We are looking for a highly organized and proactive Executive Assistant to provide exceptional support to senior leadership in a dynamic architectural environment. This Contract-to-permanent position requires someone who can efficiently manage schedules, coordinate travel arrangements, and facilitate executive meetings while maintaining a high level of professionalism. Based in Raleigh, North Carolina, this role offers an exciting opportunity to contribute to the success of a growing organization.<br><br>Responsibilities:<br>• Oversee and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled and conflicts are avoided.<br>• Arrange and book domestic and international travel, including flights, accommodations, and transportation.<br>• Coordinate all aspects of travel logistics to ensure smooth transitions and punctual arrivals.<br>• Prepare and organize materials for executive meetings, including agendas, reports, and presentations.<br>• Act as a liaison between the executive team and other departments, ensuring effective communication and collaboration.<br>• Handle confidential information with discretion and maintain a high level of trust.<br>• Monitor deadlines and follow up on action items to ensure timely completion.<br>• Assist with special projects and tasks as assigned by leadership.<br>• Identify opportunities to streamline administrative processes and improve efficiency.

• Proven experience as an Executive Assistant or in a similar administrative role.<br>• Proficiency in calendar management and scheduling software.<br>• Strong organizational skills with attention to detail and the ability to multitask effectively.<br>• Excellent communication skills, both written and verbal.<br>• Demonstrated ability to coordinate complex travel arrangements, including international itineraries.<br>• High level of discretion and professionalism when handling sensitive information.<br>• Familiarity with preparing materials for executive-level meetings.<br>• Proficiency in Microsoft Office Suite and other relevant tools.

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