We are looking for a highly organized and proactive Executive Assistant to join our team on a contract basis in Richmond, Virginia. In this role, you will provide comprehensive support to the C-suite executives, while also ensuring smooth day-to-day operations of the office. Your ability to manage multiple responsibilities efficiently and make independent decisions will be essential for success. This role has the potential to become a long term, permanent position. Responsibilities:• Provide administrative support to 4-5 C-suite executives, managing their calendars and scheduling meetings.• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.• Act as the keyholder for company assets, including security badges and vehicles.• Assist with front desk duties, such as monitoring sign-in sheets and greeting visitors as needed.• Set up and prepare conference rooms for in-person meetings.• Take meeting minutes and ensure proper documentation of discussions and decisions.• Address and resolve office-related issues, including tenant concerns, and coordinate with the landlord for solutions.• Support special administrative projects and tasks as required.• Make independent scheduling decisions to optimize executive calendars without prior consultation.• Oversee daily office operations to maintain an attentive and efficient environment.

• Proven experience as an Executive Assistant or in a similar administrative role.• Must have experience with MS Office, Salesforce experience is a plus.• Strong proficiency in calendar management and scheduling.• Expertise in arranging and coordinating travel plans.• Excellent organizational and multitasking skills.• Ability to handle confidential information with discretion.• Effective communication skills, both written and verbal.• Self-motivated and capable of making independent decisions.• Proficiency in office software and tools for administrative tasks.

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Richmond, VA
onsite
Temporary
25.50 - 26.50 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to join our team on a contract basis in Richmond, Virginia. In this role, you will provide comprehensive support to the C-suite executives, while also ensuring smooth day-to-day operations of the office. Your ability to manage multiple responsibilities efficiently and make independent decisions will be essential for success. This role has the potential to become a long term, permanent position. Responsibilities:• Provide administrative support to 4-5 C-suite executives, managing their calendars and scheduling meetings.• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.• Act as the keyholder for company assets, including security badges and vehicles.• Assist with front desk duties, such as monitoring sign-in sheets and greeting visitors as needed.• Set up and prepare conference rooms for in-person meetings.• Take meeting minutes and ensure proper documentation of discussions and decisions.• Address and resolve office-related issues, including tenant concerns, and coordinate with the landlord for solutions.• Support special administrative projects and tasks as required.• Make independent scheduling decisions to optimize executive calendars without prior consultation.• Oversee daily office operations to maintain an attentive and efficient environment.
2026-02-13T20:04:03Z

Executive Assistant Job in Richmond, VA | Robert Half