and professionally.<br>• Oversee front-of-house services, including greeting guests and directing inquiries to appropriate contacts.<br>• Coordinate and execute physical setups for events and meetings, including arranging furniture, signage, and equipment.<br>• Maintain accurate records of room bookings and update event calendars to ensure seamless scheduling.<br>• Collaborate with facilities teams to support additional services as needed to enhance workplace functionality.<br>• Ensure reception areas and common spaces are well-maintained and welcoming.<br>• Act as a liaison between teams to ensure effective communication and coordination.<br>• Assist in catering arrangements and hospitality services for events.<br>• Proactively identify and resolve issues to improve workplace operations.
We are looking for a detail-oriented Accounts Receivable Specialist to join our team in Forest Hills, New York on a contract basis. This role is integral to managing insurance payments, reconciling financial transactions, and supporting administrative tasks in a fast-paced healthcare environment. If you thrive in a dynamic setting and have a passion for accuracy and organization, we encourage you to apply.<br><br>Responsibilities:<br>• Process incoming mail, including insurance payments, explanation of benefits (EOBs), and medical record requests, ensuring proper sorting and scanning.<br>• Address issues related to misdirected or returned mail to maintain efficient workflow.<br>• Record incoming payments such as checks, electronic funds transfers (EFTs), and credit card transactions with precision.<br>• Deposit checks and handle credit card payments promptly and accurately.<br>• Reconcile daily activity from multiple credit card merchant accounts against receipts and front desk reports.<br>• Cross-check patient and insurance information to ensure the accuracy of financial transactions.<br>• Download banking activity and align deposits with internal records for seamless reconciliation.<br>• Enter and upload financial data, including cash receipts, into NetSuite accounting software.<br>• Operate office equipment such as scanners and copy machines to support daily administrative tasks.<br>• Assist the accounting team with additional administrative duties as needed.
We are looking for a detail-oriented Administrative Assistant to join our Property Management Office in Bronx, New York. In this role, you will support daily operations by assisting residents with inquiries and work orders, coordinating repairs, and ensuring seamless communication between the office and maintenance teams. Your focus will be on delivering outstanding service while maintaining an organized and efficient workflow.<br><br>Responsibilities:<br>• Assist residents with submitting work orders and tracking repair requests to ensure timely resolutions.<br>• Coordinate with maintenance staff to schedule and follow up on repair and service requests.<br>• Provide exceptional customer service by addressing resident inquiries and concerns promptly.<br>• Maintain organized records and documentation for work orders, repairs, and other administrative tasks.<br>• Oversee benefit-related functions, including COBRA administration and leave of absence coordination.<br>• Support compensation and benefits processes to ensure compliance with company policies.<br>• Facilitate communication between residents, office staff, and maintenance teams to promote efficiency.<br>• Monitor and update office systems to improve workflow and resident satisfaction.<br>• Handle administrative tasks such as filing, scheduling, and correspondence.<br>• Assist in the preparation of reports and summaries for management review.
We are looking for a detail-oriented Administrative Assistant to join our team in Mt. Arlington, New Jersey. This Contract-to-continuous position offers an excellent opportunity to contribute to the daily operations of our office while developing valuable skills. The ideal candidate will provide essential administrative support and ensure smooth office workflows.<br><br>Responsibilities:<br>• Welcome visitors and notify staff of their arrival in a courteous and organized manner.<br>• Manage incoming and outgoing mail, ensuring timely distribution and adherence to office procedures.<br>• Maintain organized filing systems by creating and updating files as directed by the Office Manager.<br>• Prepare various documents including memos, letters, agendas, and minutes, as requested.<br>• Monitor office supply inventory and handle replenishment to maintain adequate stock levels.<br>• Keep the kitchen organized and ensure supplies are stocked appropriately.<br>• Coordinate messenger services and shipments, including FedEx and other delivery providers.<br>• Support daily administrative tasks and assist with special projects as needed.<br>• Handle insurance claim folders and oversee related correspondence.<br>• Perform other duties as assigned by the Office Manager to support overall office operations.
We are looking for an Administrative Assistant to join our team on a long-term contract basis in Howell, New Jersey. This role involves supporting daily operations, maintaining office organization, and providing exceptional service to residents and visitors. The ideal candidate will possess strong interpersonal skills and a detail-oriented mindset to ensure smooth administrative processes.<br><br>Responsibilities:<br>• Serve as the first point of contact by warmly greeting visitors, prospective renters, and current residents.<br>• Provide accurate and helpful information to both potential and current residents.<br>• Manage property-related documentation by organizing and filing paperwork.<br>• Maintain office supplies and ensure the workspace remains organized and efficient.<br>• Collaborate with the maintenance team to address resident work orders promptly.<br>• Update and manage waitlists, including sending communications to residents.<br>• Conduct daily property tours to ensure cleanliness, aesthetic appeal, and proper maintenance.<br>• Support team members with administrative tasks and other duties as assigned.
<p>We are seeking a dependable and detail-oriented Office Services Assistant to support daily office operations, ensuring key service areas such as coffee stations, mailroom, and printer stations are maintained to the highest standard. This role plays a critical part in keeping the workplace functional, organized, and well-stocked, contributing to a positive and efficient office environment.</p><p>Responsibilities: </p><ul><li>Receive, scan, and log all incoming packages from FedEx, UPS, and other carriers.</li><li>Use handheld scanners to track deliveries and obtain department signatures.</li><li>Deliver packages to appropriate departments and floors.</li><li>Prepare and ship all outgoing packages (Overnight, Ground, letters, etc.) using FedEx Ship Manager.</li><li>Monitor and maintain printer stations throughout the office.</li><li>Refill paper in printers and ensure reams are stocked and accessible to employees.</li><li>Keep the area clean and orderly.</li><li>Check and clean all coffee stations twice daily.</li><li>Replenish supplies in coffee machines and counters.</li><li>Maintain cleanliness and overall presentation.</li></ul>
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Little Ferry, New Jersey. In this Contract to permanent position, you will play a vital role in supporting engineering projects and ensuring the smooth operation of administrative tasks. The ideal candidate will have excellent communication skills, proficiency in Microsoft Office tools, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to engineering teams, ensuring project tasks are completed efficiently.<br>• Draft and distribute clear and concise memos and correspondence as needed.<br>• Prepare, organize, and manage project deliverables to meet deadlines.<br>• Coordinate the transit and delivery of project materials and documents.<br>• Maintain and update standard engineering records and documentation.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete daily tasks.<br>• Assist with data entry, email correspondence, and scheduling appointments.<br>• Handle inbound and outbound calls, ensuring prompt and effective communication.<br>• Leverage SharePoint for document management and collaboration, if applicable.
<p>We are looking for a dedicated Administrative Professional to support the Leasing and Property Accounting team near Livingston, New Jersey. This on-site role offers an exciting opportunity to work in the dynamic field of real estate property management. The ideal candidate is detail-oriented and eager to contribute to the success of our leasing and accounting operations.</p><p><br></p><p>Responsibilities:</p><p>• Perform data entry and ensure accuracy of lease-related information.</p><p>• Assist with billing processes, including invoice generation and tenant correspondence.</p><p>• Maintain organized records and documentation for leasing and accounting activities.</p><p>• Coordinate with internal departments to facilitate seamless operations.</p><p>• Provide administrative support to the property accounting and leasing teams.</p><p>• Handle accounts payable and receivable tasks, including reconciliation.</p><p>• Process invoices and ensure timely payments.</p><p>• Support the department manager with day-to-day administrative tasks.</p><p>• Utilize Yardi software for property management tasks, with training provided as needed.</p><p>• Collaborate on CAM reconciliation and other financial reporting activities.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Long Island City, New York. In this long-term contract position, you will play a key role in ensuring the smooth operation of daily administrative tasks. This is an excellent opportunity for an organized individual with strong communication skills and proficiency in various office software.<br><br>Responsibilities:<br>• Manage inbound and outbound calls, providing exceptional customer service and addressing inquiries promptly.<br>• Coordinate and schedule appointments, ensuring efficient time management.<br>• Perform accurate data entry and maintain detailed records.<br>• Draft and manage email correspondence with professionalism and clarity.<br>• Utilize Microsoft Office applications, such as Word, Excel, PowerPoint, and Outlook, to complete various administrative tasks.<br>• Support logistics and distribution activities by coordinating shipments and tracking deliveries.<br>• Maintain organized filing systems and ensure all documents are updated.<br>• Assist in preparing reports and presentations as needed.<br>• Collaborate with team members to streamline processes and improve efficiency.
