We are looking for a highly organized and detail-oriented Office Manager to oversee daily administrative operations in our busy office located in Santa Clara, California. This role involves coordinating dispatch services, managing invoicing processes, and ensuring smooth workflows to support technicians and team members effectively. As this is a long-term contract position, we are seeking a dependable individual committed to maintaining efficiency and delivering excellent customer service in a dynamic environment. Responsibilities: • Schedule and dispatch technicians for service calls, ensuring timely and efficient routing. • Process, review, and distribute invoices while following up on outstanding payments. • Manage accurate data entry, maintain detailed job records, and update client information. • Address customer inquiries regarding appointments, service updates, and billing concerns. • Monitor and manage inventory levels for office supplies and parts to meet operational needs. • Collaborate with management to optimize office processes and improve workflow efficiency. • Perform receptionist duties, including greeting visitors and handling incoming calls. • Oversee accounts payable tasks, ensuring accurate and timely processing. • Order and maintain office supplies to support daily operations.

• Proven experience in office administration, dispatching, or invoicing; experience in the service or trades industry is preferred. • Exceptional organizational and multitasking abilities to handle a fast-paced environment. • Strong communication skills and a commitment to providing outstanding customer service. • Proficiency in Microsoft Office Suite and familiarity with scheduling or invoicing software. • High attention to detail to ensure accuracy in records and transactions. • Ability to work independently while being reliable and proactive. • Experience with accounts payable processes and inventory management is a plus. • Familiarity with receptionist duties and general office operations.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Santa Clara, CA
onsite
Temporary
22.16 - 25.66 USD / Hourly
We are looking for a highly organized and detail-oriented Office Manager to oversee daily administrative operations in our busy office located in Santa Clara, California. This role involves coordinating dispatch services, managing invoicing processes, and ensuring smooth workflows to support technicians and team members effectively. As this is a long-term contract position, we are seeking a dependable individual committed to maintaining efficiency and delivering excellent customer service in a dynamic environment. Responsibilities: • Schedule and dispatch technicians for service calls, ensuring timely and efficient routing. • Process, review, and distribute invoices while following up on outstanding payments. • Manage accurate data entry, maintain detailed job records, and update client information. • Address customer inquiries regarding appointments, service updates, and billing concerns. • Monitor and manage inventory levels for office supplies and parts to meet operational needs. • Collaborate with management to optimize office processes and improve workflow efficiency. • Perform receptionist duties, including greeting visitors and handling incoming calls. • Oversee accounts payable tasks, ensuring accurate and timely processing. • Order and maintain office supplies to support daily operations.
2025-11-21T20:59:05Z