We are looking for a personable and detail-oriented Front Desk Coordinator to join our team in Palo Alto, California. In this role, you will serve as the first point of contact for clients and visitors, ensuring a welcoming and organized atmosphere. This position requires strong organizational skills, a proactive mindset, and the ability to effectively support day-to-day office operations. This is a long-term contract opportunity.<br><br>Responsibilities:<br>• Greet clients, vendors, and visitors with a warm and attentive demeanor.<br>• Coordinate the receipt and distribution of deliveries and packages.<br>• Assist the Office Manager with office-wide tasks and administrative support.<br>• Maintain and organize office supplies and oversee kitchen upkeep.<br>• Schedule and manage conference room bookings and calendars.<br>• Provide exceptional customer service to high-net-worth individuals and other stakeholders.<br>• Support ad hoc projects, including scanning documents and lifting items up to 25 lbs.<br>• Utilize Microsoft Outlook and Adobe software for administrative tasks.<br>• Foster positive relationships with the administrative staff and ensure smooth day-to-day operations.<br>• Uphold a friendly and productive work environment while managing multiple priorities.
We are looking for an organized and proactive Front Desk Coordinator to join our team on a contract basis in Sunn, California. In this role, you will be the first point of contact for patients, ensuring a seamless and detail-oriented experience. Ideal candidates are skilled in multitasking, possess excellent communication abilities, and thrive in a fast-paced environment.<br><br>Responsibilities:<br>• Serve as the primary point of contact for patients, addressing inquiries and providing exceptional service.<br>• Manage and maintain the front office, ensuring it is clean, organized, and welcoming.<br>• Coordinate patient appointments, including scheduling, reminders, and follow-ups.<br>• Handle billing, insurance verification, and related administrative tasks with precision.<br>• Operate a multi-line phone system to answer inbound calls efficiently and effectively.<br>• Collaborate with the dental team to optimize office workflows and administrative procedures.<br>• Assist in the transition to a paperless patient management system, ensuring accurate documentation and record-keeping.<br>• Provide concierge-level services to enhance patient satisfaction and experience.<br>• Maintain confidentiality and accuracy in handling sensitive patient information.<br>• Support additional administrative duties as needed to ensure smooth office operations.
<p>Receptionist / Front Office Clerk – Job Description</p><p>Overview: We are seeking a personable and organized Receptionist / Front Office Clerk to join our team. The ideal candidate will be the first point of contact for visitors and callers, responsible for greeting guests, answering incoming calls, and handling deliveries. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p>Key Responsibilities:</p><ul><li>Greet and assist visitors in a professional and friendly manner</li><li>Answer and direct incoming phone calls to the appropriate departments or personnel</li><li>Manage incoming and outgoing mail, packages, and deliveries, ensuring accurate documentation and prompt distribution</li><li>Maintain a tidy and organized reception area</li><li>Perform general administrative duties such as filing, scanning, and data entry</li><li>Assist with scheduling meetings and booking conference rooms as needed</li><li>Handle confidential information with discretion</li><li>Support other office staff with clerical tasks as assigned</li></ul><p><br></p>
<p>Receptionist / Front Office Clerk – Job Description</p><p>Overview: We are seeking a personable and organized Receptionist / Front Office Clerk to join our team. The ideal candidate will be the first point of contact for visitors and callers, responsible for greeting guests, answering incoming calls, and handling deliveries. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p>Key Responsibilities:</p><ul><li>Greet and assist visitors in a professional and friendly manner</li><li>Answer and direct incoming phone calls to the appropriate departments or personnel</li><li>Manage incoming and outgoing mail, packages, and deliveries, ensuring accurate documentation and prompt distribution</li><li>Maintain a tidy and organized reception area</li><li>Perform general administrative duties such as filing, scanning, and data entry</li><li>Assist with scheduling meetings and booking conference rooms as needed</li><li>Handle confidential information with discretion</li><li>Support other office staff with clerical tasks as assigned</li></ul><p><br></p>
<p><strong>Front Office Coordinator</strong></p><p>We are looking for a motivated and personable Front Office Coordinator to manage daily front desk operations and deliver outstanding service to both internal and external clients. This role involves serving as the first point of contact for visitors and clients, managing phone systems, scheduling appointments, and supporting administrative needs. The successful candidate will maintain a welcoming and organized reception area while ensuring a positive experience for everyone who interacts with our organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer and direct phone calls promptly, addressing inquiries or routing calls to the appropriate team members.</li><li>Schedule appointments and manage meeting room calendars.</li><li>Handle incoming and outgoing mail, deliveries, and shipments.</li><li>Maintain the cleanliness and organization of the reception and common areas.</li><li>Provide administrative support, such as data entry, maintaining records, and managing office supplies.</li><li>Collaborate with internal teams to ensure smooth day-to-day operations.</li></ul><p><br></p>
<p><strong>Front Office Coordinator</strong></p><p>We are looking for a motivated and personable Front Office Coordinator to manage daily front desk operations and deliver outstanding service to both internal and external clients. This role involves serving as the first point of contact for visitors and clients, managing phone systems, scheduling appointments, and supporting administrative needs. The successful candidate will maintain a welcoming and organized reception area while ensuring a positive experience for everyone who interacts with our organization.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer and direct phone calls promptly, addressing inquiries or routing calls to the appropriate team members.</li><li>Schedule appointments and manage meeting room calendars.</li><li>Handle incoming and outgoing mail, deliveries, and shipments.</li><li>Maintain the cleanliness and organization of the reception and common areas.</li><li>Provide administrative support, such as data entry, maintaining records, and managing office supplies.</li><li>Collaborate with internal teams to ensure smooth day-to-day operations.</li></ul><p><br></p>
<p>We are looking for a dedicated and customer-focused Receptionist to join a nonprofit organization in South San Francisco, California. As the first point of contact, you will play a vital role in ensuring smooth day-to-day operations and providing exceptional service to visitors and clients. This is a long-term contract position offering an opportunity to contribute meaningfully to the community. This is a graveyard shift 11:30pm and ends in the morning at 7:00am. The shifts are on the weekends.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors warmly and ensure a well-organized front desk presence.</p><p>• Manage incoming packages, distribute mail, and assist with food deliveries and donations.</p><p>• Perform accurate data entry to maintain records and ensure efficient operations.</p><p>• Provide support during breaks and lunches, ensuring seamless coverage.</p><p>• Help clients with medication needs and restock supplies in common areas.</p><p>• Check clients in and out, conduct bed checks, and monitor facility rounds both indoors and outdoors.</p><p>• Enforce facility rules, issue notices when necessary, and handle basic conflict resolution.</p><p>• Maintain high standards of customer service and contribute to a friendly and organized environment.</p>
<p>Job title: Office Coordinator</p><p>Duration: 2 weeks</p><p>Start date: Thursday 11/20 or Friday 11/21 (2 hours for training), then Monday 11/24 - Friday 12/5 (OFF 11/27 & 11/28)</p><p>Location: On-site</p><p>Hours: 10a-3p (Part-time)</p><p><br></p><p>Position Description</p><p><br></p><p>The Office Coordinator serves as a critical role within the organization, acting as the first point of contact and the "face of the company" for Customers, Suppliers, Vendors, and Candidates. This position also interfaces with the team company-wide, contributing to the development of a strong and cohesive company culture. Additionally, the Office Coordinator manages administrative responsibilities, including supporting the executive team. This role demands a proactive, highly organized team player with a passion for learning and the ability to multitask effectively and efficiently.</p><p><br></p><p>Job Duties</p><p>• Welcome visitors, direct them to appropriate departments, and manage the reception area to ensure professional communications.</p><p>• Coordinate mail delivery, courier shipments, and logistics while creating and managing Federal Express labels.</p><p>• Stock and replenish office and kitchen supplies; maintain cleanliness and organization in common areas, including the pantry and coffee machines.</p><p>• Perform desk research to identify healthy snack options, team-building ideas, and other innovative improvements.</p><p>• Provide administrative support to the team and assist with special projects or urgent tasks as needed, including liaising with property management for emergencies.</p><p><br></p><p><br></p>
<p>We are seeking a dedicated <strong>Patient Access Coordinator</strong> to join our team for a 3–6 month hybrid contract role with the possibility of extension. The <strong>Patient Access Coordinator</strong> will play a vital role in ensuring timely and accurate coordination of patient care services, acting as a liaison between patients, providers, and outside facilities. The <strong>Patient Access Coordinator</strong> will support clinical teams and streamline care workflows by scheduling appointments, managing patient information, and providing high-level customer service in a non-clinical but critical support role.</p><p><br></p><p>Responsibilities:</p><ul><li>Schedule, edit, and maintain new and returning patient-physician appointments using internal scheduling systems</li><li>Coordinate care by obtaining diagnostic imaging, pathology reports, and other critical information from patients and outside facilities</li><li>Collaborate with care teams and patients to ensure all necessary pre-simulation documentation is collected</li><li>Respond promptly to patient concerns and accurately refer information to licensed clinical personnel</li><li>Serve as a non-clinical liaison, concierge, and patient advocate to support referred patients before simulation and CyberKnife treatment</li><li>Provide timely and accurate responses to patient and provider inquiries regarding services</li><li>Support discharge coordination by scheduling follow-up appointments and coordinating with case managers and other staff</li><li>Verify patient insurance authorizations and ensure medical records are prepared for upcoming clinic visits</li><li>Support STAT requests and communicate with providers when immediate action is needed</li><li>Assist clinical teams with Help Desk/IT ticket resolution as needed</li></ul>
We are looking for a motivated Office Assistant to support operations during a financial services event in Palo Alto, California. This contract position requires someone with strong sales experience, excellent communication abilities, and a general understanding of financial services. You will play a key role in ensuring a smooth event experience, engaging with attendees, and promoting business opportunities.<br><br>Responsibilities:<br>• Represent the organization at the event, building meaningful connections with attendees and promoting services effectively.<br>• Assist with event logistics such as managing registration and providing attendees with detailed information about the organization.<br>• Leverage sales skills to identify potential leads and initiate discussions about financial services solutions.<br>• Offer knowledgeable support on financial services topics, addressing attendee inquiries with professionalism.<br>• Collaborate with the event team to ensure seamless operations and an exceptional experience for all participants.<br>• Handle receptionist duties during the event, including greeting attendees and directing them to the appropriate resources.<br>• Perform clerical tasks such as scanning documents and maintaining accurate records.<br>• Respond to inbound calls and inquiries, providing excellent customer service.<br>• Support networking activities and foster business development opportunities.<br>• Ensure all event-related tasks are completed efficiently and professionally.
We are looking for a dedicated Tax Administrator to join our team on a long-term contract basis in Santa Rosa, California. In this role, you will play a pivotal part in ensuring smooth operations during tax season and beyond. Your organizational and communication skills will be essential as you manage client-facing responsibilities and administrative tasks.<br><br>Responsibilities:<br>• Welcome and check in clients upon arrival, ensuring a friendly and attentive experience.<br>• Coordinate and manage appointments to maintain an efficient schedule.<br>• Distribute completed tax returns to clients and handle fee collection.<br>• Organize and maintain records through filing and scanning.<br>• Relay messages accurately to team members and clients.<br>• Address inbound calls and provide helpful information or direct inquiries appropriately.<br>• Keep the front desk area organized and operate as the main point of contact for visitors.<br>• Support the team with various administrative tasks as needed.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in St. Helena, California. This is a long-term contract position offering the opportunity to make a meaningful impact in an educational setting.</p><p><br></p><p>Responsibilities:</p><p>• Provide on-campus support to students by scheduling and conducting initial appointments and follow-ups to address academic concerns and disability-related needs.</p><p>• Coordinate and deliver approved academic accommodations, such as managing extended-time testing, arranging note-takers, and ensuring accessible materials in collaboration with the Disability Specialist.</p><p>• Refer students to appropriate internal and external resources, including tutoring services, counseling programs, or community organizations.</p><p>• Maintain accurate and confidential student records and documentation in compliance with FERPA regulations.</p><p>• Manage calendars, schedule appointments, and oversee logistics for accommodation services, including booking testing spaces and arranging interpreters.</p><p>• Prepare and organize departmental materials such as handouts, correspondence, and outreach presentations to support student and staff needs.</p>
<p>Duties may include, but are not limited to, the following:</p><ul><li>Perform complex, technical, and specialized office support tasks requiring independent judgment, technical proficiency, and detailed knowledge of departmental procedures.</li><li>Research, compile, and organize information from various sources to complete forms, prepare reports, and perform arithmetic or statistical calculations.</li><li>Provide information and assistance to the public, applying sound judgment and interpreting departmental policies, rules, and procedures.</li><li>Organize, maintain, and purge departmental files and records in accordance with retention policies.</li><li>Prepare correspondence, reports, forms, and other specialized documents from drafts, notes, or brief instructions using computer software applications.</li><li>Proofread and review documents for accuracy, completeness, and compliance with departmental standards and regulations.</li><li>Enter, retrieve, and verify data; generate reports using online systems or personal computers; review and correct data as necessary.</li><li>Operate standard office equipment and ensure proper maintenance.</li><li>Coordinate and perform a variety of administrative support activities, including preparing purchase requisitions, scheduling repairs, transmitting information, and maintaining up-to-date reference materials.</li><li>Arrange meetings and events, including scheduling participants, reserving rooms, and coordinating travel, lodging, or meal accommodations.</li><li>Serve as a receptionist—greeting visitors, answering and screening telephone calls, and directing inquiries to the appropriate staff or personally resolving them.</li><li>Train and guide other staff in work procedures or provide project-based or relief supervision as assigned.</li></ul><p><br></p>
<p>We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks.</p><p><br></p><p>Responsibilities:</p><p>• Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.</p><p>• Process incoming and outgoing mail, including postage and sorting duties.</p><p>• Coordinate and prepare conflict checks, ensuring timely distribution and reporting.</p><p>• Provide support for library updates, book distribution, and related library projects.</p><p>• Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.</p><p>• Assist with travel arrangements and hotel bookings for staff.</p><p>• Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.</p><p>• Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.</p><p>• Set up and clean up for firm events, such as lunches and celebrations.</p><p>• Serve as a backup for the administrative assistant and operations coordinator when necessary.</p>
<p>Position summary</p><p>The Office Services Associate is responsible for adding value in providing daily back-office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other service lines as needed.</p><p><br></p><p>Job duties</p><p>* Denotes an essential function</p><p>- *Utilize appropriate logs for all office services work.</p><p>- *Ensure that job tickets are properly filled out before beginning work.</p><p>- *Perform work in office services primarily reprographics mail and intake functions according to established procedures.</p><p>- *Follow procedures to run jobs in proper order.</p><p>- *Communicate with supervisor or client on job or deadline issues.</p><p>- *Meet contracted deadlines for accepting completing and delivering all work.</p><p>- *Troubleshoot basic equipment problems.</p><p>- Be able to lift up to 50 lbs. on a regular basis.</p><p>- Prioritize workflow.</p><p>- Performs Quality Assurance on own and work of others.</p><p>- Load machines with various paper toner supplies.</p><p>- Answer telephone emails and place service calls when needed.</p><p>- Interact with clients in person over the phone or electronically.</p><p>- Adhere to Williams Lea policies in addition to client site policies.</p><p>- Use equipment and supplies in a cost-efficient manner.</p><p><br></p>
<p><strong>Ready to Pivot Out of Public Accounting?</strong></p><p>You’ve done the grind — busy seasons, tick-and-tie, late nights. Now you’re ready for something more <strong>dynamic</strong>, <strong>strategic</strong>, and <strong>forward-looking</strong>.</p><p>If you’re a CPA (or close to it) with Big 4 or national firm experience and thinking about what’s next, this opportunity might be for you.</p><p> </p><p><strong>🔍 Senior Associate – M& A / Financial Due Diligence</strong></p><p>📍 San Francisco (Hybrid)</p><p>💰 $90K–$120K + Bonus + Full Benefits</p><p>A growing M& A advisory firm in SF is hiring a <strong>Senior Associate</strong> to dive deep into deals, support major private equity and strategic buyers, and help them evaluate acquisitions with confidence. This is your chance to <strong>break into deals</strong> while applying your audit-hardened skills in a more analytical, high-impact way.</p><p> </p><p><strong>🧠 What You'll Do:</strong></p><ul><li>Analyze financials for companies being acquired — think: quality of earnings, working capital trends, and cash flow</li><li>Build & refine Excel models (don’t worry, they’ll train you on the M& A side)</li><li>Turn your insights into client-ready reports and presentations</li><li>Partner with senior team members and clients at every stage of the deal</li><li>Learn how transactions really work—start to finish</li></ul><p> </p><p><strong>🧬 You Might Be a Fit If You:</strong></p><ul><li>Have 3+ years in public accounting (audit, advisory, or transaction services)</li><li>Hold your CPA (or are in the final stretch)</li><li>Are ready to move from past-looking audits to future-looking deal work</li><li>Are confident in Excel and can spot the story behind the numbers</li><li>Want to build your career in private equity/M& A</li><li>Thrive in fast-paced, team-first environments</li></ul><p><br></p>
<p>Are you organized, proactive, and ready to make an impact? We’re looking for a motivated Administrative Assistant who takes initiative and provides essential support across multiple departments in 2026. This role is crucial for maintaining smooth daily operations and ensuring that staff and management have the resources they need to succeed. The ideal candidate is detail-oriented, proactive, and possesses excellent communication skills. </p><p>What We’re Looking For: Manage calendars, schedule meetings, and coordinate both internal and external communications with efficiency and professionalism. Handle phone calls, emails, and correspondence accurately and courteously. Prepare documents, reports, and presentations as needed to support teams and management. Maintain organized digital and physical filing systems to ensure easy access to important information. Assist with onboarding, travel arrangements, office supplies, and expense tracking. Support cross-departmental projects and initiatives, taking initiative to help drive success. Perform other administrative duties and special projects as assigned, demonstrating flexibility and problem-solving skills.</p>
<p>The Administrative Assistant will provide high-level administrative support to executives, managers, and other staff members to ensure efficient operation of the office. Responsibilities include managing schedules, handling correspondence, coordinating meetings, and aiding in various clerical tasks. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.</p>
<p><strong>Michelle Espejo with Robert Half Financial Services</strong> is recruiting for a <strong>Client Service Associate </strong>at a <strong>Multi Family Office</strong>. This is a full-time permanent role based in <strong>San Francisco</strong> with a <strong>Hybrid</strong> schedule.</p><p> </p><p><strong>Work with some of the Bay Area's most successful families.</strong> This multi-family office provides investment management, financial planning, lending strategies, and tailored family office services, all while building lasting client relationships that span generations.</p><p> </p><p>You’ll serve as the primary point of contact for assigned relationships, partner with senior leadership on customized strategies, and collaborate across teams to deliver seamless support. This role offers direct exposure to senior management, meaningful career growth, and the chance to make a daily impact.</p><p> </p><p>On top of competitive pay,<strong> 401(k) match, and comprehensive benefits</strong>, you’ll enjoy a hybrid schedule, flexible vacation, and <strong>sabbatical programs</strong> - because balance matters here.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Act as the main contact for UHNW clients, ensuring requests are handled promptly</li><li>Partner with senior leaders on strategies and initiatives</li><li>Build strong client relationships by anticipating needs</li><li>Collaborate with associates and analysts for seamless execution</li><li>Support clients with wealth transfer, philanthropy, and tax-efficient strategies</li><li>Maintain close ties with client teams (executive assistants, chiefs of staff, personal CFOs)</li><li>Partner with investment teams on portfolios and new assets</li><li>Contribute to firm-wide projects and initiatives</li></ul><p><strong>*Contact <u>Michelle Espejo via LinkedIn or email</u> for additional info and immediate consideration. </strong></p>
<p><strong>Part time - 24 - 30 hours a week - Monday through Thursday / Friday 9AM - 3PM. Will go to full time hours during Tax Season </strong></p><p><br></p><p>Robert Half is working with one of our top clients who just moved into their new office space in San Mateo. We are seeking a proactive and organized Office Assistant to help support our team as they transition to our new office space. This role will involve a mix of administrative tasks, office organization, and coordination to ensure a smooth and efficient work environment.</p><p><br></p><p>Please see the description below and if interested, apply now! We are looking to get someone started ASAP. Do not wait! Apply now.</p><p><br></p><p><strong>Job Description: </strong></p><ul><li> Answering phones</li><li>Schedule appointments, maintain calendar</li><li>Sorting and distributing mail</li><li>Filing and copying</li><li>Monitoring inventory of office supplies</li><li>Working with all vendors</li><li>Report processing</li><li>Preparing routine correspondence</li><li>Preparing and tracking engagement letters</li></ul>
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
<p><strong>Administrative Assistant</strong></p><p>We are seeking a detail-oriented and organized Administrative Assistant to provide vital support to our team and ensure efficient day-to-day operations. The ideal candidate will be responsible for managing administrative tasks, maintaining schedules, and facilitating communication within the organization. As the backbone of the office, you will play a critical role in ensuring productivity and smooth workflows.</p>
<p><strong>Key Responsibilities:</strong></p><ul><li>Perform general administrative duties, including data entry, filing, and handling correspondence.</li><li>Manage schedules, meetings, and appointments for team members.</li><li>Prepare, edit, and proofread documents, reports, and presentations as needed.</li><li>Handle inbound and outbound communications, including phone calls and emails.</li><li>Maintain office organization by ordering supplies and managing inventory.</li><li>Assist in the planning and coordination of events, meetings, and travel arrangements.</li><li>Collaborate with internal teams to ensure efficient project management and task completion.</li><li>Provide excellent customer service when interacting with clients, visitors, or vendors.</li></ul><p><br></p>
<p>We are looking for a motivated and adaptable Office Assistant to join our team in Alameda, California. This is a long-term contract position that requires a proactive individual with strong organizational skills and the ability to manage multiple tasks in an efficient office environment. You will play a key role in ensuring smooth daily operations by providing administrative support and assisting with office management responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and handle incoming calls, including routing messages to internal staff.</p><p>• Manage deliveries by coordinating with couriers such as FedEx, UPS, and mail services.</p><p>• Assist with general administrative tasks, including document preparation using Microsoft Office Suite (Word, Excel, Outlook).</p><p>• Maintain an organized and efficient office environment, ensuring supplies and resources are well-stocked.</p><p>• Provide support for email communications, including drafting and managing email campaigns.</p><p>• Ensure timely and accurate delivery and distribution of mail within the office.</p><p>• Plan and coordinate corporate onsite events</p><p>• Process invoices for office purchases</p><p>• Vendor management</p><p>• Operate and set-up all surveillance office equipment </p><p>• Collaborate with a small team to address day-to-day operational needs in a flexible and efficient manner.</p><p>• Adhere to business casual dress code, adjusting attire based on specific office requirements.</p><p>• Demonstrate a willingness to learn new processes quickly and adapt to evolving office needs.</p><p><br></p><p>If you are interested in this role, please apply now and call us at (510) 470-7450</p>
<p>We are seeking a highly organized and detail-oriented Administrative Assistant to support our client's team with day-to-day operations. The ideal candidate will be proactive, professional, and capable of managing multiple tasks efficiently in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to ensure efficient operation of the office.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Schedule meetings, appointments, and manage calendars.</li><li>Prepare reports, presentations, and other documents as needed.</li><li>Maintain filing systems, both electronic and physical.</li><li>Order office supplies and manage inventory.</li><li>Assist in the preparation of regularly scheduled reports.</li><li>Handle sensitive information in a confidential manner.</li><li>Coordinate with other departments to ensure smooth workflow.</li><li>Perform other related duties as assigned.</li></ul><p><br></p>
