We are looking for a dedicated and detail-oriented Receptionist to join our team in Odessa, Texas. This is a Contract to permanent position within the energy and natural resources industry, offering an excellent opportunity to grow your career. The ideal candidate will serve as the first point of contact for visitors and provide essential administrative support to ensure smooth office operations.<br><br>Responsibilities:<br>• Greet and assist visitors in a friendly and detail-oriented manner, ensuring a welcoming office environment.<br>• Manage the front desk by answering and directing calls using a multi-line phone system.<br>• Perform data entry tasks with accuracy, including uploading invoices into the system.<br>• Monitor and manage office supply inventory, placing orders as needed to maintain stock levels.<br>• Handle inbound calls and redirect them to the appropriate team members or departments.<br>• Maintain an organized and tidy reception area, ensuring it reflects a detail-oriented image.<br>• Provide general administrative support to the team as required.<br>• Assist with coordination of office activities and address any visitor or staff inquiries promptly.
We are looking for a detail-oriented Receptionist to join a local oil and gas company in Odessa, Texas. This is a Contract-to-Permanent position offering a pay rate of $18 per hour. The ideal candidate will be responsible for managing front desk operations, performing clerical tasks, and providing exceptional service to clients and team members.<br><br>Responsibilities:<br>• Welcome visitors and clients, ensuring a positive and detail-oriented first impression.<br>• Manage a multi-line phone system, including answering and directing inbound calls efficiently.<br>• Perform data entry tasks with a focus on accuracy, including numeric and high-volume data entry.<br>• Organize and maintain both paper and electronic filing systems for easy accessibility.<br>• Scan and digitize documents to ensure records are up-to-date and properly archived.<br>• Utilize Microsoft Excel for data management, including creating and editing formulas.<br>• Collaborate with team members to provide administrative support as needed.<br>• Maintain a clean and organized reception area to uphold a detail-oriented environment.
We are looking for a proactive and organized Office Administrator to join our team in Midland, Texas. This is a Contract-to-permanent position requiring an individual with strong attention to detail, interpersonal skills, and the ability to manage multiple tasks efficiently. You will play a key role in ensuring smooth office operations and providing support to the team.<br><br>Responsibilities:<br>• Manage the front desk, greeting visitors and handling inquiries with strong attention to detail.<br>• Coordinate incoming and outgoing mail and packages to ensure timely delivery.<br>• Monitor and replenish office supplies to maintain a well-stocked and efficient workspace.<br>• Organize and maintain filing systems for easy access and retrieval of documents.<br>• Oversee the scheduling and maintenance of pool vehicles for company use.<br>• Provide backup support to the Office Manager as needed, ensuring continuity in operations.<br>• Perform receptionist duties, including answering inbound calls and directing them appropriately.<br>• Scan and digitize documents for efficient record-keeping.<br>• Handle clerical tasks to support daily office functions.
The Administrative Assistant III provides advanced administrative and clerical support to department leaders and staff, ensuring efficient office operations. This role requires a high level of organizational skills, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.<br>The Administrative Assistant III serves as a key point of contact within the office, handling sensitive information and supporting various administrative functions. <br><br>Role/Responsibilities:<br>•Greet visitors and staff with professionalism and courtesy.<br>•Maintain a clean, organized reception area that reflects company standards.<br>•Manage visitor logs and monitor building entry in accordance with security protocols.<br>•Provides support for visiting employees, including assistance with travel and transportation arrangements as needed.<br>•Set up workstations/offices for new employees, ensuring readiness prior to first day of employment.<br>•Handle mail and deliveries, including sorting, distributing, and scheduling courier pickups.<br>•Responsible for onboarding tasks such as welcome materials, ordering name plates, badges, fuel fobs, and business cards, along with additional related duties as assigned.<br>•Provide comprehensive administrative support to executives, managers, and departmental staff, including scheduling meetings, managing calendars, and coordinating travel arrangements.<br>•Prepare, edit, and distribute correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.<br>•Oversee general office operations, including ordering supplies, maintaining office equipment, and ensuring a well-organized workspace.<br>•Maintain confidential files and records, ensuring compliance with company policies and privacy regulations.<br>•Identify opportunities to improve office processes and implement best practices to enhance efficiency.<br>•Participate in, organize, and track progress on departmental and cross-functional projects, ensuring deadlines and deliverables are met.<br>•Assist with project documentation, compile project reports, and facilitate communication between project teams and stakeholders.<br>•Partner with Building Management team for office maintenance requests, building access and parking permits.<br>•Perform other duties and special projects as assigned by management. <br><br>Qualifications:<br><br>*Associate’s or Bachelor’s degree preferred, or equivalent combination of education and experience.<br>•Notary Public certification preferred but not required.<br>•Minimum 3–5 years of administrative support experience, preferably in a professional office environment.<br>•Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.<br><br>Strong written and verbal communication skills.
We are looking for a meticulous Administrative Assistant to join our team in Midland, Texas. This Contract to Permanent position offers an excellent opportunity to support essential office operations and contribute to the success of a transportation equipment manufacturing company. The ideal candidate will thrive in a fast-paced environment while managing administrative tasks with efficiency and attention to detail.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including scheduling, correspondence, and document preparation.<br>• Answer and direct inbound calls, ensuring courteous and effective communication.<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Handle receptionist duties by welcoming visitors and addressing inquiries.<br>• Support registration processes and ensure compliance with company protocols.<br>• Collaborate with team members to streamline office operations and enhance productivity.<br>• Maintain a clean and organized workspace, ensuring supplies are readily available.<br>• Assist with special projects or tasks as needed, demonstrating adaptability and initiative.
We are looking for an experienced Executive Assistant to support high-level executives and contribute to the smooth operation of organizational activities. This Contract position is based in Midland, Texas, and involves handling a variety of administrative tasks, maintaining records, and coordinating events. The ideal candidate will demonstrate exceptional organizational skills, professionalism, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to executives, including maintaining certifications, licenses, and managing schedules.<br>• Organize and facilitate board meetings, including preparing materials, coordinating logistics, and recording official minutes.<br>• Maintain and update fundraising software and donor records in collaboration with the Director of Fund Development.<br>• Coordinate corporate events and ensure seamless execution of all logistics.<br>• Manage office supplies, inventory, and maintain a clean and organized work environment.<br>• Oversee scheduling of front desk coverage and provide support as needed.<br>• Safeguard the privacy of records and corporate archives related to residents, employees, and the facility.<br>• Communicate effectively with residents, visitors, staff, and vendors to foster a positive environment.<br>• Proofread documents and prepare accurate reports, ensuring all communications are error-free.<br>• Abide by organizational policies and procedures while contributing to a collaborative workplace.
We are looking for a dedicated Governmental Affairs Assistant to join our team in Midland, Texas. In this role, you will support the Corporate Affairs team by fostering relationships with community leaders and ensuring compliance with company policies. This is a long-term contract position within the dynamic Oil & Gas field services industry, offering an opportunity to contribute meaningfully to both internal and external initiatives.<br><br>Responsibilities:<br>• Collaborate closely with the Corporate Affairs team to contribute to the department's objectives.<br>• Assist in organizing and participating in community events to build strong relations with local leaders.<br>• Support company business activities by fostering internal and external partnerships.<br>• Ensure all programs and expenditures align with company policies and compliance standards.<br>• Maintain accurate records and documentation to adhere to organizational guidelines.<br>• Conduct outreach initiatives that strengthen the company’s presence within the community.<br>• Manage communication and correspondence using tools like Microsoft Outlook and other office software.<br>• Schedule and coordinate appointments and meetings efficiently.<br>• Prepare presentations and reports using Microsoft PowerPoint and Excel.<br>• Handle data entry tasks and ensure the accuracy of information in company databases.
