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131 results for Workplace Coordinator in Mountain View, CA

Workplace Coordinator

Menlo Park, CA
remote
Temporary / Contract
28.00 - 35.00 USD / Hourly
Workplace Coordinator Job DescriptionWe’re seeking a detail-oriented Workplace Coordinator to support daily office operations and create a seamless employee experience. This role ensures the workplace runs efficiently while serving as a key point of contact for employees, vendors, and facilities. Key Responsibilities:<ul><li>Coordinate day-to-day office operations, including facilities, supplies, and vendor management</li><li>Support employee experience through office events, onboarding, and workspace setup</li><li>Partner with leadership on workplace initiatives and communication</li><li>Manage office requests, service tickets, and workplace logistics</li><li>Maintain a clean, organized, and functional office environment</li></ul>
2026-05-15T21:04:32Z

Workplace Exp Coordinator

Palo Alto, CA
remote
Temporary / Contract
24.00 - 25.00 USD / Hourly
Our client is seeking a detail oriented and customer-focused Workplace Experience Coordinator to support daily workplace operations at the corporate headquarters for Varian. This role is highly interactive and ideal for someone who thrives in a fast-paced corporate environment with strong event coordination, communication, and client service responsibilities. The Workplace Experience Coordinator will serve as the first point of contact for employees, guests, and vendors while supporting workplace services, event coordination, office operations, and facility-related requests. The ideal candidate will bring exceptional organizational skills, professionalism, and a hospitality-driven mindset.Key Responsibilities Serve as the first point of contact for employees, visitors, and vendors entering the facility Provide a welcoming and detail oriented front desk experience Issue visitor badges and parking passes while following building security procedures Coordinate workplace services including office supply management, mail services, and onboarding support Organize and manage on-site meetings and events, including room setup, breakdown, and supply coordination Assist with communications and employee engagement activities Coordinate janitorial and maintenance requests through internal systems Respond to employee and guest inquiries in a detail oriented and customer-service-oriented manner Support event logistics and collaborate closely with internal teams and vendors Maintain a clean, organized, and detail oriented workplace environment Follow property-specific emergency and security procedures as needed
2026-04-28T19:13:48Z

Workplace Exp Coordinator

San Francisco, CA
remote
Temporary / Contract
24.00 - 24.93 USD / Hourly
We are looking for a Workplace Exp Coordinator to support daily front desk and workplace services for a busy office in San Francisco, CA. This is a Contract position focused on creating a welcoming, organized, and responsive environment for employees, guests, and vendors. The person in this role will help manage office operations, coordinate onsite activities, and address service requests with professionalism and attention to detail. Responsibilities:• Welcome employees, visitors, and service partners while providing courteous front desk support and timely assistance.• Coordinate workplace services such as mail handling, office supply distribution, and onboarding setup to keep daily operations running smoothly.• Schedule and support onsite meetings and events by arranging space, preparing rooms, organizing materials, and assisting with setup and breakdown.• Receive and resolve routine questions, concerns, and service issues from building occupants and guests with a customer-focused approach.• Submit, monitor, and follow up on janitorial and maintenance requests to ensure the workplace remains clean, safe, and functional.• Work closely with external vendors to confirm services, track deliverables, and support the needs of the office environment.• Follow site-specific safety, security, and emergency procedures and escalate issues to the appropriate contacts when needed.• Assist with general office upkeep, including straightening shared spaces, resetting seating areas, and wiping down common surfaces as necessary.
2026-05-08T18:38:42Z

Service Coordinator

Livermore, CA
onsite
Temporary to Hire
29.00 - 32.00 USD / Hourly
We are looking for a Service Coordinator to support daily dispatch and service operations for a busy team in Livermore, California. This contract position offers a path to a permanent role and is ideal for someone who can keep schedules organized, communicate clearly with customers and technicians, and stay composed while balancing changing priorities. The role serves as a central point of coordination across the office and field, helping ensure service calls are handled efficiently and records remain accurate. Success in this position requires strong follow-through, a collaborative mindset, and comfort working with service software and administrative processes. Service Coordinator Responsibilities:• Organize and adjust technician schedules for routine service visits, preventive maintenance, and urgent callouts to keep response times on track.• Act as the primary communication link between office staff, field technicians, and customers, ensuring updates are shared clearly and professionally.• Support the rollout and day-to-day use of updated service software by assisting with setup, data input, testing, and basic user guidance.• Communicate with customers regarding new requests, appointment timing, service updates, and follow-up needs after work is completed.• Open, revise, and finalize work orders in the service management system with a high level of accuracy and attention to detail.• Prepare technicians with the job information, supporting documents, and parts-related details needed for efficient service completion.• Monitor parts requests and help coordinate supply ordering and organization to avoid delays in scheduled work.• Maintain complete service documentation, including job notes, equipment records, and status updates for reporting and historical reference.• Partner with accounting and internal team members to support accurate billing, smoother workflows, and stronger overall service performance. If you are interested in this Service Coordinator position, please submit your resume today!
2026-05-15T15:38:42Z

Facilities Assistant

Oakland, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a Facilities Assistant to support the daily operation of a non-profit organization’s workplace environment in Oakland, California. This Long-term Contract position is ideal for someone who brings strong coordination skills, a service-focused mindset, and hands-on experience helping maintain safe, organized, and functional facilities. The person in this role will help manage building-related requests, support conference room readiness, and work closely with vendors and internal teams to keep essential services running smoothly. Responsibilities: • Coordinate day-to-day facilities support activities to ensure offices, shared spaces, and building services are maintained in an efficient and detail-focused manner. • Monitor and respond to maintenance requests through a computerized maintenance management system, tracking progress and helping drive timely resolution. • Prepare conference rooms for meetings and events by confirming room setup, functionality, cleanliness, and availability of needed resources. • Partner with external service providers and building vendors to schedule work, follow up on service completion, and maintain consistent service quality. • Assist with basic oversight of building systems, including HVAC-related issues, and escalate concerns when specialized support is required. • Maintain accurate facilities records, service logs, and work order updates to support operational visibility and compliance. • Support timekeeping and administrative coordination related to facilities operations using systems such as Kronos when needed. • Work with facilities leadership and cross-functional teams to address workplace needs, prioritize requests, and improve overall site support. • Help identify and communicate operational issues affecting the workspace, contributing to a safe, organized, and reliable environment for staff and visitors.
2026-04-28T22:18:38Z

Office Coordinator

Salinas, CA
onsite
Permanent / Full Time
45000.00 - 52000.00 USD / Yearly
Be the Heart of Our Mission—Drive Impactful Work in Community Health! Are you a detail-driven detail oriented who thrives in a collaborative, fast-paced environment? Do you want to make a meaningful difference in your community while supporting an innovative health program? We are inviting a proactive Office Coordinator to become the essential hub of our Salinas-based team—playing a crucial role in delivering exceptional care and ensuring seamless operations. Why This Opportunity Stands Out: You’ll be the first point of connection for clients, clinicians, and partners—cultivating a welcoming, organized, and efficient front office environment. Your work will directly support life-changing programs in your community, ensuring critical health services are delivered accurately and compassionately. You’ll enjoy variety in your day—balancing administrative, compliance, and financial responsibilities with meaningful relationship-building. You’ll be empowered to help shape processes, contribute ideas, and grow professionally in an environment that values initiative and teamwork. Key Responsibilities: Oversee front-office operations: welcome clients, manage check-ins, schedule appointments, and keep our reception area inviting and efficient. Process and maintain client documentation—including electronic health records and intake forms—while upholding the highest standards of compliance, confidentiality, and accuracy (HIPAA compliance included). Support compliance by tracking documentation, organizing urinalysis scheduling, and preparing for audits and program inspections. Manage payments and petty cash, issue client statements, and maintain financial records to keep the program on track. Enable clinical teams by organizing daily schedules, tracking attendance for group sessions, and keeping the office client-ready. Collaborate with operations and compliance teams to address facility or safety needs, and step in wherever support is needed most. Uphold professionalism and discretion with sensitive information as you engage with clients, clinicians, and external partners. Adapt to high-volume work with composure and a solutions-focused approach. Posted by director of staffing Scott G. Moore (Reply here and connect with me on LinkedIn also!)
2026-05-11T17:03:56Z

Front Desk Coordinator

Palo Alto, CA
onsite
Temporary / Contract
22.00 - 27.00 USD / Hourly
Front Desk Coordinator Job DescriptionWe’re seeking a polished and organized Front Desk Coordinator to manage the reception area and ensure a seamless front office experience. This role serves as the face of the organization, providing exceptional service to guests and supporting daily operations. Key Responsibilities:<ul><li>Welcome visitors and manage front desk operations with a professional, customer-focused approach</li><li>Answer and route calls, emails, and inquiries promptly</li><li>Coordinate meeting rooms, schedules, and office logistics</li><li>Manage mail, deliveries, and office supplies</li><li>Provide administrative and operational support across teams</li></ul>
2026-05-15T21:18:45Z

Front Desk Coordinator

Walnut Creek, CA
onsite
Temporary to Hire
22.00 - 26.00 USD / Hourly
We are looking for a dependable Front Desk Coordinator to join a fast-moving team in California. This Contract to permanent position combines customer-facing support, sales counter assistance, and hands-on coordination with warehouse activities, making it ideal for someone who enjoys variety throughout the day. The right candidate will bring a service-minded approach, strong attention to detail, and the ability to stay organized while helping customers and supporting daily operations. Responsibilities:• Welcome customers at the front counter and provide courteous, timely assistance with product and order inquiries.• Process sales transactions and enter order details accurately into the point-of-sale system.• Prepare order documentation carefully to ensure customer requests are completed correctly.• Retrieve requested items from the warehouse and coordinate products needed for customer pickups.• Assist customers with loading materials when needed while maintaining a helpful and attentive attitude.• Contribute to routine warehouse support tasks, including inventory-related activities and general floor assistance.• Maintain clean, orderly, and safe work areas across both the customer service counter and warehouse space.• Work closely with team members to keep daily operations running efficiently and deliver a positive customer experience.
2026-05-15T23:33:46Z

Client Service Coordinator - Associate

Redwood City, CA
onsite
Temporary / Contract
20.00 - 21.00 USD / Hourly
POSITION: Client Service Coordinator - Associate (Contract)Location: Redwood City, CA (Onsite)Schedule: 100% ONSITE from Monday–Friday, 8:00 AM – 4:30 PMAssignment Type: Contract (Temp)Tentative Pay: $21 per hour OverviewWe are partnering with a leading organization to identify a Client Service Coordinator - Associate to provide essential administrative support and help ensure smooth day-to-day operations. This role is ideal for someone early in their career who is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Manage phone calls, emails, and correspondence in a professional manner</li><li>Schedule meetings, coordinate conferences, and maintain calendars</li><li>Maintain filing systems, sort/distribute mail, and order office supplies</li><li>Assist with financial record keeping and expense tracking</li><li>Support special projects and team initiatives as needed</li><li>Maintain cleanliness and organization in shared office spaces (kitchen and common areas)</li></ul>
2026-05-14T19:14:10Z

Facilities Coordinator

Palo Alto, CA
onsite
Temporary / Contract
27.00 - 35.00 USD / Hourly
Facilities Coordinator Job DescriptionWe’re seeking a detail-oriented Facilities Coordinator to support the day-to-day operations of office spaces and ensure a safe, efficient, and well-maintained environment. This role partners with vendors, employees, and leadership to keep facilities running smoothly. Key Responsibilities:<ul><li>Coordinate facility operations, including maintenance, repairs, and vendor management</li><li>Manage service requests, work orders, and preventative maintenance schedules</li><li>Oversee office space planning, moves, and workplace setup</li><li>Ensure compliance with safety regulations, policies, and building standards</li><li>Track budgets, invoices, and facilities-related expenses</li></ul>
2026-05-15T21:23:49Z

Office Assistant

Hayward, CA
onsite
Temporary to Hire
24.00 - 25.00 USD / Hourly
We are seeking a bilingual Spanish contract to hire Office Assistant to support daily office operations in a fast-paced environment for our client in Hayward. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and the ability to manage documents, schedules, and communications with accuracy and professionalism. The ideal candidate is organized, tech-savvy, and comfortable using AI tools. Office Assistant Key Responsibilities:• Perform accurate data entry, record updates, and database maintenance• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents• Manage phone calls, emails, and correspondence in both English and Spanish• Coordinate calendars, meetings, appointments, and travel arrangements• Organize and maintain physical and electronic filing systems, records, and documents• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information• Assist with meeting and event coordination, including agendas, notes, logistics, and follow-up communication• Support clients, visitors, and internal staff with professional customer service and timely follow-up• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency• Assist with special projects and provide additional administrative support as needed Preferred Qualifications:• Experience in administrative support, office coordination, or a related role• Strong data entry accuracy and attention to detail• Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint• Bilingual fluency in English and Spanish• Familiarity with AI tools and technology used for office productivity• Strong organizational, communication, and multitasking skills If you are interested in this Office Assistant role, please apply today.
2026-05-15T15:38:42Z

Office Support Specialist

Salinas, CA
onsite
Temporary / Contract
22.80 - 26.40 USD / Hourly
We are looking for an Office Support Specialist to support day-to-day workplace operations in Salinas, California. This Long-term Contract position is well suited for someone who enjoys balancing administrative coordination with hands-on office support and basic technical assistance. The role will help keep the office running smoothly by assisting employees, preparing workspaces, and managing essential supplies, equipment, and mail services. Responsibilities: • Manage requests related to printers, including arranging setup, coordinating service needs, and helping resolve basic connection issues. • Prepare office branding materials such as stickers, labels, and similar printed items with accuracy and attention to presentation. • Oversee incoming and outgoing mail, shipments, and package distribution to ensure timely handling and delivery. • Monitor inventory levels for office supplies and restock shared areas so workspaces remain orderly and fully supplied. • Provide day-to-day administrative assistance that supports efficient office operations across the site. • Help onboard new team members by organizing devices, workstation materials, and other workplace essentials before arrival. • Respond promptly to employee needs involving office services and routine technical troubleshooting. • Contribute to special assignments and additional office support tasks based on business priorities.
2026-04-22T18:03:48Z

HR Coordinator

Alameda, CA
onsite
Temporary / Contract
25.00 - 28.00 USD / Hourly
We are looking for an HR Coordinator to join a construction and contractor organization in Alameda, California on a Long-term Contract assignment. This permanent role supports day-to-day human resources operations with a strong focus on onboarding, employee records, recruiting coordination, and compliance. The position is ideal for someone who works carefully, communicates well, and enjoys helping create a positive experience for employees throughout key transition points. Responsibilities: • Coordinate pre-employment and onboarding activities, including background screening, document collection, and scheduling for incoming employees. • Maintain employee information in the HRIS, updating records accurately and reviewing entries for completeness and compliance. • Arrange interviews and support recruiting logistics for regular staffing needs, campus outreach efforts, and internship programs. • Review and complete employment eligibility documentation, audit files, and help ensure adherence to onboarding requirements. • Work with managers and internal partners to organize assignments, share start details, and support a smooth transition for incoming employees. • Assist with internship administration, including both entry and separation processes. • Process HR-related notices, benefits paperwork, and invoices while keeping documentation organized and up to date. • Serve as a consistent point of contact for incoming employees by answering questions and providing timely follow-up throughout the onboarding process. • Provide broad administrative support to the HR team through reporting, file management, coordination tasks, and other operational assistance as needed.
2026-05-15T00:13:44Z

Benefits Coordinator

Oakland, CA
onsite
Temporary / Contract
30.00 - 33.00 USD / Hourly
Our client is seeking a Benefits Coordinator for a short-term contract assignment expected to run through the end of 2026. This role will primarily support U.S. leave of absence administration, with a strong preference for experience handling California leaves and added value for multi-state leave knowledge. The right person will have experience managing employee leaves directly or working alongside a third-party leave administrator, plus solid Excel and reconciliation skills. Key Responsibilities<ul><li>Process employee leaves of absence in Workday, including entry, tracking, and extensions</li><li>Guide employees on upcoming leaves, including available time-off and pay replacement options based on company policy and state requirements</li><li>Complete California Paid Family Leave and Employment Development Department paperwork for employees going out on leave</li><li>Track and reconcile missed benefit premium deductions related to new hires, life events, and returns from leave</li><li>Code benefits invoices and submit them for payment processing</li><li>Work closely with Payroll, Accounting, and internal HR contacts</li><li>Help with additional benefits-related tasks as needed</li></ul>
2026-05-13T01:18:40Z

HR Coordinator

Oakland, CA
onsite
Temporary / Contract
25.00 - 30.00 USD / Hourly
Job OverviewWe are seeking an HR Coordinator to support recruiting, onboarding, employee records, and day-to-day human resources operations.Job Description<ul><li>Assist with recruiting coordination, including scheduling interviews</li><li>Support onboarding and new hire documentation</li><li>Maintain employee files and HR records with accuracy and confidentiality</li><li>Respond to employee inquiries regarding policies and procedures</li><li>Help administer HR programs, training, and compliance activities</li><li>Support benefits administration and other HR projects as needed</li></ul>
2026-05-08T22:43:43Z

Benefits Coordinator

Oakland, CA
onsite
Temporary / Contract
25.00 - 27.00 USD / Hourly
We are seeking a Benefits Coordinator to administer employee benefits programs and provide support related to enrollments, claims, and employee questions. The Benefits Coordinator will assist with benefits administration, employee onboarding, open enrollment, and vendor communication. This role requires knowledge of HR processes, accuracy in recordkeeping, and strong interpersonal skills. Responsibilities<ul><li>Administer employee benefits enrollment and changes</li><li>Respond to employee questions regarding benefits plans</li><li>Coordinate open enrollment and orientation materials</li><li>Maintain accurate benefits records and documentation</li><li>Liaise with insurance carriers and benefits vendors</li><li>Assist with compliance and reporting requirements</li></ul>
2026-05-01T18:28:49Z

HR Coordinator

Mare Island, CA
onsite
Temporary / Contract
26.00 - 27.00 USD / Hourly
Robert Half client is seeking an HR Coordinator to support daily human resources operations in Vallejo, California. This is a long-term contract position ideal for someone who combines strong administrative ability with sound judgment, attention to detail, and a service-oriented approach when assisting employees and internal stakeholders. The role will handle a broad range of HR coordination tasks, including payroll support, employee documentation, records administration, meeting logistics, and general departmental operations while maintaining confidentiality and accuracy. Experience with recruitment and onboarding tasks is strongly preferred including posting jobs and I-9 compliance. HR Coordinator Duties:• Coordinate biweekly payroll activities with the central payroll team, communicate employee status updates to relevant departments, and assist with final pay and accrued vacation calculations for departing staff.• Prepare separation documents, organize exit materials, and support offboarding steps including final paycheck distribution.• Handle employment-related inquiries such as verification requests, income withholding notices, and unemployment or claims-related documentation.• Maintain and update tracking logs for appointments, renewals, and personnel action records to ensure HR data remains current and organized.• Process invoices, purchase requests, payment documentation, and budget adjustments while helping identify alternate funding sources when needed.• Provide administrative support for workforce and student employment programs, including coordination of related paperwork and follow-up activities.• Organize HR meetings and training sessions by scheduling rooms, arranging catering, coordinating technology setup, recording notes, and sharing meeting minutes.• Perform day-to-day office administration such as managing electronic and paper files, distributing mail, ordering supplies, copying documents, and preparing travel and expense materials.• Oversee HR personnel and medical record files in both physical and digital formats, ensuring secure handling and complete documentation.• Participate in committee meetings and contribute administrative support for cross-functional initiatives as assigned. If you are interested in this HR Coordinator position, please submit your application today.
2026-05-15T15:28:48Z

Project Coordinator

Foster City, CA
remote
Temporary / Contract
35.00 - 42.00 USD / Hourly
Robert Half has an exciting temp to hire opportunity with a highly respected real estate development firm with a long-standing presence across the Bay Area. With more than four decades of leadership in residential, commercial, and mixed-use development, they have delivered over 21 million square feet of transformative projects and continue to shape some of Northern California’s most notable communities. We are seeking an experienced Project Coordinator & Contracts Administrator to support active development projects through full-cycle contract administration, project coordination, and financial documentation management. This is an excellent opportunity for a detail-driven professional who thrives in fast-paced development environments and enjoys partnering across legal, project, and operational teams. Position OverviewThe Project Coordinator & Contracts Administrator will serve as a critical support resource to project teams while independently managing the end-to-end contract process for design and construction projects. This role blends project administration, vendor procurement, billing coordination, compliance tracking, and contract lifecycle management. The selected candidate will collaborate closely with internal project leaders, subcontractors, consultants, vendors, and legal counsel to ensure project documentation remains accurate, compliant, and organized.This role is ideal for someone who combines strong administrative discipline with a proactive, ownership-oriented approach and solid understanding of construction-related contracts and billing processes. Key Responsibilities<ul><li>Manage the full lifecycle of contracts, from intake and drafting through execution, billing, amendments, and closeout.</li><li>Review, prepare, and process contracts, purchase orders, and change orders while ensuring compliance with legal and company standards.</li><li>Coordinate vendor onboarding for architects, engineers, consultants, subcontractors, and construction partners.</li><li>Prepare procurement documents including RFQs, RFPs, and bid packages.</li><li>Analyze proposals and bids and provide project teams with organized contract recommendations.</li><li>Maintain contract tracking systems, deadlines, renewals, and status reporting across multiple active projects.</li><li>Support monthly construction billing processes, including preparation of client invoices and progress billings.</li><li>Process subcontractor invoices and verify all required documentation, including insurance certificates, lien releases, and compliance records.</li><li>Track and code project-related expenses accurately against cost codes in accounting systems.</li><li>Maintain organized project documentation including contracts, drawings, RFIs, submittals, and closeout records.</li><li>Coordinate project closeout documentation for subcontractors, suppliers, and consultants.</li><li>Identify contractual risk issues and escalate appropriately in collaboration with legal counsel.</li><li>Ensure contract terms align with federal, state, local regulations, and internal policies.</li><li>Collaborate across project managers, accounting teams, site leadership, and external partners to maintain project continuity.</li><li>Assist in implementing process improvements and leveraging technology/AI tools to improve efficiency and documentation accuracy.</li></ul>
2026-05-13T15:04:52Z

Facilities Assistant

San Francisco, CA
onsite
Temporary to Hire
24.00 - 24.00 USD / Hourly
We are looking for a focused Facilities Assistant to support day-to-day maintenance coordination across a large property portfolio in San Francisco, California. This contract position is ideal for someone who thrives in a fast-paced environment, communicates effectively with tenants and internal teams, and can keep multiple service requests moving efficiently from intake to resolution. The role will serve as a key point of contact for maintenance activity, vendor coordination, and building-related updates while helping ensure responsive service and strong operational follow-through. Responsibilities: • Manage incoming maintenance requests from tenants, staff, and property teams, ensuring each issue is accurately documented and routed for action. • Open, assign, monitor, revise, and complete work orders within Yardi while maintaining timely updates across a portfolio of more than 20 buildings. • Evaluate service providers and build strong working knowledge of approved vendors to support effective scheduling and vendor selection. • Coordinate daily dispatching of tasks to internal maintenance personnel and union vendors based on urgency, scope, and availability. • Track outstanding service items, follow up on unresolved issues, and keep tenants informed on progress and expected completion timelines. • Partner with maintenance staff and cross-functional teams to escalate urgent concerns, identify recurring problems, and recommend practical solutions. • Communicate planned maintenance activity, service interruptions, and other building-related notices to tenants and departments in a clear and organized manner. • Support project-related bid requests, assist with Zendesk ticket follow-up and consolidation, and share building compliance updates with the appropriate internal stakeholders.
2026-05-06T00:30:47Z

Accounts Receivable Coordinator

Walnut Creek, CA
remote
Temporary / Contract
25.00 - 35.00 USD / Hourly
Are you an up-and-coming accounting professional looking to grow your career? We are seeking a motivated and detail-oriented Accounts Receivable Specialist for a temp-to-hire opportunity with a collaborative and growing team. This is an excellent opportunity for someone early in their accounting career who is eager to gain hands-on experience, build strong accounting fundamentals, and grow within an organization long term. Responsibilities<ul><li>Process customer payments and apply cash receipts accurately</li><li>Monitor outstanding balances and assist with collections efforts</li><li>Generate and send customer invoices</li><li>Research and resolve billing discrepancies</li><li>Reconcile customer accounts and maintain accurate records</li><li>Communicate professionally with customers regarding payment inquiries</li><li>Assist with month-end reporting and AR reconciliations</li><li>Support the accounting team with additional projects as needed</li></ul>PLease reach out to John Miller for immediate consideration.
2026-05-12T05:14:07Z

Clinic Reception Coordinator

Santa Cruz, CA
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
The Clinic Reception Coordinator keeps the clinic flowing efficiently from the front desk. This role combines patient interaction, phone management, and administrative coordination to support daily clinic operations. You will juggle multiple priorities while maintaining a calm, friendly presence in a busy outpatient setting.
2026-05-09T00:08:44Z

Sales Coordinator

Watsonville, CA
onsite
Temporary / Contract
25.00 - 25.00 USD / Hourly
PLEASE ADVISE THIS ROLE IS FULLY ONSITE LOCAL CANDIDATES ONLY We are looking for a detail-oriented Sales Coordinator to support our manufacturing operations in Watsonville, California. In this long-term contract role, you will play a critical part in ensuring smooth order processing and sales administration while collaborating with multiple departments. This position offers an excellent opportunity to contribute to a fast-paced environment and drive process improvements. Responsibilities:• Process and manage 500-1,000 orders monthly, ensuring accuracy and efficiency.• Troubleshoot system issues and identify gaps to prevent recurring problems.• Work across multiple screens and navigate various systems fluidly.• Collaborate with internal departments to streamline workflows and resolve challenges.• Support sales representatives by handling order entry, allowing them to focus on driving sales.• Contribute to process improvements and solutions that enhance operational efficiency.• Maintain strong attention to detail while multitasking in a dynamic environment.• Build and maintain positive relationships with team members and other departments.• Communicate effectively with clients and stakeholders, ensuring their needs are met.• Adapt to new systems and procedures while providing feedback for enhancements.
2026-05-08T23:33:40Z

Accounts Payable Coordinator

Castro Valley, CA
remote
Temporary / Contract
25.00 - 35.00 USD / Hourly
Our client in the Castro Valley, California area is seeking a reliable and detail-oriented Part-Time Accounts Payable Coordinator to support their accounting operations. This role is ideal for someone with prior AP experience who can manage invoice processing, vendor communications, and payment support in an organized and efficient manner. The ideal candidate is comfortable working independently, meeting deadlines, and maintaining accuracy in a fast-paced environment.Key Responsibilities<ul><li>Process vendor invoices accurately and in a timely manner</li><li>Review invoices for coding, approvals, and proper supporting documentation</li><li>Match invoices to purchase orders and receiving records when applicable</li><li>Assist with check runs, ACH payments, and other disbursements</li><li>Reconcile vendor statements and investigate discrepancies</li><li>Respond to vendor and internal accounts payable inquiries</li><li>Maintain organized AP files and payment records</li><li>Support employee expense report processing and credit card reconciliations as needed</li><li>Assist with month-end accounts payable reporting and accrual support</li></ul>
2026-05-04T21:04:17Z

Sr. Marketing Proposal Coordinator

Sunnyvale, CA
onsite
Permanent / Full Time
88000.00 - 99000.00 USD / Yearly
We are looking for an experienced and creative Sr. Marketing Proposal Coordinator to join our team in San Diego, California. In this role, you will lead the development of high-quality marketing proposals, presentations, and brand materials to support our business growth and client engagement efforts. This position requires strong project management, writing, and design skills, along with the ability to collaborate effectively with technical teams and leadership. Responsibilities:• Manage the complete proposal development process, including planning, scheduling, content creation, editing, and final production.• Collaborate with technical staff, leadership, and the marketing team to create compelling proposals that showcase the company’s expertise and differentiators.• Organize proposal kick-off meetings, develop strategic approaches, and oversee content assignments and production timelines.• Design visually appealing and brand-compliant proposals using Adobe InDesign and other Creative Cloud tools.• Develop and refine interview presentations for client meetings, ensuring clear and impactful messaging.• Maintain a calendar of proposal deadlines, RFx opportunities, and prequalification submissions to ensure timely responses.• Create and update marketing collateral such as brochures, client-specific packages, and recruiting materials.• Coordinate and support events for clients, architects, and industry partners, including preparation of promotional materials.• Manage marketing databases, including proposal templates, project photography, and content libraries, to ensure accurate and up-to-date resources.• Support additional marketing initiatives by contributing ideas to enhance efficiency and effectiveness.
2026-05-07T18:18:43Z

Project / Contract Coordinator

San Mateo, CA
remote
Temporary / Contract
35.00 - 40.00 USD / Hourly
Our client, a highly respected real estate development firm in the Bay Area, is seeking an experienced Project Coordinator & Contracts Administrator to support complex commercial, residential, and mixed-use development projects. This is an exciting opportunity to join a collaborative and fast-paced organization with a long-standing reputation for delivering large-scale developments throughout Northern California. The ideal candidate will bring strong contract administration experience within the Architecture, Engineering, and Construction (AEC) industry, along with the ability to manage multiple projects, deadlines, and stakeholders with accuracy and professionalism. This role works closely with project teams, vendors, consultants, and legal counsel to ensure contracts, billing, compliance, and project documentation are executed efficiently and effectively. Key Responsibilities<ul><li>Manage the full lifecycle of contracts from intake through execution, billing, change orders, and project closeout.</li><li>Draft, review, negotiate, and administer construction and consultant agreements while ensuring compliance with company policies and applicable regulations.</li><li>Coordinate RFQs, RFPs, and bid processes, including onboarding consultants, contractors, and vendors.</li><li>Review and process purchase orders, subcontract agreements, insurance documentation, lien waivers, and invoices.</li><li>Maintain accurate contract tracking systems and organized project documentation, ensuring files remain audit-ready.</li><li>Support monthly client billings, project costing, expense tracking, and subcontractor payment processing.</li><li>Partner closely with project managers, accounting teams, subcontractors, and legal counsel to mitigate risk and keep projects on schedule.</li><li>Identify contract risks, compliance concerns, and documentation discrepancies, escalating issues as needed.</li><li>Assist with project closeout documentation and ensure all contractual obligations are completed.</li></ul>
2026-05-07T20:23:43Z