Property Administrator Robert Half is seeking a detail-oriented Property Administrator for our client, a well-established real estate firm in San Diego, California.This role is highly administrative and supports day-to-day property operations, financial processing, tenant relations, and vendor coordination. The ideal candidate will bring strong organizational skills, financial acumen, and the ability to manage multiple priorities in a fast-paced commercial real estate environment.Key Responsibilities<ul><li>Serve as the primary administrative support to the Property Management team, ensuring efficient office and property operations.</li><li>Respond to tenant and client inquiries in a professional and timely manner, maintaining service levels in accordance with established agreements.</li><li>Process and code accounts payable invoices accurately and efficiently; assist with vendor onboarding and system setup to ensure timely payment and compliance.</li><li>Maintain and track vendor and tenant insurance certificates to ensure compliance with lease and property requirements.</li><li>Prepare and maintain lease files, tenant correspondence, service contracts, and property documentation in accordance with company standards.</li><li>Assist with budgeting processes, tracking property expenses, and generating administrative and financial reports as needed.</li><li>Coordinate vendor services, work orders, and maintenance requests in partnership with facilities and engineering teams.</li><li>Conduct periodic property inspections and document findings, ensuring follow-up on outstanding maintenance or operational items.</li><li>Assist with planning and coordinating tenant events and property-related programs in alignment with approved budgets.</li></ul>

Qualifications<ul><li>2+ years of administrative experience within commercial or residential real estate, property management, or a related industry.</li><li>Proficiency with property management software (e.g., Yardi, MRI, AppFolio) and Microsoft Office Suite, particularly Excel.</li><li>Strong understanding of lease administration.</li><li>Excellent organizational skills with the ability to manage multiple priorities and deadlines.</li><li>Professional communication skills when interacting with tenants, vendors, and internal stakeholders.</li><li>Detail-oriented with strong documentation and compliance management skills.</li></ul>

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/us/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/us/en/privacy">Privacy Notice</a>.

San Diego, CA
onsite
Contract / Temporary to Hire
26.00 - 32.00 USD / Hourly
Property Administrator Robert Half is seeking a detail-oriented Property Administrator for our client, a well-established real estate firm in San Diego, California.This role is highly administrative and supports day-to-day property operations, financial processing, tenant relations, and vendor coordination. The ideal candidate will bring strong organizational skills, financial acumen, and the ability to manage multiple priorities in a fast-paced commercial real estate environment.Key Responsibilities<ul><li>Serve as the primary administrative support to the Property Management team, ensuring efficient office and property operations.</li><li>Respond to tenant and client inquiries in a professional and timely manner, maintaining service levels in accordance with established agreements.</li><li>Process and code accounts payable invoices accurately and efficiently; assist with vendor onboarding and system setup to ensure timely payment and compliance.</li><li>Maintain and track vendor and tenant insurance certificates to ensure compliance with lease and property requirements.</li><li>Prepare and maintain lease files, tenant correspondence, service contracts, and property documentation in accordance with company standards.</li><li>Assist with budgeting processes, tracking property expenses, and generating administrative and financial reports as needed.</li><li>Coordinate vendor services, work orders, and maintenance requests in partnership with facilities and engineering teams.</li><li>Conduct periodic property inspections and document findings, ensuring follow-up on outstanding maintenance or operational items.</li><li>Assist with planning and coordinating tenant events and property-related programs in alignment with approved budgets.</li></ul>
2026-02-17T19:34:03Z