Job Description: Coffey Engineering is seeking a detail-oriented and experienced Accounting Manager/Bookkeeper to join our team. The ideal candidate will have a four-year degree in accounting, as well as a strong background in accounting and finance, be fluent in QuickBooks, and have familiarity with payroll processing. This role will be responsible for a wide range of accounting and administrative duties, with significant emphasis on billing (professional services invoices following contract guidelines and client requirements). Responsibilities: • Billing: Create approximately 150 – 160 customized invoices per month. Experience in high volume billing for professional services utilizing contracts, timesheets, QuickBooks functions would be huge plus. • Payroll: Review timesheets and process payroll for employees, payroll taxes, Simple IRA contributions, and handle quarterly and year-end payroll reporting. • Accounts Payable (AP) and Accounts Receivable (AR): Pay bills, review AR aging and handle collections calls and emails. • Financials & Reconciliations: Prepare financial statements and perform monthly bank & credit card reconciliations and maintain accurate financial records. • Year-End Tax Package: Compile and prepare year-end tax packages for submission to CPA. Responsible for all tax payments as directed by CPA. • HR & Benefits: Administer employee benefits including company medical insurance plans and SIMPLE IRA plans. • Insurance: Oversee insurance policies including Errors & Omissions (E& O), Auto, Workers' Compensation, General Liability, and Property insurance. Prepare annual renewal applications and handle payments. • Office Management: Ensure the smooth operation of office supplies and administrative functions. Qualifications: • Bachelor's degree in Accounting • Proven experience working with QuickBooks • Familiarity with payroll processing • Experience in high volume billing for professional services and possibly engineering • Experience with timesheets and resulting customized invoicing • Excellent organizational and time management skills • Strong attention to detail and accuracy • Ability to handle multiple tasks and meet deadlines • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Access) Benefits: • Competitive salary • Medical insurance - company paid for employee • Company-Sponsored Simple IRA retirement plan with up to 3% matching • Professional development opportunities • 8 paid holidays throughout the year • 2 weeks of time-accrued paid vacation per year for the first 5 years of employment (with additional accrual after 5 years) • 5 days of time-accrued sick time per year (non-vesting) • Mileage reimbursement for non-commuting miles

Full Charge Bookkeeping, QuickBooks, Accounts Payable (AP), Accounts Receivable (AR), Bank Reconciliations

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San Diego, CA
onsite
Permanent
80000.00 - 90000.00 USD / Yearly
Job Description: Coffey Engineering is seeking a detail-oriented and experienced Accounting Manager/Bookkeeper to join our team. The ideal candidate will have a four-year degree in accounting, as well as a strong background in accounting and finance, be fluent in QuickBooks, and have familiarity with payroll processing. This role will be responsible for a wide range of accounting and administrative duties, with significant emphasis on billing (professional services invoices following contract guidelines and client requirements). Responsibilities: • Billing: Create approximately 150 – 160 customized invoices per month. Experience in high volume billing for professional services utilizing contracts, timesheets, QuickBooks functions would be huge plus. • Payroll: Review timesheets and process payroll for employees, payroll taxes, Simple IRA contributions, and handle quarterly and year-end payroll reporting. • Accounts Payable (AP) and Accounts Receivable (AR): Pay bills, review AR aging and handle collections calls and emails. • Financials & Reconciliations: Prepare financial statements and perform monthly bank & credit card reconciliations and maintain accurate financial records. • Year-End Tax Package: Compile and prepare year-end tax packages for submission to CPA. Responsible for all tax payments as directed by CPA. • HR & Benefits: Administer employee benefits including company medical insurance plans and SIMPLE IRA plans. • Insurance: Oversee insurance policies including Errors & Omissions (E& O), Auto, Workers' Compensation, General Liability, and Property insurance. Prepare annual renewal applications and handle payments. • Office Management: Ensure the smooth operation of office supplies and administrative functions. Qualifications: • Bachelor's degree in Accounting • Proven experience working with QuickBooks • Familiarity with payroll processing • Experience in high volume billing for professional services and possibly engineering • Experience with timesheets and resulting customized invoicing • Excellent organizational and time management skills • Strong attention to detail and accuracy • Ability to handle multiple tasks and meet deadlines • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Access) Benefits: • Competitive salary • Medical insurance - company paid for employee • Company-Sponsored Simple IRA retirement plan with up to 3% matching • Professional development opportunities • 8 paid holidays throughout the year • 2 weeks of time-accrued paid vacation per year for the first 5 years of employment (with additional accrual after 5 years) • 5 days of time-accrued sick time per year (non-vesting) • Mileage reimbursement for non-commuting miles
2026-02-11T22:13:34Z